User manual PHILIPS MAGIC 5

User Manual Dear Customer, In buying this device you have chosen a quality product made by PHILIPS. Your device fulfils the most varied requirements for private use or in your office and business everyday. Your machine is sold with a free ink film inserted for a few test pages. You do not require a Plug'n'Print card for this ink film (= chip card with information on the ink film capacity). In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial button and the number buttons. The built-in answering machine saves up to 30 minutes of messages. You can record internal and external voice messages (= memos). You can listen to new messages from any telephone using the remote control function. With the VIP code, callers can also reach you even while the answering machine is switched on. You can send fax messages in various resolutions to one or more recipients or a group. You can also poll faxes and offer documents for polling. Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation. Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies. You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu. Activate notification by SMS to receive an SMS message, for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this function is not supported in all countries and networks). If you want, your device can print Sudoku puzzles in four different difficulty levels with solution. We hope you enjoy your machine and its many functions! Telephone Book Short Dial Fax Templates About this User Manual With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual. Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed. Symbols Used Dangers Warns about dangers for people, damage to the machine or other objects as well as possible loss of data. Injuries or damage can result from improper handling. Tips This symbol designates tips that will help you to use your machine more effectively and easily. 2 Installation Guide Package Contents Package Contents Primo · Voice Paper Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once. Preparing Paper , Machine Telephone handset ,, Spiral cable for telephone handset ... Paper tray Power cable with plug (country-specific) Telephone cable with plug (country-specific) User manual with installation guide (not depicted) User Manual Package Contents Inserting Paper 1 Fold open the lever on the right beside the paper feed towards front. 2 Insert paper in the paper feeder. You can insert maximum 50 sheets (A4 · 80 g/m2). 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper. Inserting Paper Missing Package Contents If one of the parts is missing or damaged, please contact your retailer or our customer service. Attaching the Paper Tray Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism. Attaching the Paper Tray Connecting the Handset Connecting the Handset Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol. Connecting the Handset Inserting Paper Paper Format Before you can receive or copy documents, you must insert paper. Please use only suitable paper in the standard format A4 (210 × 297 millimetre · preferably 80 g/m2). Observe the information in the technical data. 3 Connecting the Telephone Cable Connecting the Telephone Cable Selecting the Country Setting the Country Correctly Connect the telephone cord to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection socket. Connecting the Telephone Cable Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer. Setting the Country 1 Use [ to select the country in which you are operating the machine. 2 Confirm with OK. After this input, the machine prints another help page and checks the telephone line. Entering Your Number Header Extension If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 25). Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header). 1 Enter your number. Using # or * you can enter a plus sign. 2 Confirm using OK. Entering Your Number Ireland Two-pin Entering Your Name Entering Your Name When connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin cable may lead to the machine not functioning correctly. 1 Enter your name. Letters are entered with the number buttons (see labels). Enter special characters with 0. Press the respective button repeatedly until the desired letter or special character appears on the display. You can move the cursor with [. You can delete individual characters with C. 2 Confirm with OK. After the input, the machine prints an overview of the functions. Connecting the Power Cable Power Type at Setup Location Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location. Connecting the Power Cable Insert the power cable into the connection located on the rear side of the machine. Connect the power cable to the electrical socket. Connecting the Power Cable Entering the Time and Date Entering Time/Date 1 Enter the time, for example 14 00 for 2 o'clock p.m. 2 Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 3 Confirm with OK. Help 2 · Initial Installation Process You can restart the initial installation process any time. Press i and 2. Initial Installation Starting the Initial Installation After you connect your device to the mains, the initial installation commences. Press i. Your device prints a help page. Selecting the Language 1 Use [ to select the desired display language. 2 Confirm with OK. 4 Overview Overview of the Menu Functions The following functions are available on your device. There are two ways in which you can call functions: Navigating in the menu: Press OK or one of the two arrow keys [ to open the function menu. Page through [ menu entries. Use OK to select a function. Press C to return to the previous menu level. Press STOP to close the menu and return to the starting mode. Calling functions directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric keypad. Confirm using OK. You will find the function number in the following list. Menu Navigation Direct Loading Help 6 · Function List 5 Fax Switch 51 Day........................................................... page 23 52 Night ........................................................ page 23 53 Timer ....................................................... page 23 54 Easylink .................................................... page 26 55 Ringer Tone.............................................. page 23 6 SMS Sending SMS Messages 61 Sending SMS ............................................ page 19 62 Reading SMS ............................................ page 19 63 Printing SMS ........................................... page 20 64 Deleting SMS ........................................... page 20 65 Communication by SMS .......................... page 19 66 SMS access................................................ page 20 Reading SMS Messages Printing SMS Messages Deleting SMS Messages Notification by SMS SMS Access Press i and 6 to print a list of all functions and settings of your device. 7 Answering Machine Activating the AM 1 Telephone Book Searching for an Entry 11 Looking up an entry ..................................page 11 12 New entry..................................................page 11 13 Creating groups .........................................page 11 14 Short dialling.............................................page 12 15 Modifying an entry....................................page 11 16 Deleting entries .........................................page 11 17 Printing entries ..........................................page 24 New Entry Creating Groups Short Dial Changing Entries Deleting Entries Printing Entries 71 Activation ................................................. page 13 72 Messages ................................................... page 13 73 Short messages .......................................... page 15 74 Recording time ......................................... page 15 75 Outgoing message..................................... page 13 76 Only outgoing message (= external memo) page 13 77 Forwarding ............................................... page 14 78 VIP Code.................................................. page 15 79 Access code ............................................... page 14 AM Messages AM Short Message AM Recording Time AM Outgoing Message AM External Memo AM Forwarding AM VIP Code AM Access Code 2 Calls 21 Received calls.............................................page 10 22 Outgoing calls ...........................................page 10 23 Printing entries ..........................................page 23 Printing Entries 9 Settings 91 Time/Date ................................................ page 22 92 Language selection .................................... page 22 93 Country selection...................................... page 22 94 Your Number ........................................... page 22 95 Your name ................................................ page 22 96 Connection type ...................................... page 25 3 Fax 31 Polled reception.........................................page 17 32 Polling send...............................................page 17 33 Transmission with delay ............................page 17 34 Sending to multiple recipients (= broadcast)...................................................page 16 35 Fax journal ................................................page 24 36 Transmission report...................................page 24 37 Print reduced in size ..................................page 22 38 Transmission speed....................................page 22 4 Miscellaneous 41 Call log......................................................page 23 42 Call Waiting ..............................................page 12 43 Fax templates.............................................page 17 44 Contrast ....................................................page 22 45 Service code ...............................................page 30 46 Ink film stock ............................................page 28 47 Firmware version .......................................page 24 48 Sudoku ......................................................page 21 Service Sudoku 5 Machine Overview Primo · Voice overview , Handset Paper tray ,, Document feeder (printed part up) ... Panel with display Telephone handset socket ­ connection socket for the telephone handset EXT-Socket--connection socket for additional devices ^ LINE-Socket--connection socket for telephone cord PPF 63x, PPF 67x , Scanner Rollers of the automatic document feeder ,, Rests of the intake rollers ... Document guide / scanner film Cover for scanner and automatic document feeder Toothed wheel for tightening the ink film ^ Ink film roll in the rear ink film compartment Ink film roll in the front ink film compartment S Slot for the Plug'n'Print card < Locks for the cover of the scanner and automatic document feeder Numbered Internal View Internal Description 6 Panel Message Button OK Button ä--Lights up, if new messages are received / list of the new messages with submenus / blinks in the case of device error (for example no ink film) Ý--Press briefly: Recalling short dial numbers. Selecting the entries with the [ or numeric keys / press and hold: Assigning short dial entry ma--Press briefly: Calling up the telephone book entries. Selecting the entries with the [ / press and hold: saving new entries ¼/º/»--Setting the timer and the fax reception modes (= fax switch). Modes set on the display TM (day), (night). Activated timer also with > STOP--Function abort / return to the output mode / documents eject / ending message playback C--Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete entry / during a playback: Deleting individual message / in the starting mode: Deleting all messages [--Calling the menu functions / navigation within the menu / selecting options / moving the curser / adjusting