User manual PANASONIC KX-FP207FX

Operating Instructions Compact Plain Paper Fax Model No. KX-FP207FX KX-FP218FX Compact Plain Paper Fax with Digital Answering System This pictured model is KX-FP207. Model No. Please read these Operating Instructions before using the unit and save for future reference. These units are compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider. Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer's name and address Dealer's telephone number Caution: L Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film. L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. Declaration of Conformity: L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de Contact: Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany Note: L The suffix in the model number will be omitted in these instructions. L Most figures shown in these operating instructions are based on a KX-FP207. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd. © 2006 Panasonic Communications Co., Ltd. All Rights Reserved. 2 Important Information Safety Instructions Important Information Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. 4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc. 5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls. 6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided. 7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company. 8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug. 9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord. 10. Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock. 11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit. 12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used. 13. Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre. E. If the unit has been dropped or physically damaged. F. If the unit exhibits a distinct change in performance. 14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning. 15. Do not use this unit to report a gas leak, when in the vicinity of the leak. SAVE THESE INSTRUCTIONS CAUTION: Installation L Never install telephone wiring during a lightning storm. L Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. L Use caution when installing or modifying telephone lines. L Do not touch the plug with wet hands. WARNING: L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture. L Unplug this unit from power outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre. Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households) This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste 3 Important Information handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation. For business users in the European Union If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information. Information on Disposal in other Countries outside the European Union This symbol is only valid in the European Union. If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal. For Best Performance For best performance Environment L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. L When you leave the unit unused for a long period of time, unplug this unit from power outlet. L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. Damp basements should also be avoided. Routine care L Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder. 4 Table of Contents 1. Introduction and Installation 1. Table of Contents Accessories 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 Included accessories..................................... 6 Accessory information ................................... 6 Button descriptions........................................ 7 Overview ....................................................... 8 Ink film ........................................................... 8 Handset cord ............................................... 10 Paper tray .................................................... 10 Paper support.............................................. 10 Recording paper.......................................... 11 Finding the Controls FP207 only)..................................................27 Receive polling (retrieving a fax placed on another fax machine) ...................................27 4.10 Junk fax prohibitor (preventing fax reception from undesired callers).................................28 4.9 5. Copy Copying 5.1 Making a copy ..............................................29 Installation 6. Answering Machine (KX-FP218 only) Greeting 6.1 6.2 6.3 6.4 Recording your greeting message ...............31 Listening to recorded messages ..................32 Leaving a message for others or yourself ....32 Operating from a remote location.................33 2. Preparation Connections and Setup 2.1 Connections ................................................ 12 Adjusting volume ......................................... 13 Date and time .............................................. 13 Your logo...................................................... 14 Your fax number .......................................... 