User manual PHILIPS HFC141-05

Dear Customer, The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use. Below you will find some of the most important functions: SENDING FAX MESSAGES To send a fax message longer than one page you can place one page at a time in the document feeder. If your machine has an integrated answering device, it is also possible to receive fax messages into memory in case you run out of thermal paper. Stored messages are printed as soon as you have loaded a new thermal paper roll. USE OF ADDITIONAL (CORDLESS) TELEPHONES Your fax machine will support other additional devices including corded and cordless telephones. If you have answered an incoming call, you will have the opportunity to transfer the call from the cordless phone to the fax, or vice versa. Even after the integrated answering device has switched on, you have the possibility to answer the call from an additional telephone and switch off the answering device. Call transfer between cordless phones depends on the capability of the cordless phones themselves. HELP KEY To ensure you get the best from your machine it has a dedicated HELP key. When pressed, the machine prints an overview of all the basic operations of the fax machine. EASY INSTALL keep pressed for at least 2 seconds HELP The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for two seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself. Should you add an additional device at a later date, just go through EASY INSTALL again to verify them. SERIAL/PARALLEL CONFIGURATION Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external answering devices and PC modems, connected to the same PTT line. When the fax machine is connected in SERIAL (i.e. phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line. Alternatively if the machine is connected in PARALLEL (i.e. phones are connected to other telephone sockets) it will have a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will operate correctly in each configuration. FAX SWITCH/TIMER The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current status. The default settings are Night from 10 pm and Day from 6 am. You can of course change these settings to suit your own requirements. DAY MODE AND NIGHT MODE (with/without built-in ANSWERING DEVICE ) During DAY it is assumed that you want to be alerted to an incoming call. Dependent on the configuration fax messages will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integrated answering device, the call will be answered after a few rings. In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built-in answering device it will ring at a reduced volume. However, if it has a built-in answering device, you have the choice not to be disturbed at all, as voice and fax calls can be received silently. ­I­ SAFETY INSTRUCTIONS Important information for safe installation: · · · · · · · Never connect your fax machine to the power supply or telephone socket during a thunderstorm. Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line. Never install the fax machine close to radiators or air conditioners. Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine and other machines and objects. Make sure that your fax machine is stable and rests squarely on the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children. Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire. Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine). · Important information for safe operation: Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire. In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station. To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the paper compartment. Opening the flap is strictly reserved to authorised service personnel. · · · · · · · · · Please read all warning notices and instructions and follow them precisely. Avoid operating the fax machine in direct sunlight. Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine. Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.). Never touch the power plug/socket or telephone socket with wet hands. Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected. Do not place any heavy object on the fax machine. Never block the ventilation openings of the fax machine. If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes. In case of any damage caused to the housing of your fax machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel. Other instructions: · · If you have not connected your fax machine to the mains, it will not function at all--even for making telephone calls. If you notice a change in the performance of your fax machine or the quality of its functions, please call your service agent. ­ II ­ 1 INTRODUCTION 2 INSTALLATION 1 4 7 2 5 8 0 3 6 9 # 3 BASIC FUNCTIONS FAX 5 THE TELEPHONE FAX 6 THE FAX 8 ADDITIONAL FUNCTIONS 9 TROUBLESHOOTING A B C 10 APPENDIX ­1­ APPENDIX TROUBLESHOOTING ADDITIONAL FUNCTIONS THE ANSWERING DEVICE 7 THE ANSWERING DEVICE (only for fax machines with built-in answering device) THE FAX THE TELEPHONE THE FAX SWITCH 4 THE FAX SWITCH BASIC FUNCTIONS INSTALLATION INTRODUCTION Table of contents 1 Introduction ................................................. 