the volume level Short Dial Button Telephone Book Button Timer / Fax Switch Button Stop Button C Button Arrow Buttons OK--Calling the menu functions/ confirming input START--Press briefly: Starting transmission of messages / press and hold: Starting fax polling b--Calling answering machine menu i--Press briefly: Printing help pages and setting lists / press and hold: Starting initial installation process COPY--Press briefly: creating a copy / press and hold: creating multiple copies ã--Setting higher resolution for faxes and copying (RESOL.: STANDARD, RESOL.: FINE, RESOL.: PHOTO) _--Calling the SMS menu (function is not supported in all countries and networks) Numeric keypad--Inputting digits, characters and special characters / press and hold: Recalling short dial numbers @--Press briefly: List of the last ten numbers dialled (= redialling list) / press and hold: List of last ten callers (caller list) ß--Dialling with the handset replaced / hands-free R--Switching between calls (= call hold) / inserting dialling pause / outside line access code Start Button Answering Machine Button Help Button Copy Button Resolution Button SMS Button Number Buttons Redial Button Speaker Button R Button PPF 67x 7 General Safety Information Your machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone networks and power systems that meet these standards. The machine was built exclusively for use in the indicated sales region. Do not make any changes or settings that are not described in this user manual. Power Supply Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location. Use only the power and telephones cables supplied. Set up your machine so that the power socket is easily accessible. The machine does not have an on/off button. In an emergency, disconnect your machine from the power supply by pulling the power plug. Never touch the power or telephone cable if the insulation is damaged. Disconnect your machine from the power and telephone networks during an electrical storm. If this is not possible, do not use the machine during an electrical storm. Before cleaning the surface of your machine, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes. In the event of a power failure, your machine will not function; saved data is retained. Setting Up the Machine The machine should rest securely on a stabile, flat surface. If the machine should fall, it can be damaged or cause injury to people, especially small children. The distance between the machine and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the machine in the vicinity of radios or televisions. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the machine itself. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine. Protect the machine against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the machine in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data. The machine must have sufficient ventilation and may not be covered. Do not put your machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the machine can overheat and catch on fire. In the event that the machine becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your machine examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the machine. Do not plug in the machine in moist rooms. Never touch the power plug, power connection or the telephone socket with wet hands. Do not allow liquids to enter into the machine. Disconnect the machine from the power socket if liquids or foreign objects have entered the machine and have your machine examined by trained professionals at a technical service location. Do not allow children to handle the machine without supervision. The packing materials should be kept out of the hands of children. Caution, metallic objects may be retained if placed near or on the handset receiver. Repairs Should disruptions occur, follow the instructions on the display and on the error report. Do not make any repairs to the machine yourself. Improper maintenance can result in injuries or damage to the machine. Only have your device repaired by an authorised service centre. Do not remove the type plate from your machine; this would void the warranty. Consumable Materials Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials could damage the machine or shorten its service life. Dispose of old consumable materials according to the waste regulations of your country. 8 Table of Contents Dear Customer, ......................................................... 2 About this User Manual ............................................ 2 5 SMS ................................................... 19 SMS Requirements .................................................. Sending an SMS ...................................................... Notification by SMS ................................................ Receiving an SMS .................................................... Reading an SMS ...................................................... Loading SMS Functions .......................................... Printing an SMS ...................................................... Deleting an SMS ...................................................... Changing Settings .................................................... 19 19 19 19 19 20 20 20 20 Installation Guide ................................... 3 Package Contents ...................................................... Attaching the Paper Tray ........................................... Inserting Paper .......................................................... Connecting the Handset ............................................ Connecting the Telephone Cable .............................. Connecting the Power Cable ..................................... Initial Installation ...................................................... 3 3 3 3 4 4 4 6 Fun and Games................................ 21 Sudoku .................................................................... 