15 Incoming Messages Memo Message Remote Operation Volume 2.2 2.3 2.4 2.5 Initial Programming 7. Programmable Features Features Summary 7.1 7.2 7.3 Programming................................................34 Basic features ..............................................35 Advanced features .......................................37 3. Telephone Automatic Dialling 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 Storing names and telephone numbers into the phonebook................................................... 16 Making a phone call using the phonebook .. 16 Editing a stored item.................................... 16 Erasing a stored item .................................. 16 One touch dial ............................................. 16 8. Help Error Messages 8.1 8.2 8.3 Error messages ­ Reports ...........................42 Error messages ­ Display ............................43 When a function does not work, check here 44 Caller ID Caller ID service .......................................... 17 Viewing and calling back ............................. 18 Editing a telephone number before calling back/storing ................................................. 19 3.9 Erasing caller information............................ 19 3.10 Storing caller information into the phonebook . 19 Troubleshooting 9. Maintenance Jams 9.1 9.2 9.3 9.4 Recording paper jams..................................50 Document jams ............................................51 Document feeder/recording paper feeder/ scanner glass cleaning.................................52 Thermal head cleaning ................................53 Cleaning 4. Fax Sending Faxes 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 Sending a fax manually ............................... 20 Document requirements .............................. 21 Sending a fax using the phonebook and one touch dial ..................................................... 21 Broadcast transmission ............................... 22 Selecting the way to use your fax machine . 23 Receiving a fax manually ­ Auto answer OFF. 24 Receiving a fax automatically ­ Auto answer ON ............................................................... 25 Using the unit with an answering machine (KX- 10.General Information Printed Reports 10.1 Reference lists and reports ..........................54 Receiving Faxes Specifications 10.2 Specifications ...............................................54 11.Index 11.1 Index ........................................................... 56 5 1. Introduction and Installation Accessories 1 Introduction and Installation 1.1 Included accessories 1 Telephone line cord 2 Handset 1.2 Accessory information ­ Replacement film*1 (Model No./Part No. KXFA52E): 30 m × 2 rolls (Each roll will print about 90 A4-sized pages.) *1 To ensure the unit operates properly, we recommend using the Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. 3 Handset cord 4 Paper tray 5 Paper support 6 Starter ink film (10 metres long) 7 Operating instructions Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit. 6 1. Introduction and Installation Finding the Controls O {PHONEBOOK}{VOLUME} L To adjust volume (page 13). L To search for a stored item (page 16, 21). 1.3 Button descriptions A BCDE F G H IJ K P {SET} L To store a setting during programming. Q {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary pulse service. You can also use tone dial service by changing feature #13 on page 36. LMN OP Q RS T U R {MUTE} L To mute your voice during a conversation. Press again to resume the conversation. * The pictured model is KX-FP218. A {MIC} (Microphone) (KX-FP218 only) L The built-in microphone. S {SP-PHONE} (KX-FP218) L For speakerphone operation. {MONITOR} (KX-FP207) L To initiate dialling without lifting the handset. B {GREETING REC} (KX-FP218 only) L To record a greeting message (page 31). C {GREETING CHECK} (KX-FP218 only) L To check a greeting message (page 31). T {FAX START} L To send or receive a fax. D {MEMO} (KX-FP218 only) L To record a memo message (page 32). U {COPY} L To copy a document (page 29). E {ERASE} (KX-FP218 only) L To erase messages (page 31, 32). F {AUTO ANSWER} L To turn the auto answer setting ON/OFF (page 24, 25). G {PLAYBACK} (KX-FP218 only) L To play messages (page 32). H {REDIAL}{PAUSE} L To redial the last number dialled. If the line is busy when you make a phone call using the {MONITOR} (KX-FP207)/{SP-PHONE} (KXFP218) button, or when you send a fax, the unit will automatically redial the number 2 or more times. L To insert a pause during dialling. I {R} L To access special telephone services or for transferring extension calls. L The recall time can be changed (feature #72 on page 40). J {CALLER ID} L To use Caller ID features (page 17). K {STOP} L To stop an operation or programming session. L To erase a character/number (page 14). Press and hold to erase all characters/numbers. L {BROADCAST} L To send a document to multiple parties (page 22). M {PRINT REPORT} L To print reference lists and reports (page 54). N {MENU} L To start or exit programming. 