3 Important information ......................................................... 3 Overview of the machine .................................................. 3 Location of controls for fax machines without built-in answering device ................................................... 4 Location of controls for fax machines with built-in answering device ................................................... 5 Description of machine ...................................................... 6 General view of functions .................................................. 7 6 The fax ........................................................ 26 Sending faxes .................................................................. 26 Improving the picture quality ............................................ 27 Transmission report--error report ................................... 28 Fax journal ....................................................................... 28 Polled reception ............................................................... 28 Quick polling .................................................................... 29 Faxing to sub-addresses ................................................. 29 Receiving faxes in memory--Paperless fax reception (only for fax machines with built-in answering device) ........................................................... 29 2 Installation ................................................... 8 the correct location ............................................................ 8 connecting to the telephone socket ................................... 8 connecting the spiral cable to the handset ........................ 8 connecting the handset to the fax machine ....................... 8 connecting to the power supply ......................................... 8 connecting additional devices ............................................ 8 loading and removing thermal paper and ........................... 8 the easy install function ..................................................... 8 Location of the base station of a cordless telephone ......... 8 Connecting to a home telephone system .......................... 9 Connecting to a private branch exchange ......................... 9 Tone or pulse dialling/PABX setting ................................... 9 7 The answering device (only for fax machines with built-in answering device) ................. 30 Switching on/off the answering device ............................ 30 Recording and playing back your outgoing message ......................................................................... 30 Adjusting the recording time ............................................ 31 Listening to messages ..................................................... 32 Volume of messages ....................................................... 32 Deleting messages .......................................................... 32 Automatic forwarding of messages ................................. 33 Recording a telephone conversation ............................... 34 VIP code ......................................................................... 34 Remote access ............................................................... 35 Preparing your fax machine for remote access .......... 35 Remote access of the answering device .................... 35 3 Basic functions .......................................... 11 Language of display and reports ..................................... 11 Entering time and date ..................................................... 11 Entering your number and name ..................................... 12 Ringer selection .............................................................. 12 Volume of the ringer ......................................................... 13 Volume of the loudspeaker .............................................. 13 8 Additional functions .................................. 37 Copying ........................................................................... 37 EASY LINK--Setting additional devices ......................... 37 HELP function ................................................................. 38 Short dial and telephone book list .................................... 38 Fax reception: EXPERT .................................................. 39 4 The fax switch ............................................ 14 Alternatives available with the fax switch-- DAY/NIGHT/TIMER ........................................................ 14 The fax switch in use with additional devices .................. 14 Serial configuration ..................................................... 