Operating Instructions (For User Authentication) Model No. Facsimile UF-7000/7100/8000/8100 Before operating this machine, please read this manual completely and keep this manual for future reference. English Administrator Login Setting Machine Using Machine (for User) General Description The following trademarks and registered trademarks are used throughout this manual: Microsoft, MS-DOS, Windows , Windows NT and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Adobe, Acrobat, Adobe Reader, Adobe Type Manager, PostScript, PostScript 3 and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Captaris and RightFax are trademarks of Captaris, Inc. All other product/brand names, trademarks or registered trademarks identified herein are the property of their respective owners. c 2005 Panasonic Communications Co., Ltd.All Right Reserved. Unauthorized copying and distribution is a violation of law. Published in Japan. The contents of these Operating Instructions are subject to change without notice. 2 Table of Contents General Description .......................................... 4 User Authentication .................................................................................... Job Tracking............................................................................................... RightFax Server ......................................................................................... 4 5 6 Using Machine (for User) .................................. 8 Setting Machine ................................................ 12 Access Code Setting .................................................................................. Authentication Setting ................................................................................ Registration of Domain Name .................................................................... ID Timeout Setting...................................................................................... Auto Reset Time Setting ............................................................................ Lockout Setting........................................................................................... Authentication Method Setting ................................................................... Job Tracking Setting................................................................................... RightFax Server Setting ............................................................................. 12 13 16 17 18 19 20 21 23 24 25 26 Login Procedure (Using Copy/Fax/Scanner/Printer) .................................. Sending a Document via RightFax............................................................. 8 10 Appendix............................................................ 24 Administrator Login .................................................................................... Administrator Name & Password ............................................................... Description of Job Tracking Notice............................................................. 3 User Authentication The User Authentication works for the devices under the management of the Windows Server. As a result, users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and printing). The supported authentication protocol is NTLM v2. General Description Windows Server - Windows 2000 Server - Windows Server 2003 or - Windows NT Server 4.0 + Exchange Server 5.5 or later User name/password Authentication LAN Panasonic Device Users Users login to the Panasonic machine using their Windows account (user name and password). System administrator The system administrator can manage user accounts by using the Windows Server. User authentication can be set independently for each functions (copying, faxing, scanning, and printing). NOTE 1. NTLM authentication is a user authentication protocol used in the Windows NT family of operating systems. NTLM uses a challenge/response method, and operates in such a way that the password is not sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain compatibility between client and server. 2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed. 4 When using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking function allows the system administrator to receive a machine usage log and send/receive log via Email. The Email to the administrator includes the name of the machine user, destination, and communication time, together with the image of the document that was sent or received. Windows Server System Administrator Login data Usage log and send/receive log LAN PSTN Panasonic Device (See page 26) The following jobs are only tracked with this function. 1. Fax Transmission and Reception via PSTN. 2. Email Transmission to Internet Fax or PC. 3. Reception from Internet Fax or PC. NOTE 1. When the Job Tracking function is enabled, the following functions are not available. Manual Reception On-Hook Dialing Fax Forward (Fax Parameter No. 54) For details, refer to the Operating Instructions for Facsimile and Copy Functions. 2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed. 5 General Description Job Tracking RightFax Server By enabling Right Fax Server function, all the faxes will be sent via the Right Fax Server. All the fax logs can be easily be managed by a single server. When using with the User Authentication function, it will increase the security by controlling the usage and identifying the users. General Description Windows Server Mail Server RightFax Server PSTN POP receive content of fax Send image data via PSTN LAN Authenticate Send image data with the Fax Number Check fax logs Panasonic Device When using User Authentications The fax document to be sent is passed to the RightFax server via Email. A user who sends a fax from a Panasonic machine can receive a send confirmation report on the PC from the RightFax server. NOTE 1. When the RightFax function is enabled, the following functions are not available. Deferred Polling Sub-Address Transmission LAN Relay Transmission Polling Fax Cover Sheet Direct Transmission The document(s) is always stored into memory when sending the document(s). For details, refer to the Operating Instructions for Facsimile and Copy Functions. 