7 1. Introduction and Installation Installation 1.4 Overview 3 2 1 456 1.5 Ink film The included film roll is a starter ink film. 1 Open the front cover. m 789 j l k 2 Release the back cover by pushing the green button (1). * The pictured model is KX-FP218. 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support 5 Recording paper exit 6 Recording paper entrance 7 Microphone (KX-FP218 only) 8 Front cover 9 Document entrance j Document exit k Speaker l Green button (Back cover release button) m Back cover Removing the shipping tape 1 3 Open the back cover. 4 Insert the blue gear of the ink film roll into the front left slot of the unit (2) and the white gear of the ink film roll into the rear left slot of the unit (3). L The ink film is safe to touch and will not rub off on your hands like carbon paper. 8 1. Introduction and Installation L Make sure the blue gear (2) and white gear (3) are installed as shown. Correct 3 1 turn Tight 6 Incorrect 2 No ink film is wrapped around the blue core. 5 Turn the blue gear (4) in the direction of the arrow until the ink film is tight (5) and at least one layer of ink film is wrapped around the blue core (6). Slack/Crease Reverse 6 Close the back cover securely by pushing down on the dotted area at both ends (7). 7 4 7 Close the front cover securely. 5 9 1. Introduction and Installation 1.6 Handset cord Connect the handset cord (1). 1.8 Paper support Hold open the paper support (1), then insert the ends into the holes on the paper tray (2). 1 1 2 1.7 Paper tray Pull up the metal recording paper guide (1), then install the paper tray (2). 2 1 L Make sure the arrows on the paper tray and the unit match. 10 1. Introduction and Installation 1.9 Recording paper The unit can hold up to 20 sheets of 64 g/m2 to 80 g/m2 paper. Please refer to page 55 for more information on recording paper. 1 Fan the paper to prevent paper jams. 2 Insert the paper gently, print-side down (1). L Do not force the paper into the paper tray. 1 L If the paper is not inserted correctly, remove all of the installed paper, and re-install it gently. Otherwise the paper may jam. Correct Slant Note: L Remove all of the installed paper before adding paper. 11 2. Preparation Connections 2 Preparationand Setup 2.1 Connections Caution: L When you operate this product, the power outlet should be near the product and easily accessible. L Be sure to use the telephone line cord included in this unit. L Do not extend the telephone line cord. 1 Telephone line cord L Connect to a single telephone line jack. 2 Power cord L Connect to a power outlet (220­240 V, 50/60 Hz). 3 [EXT] jack (KX-FP207 only) L You can connect an answering machine or a telephone. Remove the stopper if attached. 4 Answering machine (not included) L If you use the unit with a computer and your internet provider instructs you to install a filter (5), please connect it as follows. 5 3 2 1 4 Note: L To avoid malfunction, do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field. L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device. 12 2. Preparation Volume Initial Programming 2.2 Adjusting volume {SET} 2.3 Date and time {SET} {A}{B} Ringer volume While the unit is idle, press {A} or {B}. L If there are any documents in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance. To turn the ringer OFF Press {B} repeatedly to display "RINGER OFF= OK?". i {SET} L The unit will not ring. L To turn the ringer back ON, press {A}. Ringer tone L You can select the ringer tone from one of 3 patterns (feature #17 on page 36). Handset receiver volume While using the handset, press {A} or {B}. Speaker volume While using the monitor/speakerphone, press {A} or {B}. {MENU} {<}{>} 1 {MENU} i {#}{0}{1} i {SET} D:|1/M:01/Y:06 0 TIME: 00:00 2 Enter the current date/month/year/hour/minute by selecting 2 digits for each. Press {*} repeatedly to select "AM", "PM", or 24 hour clock format. Example: 10 August, 2006 10:15PM (12 hour clock format) 1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}. D:|0/M:08/Y:06 1 TIME: 10:15 2. Press {*} repeatedly to select "PM". 3 {SET} 4 Press {MENU} to exit. Note: L The other party's fax machine will print the date and time on the top of each page you send according to your unit's date and time setting. To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. 13 2. Preparation Keypad {0} {*} {R} {MUTE} {STOP} Characters Space 0 To switch between uppercase or lowercase letters. Hyphen. To insert a space. To delete a character. 2.4 Your logo You can program your logo (name, company name, etc.) so that it appears on the top of each page sent. {R} {SET} {MUTE} Note: L To enter a character that is located on the same dial key as the previously entered character, you must first press {>} to move the cursor to the next space. {MENU} {<}{>} {STOP} To enter your logo Example: "BILL" 1. Press {2} 2 times. LOGO=| B 2. Press {4} 3 times. LOGO=B| I 3. Press {5} 3 times. LOGO=BI| L 4. Press {>} to move the cursor to the next space and press {5} 3 times. 