User manual PANASONIC UF-8100

Operating Instructions (For User Authentication) Model No. Facsimile UF-7000/7100/8000/8100 Before operating this machine, please read this manual completely and keep this manual for future reference. English Administrator Login Setting Machine Using Machine (for User) General Description The following trademarks and registered trademarks are used throughout this manual: Microsoft, MS-DOS, Windows , Windows NT and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Adobe, Acrobat, Adobe Reader, Adobe Type Manager, PostScript, PostScript 3 and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Captaris and RightFax are trademarks of Captaris, Inc. All other product/brand names, trademarks or registered trademarks identified herein are the property of their respective owners. c 2005 Panasonic Communications Co., Ltd.All Right Reserved. Unauthorized copying and distribution is a violation of law. Published in Japan. The contents of these Operating Instructions are subject to change without notice. 2 Table of Contents General Description .......................................... 4 User Authentication .................................................................................... Job Tracking............................................................................................... RightFax Server ......................................................................................... 4 5 6 Using Machine (for User) .................................. 8 Setting Machine ................................................ 12 Access Code Setting .................................................................................. Authentication Setting ................................................................................ Registration of Domain Name .................................................................... ID Timeout Setting...................................................................................... Auto Reset Time Setting ............................................................................ Lockout Setting........................................................................................... Authentication Method Setting ................................................................... Job Tracking Setting................................................................................... RightFax Server Setting ............................................................................. 12 13 16 17 18 19 20 21 23 24 25 26 Login Procedure (Using Copy/Fax/Scanner/Printer) .................................. Sending a Document via RightFax............................................................. 8 10 Appendix............................................................ 24 Administrator Login .................................................................................... Administrator Name & Password ............................................................... Description of Job Tracking Notice............................................................. 3 User Authentication The User Authentication works for the devices under the management of the Windows Server. As a result, users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and printing). The supported authentication protocol is NTLM v2. General Description Windows Server - Windows 2000 Server - Windows Server 2003 or - Windows NT Server 4.0 + Exchange Server 5.5 or later User name/password Authentication LAN Panasonic Device Users Users login to the Panasonic machine using their Windows account (user name and password). System administrator The system administrator can manage user accounts by using the Windows Server. User authentication can be set independently for each functions (copying, faxing, scanning, and printing). NOTE 1. NTLM authentication is a user authentication protocol used in the Windows NT family of operating systems. NTLM uses a challenge/response method, and operates in such a way that the password is not sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain compatibility between client and server. 2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed. 4 When using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking function allows the system administrator to receive a machine usage log and send/receive log via Email. The Email to the administrator includes the name of the machine user, destination, and communication time, together with the image of the document that was sent or received. Windows Server System Administrator Login data Usage log and send/receive log LAN PSTN Panasonic Device (See page 26) The following jobs are only tracked with this function. 