User Manual Dear Customer, In buying this device you have chosen a quality product made by PHILIPS. Your device fulfils the most varied requirements for private use or in your office and business everyday. Your machine is sold with a free ink film inserted for a few test pages. You do not require a Plug'n'Print card for this ink film (= chip card with information on the ink film capacity). In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial button and the number buttons. The built-in answering machine saves up to 30 minutes of messages. You can record internal and external voice messages (= memos). You can listen to new messages from any telephone using the remote control function. With the VIP code, callers can also reach you even while the answering machine is switched on. You can send fax messages in various resolutions to one or more recipients or a group. You can also poll faxes and offer documents for polling. Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation. Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies. You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu. Activate notification by SMS to receive an SMS message, for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this function is not supported in all countries and networks). If you want, your device can print Sudoku puzzles in four different difficulty levels with solution. We hope you enjoy your machine and its many functions! Telephone Book Short Dial Fax Templates About this User Manual With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual. Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed. Symbols Used Dangers Warns about dangers for people, damage to the machine or other objects as well as possible loss of data. Injuries or damage can result from improper handling. Tips This symbol designates tips that will help you to use your machine more effectively and easily. 2 Installation Guide Package Contents Package Contents Primo · Voice Paper Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once. Preparing Paper , Machine Telephone handset ,, Spiral cable for telephone handset ... Paper tray Power cable with plug (country-specific) Telephone cable with plug (country-specific) User manual with installation guide (not depicted) User Manual Package Contents Inserting Paper 1 Fold open the lever on the right beside the paper feed towards front. 2 Insert paper in the paper feeder. You can insert maximum 50 sheets (A4 · 80 g/m2). 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper. Inserting Paper Missing Package Contents If one of the parts is missing or damaged, please contact your retailer or our customer service. Attaching the Paper Tray Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism. Attaching the Paper Tray Connecting the Handset Connecting the Handset Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol. Connecting the Handset Inserting Paper Paper Format Before you can receive or copy documents, you must insert paper. Please use only suitable paper in the standard format A4 (210 × 297 millimetre · preferably 80 g/m2). Observe the information in the technical data. 3 Connecting the Telephone Cable Connecting the Telephone Cable Selecting the Country Setting the Country Correctly Connect the telephone cord to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection socket. Connecting the Telephone Cable Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer. Setting the Country 1 Use [ to select the country in which you are operating the machine. 2 Confirm with OK. After this input, the machine prints another help page and checks the telephone line. Entering Your Number Header Extension If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 25). Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header). 1 Enter your number. Using # or * you can enter a plus sign. 2 Confirm using OK. Entering Your Number Ireland Two-pin Entering Your Name Entering Your Name When connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin cable may lead to the machine not functioning correctly. 1 Enter your name. Letters are entered with the number buttons (see labels). Enter special characters with 0. Press the respective button repeatedly until the desired letter or special character appears on the display. You can move the cursor with [. You can delete individual characters with C. 2 Confirm with OK. After the input, the machine prints an overview of the functions. Connecting the Power Cable Power Type at Setup Location Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location. Connecting the Power Cable Insert the power cable into the connection located on the rear side of the machine. Connect the power cable to the electrical socket. Connecting the Power Cable Entering the Time and Date Entering Time/Date 1 Enter the time, for example 14 00 for 2 o'clock p.m. 2 Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 3 Confirm with OK. Help 2 · Initial Installation Process You can restart the initial installation process any time. Press i and 2. Initial Installation Starting the Initial Installation After you connect your device to the mains, the initial installation commences. Press i. Your device prints a help page. Selecting the Language 1 Use [ to select the desired display language. 2 Confirm with OK. 4 Overview Overview of the Menu Functions The following functions are available on your device. There are two ways in which you can call functions: Navigating in the menu: Press OK or one of the two arrow keys [ to open the function menu. Page through [ menu entries. Use OK to select a function. Press C to return to the previous menu level. Press STOP to close the menu and return to the starting mode. Calling functions directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric keypad. Confirm using OK. You will find the function number in the following list. Menu Navigation Direct Loading Help 6 · Function List 5 Fax Switch 51 Day........................................................... page 23 52 Night ........................................................ page 23 53 Timer ....................................................... page 23 54 Easylink .................................................... page 26 55 Ringer Tone.............................................. page 23 6 SMS Sending SMS Messages 61 Sending SMS ............................................ page 19 62 Reading SMS ............................................ page 19 63 Printing SMS ........................................... page 20 64 Deleting SMS ........................................... page 20 65 Communication by SMS .......................... page 19 66 SMS access................................................ page 20 Reading SMS Messages Printing SMS Messages Deleting SMS Messages Notification by SMS SMS Access Press i and 6 to print a list of all functions and settings of your device. 7 Answering Machine Activating the AM 1 Telephone Book Searching for an Entry 11 Looking up an entry ..................................page 11 12 New entry..................................................page 11 13 Creating groups .........................................page 11 14 Short dialling.............................................page 12 15 Modifying an entry....................................page 11 16 Deleting entries .........................................page 11 17 Printing entries ..........................................page 24 New Entry Creating Groups Short Dial Changing Entries Deleting Entries Printing Entries 71 Activation ................................................. page 13 72 Messages ................................................... page 13 73 Short messages .......................................... page 15 74 Recording time ......................................... page 15 75 Outgoing message..................................... page 13 76 Only outgoing message (= external memo) page 13 77 Forwarding ............................................... page 14 78 VIP Code.................................................. page 15 79 Access code ............................................... page 14 AM Messages AM Short Message AM Recording Time AM Outgoing Message AM External Memo AM Forwarding AM VIP Code AM Access Code 2 Calls 21 Received calls.............................................page 10 22 Outgoing calls ...........................................page 10 23 Printing entries ..........................................page 23 Printing Entries 9 Settings 91 Time/Date ................................................ page 22 92 Language selection .................................... page 22 93 Country selection...................................... page 22 94 Your Number ........................................... page 22 95 Your name ................................................ page 22 96 Connection type ...................................... page 25 3 Fax 31 Polled reception.........................................page 17 32 Polling send...............................................page 17 33 Transmission with delay ............................page 17 34 Sending to multiple recipients (= broadcast)...................................................page 16 35 Fax journal ................................................page 24 36 Transmission report...................................page 24 37 Print reduced in size ..................................page 22 38 Transmission speed....................................page 22 4 Miscellaneous 41 Call log......................................................page 23 42 Call Waiting ..............................................page 12 43 Fax templates.............................................page 17 44 Contrast ....................................................page 22 45 Service code ...............................................page 30 46 Ink film stock ............................................page 28 47 Firmware version .......................................page 24 48 Sudoku ......................................................page 21 Service Sudoku 5 Machine Overview Primo · Voice overview , Handset Paper tray ,, Document feeder (printed part up) ... Panel with display Telephone handset socket ­ connection socket for the telephone handset EXT-Socket--connection socket for additional devices ^ LINE-Socket--connection socket for telephone cord PPF 63x, PPF 67x , Scanner Rollers of the automatic document feeder ,, Rests of the intake rollers ... Document guide / scanner film Cover for scanner and automatic document feeder Toothed wheel for tightening the ink film ^ Ink film roll in the rear ink film compartment Ink film roll in the front ink film compartment S Slot for the Plug'n'Print card < Locks for the cover of the scanner and automatic document feeder Numbered Internal View Internal Description 6 Panel Message Button OK Button ä--Lights up, if new messages are rece ...