1 {MENU} i {#}{0}{2} i {SET} LOGO=| 2 Enter your logo, up to 30 characters. See the following character table for details. i {SET} 3 Press {MENU} to exit. To select characters with the dial keypad Keypad {1} Characters Space @ {2} A a {3} D d {4} G g {5} J j {6} M m {7} P p {8} T t {9} W w , B b E e H h K k N n Q q U u X x ­ C c F f I i L l O o R r V v Y y # . 2 2 3 3 4 4 5 5 6 6 S s 8 8 Z z 9 9 7 7 & / ' 1 ( ) LOGO=BIL| L To switch between uppercase or lowercase letters Pressing the {*} button will change the letter input to uppercase or lowercase alternately. 1. Press {2} 2 times. LOGO=| B 2. Press {4} 3 times. LOGO=B| I 3. Press {*}. LOGO=B| i 4. Press {5} 3 times. LOGO=Bi| l To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. L To erase all of the characters, press and hold {STOP}. 14 2. Preparation 2.5 Your fax number You can program your fax number so that it appears on the top of each page sent. {SET} {R} {MENU} {<}{>} {STOP} 1 {MENU} i {#}{0}{3} i {SET} NO.=| 2 Enter your fax number, up to 20 digits. L L L L To enter a "+", press {*}. To enter a space, press {#}. To enter a hyphen, press {R}. To erase a number, press {STOP}. 3 {SET} 4 Press {MENU} to exit. To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. L To erase all of the numbers, press and hold {STOP}. 15 3. Telephone Automatic Dialling 3 Telephone 3 {*} L If you do not need to edit the name, skip to step 5. 3.1 Storing names and telephone numbers into the phonebook The unit provides a phonebook (50 items). 4 Edit the name. For further details, see the storing procedure on page 16. 5 {SET} {SET} L If you do not need to edit the telephone number, skip to step 7. 6 Edit the telephone number. For further details, see the storing procedure on page 16. 7 {SET} 3.4 Erasing a stored item {MENU} 3.4.1 Erasing a specific item 1. {PHONEBOOK} 2. Press {A} or {B} repeatedly to display the desired item. i {MENU} i {#} L To cancel erasing, press {STOP}. 3. {SET} 1 Press {MENU} repeatedly to display "PHONEBOOK SET". i {*} 2 Enter the name, up to 16 characters (see page 14 for instructions). i {SET} 3 Enter the telephone number, up to 32 digits. i {SET} L To program other items, repeat steps 2 to 3. 3.4.2 Erasing all items 1. {PHONEBOOK} i {MENU} 2. Press {A} or {B} repeatedly to select "YES". i {SET} L To cancel erasing, press {STOP}. 3. {SET} 4 {MENU} 3.2 Making a phone call using the phonebook 1 {PHONEBOOK} 2 Press {A} or {B} repeatedly to display the desired item. 3.5 One touch dial Dial keys {1} to {9} can each be used as a one touch dial key, allowing you to dial a number from the phonebook by simply pressing a dial key. 3 Press {MONITOR} (KX-FP207)/{SP-PHONE} (KXFP218) or lift the handset. To search for a name by initial Example: "LISA" 1. {PHONEBOOK} 2. Press {A} or {B} to initiate the phonebook. 3. Press {5} repeatedly to display any name with the initial "L" (see the character table, page 14). L To search for symbols, press {1}. 4. Press {B} repeatedly to display "LISA". L To stop the search, press {STOP}. L To dial the displayed number, press {MONITOR} (KX-FP207)/{SP-PHONE} (KX-FP218) or lift the handset. 3.5.1 Assigning an item to a one touch dial key 1 {PHONEBOOK} 2 Press {A} or {B} repeatedly to display the desired item. i {MENU} i {0} 3 Press {A} or {B} repeatedly to select a desired dial key. L When the dial key is already used as a one touch dial key, Q is displayed next to the dial key number. If you select this dial key, you can overwrite the previous assignment. 4 {SET} i {SET} 3.3 Editing a stored item 1 {PHONEBOOK} 2 Press {A} or {B} repeatedly to display the desired item. i {MENU} L To program other items, repeat steps 2 to 4. 5 {STOP} 16 3. Telephone Caller ID 3.5.2 Making a call using a one touch dial key 1 Press and hold the desired one touch dial key ({1} to {9}). L You can view other one touch dial assignments by pressing {A} or {B}. 3.6 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit's Caller ID features, you must subscribe to a Caller ID service. Important: L This unit is designed in accordance with the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features. L This unit will only display the caller's telephone number and name. L This unit will not support future additional telephone services. L Depending on the service of the local telephone company, the date/time of the call or the caller's name may not be displayed. Make sure the following ring count is set to 2 or more rings beforehand. ­ For KX-FP207: FAX ring count (feature #06 on page 35) and TEL/FAX ring count (feature #78 on page 40) ­ For KX-FP218: TAM/FAX ring count (feature #06 on page 35), FAX ring count (feature #06 on page 35) and TEL/FAX ring count (feature #78 on page 40) L The name display service may not be available in some areas. For further information, please contact your telephone company. 2 Press {MONITOR} (KX-FP207)/{SP-PHONE} (KXFP218) or lift the handset. 3.5.3 Erasing a one touch dial assignment 1 Press and hold the desired one touch dial key ({1} to {9}). i {MENU} L To cancel erasing, press {STOP}. 2 {SET} Note: L The number erased from a one touch dial key will not be deleted from the phonebook. To erase from the phonebook, see page 16. 