2. Requires RightFax Ver. 8.0 or later. 3. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed. 6 Memo 7 General Description Login Procedure (Using Copy/Fax/Scanner/Printer) Users must enter login name and the password before using the devices which User Authentication function is enabled. Authentication is performed using the user's Windows account. A login prompt appears if user authentication is enabled. Note: User authentication can be set independently for each functions (copying, faxing, scanning, and printing). If user authentication is disabled for the fax function, the control panel displays the standby message and the login prompt only appears when a function that requires authentication is selected. ENTER LOGIN NAME MMM-DD-YYYY 16:30 00% Standby Message ENTER LOGIN NAME panasonic Enter your user name, and press Ex: panasonic SET . (Up to 40 characters) Using Machine (for User) The user name is NOT case-sensitive. Note: Accepts following characters. , & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters Enter your password, and press The password is case-sensitive. Ex: pana SET . (Up to 40 characters) ENTER PASSWORD ***a Note: Accepts following characters. , \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters Press or to select the domain, and then press SET . Ex: PANA01 SELECT DOMAIN PANA01 8 This completes authentication. After completing authentication, you can use the selected functions (copying, faxing, scanning, or printing). Note: One of the following messages appears if authentication fails. Message LOGIN FAILED Explanation MMM-DD-YYYY 16:30 00% The login failed. Check your user name and password. Check whether the Date and Time is set properly. The system has been locked because the permitted number of login attempts has been exceeded. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to find the authentication server. Check whether the DNS Domain Name is set properly (see page 16). Check whether the Internet Parameters are set properly. IP Address Subnet Mask Default Gateway IP Address DNS Server Addresses LOGON ATTEMPTS EXCEEDED CONNECTION FAILED PROTOCOL ERROR SERVER NOT FOUND Authentication is cancelled if no operation is performed on the machine within a certain time after authentication completes. In this case, you need to perform user authentication again before you can use the machine. The system administrator can specify the ID Timeout Period. See "ID Timeout Setting" on page 17 for details. The system administrator can specify whether authentication is required independently for each machine function (copying, faxing, scanning, and printing). See "Authentication Setting" on page 13 for details. 9 Using Machine (for User) Sending a Document via RightFax When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) field and sender (FROM) field. Field Recipient Sender Content Station Name registered for One-Touch or ABBR. dialing. If manual number dialing is used, you can enter the user name from the control panel. Logo and Email Address of this device. or Name and Email Address selected with Sender Selection function. Name of the authenticated user registered with Windows Server. Login, and then set document(s) on the ADF. Note: If you need to login, see "Login Procedure" on page 8 for details. ENTER STATION(S) THEN PRESS START 00% Using Machine (for User) Specify the recipient. Ex: 5551234 Note: Quick Name Search dialing, One- Touch/ABBR. dialing, and Directory Search dialing can be used to specify the recipient. For details, refer to the Operating Instructions for Facsimile and Copy Functions. TEL. NO. 5551234 Press START to scan the document, and start sending. If you press SET instead of START when using manual number dialing, you can enter the recipient's name. (Up to 15 characters) Enter the name, and press SET . *STORE* NO. 001 PAGES=001 01% ENTER NAME: 1 STN(S) ARE SET ADD MORE OR START *STORE* NO. 001 PAGES=001 01% When you press START , the machine scans the document and starts sending. 10 Memo 11 Using Machine (for User) Access Code Setting Before you can setup the User Authentication, Job Tracking, or RightFax Server function, you first need to set the machine's access code. Note: To clear the access code, change the setting of the User Authentication (Fax Parameter No. 126, USER AUTH) and RightFax Server (Fax Parameter No. 132, VIA FAX SERVER) parameters to Invalid first. Press FUNCTION SET . FAX PARAMETER(1-182) NO.= 38 ACCESS CODE Press SET . Enter a 4-digit number to set as the access code. Note: The access code set here is required in subsequent setup operations. Please keep it in a safe place. 38 ACCESS CODE 1234 Press SET . 38 ACCESS CODE 1:ALL 38 ACCESS CODE 2:PARAMETERS 1234 Press SET . 1234 Note: When using the functions, you must always select setting up the access code function. (PARAMETERS) when MMM-DD-YYYY 16:30 Press STOP to return to standby. 00% Setting Machine 12 Authentication Setting The system administrator can enable/disable the user authentication for each function (copying, faxing, scanning, and printing). Press FUNCTION SET . ENTER ACCESS CODE Enter the access code (4-digit) set for the machine, and press SET . ENTER ACCESS CODE **** FAX PARAMETER(1-182) NO.= 126 USER AUTH 1:COPY Press , and then press SET . Select the function where authentication is required. SET SET SET SET : Selects the copy function. : Selects the fax function. : Selects the printer function. : Selects the scanner function. Note: The Sender Selection feature is not enabled if the fax function is set to require the authentication. For details, refer to the Operating Instructions for Internet Fax/Email and Network Scanner Functions. Select "VALID" to use authentication or "INVALID" to disable authentication. SET SET 126 USER AUTH 2:VALID : Enable authentication. When user a ...