21 7 Settings............................................. 22 Entering the Time and Date .................................... Selecting the Language ............................................. Selecting the Country .............................................. Entering Your Number ............................................ Entering Your Name ................................................ Setting the Contrast ................................................. Lowering the Transmission Speed ............................ Switching Page Adjustment On and Off .................. Setting Ring Tones .................................................. Configuring the Fax Switch ..................................... Printing Lists and Help Pages .................................. Starting the Initial Installation ................................. Checking the Firmware Version ............................... 22 22 22 22 22 22 22 22 23 23 23 24 24 Overview ................................................. 5 Overview of the Menu Functions .............................. 5 Machine Overview ..................................................... 6 Panel ......................................................................... 7 General Safety Information................... 8 1 Telephone Functions ....................... 10 Making Telephone Calls on the Machine ................ Chain Dialling ......................................................... Inserting a Dialling Pause ........................................ Hands-Free .............................................................. Recording a telephone conversation ......................... Telephone Book of the Machine .............................. Groups .................................................................... Short Dial ................................................................ Caller Line Identification Presentation (CLIP) ........ Missed Calls ............................................................ Switching Call Waiting On and Off ........................ Switching On and Off ............................................. Editing the Outgoing Message ................................. Listening to Messages .............................................. Deleting Messages ................................................... Setting Up Forwarding and Remote Control ........... Using the Remote Control ....................................... Remote Control Functions ...................................... Recording Internal Memos ...................................... Changing Settings .................................................... Sending a Fax .......................................................... Manually Sending a Fax ........................................... Broadcasting ............................................................ Delayed Fax Transmission ....................................... Receiving Faxes ........................................................ Polling Faxes ............................................................ Using Fax Templates ............................................... 10 10 10 10 10 10 11 12 12 12 12 13 13 13 14 14 14 15 15 15 16 16 16 17 17 17 17 8 Telephone Lines and Additional Devices .................................................. 25 Configuring Telephone Lines and Services ............... 25 Connecting Additional Devices ................................ 25 Using Additional Telephones (Easylink) .................. 26 2 Answering Machine ......................... 13 9 Service .............................................. 27 Changing the ink film .............................................. Checking the Ink Film Reserve ................................ Fixing a Paper Jam ................................................... Fixing a Document Jam ........................................... Cleaning .................................................................. Using Service Codes ................................................. Power Cycling .......................................................... Technical Data ........................................................ Guarantee ................................................................ Declaration of Conformity (DoC) ........................... Customer Information ............................................. 27 28 28 29 29 30 30 32 32 33 36 10 Appendix .......................................... 32 3 Fax ..................................................... 16 4 Copier ............................................... 18 Inserting Documents ............................................... 18 Creating a Copy ...................................................... 18 Creating Multiple Copies ........................................ 18 9 1 Telephone Functions Help 3 · Telephone Functions Chain Dialling You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry. Press i and 3 to print an overview of the telephone book functions. Connecting Additional Telephones How to connect additional telephones and what functions are available to you can be found in the section on telephone lines and additional devices, page 25. Inserting a Dialling Pause It can be necessary to insert a dialling pause into the telephone number, for instance for the outside line access code, for an extension or sub-address or in a long distance number. Press R. The second part of the number is only dialled once the connection with the main number has been established. Making Telephone Calls on the Machine Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset. Dialling Directly You can also lift up the receiver first, then dial a number. The dialling process starts immediately. Manual dialling: Dial the desired telephone number with the number pad. Telephone book: 1 Press ma You can also load telephone book entries by pressing OK, 11 and OK. 2 Use [ to select an entry. Enter the initial letters with the number buttons to navigate more quickly in the telephone book. You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry. Short dial: Press Ý. Select the desired entry with [ or the number button. Loading a Short Dial Entry Hands-Free 1 Pressß to dial without lifting up the handset. You will hear a dial tone from the loudspeaker. 