3.6.1 How Caller ID is displayed The calling party's name or telephone number will be displayed after the 1st ring. You have the option of whether or not to answer the call. The unit will automatically store caller information (name, telephone number, date and time of the call, the number of times called) from the 30 most recent callers. It is possible to view caller information one at a time on the display (page 18) or print the entire Caller ID list (page 54). L When caller information is received and it matches a telephone number stored in the unit's phonebook, the stored name will be displayed. L If the unit is connected to a PBX (Private Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier. L If the unit cannot receive caller information, the following will be displayed: "OUT OF AREA": The caller dialled from an area which does not provide Caller ID service. "PRIVATE CALLER": The caller requested not to send caller information. "LONG DISTANCE": The caller made a long distance call. To confirm caller information using the Caller ID list ­ To print manually, see page 54. 17 3. Telephone ­ To print automatically after every 30 new calls, activate feature #26 (page 37). 3.7 Viewing and calling back Important: L If the area code of the received telephone number is the same as yours, the area code may need to be deleted before calling back. This may only apply to some areas. To edit the number, see page 19. The display will show the number of new calls in standby mode. Example: 10 CALLS 10:59 {CALLER ID} {A}{B} {STOP} {FAX START} {MONITOR} (KX-FP207) {SP-PHONE} (KX-FP218) 1 {CALLER ID} 2 Press {B} to search from the recently received caller information. L If you press {A}, the display order will be reversed. 3 Press {MONITOR} (KX-FP207)/{SP-PHONE} (KXFP218) or lift the handset to return the call. L To send a fax, insert the document FACE DOWN and press {FAX START}. To change the way caller information is displayed Press {CALLER ID} repeatedly after step 2. Example: SAM LEE 11:20 20 Jul., b 1345678901 11:20 20 Jul., 3.7.1 Symbols and operations for caller information What "," means "," on the display means the call has already been viewed or answered. 18 3. Telephone If the same person calls more than once The number of times the same caller called ("×2" to "×9") will be displayed. Only the date and time of the most recent call will be stored. Example: The same person called 3 times. SAM LEE 10:30 20 Jul.×3 To stop viewing Press {STOP}. L If the number requires editing, see page 19. 3 {MENU} i {SET} i {SET} 3.8 Editing a telephone number before calling back/storing 1 {CALLER ID} 2 Press {A} or {B} repeatedly to display the desired entry. 3 Press {CALLER ID} to display the telephone number. 4 Press dial key (0 to 9) or {*} to enter the editing mode and edit the telephone number. 5 Press {MONITOR} (KX-FP207)/{SP-PHONE} (KXFP218) or lift the handset to call back the edited number. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {FAX START}. L To store the number in the phonebook, follow from step 3 of the storing procedure below. 3.9 Erasing caller information 3.9.1 Erasing all caller information 1 Press {MENU} repeatedly to display "CALLER SETUP". i {SET} L "CALL LIST ERASE" will be displayed. 2 {SET} L To cancel erasing, press {STOP}, then {MENU}. 3 {SET} i {STOP} 3.9.2 Erasing specific caller information 1 {CALLER ID} 2 Press {A} or {B} repeatedly to display the desired item. i {<} i {SET} i {STOP} 3.10 Storing caller information into the phonebook 1 {CALLER ID} 2 Press {A} or {B} repeatedly to display the desired item. 19 4. Fax Sending Faxes 4 Fax 4.1 Sending a fax manually 1 L If the line is busy, the unit will automatically redial the number 2 or more times. L To cancel redialling, press {STOP}. To send more than 10 pages at a time Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) on top of the previously inserted pages while the last page is being fed into the unit. Pre-dialling a fax number 1. Enter the fax number. 2. Insert the document. 3. {FAX START} Sending from memory (Quick scan feature) To use this feature, activate feature #34 (page 38) beforehand. 1. Insert the document. 2. Enter the fax number. i {FAX START} {A}{B} {FAX START} {STOP} {MONITOR} (KX-FP207) {REDIAL} {SP-PHONE} (KX-FP218) 1 Adjust the width of the document guides (1) to fit the actual size of the document. 2 Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document. L If the document exceeds the memory capacity, transmission will be cancelled and this feature will be turned OFF automatically. You must send the entire document manually. L This feature cannot be used if the handset is in use or {MONITOR} (KX-FP207)/{SP-PHONE} (KX-FP218) is pressed. To stop sending Press {STOP}. Printing a sending report A sending report provides you with a printed record of transmission results (errors, etc.). To print sending reports, make sure feature #04 is activated (page 35). The default setting is "ERROR". For an explanation of error messages, see page 42. Printing a journal report A journal report provides you with a printed record of the 30 most recent fax transmissions and receptions. To print it manually, see page 54. To print it automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 37). For an explanation of error messages, see page 42. 