1. Fax Transmission and Reception via PSTN. 2. Email Transmission to Internet Fax or PC. 3. Reception from Internet Fax or PC. NOTE 1. When the Job Tracking function is enabled, the following functions are not available. Manual Reception On-Hook Dialing Fax Forward (Fax Parameter No. 54) For details, refer to the Operating Instructions for Facsimile and Copy Functions. 2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed. 5 General Description Job Tracking RightFax Server By enabling Right Fax Server function, all the faxes will be sent via the Right Fax Server. All the fax logs can be easily be managed by a single server. When using with the User Authentication function, it will increase the security by controlling the usage and identifying the users. General Description Windows Server Mail Server RightFax Server PSTN POP receive content of fax Send image data via PSTN LAN Authenticate Send image data with the Fax Number Check fax logs Panasonic Device When using User Authentications The fax document to be sent is passed to the RightFax server via Email. A user who sends a fax from a Panasonic machine can receive a send confirmation report on the PC from the RightFax server. NOTE 1. When the RightFax function is enabled, the following functions are not available. Deferred Polling Sub-Address Transmission LAN Relay Transmission Polling Fax Cover Sheet Direct Transmission The document(s) is always stored into memory when sending the document(s). For details, refer to the Operating Instructions for Facsimile and Copy Functions. 2. Requires RightFax Ver. 8.0 or later. 3. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed. 6 Memo 7 General Description Login Procedure (Using Copy/Fax/Scanner/Printer) Users must enter login name and the password before using the devices which User Authentication function is enabled. Authentication is performed using the user's Windows account. A login prompt appears if user authentication is enabled. Note: User authentication can be set independently for each functions (copying, faxing, scanning, and printing). If user authentication is disabled for the fax function, the control panel displays the standby message and the login prompt only appears when a function that requires authentication is selected. ENTER LOGIN NAME MMM-DD-YYYY 16:30 00% Standby Message ENTER LOGIN NAME panasonic Enter your user name, and press Ex: panasonic SET . (Up to 40 characters) Using Machine (for User) The user name is NOT case-sensitive. Note: Accepts following characters. , & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters Enter your password, and press The password is case-sensitive. Ex: pana SET . (Up to 40 characters) ENTER PASSWORD ***a Note: Accepts following characters. , \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters Press or to select the domain, and then press SET . Ex: PANA01 SELECT DOMAIN PANA01 8 This completes authentication. After completing authentication, you can use the selected functions (copying, faxing, scanning, or printing). Note: One of the following messages appears if authentication fails. Message LOGIN FAILED Explanation MMM-DD-YYYY 16:30 00% The login failed. Check your user name and password. Check whether the Date and Time is set properly. The system has been locked because the permitted number of login attempts has been exceeded. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to find the authentication server. Check whether the DNS Domain Name is set properly (see page 16). Check whether the Internet Parameters are set properly. IP Address Subnet Mask Default Gateway IP Address DNS Server Addresses LOGON ATTEMPTS EXCEEDED CONNECTION FAILED PROTOCOL ERROR SERVER NOT FOUND Authentication is cancelled if no operation is performed on the machine within a certain time after authentication completes. In this case, you need to perform user authentication again before you can use the machine. The system administrator can specify the ID Timeout Period. See "ID Timeout Setting" on page 17 for details. The system administrator can specify whether authentication is required independently for each machine function (copying, faxing, scanning, and printing). See "Authentication Setting" on page 13 for details. 