User manual PANASONIC UF-6000

Facsimile Operating Instructions (For Facsimile) Model No. Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference. English Appendix Problem Solving Printout Journals and Lists Network Features Advanced Features Basic Operations Programming Your Machine UF-6000 Installing Your Machine Getting to Know Your Machine IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No. Serial No. Date of Purchase Dealer Address Telephone Number ( ) ­ Supplies Telephone Number ( ) ­ Service Telephone Number ( ) ­ Model and Serial Number Copyright © 2005 by Panasonic Communications Co., Ltd. All rights reserved. Unauthorized copying and distribution is a violation of law. The contents of these Operating Instructions are subject to change without notice. Table of Contents Getting to Know Your Machine Safety Information.......................................................................................................... 7 Precaution....................................................................................................................... 9 Function Key................................................................................................................... 10 External View .................................................................................................................. 11 Control Panel .................................................................................................................. 12 Installing Your Machine Main Unit and Accessories............................................................................................ Installing the Accessories ............................................................................................. Installing the Toner Cartridge ....................................................................................... Loading the Recording Paper ....................................................................................... 14 15 16 18 18 20 21 ! How to Load the Recording Paper ................................................................. ! How to Adjust the Paper Cassette for the Paper Length................................ ! How to Adjust the Paper Cassette for the Paper Width ................................. Connecting the Telephone Line Cable and Power Cord............................................. Setting the Dialing Method (Tone or Pulse) ................................................................. Adjusting the Volume .................................................................................................... User Parameters............................................................................................................. Adjusting the Paper Cassette for the Paper Length ................................................... 20 Adjusting the Paper Cassette for the Paper Width ..................................................... 21 22 24 25 26 26 26 27 28 29 ! General Description........................................................................................ ! Setting the Date and Time.............................................................................. ! Setting Your LOGO ........................................................................................ ! Setting Your Character ID .............................................................................. ! Setting Your ID Number (Fax Telephone Number) ........................................ Programming Your Machine One-Touch/Abbreviated Dialing Numbers ................................................................... 30 ! Entering One-Touch/Abbreviated Dialing Numbers ....................................... ! Editing One-Touch/Abbreviated Dialing Numbers.......................................... ! Printing Out a Directory Sheet........................................................................ ! General Description........................................................................................ ! Setting the Fax Parameters........................................................................... ! Fax Parameter Table...................................................................................... 30 32 34 35 35 36 Customizing Your Machine ........................................................................................... 35 Basic Operations Loading Documents....................................................................................................... 40 ! Documents You Can Send............................................................................. ! Documents You Cannot Send........................................................................ ! How to Load Documents ................................................................................ 40 40 41 3 Table of Contents Basic Operations Basic Transmission Settings ........................................................................................ 42 ! General Description ....................................................................................... ! Contrast ......................................................................................................... ! Resolution ...................................................................................................... ! Verification Stamp .......................................................................................... ! Communication Journal (COMM. JOURNAL) ............................................... ! General Description ....................................................................................... ! Memory Transmission.................................................................................... ! Direct Transmission ....................................................................................... ! Voice Mode Transmission.............................................................................. ! Transmission Reservation ............................................................................. ! Transmission Reservation ............................................................................. ! Redialing ........................................................................................................ ! Reception Modes ........................................................................................... ! Telephone Mode ............................................................................................ ! Fax / Tel Auto Switching Mode ...................................................................... ! Fax Mode ....................................................................................................... ! TAM (Telephone Answering Machine) Interface Mode.................................. ! Print Reduction .............................................................................................. ! Receiving Oversize Documents..................................................................... ! Substitute Memory Reception ........................................................................ ! Print Collation Mode....................................................................................... 42 42 42 43 44 45 46 52 56 58 60 60 62 63 64 65 65 67 68 69 69 Sending Documents....................................................................................................... 45 Receiving Documents .................................................................................................... 62 Making Copies ............................................................................................................... 70 Advanced Features Timer Controlled Communications .............................................................................. 71 ! General Description ....................................................................................... ! Deferred Transmission................................................................................... ! Deferred Polling ............................................................................................. ! General Description ....................................................................................... ! Setting the Polling Password ......................................................................... ! Preparing to be Polled ................................................................................... ! To Poll Documents from Another Station....................................................... ! General Description ....................................................................................... ! Setting for Group Dialing................................................................................ ! Setting for Deferred Transmission ................................................................. ! Setting for Deferred Polling............................................................................ ! Setting for Normal Polling .............................................................................. ! Setting for One-Touch Key ............................................................................ ! Changing or Erasing the Program Key Settings ............................................ 71 71 72 73 73 74 75 76 76 77 78 79 80 81 Polling ............................................................................................................................. 73 Program Keys ................................................................................................................. 76 4 Table of Contents Advanced Features Edit File Mode ................................................................................................................. 82 ! General Description........................................................................................ ! Printing a File List........................................................................................... ! Viewing the Contents of a File List ................................................................. ! Changing the Start Time or the Station of a File ............................................ ! Deleting a File ................................................................................................ ! Printing Out a File........................................................................................... ! Adding Documents into a File ........................................................................ ! Retry an Incomplete File ................................................................................ ! General Description........................................................................................ ! Setting the Access Code ................................................................................ ! Operating Your Machine with the Access Code (Restrict All Operations) ..... ! Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only) ..................................................... 82 82 83 84 86 87 88 89 90 90 91 91 92 92 92 93 94 95 95 97 97 98 99 Access Code................................................................................................................... 90 Receive To Memory........................................................................................................ 92 ! General Description........................................................................................ ! Setting the RCV To Memory Password.......................................................... ! Setting RCV To Memory ................................................................................ ! Printing Out Documents ................................................................................. ! General Description........................................................................................ ! General Description........................................................................................ ! To Use the Fax Cover Sheet.......................................................................... ! General Description........................................................................................ ! Selecting the Access Method (Prefix or Suffix) .............................................. ! Dialing with a PIN Code ................................................................................. ! Setting Fax Forward ....................................................................................... Distinctive Ring Detector (DRD) ................................................................................... 94 Fax Cover Sheet ............................................................................................................. 95 PIN Code Access ............................................................................................................ 97 Fax Forward .................................................................................................................... 99 Network Features Selective Reception ....................................................................................................... 100 ! General Description........................................................................................ ! Setting the Selective Reception. .................................................................... ! General Description........................................................................................ ! Compatibility with Other Machines................................................................. ! Setting Password Transmission ..................................................................... ! Setting Password Reception .......................................................................... ! Using Password Transmission ....................................................................... ! Using Password Reception ............................................................................ 100 100 101 101 102 103 104 105 Password Communications .......................................................................................... 101 5 Table of Contents Network Features Confidential Mailbox ...................................................................................................... 106 ! General Description ....................................................................................... ! Confidential Mailbox....................................................................................... ! Sending a Confidential Document to a Remote Station's Mailbox................. ! Polling a Confidential Document from a Remote Station's Mailbox ............... ! Receiving a Confidential Document to Your Machine's Mailbox.................... ! Storing a Confidential Document in Your Machine's Mailbox ........................ ! Printing Out a Confidential Document from Your Machine's Mailbox ............ ! Deleting a Confidential Document Stored in Your Machine's Mailbox ........... ! General Description ....................................................................................... ! To Set the Sub-address Into a One-Touch/ABBR. Dialing Numbers............. ! To Send a Document with Sub-address ........................................................ 106 106 107 108 109 110 111 112 113 114 115 Sub-addressing .............................................................................................................. 113 Printout Journals and Lists Journals and Lists.......................................................................................................... 116 ! General Description ....................................................................................... ! Transaction Journal ....................................................................................... ! Individual Transmission Journal (IND. XMT JOURNAL)................................ ! Communication Journal (COMM. JOURNAL)................................................ ! One-Touch/Abbreviated and Directory Search List ....................................... ! Program List................................................................................................... ! FAX Parameter List........................................................................................ ! Toner Cartridge Order Forms ........................................................................ 116 116 117 120 122 125 126 127 Problem Solving Troubleshooting ............................................................................................................. 128 ! If You Have Any of These Problems.............................................................. ! Information Codes.......................................................................................... ! Clearing a Recording Paper Jam................................................................... ! Clearing a Document Jam ............................................................................. ! Cleaning the Document Scanning Area......................................................... ! Cleaning the Printer Roller ............................................................................. ! Adjusting the Automatic Document Feeder (ADF) ......................................... ! Verification Stamp .......................................................................................... ! Checking the Telephone Line ........................................................................ 