3 If necessary, press {A} or {B} repeatedly to select the desired resolution. 4 Press {MONITOR} (KX-FP207)/{SP-PHONE} (KXFP218) or lift the handset. 5 Dial the fax number. 6 When a fax tone is heard: Press {FAX START}. When the other party answers your call: Ask them to press their start button. When the fax tone is heard, press {FAX START}. L If you pressed {MONITOR} in step 4, lift the handset before speaking. To select the resolution Select the desired resolution according to the character size. ­ "STANDARD": For normal-sized characters. ­ "FINE": For small-sized characters. ­ "SUPER FINE": For very small-sized characters. ­ "PHOTO": For photographs, shaded drawings, etc. L Using the "FINE", "SUPER FINE" and "PHOTO" settings will increase transmission time. To redial the last number {REDIAL} i {FAX START} 20 4. Fax L Check that ink, paste or correction fluid has dried completely. L To send a document with a width of less than 210 mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document. 4.2 Document requirements Minimum document size 128 mm 128 mm Maximum document size 4.3 Sending a fax using the phonebook and one touch dial Before using this feature, store the desired names and telephone numbers into the phonebook (page 16) and one touch dial (page 16). 1 Adjust the width of the document guides to fit the 600 mm actual size of the document. 2 Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document. 3 If necessary, press {A} or {B} repeatedly to select the desired resolution (page 20). 216 mm Effective scanning area L Shaded area will be scanned. 4 Using the phonebook: 1. {PHONEBOOK} 2. Press {A} or {B} repeatedly to display the desired item. i {FAX START} 2 mm Using one touch dial: 1. Press and hold the desired one touch dial key ({1} to {9}). L You can view other one touch dial assignments by pressing {A} or {B}. 2. {FAX START} Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number 2 or more times. L To cancel redialling, press {STOP}. 2 mm 4 mm 4 mm 208 mm 216 mm Document weight L Single sheet: 45 g/m2 to 90 g/m2 L Multiple sheets: 60 g/m2 to 80 g/m2 Note: L Remove clips, staples or other fasteners. L Do not send the following types of documents: (Make a copy of the document using another copier and send the copy.) ­ Chemically treated paper such as carbon or carbonless duplicating paper ­ Electrostatically charged paper ­ Badly curled, creased or torn paper ­ Paper with a coated surface ­ Paper with a faint image ­ Paper with printing on the opposite side that can be seen through the other side, such as newsprint 21 4. Fax Note: L If you select "FINE", "SUPER FINE" or "PHOTO" resolution, the number of pages that the unit can send will decrease. L If the document exceeds the memory capacity, transmission will be cancelled. L If a party is busy or does not answer, it will be skipped and redialled later 2 or more times. To send the same document to a one-time group of items 1. Insert the document. i {PHONEBOOK} 2. Press {A} or {B} repeatedly to display "". i {SET} 3. Press {A} or {B} repeatedly to display the desired party. i {SET} L If you have programmed the wrong item, press {STOP} to erase the item. L To program other parties, repeat step 3 (up to 20 items). 4. Press {FAX START} to start transmission to the programmed parties. To cancel broadcast transmission Press {STOP} repeatedly to display "SEND CANCELLED?". i {SET} 4.4 Broadcast transmission By storing the phonebook items (page 16) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent reuse. 4.4.1 Programming items into the broadcast memory 1 Press {MENU} repeatedly to display "BROADCAST SET". i {#} 2 Press {A} or {B} repeatedly to display the desired item. i {SET} L The number in brackets indicates the number of registered items. L If you have programmed the wrong item, press {STOP} to erase the item. L To program other items, repeat step 2 (up to 20 items). 3 {SET} 4.4.2 Adding a new item into the broadcast memory 1 {PHONEBOOK} 2 Press {A} or {B} repeatedly to display "". i {MENU} i {*} 3 Press {A} or {B} repeatedly to display the desired item. i {SET} L To add other items, repeat step 3 (up to 20 items). 4 {STOP} 4.4.3 Erasing a stored item from the broadcast memory 1 {PHONEBOOK} 2 Press {A} or {B} repeatedly to display "". i {MENU} i {#} 3 Press {A} or {B} repeatedly to display the desired item you want to erase. L To cancel erasing, press {STOP}. 4 {SET} i {SET} i {STOP} 4.4.4 Sending the same document to preprogrammed parties 1 Insert the document FACE DOWN. 2 If necessary, press {A} or {B} repeatedly to select the desired resolution (page 20). 3 {BROADCAST} L After transmission, the unit will automatically print a report (Broadcast sending report). 