2 Enter the desired number using the numeric keypad or dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer be changed now. Handset near the device Put the handset near the device with the microphone facing up in order to achieve an optimum communication. Recording a telephone conversation Recording a telephone conversation You can also load short dial entries by holding the respective number button pressed (for at least two seconds). Redial list: Press @. Use [ to select an entry from the list of dialled numbers. Outgoing Calls You can record a telephone conversation. After recording, the ä- button flashes, and you can hear the recording like a message on the answering machine. Recording a telephone conversation You must inform your caller when recording a telephone conversation. Recording a telephone conversation You can also load the redial list by pressing OK, 22 and OK. Caller list: Hold @ pressed (for at least two seconds). Use the [ to select an entry from the list of callers. Calls Received 1 During a telephone call, press b. The recording begins. 2 Press b again to end the recording. Telephone Book of the Machine Telephone Book You can also load the caller list by pressing OK, 21 and OK. CLIP Prerequisite For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number. In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. Observe the information in the technical data. Cursor navigation 1 You can move the cursor using [. Use C to delete individual digits. Press STOP to close the menu and to return to the starting mode. 10 Saving Entries 1 Press and hold ma (at least two seconds). You can also load the function by pressing OK, 12 and OK. 2 Enter the name. You can enter characters using the numeric keys (see button labels) Press 0 to enter special characters. Press the respective key several times until the desired character or special character appears on the display. 3 Confirm using OK. 4 Using [, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX. 5 Confirm using OK. 6 Enter the telephone number. 7 Confirm using OK. 8 You can assign a ring tone to the number. Using the numeric keys from 0 to 9, select a ringer tone. Using [ you can set the volume. 9 Confirm using OK. The entry is saved. Groups Groups You can combine several telephone book entries into a group. A message is sent to all members of this group in succession. Adding Group Entries 1 Press OK, 13 and OK. 2 Use [ to select the group you would like to create. 3 Confirm with OK. You can add entries to the group, display the members of the group, delete the group or send a fax to the group. 4 Use [ to select ADD MEMBER?. 5 Use [ to select the entry you would like to add to the group. 6 Confirm with OK. 7 Repeat steps 4 to 6 to add additional entries to the group. 8 Press STOP to end the input. Displaying Group Entries 1 2 3 4 5 6 7 Press OK, 13 and OK. Use [ to select the group you would like to display. Confirm with OK. Use [ to select VIEW MEMBERS?. Confirm with OK. Page through the entries of the group with [. Press STOP twice to return to the starting mode. Editing an Entry 1 Press OK, 15 and OK. 2 Using [ select the entry which you would like to edit. 3 Confirm using OK 4 Edit the name. 5 Confirm using OK. 6 Using [ select the number you would like to enter. 7 Confirm using OK. 8 Edit the number. 9 Confirm using OK. 10 You can assign a ring tone to the number. Using the numeric keys 0 to 9 select a ring tone. Using [, set the volume. 11 Confirm using OK Deleting Individual or All Group Entries Deleting an Individual Entry 1 Press OK, 13 and OK. 2 Using [ select the group from which you would like to delete entries. 3 Confirm with OK. 4 Select using [ DELETE MEMBER?. 5 Confirm with OK. 6 Using [ select the entry which you would like to delete. 7 Confirm with OK. 8 Select using [ DELETE: YES. 9 Confirm with OK. The entry is deleted. Deleting a Group 1 Press OK, 13 and OK. 2 Use [ to select the group you would like to delete. 3 Confirm with OK. 4 Use [ to select DELETE MEMBER?. 5 Confirm twice with OK. 6 Use [ to select DELETE: ALL. 7 Confirm with OK. All entries in the group are deleted. Deleting an Entry 1 2 3 4 Press OK, 16 and OK. Use [ to select the entry you would like to delete. Confirm with OK. Confirm DELETE: YES with OK. 11 Short Dial Short Dial 3 To call back, pick up the handset. Displaying Telephone Book Names You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial button and the number buttons. Your machine displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number. Assigning or Changing a Short Dial Entry 1 Hold Ý pressed (for at least two seconds). You can also load the function by pressing OK, 14 and OK. 2 Use [ or the respective number button to select the short dial number you would like to assign or change. If you select a short dial number that is already assigned, the entry is overwritten. 3 Confirm with OK. 4 Use [ to select the telephone book entry you would like to assign as a short dial entry. 5 Confirm with OK. Switching Call Waiting On and Off Call Waiting During a call, you can be informed about another call by a notification tone (= call waiting) Contact your telephone company to inquire about whether or not this additional function is available for your line. CLIP Prerequisite Deleting a Short Dial Entry Deleting a Short Dial Entry For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number. 