Operating Instructions Compact Plain Paper Fax Model No. KX-FP207FX KX-FP218FX Compact Plain Paper Fax with Digital Answering System This pictured model is KX-FP207. Model No. Please read these Operating Instructions before using the unit and save for future reference. These units are compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider. Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer's name and address Dealer's telephone number Caution: L Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film. L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. Declaration of Conformity: L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de Contact: Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany Note: L The suffix in the model number will be omitted in these instructions. L Most figures shown in these operating instructions are based on a KX-FP207. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd. © 2006 Panasonic Communications Co., Ltd. All Rights Reserved. 2 Important Information Safety Instructions Important Information Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. 4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc. 5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls. 6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided. 7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company. 8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug. 9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord. 10. Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock. 11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit. 12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used. 13. Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre. E. If the unit has been dropped or physically damaged. F. If the unit exhibits a distinct change in performance. 14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning. 15. Do not use this unit to report a gas leak, when in the vicinity of the leak. SAVE THESE INSTRUCTIONS CAUTION: Installation L Never install telephone wiring during a lightning storm. L Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. L Use caution when installing or modifying telephone lines. L Do not touch the plug with wet hands. WARNING: L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture. L Unplug this unit from power outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre. Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households) This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste 3 Important Information handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation. For business users in the European Union If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information. Information on Disposal in other Countries outside the European Union This symbol is only valid in the European Union. If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal. For Best Performance For best performance Environment L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. L When you leave the unit unused for a long period of time, unplug this unit from power outlet. L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. Damp basements should also be avoided. Routine care L Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder. 4 Table of Contents 1. Introduction and Installation 1. Table of Contents Accessories 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 Included accessories..................................... 6 Accessory information ................................... 6 Button descriptions........................................ 7 Overview ....................................................... 8 Ink film ........................................................... 8 Handset cord ............................................... 10 Paper tray .................................................... 10 Paper support.............................................. 10 Recording paper.......................................... 11 Finding the Controls FP207 only)..................................................27 Receive polling (retrieving a fax placed on another fax machine) ...................................27 4.10 Junk fax prohibitor (preventing fax reception from undesired callers).................................28 4.9 5. Copy Copying 5.1 Making a copy ..............................................29 Installation 6. Answering Machine (KX-FP218 only) Greeting 6.1 6.2 6.3 6.4 Recording your greeting message ...............31 Listening to recorded messages ..................32 Leaving a message for others or yourself ....32 Operating from a remote location.................33 2. Preparation Connections and Setup 2.1 Connections ................................................ 12 Adjusting volume ......................................... 13 Date and time .............................................. 13 Your logo...................................................... 14 Your fax number .......................................... 15 Incoming Messages Memo Message Remote Operation Volume 2.2 2.3 2.4 2.5 Initial Programming 7. Programmable Features Features Summary 7.1 7.2 7.3 Programming................................................34 Basic features ..............................................35 Advanced features .......................................37 3. Telephone Automatic Dialling 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 Storing names and telephone numbers into the phonebook................................................... 16 Making a phone call using the phonebook .. 16 Editing a stored item.................................... 16 Erasing a stored item .................................. 16 One touch dial ............................................. 16 8. Help Error Messages 8.1 8.2 8.3 Error messages ­ Reports ...........................42 Error messages ­ Display ............................43 When a function does not work, check here 44 Caller ID Caller ID service .......................................... 17 Viewing and calling back ............................. 18 Editing a telephone number before calling back/storing ................................................. 19 3.9 Erasing caller information............................ 19 3.10 Storing caller information into the phonebook . 19 Troubleshooting 9. Maintenance Jams 9.1 9.2 9.3 9.4 Recording paper jams..................................50 Document jams ............................................51 Document feeder/recording paper feeder/ scanner glass cleaning.................................52 Thermal head cleaning ................................53 Cleaning 4. Fax Sending Faxes 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 Sending a fax manually ............................... 20 Document requirements .............................. 21 Sending a fax using the phonebook and one touch dial ..................................................... 21 Broadcast transmission ............................... 22 Selecting the way to use your fax machine . 23 Receiving a fax manually ­ Auto answer OFF. 24 Receiving a fax automatically ­ Auto answer ON ............................................................... 25 Using the unit with an answering machine (KX- 10.General Information Printed Reports 10.1 Reference lists and reports ..........................54 Receiving Faxes Specifications 10.2 Specifications ...............................................54 11.Index 11.1 Index ........................................................... 56 5 1. Introduction and Installation Accessories 1 Introduction and Installation 1.1 Included accessories 1 Telephone line cord 2 Handset 1.2 Accessory information ­ Replacement film*1 (Model No./Part No. KXFA52E): 30 m × 2 rolls (Each roll will print about 90 A4-sized pages.) *1 To ensure the unit operates properly, we recommend using the Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. 3 Handset cord 4 Paper tray 5 Paper support 6 Starter ink film (10 metres long) 7 Operating instructions Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit. 6 1. Introduction and Installation Finding the Controls O {PHONEBOOK}{VOLUME} L To adjust volume (page 13). L To search for a stored item (page 16, 21). 1.3 Button descriptions A BCDE F G H IJ K P {SET} L To store a setting during programming. Q {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary pulse service. You can also use tone dial service by changing feature #13 on page 36. LMN OP Q RS T U R {MUTE} L To mute your voice during a conversation. Press again t ...