22 4. Fax Receiving Faxes 4.5 Selecting the way to use your fax machine Depending on your situation, select the way you prefer to use your fax machine. ­ Use as a telephone answering machine and/or fax (TAM/FAX mode) (KX-FP218 only) ­ Use only as a fax (FAX ONLY mode) ­ Use mostly as a telephone (TEL mode) ­ Use as a telephone and/or fax (TEL/FAX mode) ­ Use with answering machine (KX-FP207 only) 4.5.2 Use only as a fax (FAX ONLY mode) Your situation You have a separate telephone line just for faxes. Setup Set the fax machine to FAX ONLY mode (page 25) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns ON. AUTO ANSWER 4.5.1 Use as a telephone answering machine and/or fax (TAM/FAX mode) (KXFP218 only) Your situation You want to answer phone calls using the telephone answering machine and receive faxes automatically. Setup Set the fax machine to TAM/FAX mode (page 26) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns ON. Note: L Make sure feature #77 is set to "FAX ONLY" (page 40) beforehand (KX-FP218 only). How faxes are received All incoming calls will be answered as faxes. 4.5.3 Use mostly as a telephone (TEL mode) Your situation You want to answer calls by yourself. If a fax call is received, you must receive the fax manually. Setup Set the fax machine to TEL mode (page 24) by pressing {AUTO ANSWER} repeatedly. AUTO ANSWER L The {AUTO ANSWER} indicator turns OFF. AUTO ANSWER Note: L Make sure feature #73 is set to "TEL" (page 40) beforehand. How to receive phone calls and faxes You have to answer all calls manually. To receive a fax, press {FAX START}. 4.5.4 Use as a telephone and/or fax (TEL/FAX mode) {FAX START} Note: L Make sure feature #77 is set to "TAM/FAX" (page 40) beforehand. L Do not connect an answering machine to the same telephone line. If connected, set the automatic answer feature to OFF by pressing {AUTO ANSWER} repeatedly. How phone calls and faxes are received If the call is a phone call, the fax machine will record the caller's message automatically. If a fax calling tone is detected, the fax machine will receive the fax automatically. Your situation You want to answer phone calls yourself and receive faxes automatically without rings. Setup Set the fax machine to TEL/FAX mode (page 25) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns OFF. AUTO ANSWER 23 4. Fax Note: L Make sure feature #73 is set to "TEL/FAX" (page 40) beforehand. How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing. 4.6 Receiving a fax manually ­ Auto answer OFF Note: L By default, the unit reduces the size of the received document to 92 % when printing (See feature #36 on page 38 for details). 4.5.5 Use with answering machine (KXFP207 only) Your situation You want to use the fax machine with an answering machine. Setup Connect an external telephone answering machine (page 27) and set the ring count of the answering machine to less than 4. L Set the ring count in FAX ONLY mode of the fax machine to more than 4, if you use with auto answer ON. How to receive calls If the call is a phone call, the answering machine will record voice messages. If a fax calling tone is detected, the fax machine will receive a fax automatically. 4.6.1 Activating TEL mode 1 Make sure feature #73 is set to "TEL" (page 40) beforehand. 2 Press {AUTO ANSWER} repeatedly to display the "TEL MODE". L The {AUTO ANSWER} indicator turns OFF. AUTO ANSWER {STOP} {FAX START} Note: L If you do not answer the call within 10 rings: For KX-FP207: The unit will temporarily switch to fax reception. The other party can then send a fax. For KX-FP218: The unit will temporarily answer the call. Then you need to enter the remote operation ID to turn the auto answer setting ON. See page 33 for details. How to receive phone calls and faxes 1. Lift the handset to answer the call. 2. When: ­ document reception is required, ­ a fax calling tone (slow beep) is heard, or ­ no sound is heard, press {FAX START}. 3. Replace the handset. 24 4. Fax To stop receiving Press {STOP}. How to receive faxes with an extension telephone 1. When the extension telephone rings, lift the handset of the extension telephone. 2. When: ­ document reception is required, ­ a fax calling tone (slow beep) is heard, or ­ no sound is heard, press {*}{#}{9} (default fax activation code) firmly. 3. Replace the handset. Note: L To receive fax documents using the extension telephone, make sure remote fax activation is turned ON (feature #41 on page 38) beforehand. The default setting is ON. L Some fax machines do not generate fax calling tones when sending faxes, therefore the unit will try to receive a fax even if no fax calling tone is detected. Note: L The auto disconnection code can be changed in feature #49 on page 39. L If you have an extension telephone (a telephone connected to the [EXT] jack of this unit), TEL/FAX mode cannot be used (KX-FP207 only). 4.7 Receiving a fax automatically ­ Auto answer ON Note: L By default, the unit reduces the size of the received document to 92% when printing (See feature #36 on page 38 for details). 4.7.1 Activating FAX ONLY mode 4.6.2 Activating TEL/FAX mode 1 Make sure feature #73 is set to "TEL/FAX" (page 40) beforehand. 