9 Using Machine (for User) Sending a Document via RightFax When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) field and sender (FROM) field. Field Recipient Sender Content Station Name registered for One-Touch or ABBR. dialing. If manual number dialing is used, you can enter the user name from the control panel. Logo and Email Address of this device. or Name and Email Address selected with Sender Selection function. Name of the authenticated user registered with Windows Server. Login, and then set document(s) on the ADF. Note: If you need to login, see "Login Procedure" on page 8 for details. ENTER STATION(S) THEN PRESS START 00% Using Machine (for User) Specify the recipient. Ex: 5551234 Note: Quick Name Search dialing, One- Touch/ABBR. dialing, and Directory Search dialing can be used to specify the recipient. For details, refer to the Operating Instructions for Facsimile and Copy Functions. TEL. NO. 5551234 Press START to scan the document, and start sending. If you press SET instead of START when using manual number dialing, you can enter the recipient's name. (Up to 15 characters) Enter the name, and press SET . *STORE* NO. 001 PAGES=001 01% ENTER NAME: 1 STN(S) ARE SET ADD MORE OR START *STORE* NO. 001 PAGES=001 01% When you press START , the machine scans the document and starts sending. 10 Memo 11 Using Machine (for User) Access Code Setting Before you can setup the User Authentication, Job Tracking, or RightFax Server function, you first need to set the machine's access code. Note: To clear the access code, change the setting of the User Authentication (Fax Parameter No. 126, USER AUTH) and RightFax Server (Fax Parameter No. 132, VIA FAX SERVER) parameters to Invalid first. Press FUNCTION SET . FAX PARAMETER(1-182) NO.= 38 ACCESS CODE Press SET . Enter a 4-digit number to set as the access code. Note: The access code set here is required in subsequent setup operations. Please keep it in a safe place. 38 ACCESS CODE 1234 Press SET . 38 ACCESS CODE 1:ALL 38 ACCESS CODE 2:PARAMETERS 1234 Press SET . 1234 Note: When using the functions, you must always select setting up the access code function. (PARAMETERS) when MMM-DD-YYYY 16:30 Press STOP to return to standby. 00% Setting Machine 12 Authentication Setting The system administrator can enable/disable the user authentication for each function (copying, faxing, scanning, and printing). Press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 126 USER AUTH 1:COPY Press , and then press SET . Select the function where authentication is required. SET SET SET SET : Selects the copy function. : Selects the fax function. : Selects the printer function. : Selects the scanner function. Note: The Sender Selection feature is not enabled if the fax function is set to require the authentication. For details, refer to the Operating Instructions for Internet Fax/Email and Network Scanner Functions. Select "VALID" to use authentication or "INVALID" to disable authentication. SET SET 126 USER AUTH 2:VALID : Enable authentication. When user authentication is enabled for the first time, you also need to specify the TIME ZONE, system administrator's name, and password. Continued on the next page... 13 Setting Machine : Disable authentication. Specify the TIME ZONE, the system administrator name, and password. TIME ZONE USE OR TO SCROLL Press TIME ZONE GMT-5 Eastern US&CN or to select the time zone. Press SET . ADMINISTRATOR NAME ENTER NAME Enter the administrator name you wish to use, and press ADMIN. PASSWORD ENTER PASSWORD SET . Enter the administrator password, and press SET . Note: The administrator name and password set here is required in subsequent setup operations (see page 24). Please keep it in a safe place. Setting Machine 14 The next function appears (Return to step 4). To continue setting, press 126 USER AUTH 2:FAX SET , select (INVALID) or (VALID) for each function, and press SET . Press 126 USER AUTH 1:INVALID SET . Select 126 USER AUTH 3:PRINTER (INVALID) or (VALID), and press SET . Press 126 USER AUTH 1:INVALID SET . Select 126 USER AUTH 4:SCANNER (INVALID) or (VALID), and press SET . Press 126 USER AUTH 1:INVALID SET . Select 127 ID TIMEOUT 1:AUTO RESET TIME (INVALID) or (VALID), and press SET . Press STOP to return to standby. MMM-DD-YYYY 16:30 00% 15 Setting Machine Registration of Domain Name This sets the NT domain names and DNS suffix to use for user authentication. Press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** DATE & TIME 09-01-2005 12:00 AUTH DOMAIN PRESS SET TO SELECT ENTER DOMAIN NAME 01 Press , and select "AUTH DOMAIN". Press SET . A prompt appears for you to set the NT domain names. You can set up to 10 domain names. Press number ("01" to "10"). Enter the NT domain name, and then press or to select the entry SET . (Up to 15 characters) ENTER DOMAIN NAME 01 PANA01 ENTER DNS DOMAIN 01 panasonic.com Enter the DNS domain name, and then press SET . (Up to 60 characters) Note: If your Windows network is configured with Windows NT Server 4.0 and Exchange Server 5.5, enter the Exchange Server Name (FQDN) or the IP Address on the Step 7. The next entry number appears (Return to step 5). Enter the next domain name if required. Press STOP to return to standby. Note: 1. The User Authentication function becomes enabled after you perform "Access Code Setting", "Authentication Setting" and "Domain Name Registration", the control panel display changes from the standby message to the login prompt. 