128 132 135 136 137 138 139 140 141 Appendix Specifications ................................................................................................................. 142 Recording Paper Specifications ................................................................................... 145 Options and Supplies .................................................................................................... 146 FCC Notice for Users in USA ........................................................................................ 147 Notice to Users in Canada ............................................................................................. 149 Glossary .......................................................................................................................... 151 ITU-T Image No. 1 ........................................................................................................... 154 Index ................................................................................................................................ 155 6 Getting to Know Your Machine Safety Information ! WARNING denotes a potential hazard that could result in serious injury or death. · TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. · TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED. · THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY. CAUTION - USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE. · THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER. PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE. · MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED. · UNPLUG THIS UNIT FROM POWER OUTLETS IF IT EMITS SMOKE, AN ABNORMAL SMELL OR MAKES UNUSUAL NOISE. THESE CONDITIONS CAN CAUSE FIRE OR ELECTRIC SHOCK. CONFIRM THAT SMOKE HAS STOPPED AND CONTACT AN AUTHORIZED SERVICE CENTER. · KEEP STAMP OUT OF THE REACH OF CHILDREN. IF A STAMP IS SWALLOWED ACCIDENTALLY, GET MEDICAL TREATMENT IMMEDLATELY. Manufacturer's Name and Address Factory ID 7 Getting to Know Your Machine Safety Information ! CAUTION denotes hazards that could result in minor injury or damage to the machine. · TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. · DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED. ! IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: · DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL. · AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING. · DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK. · SAVE THESE INSTRUCTIONS. 8 Precaution ! CAUTION denotes hazards that could result in minor injury or damage to the machine. Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block the ventilation openings. Do not place heavy objects or spill liquids on the machine. 9 Getting to Know Your Machine Function Key Any function can be started by first pressing FUNCTION and then enter the function number, or by pressing or scroll key repeatedly until the desired function appears on the display. 1 2 3 6 Deferred Communication 1 = XMT 2 = Polling Advanced Communication 1 = Not Used 2 = Confidential Communication Polling 1 = Polling 2 = Polled Print List 1 = Journal (Print/View) 2 = One-Touch/Abbreviated/Directory Search List 3 = Program List 4 = Fax Parameter List 5 = Not Used 6 = Individual XMT Journal 7 = Directory Sheet Set Mode 1 = User Parameters · Date & Time · Logo · Character ID · ID Number (Fax Telephone Number) 2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 - 7 = Not Used 8 = Maintenance · Cleaning Printer Roller · Toner Order Forms · Firmware Update (See Note 1) Select Mode 1 = Communication Journal = OFF/ON/INC 2 = Not Used 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON 5 = RCV to Memory = OFF/ON 6 - 8 = Not Used 9 = Memory XMT = OFF/ON Edit File Mode 1 = File List (Print/View) 2 = Change Time/Station 3 = Delete File 4 = Print File 5 = Add Document 6 = Retry Incomplete File 7 8 9 NOTE 1. Refer to the Firmware Update Utility's Operating Instructions on the software CD for additional details. 10 External View Document Sub Tray Recording Paper Tray Recording Paper Sub Tray Printer Cover Handset (Available as an option, see page 147) Control Panel ADF Door Document Return Tray (Set on the upper Recording Paper Cassette) Recording Paper Cassette (Standard) 250-Sheet Recording Paper Cassette (Available as an option, see page 146) 11 Getting to Know Your Machine Control Panel - Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number. - Used to start Abbreviated Dialing. (See pages 49 and 54) - Used to separate the Sub-Address from the telephone number - Used to start On-Hook Dialing. (See page 57) Keypad - Used for manual number dialing, recording phone numbers, and numerical entries. Tone Key - Used to temporarily change the dialing mode to Tone when Pulse mode is set. - Used to switch the machine into energy saving mode. (See page 38) - Used to set the Contrast to Normal, Lighter or Darker. (See page 42) - Used to set the Resolution to Standard, Fine, Super-Fine or Halftone. (See page 42) - Used to turn the verification stamp ON or OFF. Lights when the verification stamp is set to ON. - Blinks when the machine is transmitting or receiving a document. - Lights when trouble occurs. 