14 Parallel configuration ................................................... 15 TIMER mode ................................................................... 15 DAY Mode ....................................................................... 16 NIGHT mode--for fax machines WITHOUT built-in answering device ................................................. 18 NIGHT mode--for fax machine WITH built-in answering device ................................................. 19 9 Troubleshooting ......................................... 40 Service code ................................................................... 43 10 Appendix .................................................. 44 Technical specification .................................................... 44 Glossary ......................................................................... 45 Index ............................................................................... 46 Your international guarantee ............................................ 49 5 The telephone ............................................ 20 Making a call ................................................................... 20 Redial .............................................................................. 20 Caller ID (Identity of the caller) ........................................ 20 Deleting entries from the Redial or Caller ID memory ............................................................ 21 Short dial ......................................................................... 21 Telephone book ............................................................... 22 Correcting and deleting stored short dial or telephone book entries .................................................... 23 On-hook dialling .............................................................. 24 Hands-free operation (only for devices with built-in answering device) ................................................ 24 Muting the microphone .................................................... 25 Call transfer ..................................................................... 25 ­2­ 1 Introduction Important information Connection of your fax machine to the telephone line: your fax machine has been tested to conform with standards UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards. Suppression: We hereby certify that the fax machine complies with EN 55022 VDE Part 1 Class B interference suppression. This equipment is not designed for making telephony calls when the power fails. Alternative arrangements should be made for access to emergency services. Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power. The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries. When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in stand-by and will be consuming more energy. In stand-by mode (the display shows time and date) your fax machine is automatically in energy saving mode! Overview of the machine Check that the following items are included in the packaging: 2 1 3 4 5 6 7 1 2 3 4 Telephone cable with plug Telephone handset Spiral cable for telephone handset Fax machine 5 Thermal paper roll 6 User manual 7 Easy Installation Guide ­3­ INTRODUCTION Location of controls for fax machines without built-in answering device 1 2 3 4 5 67 8 9 10 1 FINE PHOTO 2 ABC 3 DEF 1-9 4 OK FUNCTION HELP GHI 5 JKL 6 MNO A-Z START COPY R 7 PQRS 8 TUV 9 WXYZ FINE / PHOTO STOP CHECK DISPLAY 0 # DIAL 11 12 13 14 15 16 17 1 DAY/NIGHT/TIMER key: to select the different operation modes Press briefly: to choose between DAY and NIGHT Press and hold (at least for two seconds): to select the TIMER mode (the precise settings must be made in function 31 DAY, 32 NIGHT or 33 TIMER--see chapter 4 The fax switch) 2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character Press and hold (at least for two seconds): to delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK key: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the volume/to insert a space when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions Press and hold (at least for two seconds): printout of an Easy Install guidance 7 MUTE/CALL TRANSFER key: if this key is pressed during a call, the microphone will be temporarily muted/this key is also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry Press and hold (at least for two seconds): to store a name entry 10 SHORT DIAL 1­9: Press briefly: to select a telephone number quickly Press and hold (at least for two seconds): to store a telephone number 11 START/COPY key: to start transmission or to copy 12 STOP key: stops procedures 13 FINE/PHOTO key: to select a higher resolution when copying or sending (FINE--for text and graphics; PHOTO--for photographs) 14 Indicator lamp CHECK DISPLAY: if this lamp flashes, please read the message on the display 15 REDIAL key: Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two digits Press and hold (at least two