2. Make sure that the Host Name has been set properly. For details, refer to the Operating Instructions for Internet Fax/Email and Network Scan Functions. ENTER DOMAIN NAME 02 Setting Machine 16 ID Timeout Setting If the ID Timeout Setting is set to "AUTO RESET TIME", authentication is cancelled if no operation is performed on the machine for a specified time period after performing authentication. The ID timeout period is set by the "AUTO RESET TIME Setting" on page 18. Note: When the User Authentication function is enabled, you must login to the machine to change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. Login to the machine, and press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 127 ID TIMEOUT 1:AUTO RESET TIME Press , and then press SET . Select the ID Timeout setting. SET : (AUTO RESET TIME) An authenticated user will be logged out if no operation is performed on the machine for a specified time after performing authentication. : (AFTER EVERY JOB) An authenticated user will be logged out when the operation performed after authentication is completed. SET 17 Setting Machine Press STOP to return to standby. Auto Reset Time Setting This sets the ID timeout period when "AUTO RESET TIME" is selected for the ID Timeout Setting. Note: When the User Authentication function is enabled, you must login to the machine to change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. Login to the machine, and press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 121 AUTO RESET TIME 3:1 min Press , and then press SET . Select the timeout for canceling authentication. SET SET SET SET SET SET : (OFF) Do not cancel authentication regardless of the elapsed time. : 30 seconds : 1 minute : 2 minutes : 3 minutes : 4 minutes Press STOP to return to standby. Setting Machine 18 Lockout Setting The system is locked if the permitted number of logon attempts is exceeded during the user authentication. This sets the number of permitted number of logon attempts and the lockout time (minutes). Note: When the User Authentication function is enabled, you must login to the machine before you can change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. Login to the machine, and press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= Press , and then press SET . Enter the number of logon attempts ( to ), and then press . SET . SET . Unlimited login attempts is allowed if you set Enter the lockout time ( to 128 LOGON ATTEMPTS 0 times (0-9) 129 LOCKOUT TIME 5 min. (1-60) ), and then press Press STOP to return to standby. 19 Setting Machine Authentication Method Setting This specifies which authentication method is to be used by the User Authentication function. Note: When the User Authentication function is enabled, you must login to the machine before you can change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. Login to the machine, and press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 130 AUTH METHOD 2:NTLM , and then press SET . Select the authentication method. SET SET : Selects CLEAR TEXT. : Selects NTLM. Press STOP to return to standby. Setting Machine 20 Job Tracking Setting This enables or disables Job Tracking. If Job Tracking is enabled, also set the type of log to record and the Email address to which it is to be sent. Note: Before performing this setup, you first need to register the destination Email address for the log in One-Touch/ABBR. keys. Furthermore, change the setting of the Fax Forward (Fax Parameter No. 54, FAX FORWARD) parameter to Invalid. Set the POP Parameters so as to receive the emails automatically when using the Job Tracking function. Otherwise, your machine cannot receive any emails. Make sure that the Fax Parameters are NOT set as below. Auto POP Receive (Fax Parameter No. 147) : Invalid POP Timer (Fax Parameter No. 146) : 0 minute When the User Authentication function is enabled, you must login to the machine to change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. The Job Tacking Settings are cleared if the Authentication Setting of all functions is changed to Invalid. Login to the machine, and press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 131 JOB TRACKING 1:INVALID Press , and then SET . Enable ("VALID") or disable ("INVALID") the Job Tracking function. SET SET : Disables Job Tracking. If you selected (VALID), next specify the type of log to record and the Email address to which it is to be sent. Select the type of log to record. SET SET SET JOB TRACKING=1 1:TX 2:RX 3:TX&RX : (TX) Record sending only. : (RX) Record receiving only. : (TX&RX) Record sending and receiving. JOB TRACKING ENTER ADMIN. ADDR Panasonic User panauser@pana.com A prompt