1 Press OK, 42 and OK. 2 Use [, to select whether you would like to turn the call waiting on or off. 3 Confirm using OK. You can switch between the calls (= call toggling) with R). This function not only deletes the short dial entry, it also deletes the entire entry from the telephone book. Overwrite the short dial entry if you would like to change the assignment. 1 Press Ý. You can also load the function by pressing OK, 14 and OK. 2 Use [ or the respective number button to select the entry you would like to delete. 3 Press C. 4 Confirm the deletion with OK. Caller Line Identification Presentation (CLIP) Country- and Network-Specific (country and network dependent) The number of an incoming call appears on the display. For this function to work, the caller line identification (CLIP ­ Caller Line Identification Presentation) must be activated for your telephone connection. Enquire with your telephone company. Caller identification may be associated with a fee. CLIP Definition Setting the Country If the caller line identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter "Settings", Page 22) Missed Calls Missed Calls If you received a call while away, the ä - button flashes. 1 Press ä. 2 Using [, you can page through the list of missed calls. If you have received additional messages, first select the missed calls using [ and confirm with OK. 12 2 Answering Machine Help 3 · Answering Machine Using the Anonymous Outgoing Message Anonymous Outgoing Message Press i and 3 to print an overview of the answering machine functions. You can replace your personal outgoing message with the factory default anonymous message. 1 Press b. 2 Dial using [ OUTGOING MSG.. 3 Confirm using OK. You can also load the function by pressing OK, 75 and OK. 4 Use [ to select MESSAGE: DEFAULT. 5 Confirm with OK. The outgoing message is played back. Switching On and Off Anonymous Outgoing Message Switching On/Off on the Machine If you do not record a personal announcement, the answering machine uses the anonymous announcement set by the factory. Press b three times to turn the answering machine on or off. If the answering machine is turned on, the symbol -- appears on the display. Activating Using the Outgoing Message Without Recording of Messages Outgoing Message Without Recording of Messages You can also load the function by pressing OK, 71 and OK. Editing the Outgoing Message Recording an Outgoing Message During playback, press C and OK in order to delete the currently playing outgoing message. Adjust the volume with [. Stop the playback with STOP. You can record an outgoing message which the caller hears for which no message can be recorded in reply (= external memo). 1 Press b. 2 Dial using [ EXTERN. MEMO. 3 Confirm using OK. You can also load the function by pressing OK, 76 and OK. 4 Use [ to select whether you would like the outgoing message to be switched on/off without recording the message. 5 Confirm using OK. When you record an outgoing message, you are asked, if you would like to use the old outgoing message or would like to record a new one. Confirm using OK. 6 Recording a new outgoing message: Press OK to record the outgoing message. Wait for the confirmation tone before you say your text. The outgoing message must be longer than ten seconds. 7 Press OK to end the recording. The recording is played back. If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone. Recording the Outgoing Message 1 Press b. 2 Dial using [ OUTGOING MSG.. 3 Confirm using OK. You can also load the function by pressing OK, 75 and OK. 4 Dial using [ MESSAGE: RECORD. 5 Confirm using OK. 6 Press OK to record an outgoing message. Wait for the confirmation tone before you say your text. The outgoing message must be longer than ten seconds and shorter than twenty seconds. 7 Press OK to end the recording. The recording is played back. Recording the outgoing message: If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone. Recording the outgoing message: Listening to the Outgoing Message 1 Press b. 2 Dial using [ OUTGOING MSG.. 3 Confirm using OK. You can also load the function by pressing OK, 75 and OK. 4 Use [ to select MESSAGE: PLAY. 5 Confirm with OK. The outgoing message is played back. Listening to Messages Listening to Messages Press # to listen to the next message. With the number keys, you can load the desired message directly. During playback, press C and OK in order to delete the currently playing message. Adjust the volume with [. Stop the playback with STOP. Listening to New Messages Indication of New Messages If new messages have been received on the answering machine, the ä button blinks. The number of new messages is shown on the display. 1 Press ä. 2 Confirm with OK. 3 The new messages are played back. 13 Listening to Messages Again 1 Press b. 2 Use [ to select MESSAGES. 3 Confirm with OK. You can also load the function by pressing OK, 72 and OK. 4 Use [ to select MESSAGE: PLAY. 5 Confirm with OK. The messages are played back. 1 Press b. 2 Use [ to select FORWARDING. 3 Confirm with OK. You can also load the function by pressing OK, 77 and OK. 4 Use [ to select whether you would like to switch forwarding on or off. 5 Confirm with OK. 6 Enter the number to which the received messages should be forwarded. 7 Confirm with OK. 8 Use [ to select how many messages should be collected and forwarded together. 9 Confirm with OK. When you record a message, you are asked, if you would like to use the old message or would like to record a new one. Confirm using OK. 10 Recording a new greeting text: Press OK to record the greeting text. Wait until hearing the confirmation tone before starting the text. 11 Press OK to end the recording. The recording is played back. Deleting Messages Deleting an Individual Message During playback, press C and OK in order to delete the currently playing message. Deleting Heard Messages Deleting New Messages Messages not yet heard must be heard first before deleting them. 1 Press b. 2 Use [ to select MESSAGES. 