seconds): to switch over to the telephone numbers of the last 10 received calls * 16 DIAL key: for dialling without lifting the handset 17 R key: for special functions e.g.: for use with a private branch exchange (on a modern connection, for switching to another call) and for using various functions provided by your service provider (call waiting etc.) * only possible, if this function is supported by your telephone service provider ­4­ Location of controls for fax machines with built-in answering device 1 2 3 4 5 67 8 9 10 1 PLAY / PAUSE 2 ABC 3 DEF 1-9 FINE PHOTO DMM 4 OK GHI HELP 5 JKL 6 MNO A-Z CLEAR START COPY R FUNCTION 7 PQRS 8 TUV 9 WXYZ RECORD FINE / PHOTO STOP CHECK DISPLAY 0 # 11 12 13 14 15 16 17 18 19 20 1 PLAY/PAUSE key: to play back messages. The key flashes when new messages have been recorded. 2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character Press and hold (at least for two seconds): to delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK key: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the volume/to insert a space when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions Press and hold (at least for two seconds): printout of an Easy Install guidance 7 DAY/NIGHT/TIMER key: to select the different operation modes Press briefly: to choose between DAY and NIGHT Press and hold (at least for two seconds): to select the TIMER-mode (the precise settings must be made in Function 31 DAY, 32 NIGHT or 33 TIMER--see chapter 4 The fax switch) 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry Press and hold (at least for two seconds): to store a name entry 10 SHORT DIAL 1­9: Press briefly: to select a telephone number quickly Press and hold (at least for two seconds): to store a telephone number 11 RECORD key: Press briefly: to play back your outgoing messages Press and hold (at least for two seconds): to record a new outgoing message 12 CLEAR key: to delete messages and entries 13 START/COPY key: to start transmission or to copy 14 STOP key: stops procedures 15 FINE/PHOTO key: to select a higher resolution when copying or sending (FINE--for text and graphics; PHOTO--for photographs) 16 Indicator lamp CHECK DISPLAY: if this lamp flashes, please read the message on the display 17 MUTE/CALL TRANSFER key: if this key is pressed during a call, the microphone will be temporarily muted/this key is also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 18 REDIAL key: Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two digits Press and hold (for at least two seconds): to switch over to the telephone numbers of the last 10 received calls * 19 LOUDSPEAKER key: for dialling without lifting the handset and for hands-free operation 20 R key: for special functions, e.g. for use with a private branch exchange (on a modern connection, for switching to another call) and for using various functions provided by your Service Provider (call waiting etc.) * only possible, if this function is supported by your telephone service provider ­5­ INTRODUCTION Description of machine 12 3 4 5 1 2 3 4 5 6 7 8 9 Spiral cable for the telephone handset Operation panel Document outlet Telephone handset Mains cable with power plug Document guide Document feed slot Paper tear strip Thermal paper outlet 6 7 8 9 10 11 12 13 Operation panel Inner paper cover Paper compartment Paper adjustment part (for 210 mm thermal paper rolls) 10 11 12 13 15-MAY-99 12:30 FINE PHOTO DMM The pointers on the display indicate different modes: FINE/PHOTO indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither are highlighted, then the standard resolution will be used. To change the resolution use the FINE/PHOTO key. is highlighted when the document memory contains faxes. and DAY mode pointers (function 31): Answering device are shown, when the answering device is switched on. Answering device and NIGHT mode pointers (function 32): in NIGHT mode the answering device is always switched on (i.e. the answering device arrow is always visible in NIGHT mode). DAY/NIGHT/TIMER three different display pointers indicate the current operating mode. You can select the desired operation mode with the DAY/NIGHT/TIMER key. DMM * ANSWERING DEVICE * * only for fax machines with built-in answering device ­6­ General view of functions To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions: OK FUNCTION Press the FUNCTION key three times. Below please find an example of a function list: FUNCTION LIST 15-MAY-99 12:30 1 INSTALLATION 11 SET LANGUAGE 12 SET TIME/DATE 15 DIAL MODE 2 FAX 22 POLLED REC. 3 FAXSWITCH 31 32 33 34 DAY Night timer EASYLINK 4 OTHERS 41 42 43 44 45 fax journal DIALLING LIST TRANSM.REPORT RINGER TYPES service code 5 ANSWERING DEV. 51 52 53 55 record. TIME ACCESS CODE VIP CODE FORWARDING current settings your name: your tel. NO.: configuration: dial mode: pabx: day: NIGHT: TIMER DAY: EASYLINK: ROM VERSION: SERIAL tone no fax: QUICK total rings: 5 tam: ring 3 total rings: 3 06:00-22:00 FAX RECEpt.: TRANSFER: REL. LINE: V1.10 2A UK tam: SMART tollfree rings: 1 tollfree rings: 0 *5 *0 ** Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated. 1 Setup 11 Set language 12 Set time and date 15 Dial mode 22 Polled reception 31 Day 32 Night 33 Timer 34 Easylink 41 Fax Journal 42 Dialling list 43 Transmission report 44 Ringer types 45 Service code 51 Recording time 52 Access code 53 VIP code 55 Forwarding Select the language of the display text ................................................... 