2 Press {AUTO ANSWER} repeatedly to display "TEL/FAX MODE". L The {AUTO ANSWER} indicator on the base unit turns OFF. AUTO ANSWER 3 The ringer volume setting should be ON (page 13). How phone calls and faxes are received 1. "INCOMING CALL" will be displayed but the unit will not ring. 2. The unit will wait for the duration of 2 rings before answering the call. L The number of rings is determined by the "TEL/FAX delayed ring setting" (feature #78 on page 40). L During this time, an extension telephone will ring. 3. The unit will answer the call and try to detect a fax calling tone. When a fax calling tone is detected The unit receives the fax automatically without ringing. When a fax calling tone is not detected A The unit will ring. You may answer the call. L Callers will hear a ring back tone different from the one generated by the telephone company. L An extension telephone will not ring at this time. To answer the call with the extension telephone, lift the handset and press {*}{0} (default auto disconnection code) while the fax machine is ringing. B If you do not answer the call, the unit will activate the fax function. {SET} {A}{B} {STOP} For KX-FP207: Press {AUTO ANSWER} repeatedly to display "FAX ONLY MODE". L The {AUTO ANSWER} indicator turns ON. For KX-FP218: 1. Make sure feature #77 is set to "FAX ONLY" (page 40) beforehand. 2. Press {AUTO ANSWER} repeatedly to display "FAX ONLY MODE". L The {AUTO ANSWER} indicator turns ON. How faxes are received When receiving calls, the unit will automatically answer all calls and only receive fax documents. Note: L The number of rings before a call is answered in FAX ONLY mode can be changed (feature #06 on page 35). 25 4. Fax 4.7.2 Activating TAM/FAX mode (Telephone Answering Machine/Fax mode) (KX-FP218 only) 1 Make sure feature #77 is set to "TAM/FAX" (page 40) beforehand. when the unit rings for the 3rd time. You can then hang up without being charged for the call. 2 Press {AUTO ANSWER} repeatedly to display "TAM/FAX MODE". L You can adjust the speaker volume by pressing {A} or {B} while listening to the greeting message. L The {AUTO ANSWER} indicator turns ON. Note: L The maximum incoming message recording time can be changed (feature #10 on page 35). How phone calls and faxes are received When receiving calls, the unit works as an answering machine and/or fax. Note: L If you answer a call with an extension telephone, and the answering machine is answering the call, you can press {*}{0} (default auto disconnection code) to speak to the caller. L The auto disconnection code can be changed in feature #49 on page 39. L Even when you answer a call with the extension telephone and press the auto disconnection code, the answering machine may continue answering the call depending on the type of an extension telephone. Press {STOP} on the fax machine to talk with the calling party. Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your unit. L The answering machine will answer the call. 2. The caller can leave a message after the greeting message. 3. The caller presses {*}{9}. L The unit will activate the fax function. 4. The caller presses the start button to send a fax. Changing the ring count in TAM/FAX mode You can select from "2" (default), "3", "4", "5", "6", "7" or "TOLL SAVER". This setting can be changed by feature #06 on page 35. ­ "TOLL SAVER": The unit answers after 2 rings when new messages have been recorded, and after 4 rings when there are no new messages. If you call your unit from a remote location to listen to new messages (page 33), you will know that there are no messages 26 4. Fax Note: L If the call is a phone call, the answering machine will record voice messages. If a fax calling tone is detected, the fax machine will receive a fax automatically. Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your unit. L The answering device will answer the call. 2. The caller can leave a message after the greeting message. 3. The caller presses {*}{#}{9} (pre-selected fax activation code). L The unit will activate the fax function. 4. The caller presses the start button to send a document. Note: L To use this feature, make sure remote fax activation is turned ON (Feature #41 on page 38). The fax activation code can also be changed. L If there is no room left in memory of your answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages. 4.8 Using the unit with an answering machine (KX-FP207 only) 4.8.1 Setting up the unit and an answering machine 1 Connect the answering machine (1). L Answering machine is not included. L Remove the stopper (2) if attached. 2 1 4.9 Receive polling (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party's machine is ready for your call. 2 Set the number of rings on the answering machine to less than 4. L This will allow the answering machine to answer the call first. 3 Record a greeting message on the answering machine. L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly. 1 2 3 4 Press {MENU} repeatedly to display "POLLING". {SET} Dial the fax number. {FAX START} L The unit will start reception.