appears for entering the destination Email address. Specify the Email address to which to send the log. Select the destination Email address to which to send the log from the addresses previously set in One-Touch/ABBR. keys. Press SET . Continued on the next page... 21 Setting Machine : Enables Job Tracking. Select the way to printout the received document(s). This parameter is only enabled if the RX or TX&RX is selected on the step 5. SET RX LOCAL PRINT=1 1:INC. 2:ON (ALWAYS) : (INC) Printout only if the log was unable to be sent to the specified destination. : (ON) Always printout. SET Press STOP to return to standby. Setting Machine 22 RightFax Server Setting This enables or disables the RightFax server. Note: When the User Authentication function is enabled, you must login to the machine to change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. The machine will generate the Email Address in the format as below, and then send the Email to the RightFax Server. Ex: "Ifax=5551212/name=Jane/" Fax Number Station Name Email Address of the RightFax Server SET . ENTER ACCESS CODE Login to the machine, and press FUNCTION Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 132 VIA FAX SERVER 1:INVALID Press , and then press SET . Enable ("VALID") or disable ("INVALID") the RightFax server. SET SET : Disable the RightFax server. : Enable the RightFax server. When you enable the RightFax server for the first time, you also need to enter the Email address of the server. A prompt appears for entering the Email address. FAX SERVER MAIL ADDR Enter the Email address of the RightFax server, and press (Up to 60 characters) Press STOP to return to standby. SET . FAX SERVER MAIL ADDR rightfax@pana.com 23 Setting Machine Administrator Login This authenticates the system administrator who manages the Panasonic machine. After logging in to the machine, the system administrator can set up the authentication function. Note: Refer to Authentication Setting (see page 13) for the registration of Administrator's Name and Password. The login prompt appears if the user authentication function has been enabled. Enter the administrator name, and press SET . ENTER LOGIN NAME The administrator name is NOT case-sensitive. Enter the password, and press The password is case-sensitive. Press or to select "LOCAL MACHINE", and then press SET . SET . ENTER LOGIN NAME panasonic ENTER PASSWORD ***a SELECT DOMAIN LOCAL MACHINE MMM-DD-YYYY 16:30 This completes authentication. 00% Appendix 24 Administrator Name & Password The user name and password for the system administrator are set in "Authentication Setting" on page 13 when user authentication is enabled for the first time. Use the following procedure if you subsequently wish to change the system administrator name or password. Note: You must login to the machine before you can change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user. Login to the machine, and press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** DATE & TIME 09-01-2005 12:00 ADMINISTRATOR NAME panasonic ADMINISTRATOR NAME panaadmin ADMIN. PASSWORD ***** Press , and select "ADMINISTRATOR NAME". The currently set administrator name is displayed. Enter the new administrator name, and press The name is NOT case-sensitive. Enter the administrator password, and press The password is case-sensitive. Press STOP to return to standby. SET . SET . 25 Appendix Description of Job Tracking Notice 1 3 5 2 4 6 7 8 Job Type Fax Transmission via PSTN Email Transmission to Internet Fax / PC Sender's Name or Login Name in the User Authentication Reception via PSTN Reception from Internet Fax / PC 1. Fax: ID Number of the remote station or Sender's ID Unknown (In case of the remote station is not registered the ID number. Received Date and Time FWD: Sender's Email Address 2. 3. Transmitted Date and Time Sender's Email Address, or Machine's Email Address Fixed Title Transmitted document(s) Recipient's Email Address (as set in the Job Tracking Setting, see page 21) 4. 5. Received document(s) Received document(s) * Email Body Text is included in the attached file as image. Appendix 6. 7. 8. Fixed Message Number of Destination(s) Transmitted Address(es) None None 26 Memo 27 Appendix USA Only WARRANTY PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER'S WARRANTY. For Service, Call: Panasonic Digital Document Company, Unit of Panasonic Corporation of North America Two Panasonic Way Secaucus, New Jersey 07094 http://panasonic.co.jp/pcc/en/ Panasonic Canada Inc. 5770 Ambler Drive Mississauga, Ontario L4W 2T3 http://www.panasonic.ca For Customer Support (Except for USA and Canada Users): Panasonic Communications Co., Ltd. Fukuoka, Japan http://www.panasonic.co.jp/global/ T0305-0 PJQMC0489ZA March 2005 Published in Japan