11 Setting time and date ............................................................................. 11 Setting the dial mode and for operation on an extension .......................... 10 You can call up fax messages .......................................................... 28, 29 Setting the operating mode DAY ........................................................ 16, 17 Setting the operating mode NIGHT .................................................... 18, 19 Setting the operating mode TIMER ......................................................... 15 Setting three different codes for use with additional telephones .......... 37, 38 Log of the last 10 documents received and sent ..................................... 28 Print out of stored names and numbers .................................................. 38 Automatic print out of transmission protocols .......................................... 28 Selection between five ringer types ........................................................ 12 Deleting personal settings ...................................................................... 43 Setting for recording duration of calls ...................................................... 31 Setting the code for the remote control of the answering device and for message forwarding ................................................................... 35 Authorised callers can override the answering device ............................. 34 Messages forwarded to another telephone number ................................. 33 2 Fax 3 Fax switch 4 Others 5 Answering device (for fax machines with built-in answering device) ­7­ INTRODUCTION 2 Installation This chapter contains specific information you might need during installation of your fax machine. On the enclosed "Quick and easy installation of your fax machine" sheet you will find the basic installation elements, such as: · · · · · · · · the correct location connecting to the telephone socket connecting the spiral cable to the handset connecting the handset to the fax machine connecting to the power supply connecting additional devices loading and removing thermal paper and the easy install function Please use the information from the "Easy Install" sheet to aid the installation of your machine! Location of the base station of a cordless telephone If you attach a cordless phone to your fax machine you should place the base station at least 15 cm away from the machine. This should ensure that you do not experience any acoustic feedback from the handset. For fax machines with built-in answering device acoustic feedback may occur on your built-in answering device or whilst speaking hands-free. 15 cm 15 cm ­8­ Connecting to a home telephone system (one PTT line) H T S Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second. Connecting to a private branch exchange (several PTT lines) PTT P A B X Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15. Your fax machine does not support private branch exchanges, which need the earth signal to obtain an outside line. Please refer to your PABX manual. Tone or pulse dialling/PABX setting In function 15 you can both select tone or pulse dialling and whether or not you are connected to a private branch exchange. Tone or pulse dialling Your phone can dial in two different ways. Older telephone networks usually work with pulse dialling whilst modern, digital systems use tone dialling, which is the fastest dialling mode. You can change the dialling mode of your fax machine. If you do not know which mode is supported by your telephone line, contact your telephone company. If you cannot establish the desired telephone/fax connection to the called party, select a different dialling mode. There are no general regulations for home telephone systems. Therefore we cannot provide you with generally valid operating rules. Refer to the operating instructions provided by the manufacturer. If your telephone network works on pulse dialling, you can still send tone signals by pressing the key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset on the fax machine, your fax machine will switch back to pulse dialling. ­9­ INSTALLATION PTT PABX setting PABX systems are most common in large companies. They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line. 1 2 5 8 0 3 6 9 # OK FUNCTION 4 7 Select function 15 by pressing the FUNCTION key and then choosing number 15. 