12 control panel2 Control Panel - Press this key when you want to stop telecommunication, registration operation, or audible tone. - Used to make copies and set operations. (See page 70) - Use this key when resetting all the previously set functions. Used for the following: - Start or select the function. - Search for a station name. (See pages 50 and 55) - Adjust the monitor and ringer volume. (See page 25) - Move the cursor while entering numbers and characters. - Search the station name for Directory Search Dialing. - Confirm the entered station for multi-station communication. - Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE. One-Touch Keys (01-28) - Used for One-Touch Dialing. (See pages 49 and 53) Program Keys (P1-P4) - Used to record long dialing procedures or Group Dialing Number keys. (See pages 76 to 81) Character Keys - The One-Touch Keys and Program Keys are serve as character and symbol input keys which are used to record your LOGO, character ID and station name. - Used to enter a symbol for LOGO, character ID and station name. Use or to select the symbols. - Used to insert a space while entering LOGO, character ID and station name. - Used to switch between upper and lower character set. 13 Getting to Know Your Machine Installing Your Machine Main Unit and Accessories Unpack the carton and check that you have all the illustrated accessories. Machine Toner Cartridge Recording Paper Tray Telephone Line Cable Power Cord Operating Instructions CD-ROM 14 Installing the Accessories Installing Your Machine Final Installed View Recording Paper Tray Hook the projections into the square holes on the machine. Handset [Available as an Option] Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine. Handset Cord [Available as an Option] 15 Installing the Toner Cartridge 1 Toner Cartridge Unpack the Toner Cartridge and rock it back and forth as shown 5 or 6 times to even the toner inside. 2 Remove the protective seal. Note: Pull on the seal slowly and straight out. 3 Open the Printer Cover. Printer Cover 16 Installing the Toner Cartridge Installing Your Machine 4 Align the projections on both sides of the Toner Cartridge with the grooves in the machine as shown and insert the Toner Cartridge into the machine. Note: Lock the Toner Cartridge into place by pressing the handle down and then pushing towards the rear of the machine. 5 Printer Cover Close the Printer Cover. 6 If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on page 138. 17 Loading the Recording Paper How to Load the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications, (See page 145). How to Load the Recording Paper 1 Paper Cassette Lift up the Paper Cassette slightly and slide it out from the machine. 2 Cassette Cover Remove the Paper Cassette Cover. 3 Shipping Screw 1. Remove the Shipping Screw securing the Pressure Plate. 2. Store the screw by attaching it to the post provided under the Paper Cassette Cover for future use. Cassette Cover 18 Loading the Recording Paper How to Load the Recording Paper Installing Your Machine 4 Max. Paper Capacity Mark Paper Width Guide 1. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam. Caution: Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page 145. 2. Re-install the Paper Cassette Cover. 3. Slide the Paper Cassette into the machine. 19 Adjusting the Paper Cassette for the Paper Length How to Adjust the Paper Cassette for the Paper Length The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper length to A4 or Legal size, follow the steps below. 1 Release Latch 1. Remove the paper from the Paper Cassette and place the cassette upside down on a flat surface. 2. While pushing down on the release latch, pull out the Paper Length Guide. 3. Turn the Paper Cassette upright. 4. Insert the Paper Length Guide hooks into the appropriate paper length slots (A4 or Legal) and slide the guide towards the back of the cassette until it locks in place. Paper Length Guide Paper Width Guide 5. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam. Caution: Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page 145. 6. Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or LGL). 7. Slide the Paper Cassette into the machine. Max. Paper Capacity Mark LTR A4 LGL 2 The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page 37) NOTE 1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is loaded in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE MISMATCH ADJUSTING PAPER SIZE" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page. 20 Adjusting the Paper Cassette for the Paper Width How to Adjust the Paper Cassette for the Paper Width The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below. Installing Your Machine 1 1. Release the left Paper Separation Clip latch. 2. Pull up the Paper Separation Clip to remove it. 3. Reposition the Paper Separation Clip into the A(A4) slot. Paper Separation Clip 4. Swing the Paper Separation Clip downward to latch it in place. 2 Paper Width Guide Max. Paper Capacity Mark 1. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam. Caution: Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page 145. 2. Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or LGL). 3. Slide the Paper Cassette into the machine. LTR A4 LGL 3 The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page 37) NOTE 1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is loaded in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE MISMATCH ADJUSTING PAPER SIZE" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page. 21 Connecting the Telephone Line Cable and Power Cord s Power Cord Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine. Warning: This apparatus must be properly grounded through an ordinary 3 prong AC outlet. Do not break off the earth (ground) prong to fit a 2 prong outlet. Power Cord (Included) s Telephone Line Cable Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine. RJ-11C Telephone Jack Telephone Line Cable (Included) NOTE 1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long, the clock contents may be lost. 22 Connecting the Telephone Line Cable and Power Cord Installing Your Machine External Telephone (Optional) You can connect an additional standard single line telephone to the machine. To connect the telephone, cut off the protective tab on the TEL jack. 23 Setting the Dialing Method (Tone or Pulse) Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below. 1 2 3 4 or 7 SET MODE (1-8) ENTER NO. OR FAX PARAMETER(01-99) NO.= 4 06 DIALING METHOD 2:TONE 0 6 06 DIALING METHOD 1:PULSE 1 for "PULSE". or 06 DIALING METHOD 2:TONE 2 for "TONE". 