Dear Customer, The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use. Below you will find some of the most important functions: SENDING FAX MESSAGES To send a fax message longer than one page you can place one page at a time in the document feeder. If your machine has an integrated answering device, it is also possible to receive fax messages into memory in case you run out of thermal paper. Stored messages are printed as soon as you have loaded a new thermal paper roll. USE OF ADDITIONAL (CORDLESS) TELEPHONES Your fax machine will support other additional devices including corded and cordless telephones. If you have answered an incoming call, you will have the opportunity to transfer the call from the cordless phone to the fax, or vice versa. Even after the integrated answering device has switched on, you have the possibility to answer the call from an additional telephone and switch off the answering device. Call transfer between cordless phones depends on the capability of the cordless phones themselves. HELP KEY To ensure you get the best from your machine it has a dedicated HELP key. When pressed, the machine prints an overview of all the basic operations of the fax machine. EASY INSTALL keep pressed for at least 2 seconds HELP The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for two seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself. Should you add an additional device at a later date, just go through EASY INSTALL again to verify them. SERIAL/PARALLEL CONFIGURATION Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external answering devices and PC modems, connected to the same PTT line. When the fax machine is connected in SERIAL (i.e. phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line. Alternatively if the machine is connected in PARALLEL (i.e. phones are connected to other telephone sockets) it will have a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will operate correctly in each configuration. FAX SWITCH/TIMER The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current status. The default settings are Night from 10 pm and Day from 6 am. You can of course change these settings to suit your own requirements. DAY MODE AND NIGHT MODE (with/without built-in ANSWERING DEVICE ) During DAY it is assumed that you want to be alerted to an incoming call. Dependent on the configuration fax messages will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integrated answering device, the call will be answered after a few rings. In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built-in answering device it will ring at a reduced volume. However, if it has a built-in answering device, you have the choice not to be disturbed at all, as voice and fax calls can be received silently. ­I­ SAFETY INSTRUCTIONS Important information for safe installation: · · · · · · · Never connect your fax machine to the power supply or telephone socket during a thunderstorm. Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line. Never install the fax machine close to radiators or air conditioners. Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine and other machines and objects. Make sure that your fax machine is stable and rests squarely on the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children. Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire. Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine). · Important information for safe operation: Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire. In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station. To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the paper compartment. Opening the flap is strictly reserved to authorised service personnel. · · · · · · · · · Please read all warning notices and instructions and follow them precisely. Avoid operating the fax machine in direct sunlight. Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine. Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.). Never touch the power plug/socket or telephone socket with wet hands. Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected. Do not place any heavy object on the fax machine. Never block the ventilation openings of the fax machine. If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes. In case of any damage caused to the housing of your fax machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel. Other instructions: · · If you have not connected your fax machine to the mains, it will not function at all--even for making telephone calls. If you notice a change in the performance of your fax machine or the quality of its functions, please call your service agent. ­ II ­ 1 INTRODUCTION 2 INSTALLATION 1 4 7 2 5 8 0 3 6 9 # 3 BASIC FUNCTIONS FAX 5 THE TELEPHONE FAX 6 THE FAX 8 ADDITIONAL FUNCTIONS 9 TROUBLESHOOTING A B C 10 APPENDIX ­1­ APPENDIX TROUBLESHOOTING ADDITIONAL FUNCTIONS THE ANSWERING DEVICE 7 THE ANSWERING DEVICE (only for fax machines with built-in answering device) THE FAX THE TELEPHONE THE FAX SWITCH 4 THE FAX SWITCH BASIC FUNCTIONS INSTALLATION INTRODUCTION Table of contents 1 Introduction ................................................. 3 Important information ......................................................... 3 Overview of the machine .................................................. 3 Location of controls for fax machines without built-in answering device ................................................... 4 Location of controls for fax machines with built-in answering device ................................................... 5 Description of machine ...................................................... 6 General view of functions .................................................. 7 6 The fax ........................................................ 26 Sending faxes .................................................................. 26 Improving the picture quality ............................................ 27 Transmission report--error report ................................... 28 Fax journal ....................................................................... 28 Polled reception ............................................................... 28 Quick polling .................................................................... 29 Faxing to sub-addresses ................................................. 29 Receiving faxes in memory--Paperless fax reception (only for fax machines with built-in answering device) ........................................................... 29 2 Installation ................................................... 8 the correct location ............................................................ 8 connecting to the telephone socket ................................... 8 connecting the spiral cable to the handset ........................ 8 connecting the handset to the fax machine ....................... 8 connecting to the power supply ......................................... 8 connecting additional devices ............................................ 8 loading and removing thermal paper and ........................... 8 the easy install function ..................................................... 8 Location of the base station of a cordless telephone ......... 8 Connecting to a home telephone system .......................... 9 Connecting to a private branch exchange ......................... 9 Tone or pulse dialling/PABX setting ................................... 9 7 The answering device (only for fax machines with built-in answering device) ................. 30 Switching on/off the answering device ............................ 30 Recording and playing back your outgoing message ......................................................................... 30 Adjusting the recording time ............................................ 31 Listening to messages ..................................................... 32 Volume of messages ....................................................... 32 Deleting messages .......................................................... 32 Automatic forwarding of messages ................................. 33 Recording a telephone conversation ............................... 34 VIP code ......................................................................... 34 Remote access ............................................................... 35 Preparing your fax machine for remote access .......... 35 Remote access of the answering device .................... 35 3 Basic functions .......................................... 11 Language of display and reports ..................................... 11 Entering time and date ..................................................... 11 Entering your number and name ..................................... 12 Ringer selection .............................................................. 12 Volume of the ringer ......................................................... 13 Volume of the loudspeaker .............................................. 13 8 Additional functions .................................. 37 Copying ........................................................................... 37 EASY LINK--Setting additional devices ......................... 37 HELP function ................................................................. 38 Short dial and telephone book list .................................... 38 Fax reception: EXPERT .................................................. 39 4 The fax switch ............................................ 14 Alternatives available with the fax switch-- DAY/NIGHT/TIMER ........................................................ 14 The fax switch in use with additional devices .................. 14 Serial configuration ..................................................... 14 Parallel configuration ................................................... 15 TIMER mode ................................................................... 15 DAY Mode ....................................................................... 16 NIGHT mode--for fax machines WITHOUT built-in answering device ................................................. 18 NIGHT mode--for fax machine WITH built-in answering device ................................................. 19 9 Troubleshooting ......................................... 40 Service code ................................................................... 43 10 Appendix .................................................. 44 Technical specification .................................................... 44 Glossary ......................................................................... 45 Index .......... ...