15 dial mode DIAL MODE: TONE OK FUNCTION Press the OK key. Press the CURSOR LEFT or CURSOR RIGHT key to select TONE or PULSE. OK FUNCTION DIAL MODE: PULSE PABX: PABX: NO yes Press the OK key. Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a PABX extension or regular line. OK FUNCTION 1 2 5 8 0 3 6 9 # Press the OK key. OUTSIDE LINE: 0 R 4 OK 7 Now enter the key that has to be pressed to obtain an outside line (outside line access code). This is either 0 , the R key or another number. Some PABXs need this entry to be deleted with the CURSOR LEFT key ( ). OUTSIDE LINE: R CHECK: CHECKING... CHECK OK CHECK NOT OK YES FUNCTION Press the OK key. OK FUNCTION Press OK. Your machine will then check that the outside line can be obtained. ... if the check is successful, the following message will appear briefly in the display: ... if the check is unsuccessful, the following message will appear briefly in the display: In this instance you will be asked to repeat the entry. Change either the dial mode or check the key for obtaining an outside line. However, if you have chosen the correct dial mode as well as the correct key and this message still appears, delete the key for obtaining the outside line by pressing the CURSOR LEFT key ( ). ­ 10 ­ 1 4 7 2 5 8 0 3 6 9 # 3 Basic functions If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position. Print out a function list before you change any of the settings (press the FUNCTION key three times) to keep a note of the factory settings. BASIC FUNCTIONS Language of display and reports You can select the language in which messages are displayed and reports are printed. 1 2 5 8 0 3 6 9 # OK FUNCTION 4 7 Select function 11 by pressing the FUNCTION key and then enter number 11. 11 Set language LANGUAGE:ENGLISH SPRACHE: DEUTSCH 15-MAY-99 12:30 OK FUNCTION Press the OK key. Select the language required using the CURSOR LEFT or CURSOR RIGHT key. OK FUNCTION Press the OK key to confirm. Entering time and date You can enter the current time and date. At the turn of the millennium your fax machine will switch automatically from 99 to 00. 1 2 5 8 0 3 6 9 # 4 OK FUNCTION 7 Select function 12 by pressing the FUNCTION key and then enter number 12. 12 Set Time/date TIME: ,0:00 OK FUNCTION 1 4 7 2 5 8 0 3 6 9 # Press the OK key. OK FUNCTION Use the dialpad to enter time and date (e.g. 1 2 3 0 for 12:30). TIME: 12:3¡ 1 4 7 2 5 8 0 3 6 9 # Press the OK key. Enter the correct year, month and day. Confirm each entry with OK (e.g. 9 9 OK 0 5 OK 1 5 OK ). 15-MAY-99 12:30 If you want to delete your individual settings, select function 45 "Service code" (see chapter 9 Troubleshooting/Service code). ­ 11 ­ Entering your number and name If you send a fax "your name" and "your telephone number" will be transmitted at the top of each page (the first 4 mm) together with the date, time and page number. If you want to enter or change "your name" and "your number", press the HELP key for at least two seconds and do the Easy Install procedure again. When you enter your number a maximum of 20 digits can be used. Use the key or the key # to enter the "+", that ) to enter a is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key ( space. When you enter your name (maximum 32 digits), the number keys are used to enter letters. Every key has a number of different characters. The following table shows which characters are entered by which key. Every time you press a particular key you will call up the next character. After the last character the sequence starts again from the beginning. press 1x space 1 A D G J M P T W 2x . 3x - 4x 0 5x + 6x ? 7x / 8x : 9x * 10x % 11x ! 12x ( 13x ) 14x [ 15x ] 16x 0 1 2 3 4 5 6 7 8 9 ¨ B E H K N Q U X C F I L O R V Y 2 3 4 5 6 S 8 Z a d g j m 7 t 9 b e h k n p u w c f i l o q v x Ä Å Æ Ç ä å æ ç Ñ r Ü y Ö s ü z ñ ö Ringer selection You can choose between five different ring signals. 1 2 5 8 0 3 6 9 # OK FUNCTION 4 7 Enter function 44. 44 RINGER TYPES OK FUNCTION Press the OK key. Select using the keys selected. 1 RINGER TYPE: 1 to 5 . You will hear the signal you have RINGER TYPE: 3 15-MAY-99 12:30 OK FUNCTION Confirm your entry by pressing OK. ­ 12 ­ Volume of the ringer You can adjust the volume of the ringer when the fax machine is in stand-by mode or if it is just ringing. Please note that different volumes are set in DAY and NIGHT mode (see chapter 4 The fax switch). Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about three seconds. RINGER: ßß Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved. RINGER: ßßß BASIC FUNCTIONS Volume of the loudspeaker You can adjust the volume at any time after having pressed the DIAL or LOUDSPEAKER key. DIAL * Press the DIAL or LOUDSPEAKER key. DIAL NUMBER SPEAKER: ßß SPEAKER: ßßß 15-MAY-99 12:30 Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting. If you wish to adjust the displayed value, press the CURSOR LEFT and CURSOR RIGHT keys until the desired volume is achieved. STOP Finish your entry by pressing STOP. * For fax machines without built-in answering device: DIAL key For fax machines with built-in answering device: LOUDSPEAKER key ­ 13 ­ FAX 4 The fax switch The intelligent fax switch enables you to phone or fax from the same telephone connection. This smart fax switch also enables you to make optimal use of additional devices. Alternatives available with the fax switch--DAY/NIGHT/TIMER Your fax machine behaves differently during the day and night. For example, in DAY mode, you may wish to be informed whenever you receive a telephone call or fax, and so the fax machine will ring. In NIGHT mode you may wish not to be disturbed, faxes will therefore be received silently, i.e. without the fax machine ringing. When TIMER mode is activated, your fax machine automatically switches between DAY and NIGHT by the aid of a built-in clock. Of course you can switch off the TIMER mode and switch over between DAY and NIGHT manually. The fax switch in use with additional devices (Cordless telephone, answering machine, etc.) Your fax switch supports all connections for additional devices. There are two different types of connection (schematic description): PTT SERIAL: PTT PARALLEL: Your machine will operate in different ways in the DAY and NIGHT modes, depending on whether it is serial or parallel connected. Using EASY INSTALL (press the HELP key for at least two seconds), your fax machine will always be set to the ideal mode for your connection. Serial configuration If your fax machine has automatically set to SERIAL configuration with the aid of EASY INSTALL, the optimal functionality of your fax machine (especially when used with additional telephones) is given. With this type of connection, all calls are first transferred to your fax machine and from there to all other telephones. Consequently, the "intelligent fax switch" can identify telephone and fax calls and transfer them accordingly. If your connection is SERIAL, with the aid of EASY INSTALL your fax machine will be set to the following optimum mode: Mode Day Night Timer WITHOUT built-in answering device Fax reception mode: QUICK Fax machine: QUIET activated WITH built-in answering device Fax reception mode: QUICK Answering device: ON/LOUD Answering device: rings three times activated To find out the type of connection or the configuration selected by your fax machine, print out the function list by pressing the FUNCTION key three times. ­ 14 ­ Parallel configuration A PARALLEL configuration does not permit the full functionality of the intelligent fax switch. With a PARALLEL connection, each call arrives simultaneously at your fax machine and each additional telephone. Consequently, your fax machine is now unable to control the additional telephones. Also, calls cannot be transferred between your fax machine and another parallel telephone. If your connection is PARALLEL, with the aid of EASY INSTALL your fax machine will be set to the following optimum mode: Mode Day Night Timer WITHOUT built-in answering device Fax reception mode: NORMAL Fax machine: RINGS activated WITH built-in answering device Fax reception mode: NORMAL Answering device: ON/LOUD Answering device: rings three times activated TIMER mode By default, your fax machine is set to TIMER mode, i.e. your fax machine switches automatically from DAY to NIGHT mode and vice versa, provided that you have set the right time after installing your fax machine or with function 12 "Entering time and date". The fax machine is factory set to switch to NIGHT mode at 10 pm. and back to DAY mode at 6 am. Deactivating/Activating TIMER mode If you want to switch off the activated TIMER function press the DAY/NIGHT/TIMER key for at least two seconds until you hear a confirmation tone and the TIMER pointer disappears. Only the DAY or NIGHT pointer will then appear on the display. If you would like to activate the TIMER mode press the DAY/NIGHT/TIMER key again for at least two seconds until you hear a confirmation tone and the TIMER pointer as well as the DAY or NIGHT pointer appear on the display. 15-MAY-99 12:30 FINE PHOTO DMM 15-MAY-99 12:30 FINE PHOTO DMM Configuring/checking the TIMER time 1 2 5 8 0 3 6 9 # OK FUNCTION 4 7 Enter function 33. 33 timer OK FUNCTION 1 4 7 2 5 8 0 3 6 9 # Press the OK key. Day: 06:00 Enter the time at which you want your fax machine to switch automatically to DAY mode. DAY: 07:30 OK FUNCTION 1 4 7 2 5 8 0 3 6 9 # To confirm press the OK key. Night: 22:00 Enter the time at which you want your fax machine to switch automatically to NIGHT mode. night: 20:00 OK FUNCTION To confirm your settings press the OK key. 15-MAY-99 12:30 ­ 15 ­ THE FAX SWITCH DAY mode In DAY mode you can set how your fax machine should respond when it receives a fax. For units with built-in answering device, this can be switched on and off using this function.