5 NOTE 1. For some countries, this feature is not available depending on the country's regulation. The display may not show this feature. 24 Adjusting the Volume Installing Your Machine You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume 1 You will hear the dial tone through the speaker. * MONITOR * 2 repeatedly to raise the volume. or MONITOR VOLUME LOW [] HIGH MONITOR VOLUME ] HIGH LOW [ repeatedly to lower the volume. 3 Setting the Ringer Volume 1 2 Standby MMM-dd-yyyy 15:00 00% RINGER VOLUME (((( $ )))) repeatedly to raise the volume. or RINGER VOLUME $ repeatedly to lower the volume. 3 1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 10 (KEY/BUZZER VOLUME). (See page 36) NOTE 25 User Parameters General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time. Once the standby display is set, it will automatically be updated. 1 2 3 4 1 7 SET MODE (1-8) ENTER NO. OR 1:USER PARAMETERS? PRESS SET TO SELECT DATE & TIME 1-01-2001 00:00 Enter the new date and time. Ex: 0 3 Month: March Date : 12th Year : 2005 DATE & TIME 03-12-2005 15:00 12 2005 Time : 3:00 PM 1500 If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one. 5 NOTE 1. The clock of your machine is equipped with D.S.T.(Daylight Saving Time) system. So, your clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October. If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT TIME) to "Invalid" . (See page 38) 2. The current Date & Time must be set because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions) 26 User Parameters Installing Your Machine Setting Your LOGO When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document. 1 2 3 1 7 SET MODE (1-8) ENTER NO. OR 1:USER PARAMETERS? PRESS SET TO SELECT LOGO repeatedly until display shows; 4 Enter your LOGO (max. 25 characters and digits) by using the Character keys. Ex: P A N A S O N I C If you make a mistake, use or to move the cursor one space beyond the incorrect character, press CLEAR then re-enter the new character. If more than 19 characters are entered, the left side characters will scroll off the display. LOGO PANASONIC 5 NOTE 1. Your Company Name or your name must be set as your LOGO because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions) 27 User Parameters Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display. 1 2 3 1 7 SET MODE (1-8) ENTER NO. OR 1:USER PARAMETERS? PRESS SET TO SELECT CHARACTER ID repeatedly until display shows; 4 5 Enter your Character ID (max. 16 characters and digits) by using the Character keys. Ex: H E A D SPACE O F F I C E If you make a mistake, use or to move the cursor beyond the incorrect character, press CLEAR then reenter the new character. CHARACTER ID HEAD OFFICE NOTE 1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID. 28 User Parameters Installing Your Machine Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display. We suggest you use your facsimile telephone number as your ID number. (max. 20 digits) 1 2 3 1 7 SET MODE (1-8) ENTER NO. OR 1:USER PARAMETERS? PRESS SET TO SELECT ID NO. repeatedly until display shows; 4 5 Enter your ID (max. 20 digits) by using the keypad and SPACE key to enter a space between numbers. Ex: 2 0 1 SPACE 5 5 5 SPACE 1 2 1 2 If you make a mistake, use or to move the cursor one space beyond the incorrect number, press CLEAR then re-enter the new number. ID NO. 201 555 1212 NOTE 1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code. Ex :+1 201 555 1212 +1 for U.S.A. country code. +81 3 111 2345 +81 for Japan country code. 2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions) 29 Programming Your Machine One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below 1 2 3 4 5 6 7 8 2 7 SET MODE (1-8) ENTER NO. OR 1:ONE-TOUCH 2:ABBR NO. 1 Ex: ONE-TOUCH< > PRESS ONE-TCH OR <01> ENTER TEL. NO. Enter the telephone number (up to 36 digits including pauses and spaces). Ex: 9 PAUSE 5 5 5 SPACE 1 2 3 4 <01> 9-555 1234 <01> ENTER NAME 9-555 1234 Enter the station name using character keys (up to 15 characters). Ex: S A L E S SPACE D E P T <01> SALES DEPT 9-555 1234 ONE-TOUCH< > PRESS ONE-TCH OR To record another number, repeat step 4 to 8. To return to standby, press STOP . 30 One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers To set an Abbreviated Dialing Number, follow the steps below 1 2 3 4 5 6 7 8 2 7 SET MODE (1-8) ENTER NO. OR 1:ONE-TOUCH 2:ABBR NO. 2 ABBR[ ] ENTER NO. OR Ex: 0 2 2 (001 to 100) [022] ENTER TEL. NO. Enter the telephone number (up to 36 digits including pauses and spaces). Ex: 9 PAUSE 5 5 5 SPACE 2 3 4 5 [022] 9-555 2345 [022]ENTER NAME 9-555 2345 Enter the station name using character keys (up to 15 characters). Ex: A C C O U N T I N G [022]ACCOUNTING 9-555 2345 ABBR[ ] ENTER NO. OR To record another number, repeat step 4 to 8. To return to standby, press STOP . NOTE 1. If you require a special access number to get an outside line, enter it first and then press PAUSE . A hyphen "-" is displayed for pause. 2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press TONE (represented by a "/"). The dialing method will be changed from Pulse to Tone after dialing the digit "/". Ex : 9 PAUSE TONE 5551234 3. You can search for an unused One-Touch key or ABBR. number by pressing 3 or 4. or in step 31 Programming Your Machine One-Touch/Abbreviated Dialing Numbers Editing One-Touch/Abbreviated Dialing Numbers If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialing number 1 2 3 4 Ex: 1 1:ONE-TOUCH 2:ABBR NO. 7 2 ONE-TOUCH< > PRESS ONE-TCH OR Select 1 for One-Touch Dialing number Select 2 for ABBR. Dialing Number Enter the station you wish to change. Ex: <01> SALES DEPT 9-555 1234 <01> SALES DEPT ENTER TEL. NO. then enter a new telephone number. (See Note 1) Ex: 9 PAUSE 5 5 5 SPACE 3 4 5 6 <01> SALES DEPT 9-555 3456 5 6 then enter a new station name. (See Note 1) Ex: P A N A F A X