3 Confirm with OK. You can also load the function by pressing OK, 72 and OK. 4 Use [ to select MESSAGE: DELETE. 5 Confirm with OK. The heard messages are deleted. You can also delete the already heard messages by pressing C and OK in the starting mode. Using the Remote Control Remote Control With a telephone call, you can listen to and delete messages, record a new outgoing message or switch the answering machine on or off. Tone Dialling Setting Up Forwarding and Remote Control Entering the Access Code Access Code 1 2 3 4 In order that you can receive forwarded messages as well as check or control the answering machine from other telephones, you must enter an access code. Access Code <> VIP Code The access code may not be identical to the VIP code. 1 Press b. 2 Use [ to select ACCESS CODE. 3 Confirm with OK. You can also load the function by pressing OK, 79 and OK. 4 Enter a four-digit code. 5 Confirm with OK. The telephone on this connection must be set to tone dialling. Press a button within 50 seconds, otherwise the connection is cut-off (country and network dependent). Call your telephone number. Wait until the answering machine switches on and plays back the outgoing message. Enter the access code. The machine interrupts the outgoing message and plays new messages. If no new messages have been received, you will hear two confirmation tones. Forwarding Messages Forwarding Messages The machine forwards messages to a specified telephone number. Once the configured number of messages is reached, the machine calls the number. If the call is answered, a greeting text is played. Then the person on the line must enter the access code. If no code is entered or an incorrect code is entered three times, the machine hangs up. 14 If you select the 5/2 option for the number of rings of the answering machine, the answering machine switches on after two rings, when you have received new messages. If there are no new messages, the device rings five times. If the device does not pick up after two rings, you have no new messages. You can terminate the remote access without incurring any telephone costs. 5 The functions below are available via the number buttons. 6 Hang up to end the remote control session. Remote Control Functions Listening to Messages Listen to the current message again: Press ,. Listen to all messages: Press . Listen to the next message: Press ,,. Changing Settings Entering the VIP Code VIP Code If callers enter the VIP code, the machine continues to ring, even if the answering machine has taken over the call. With this function, certain persons can reach you even if you have set the number of rings to zero. VIP Code <> Access Code Deleting Messages Delete the current message: While listening to a message, press . Delete all messages: After listening to all messages, press . Press again within five seconds to confirm the deletion. The VIP code may not be identical to the access code for remote control. 1 Press b. 2 Use [ to select VIP CODE. 3 Confirm with OK. You can also load the function by pressing OK, 78 and OK. 4 Enter a four-digit code. 5 Confirm with OK. Outgoing Message Listen to the outgoing message: Press . Recording a new outgoing message: 1 Press .... 2 Wait for the two confirmation tones. 3 Press .... 4 Wait for the long confirmation tone before starting the text. 5 Press ... to end the recording. Setting the Recording Length Recording Length Control Functions Cancel last function: Press . Switch off the answering machine: Press ^. Switch on the answering machine: Press S. You can limit the length of the incoming messages and internal memos. 1 Press b. 2 Use [ to select RECORD. TIME. 3 Confirm with OK. You can also load the function by pressing OK, 74 and OK. 4 Use [ to select the desired recording length or unlimited time (automatic). 5 Confirm with OK. Recording Internal Memos Internal Memos on the Machine You can record voice messages (= memos), which can be played as messages. The limit on duration of recording set for messages applies even to the recording duration of memos. Recording Length for Memos The configured recording length for incoming messages also limits the length of the internal memos. 1 Press b. 2 Dial using [ QUICK NOTE. 3 Confirm using OK. You can also load the function by pressing OK, 73 and OK. 4 Press OK to record a voice message. Wait for the confirmation tone before you say your text. 5 Press OK to end the recording. The recording is played back. After that the ä button starts flashing. The voice message is displayed as a new message. Recording the outgoing message: If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone. 15 3 Fax Help 4 · Fax Busy Number Press i and 4 to print the instructions for sending faxes and for fax switch settings. Loading Documents Do not insert any documents into the machine that ... ... are wet, have been edited with correction fluid, are soiled or have a coated surface. ... are written on with a soft pencil, with paint, chalk or charcoal. ... originate from newspapers or magazines (printing ink). ... are held together with office or notebook staples or with tape or glue. ... are pasted with note papers. ... are creased, crumpled or torn. 10 Documents · A5/A4 If the subscriber is busy, the device dials the number again after some time. Press STOP, in order to cancel the transmission process. After the transmission, the machine prints out a transmission report depending on the settings. Manual dialling: Dial the desired telephone number with the number pad. Telephone book: 1 Press ma You can also load telephone book entries by pressing OK, 11 and OK. 2 Use [ to select an entry. Enter the initial letters with the number buttons to navigate more quickly in the telephone book. You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry. Short dial: Press Ý. Select the desired entry with [ or the number button. Loading a Short Dial Entry Use documents with sizes A5 or A4 with 60 to 100 g/m2 weight. You can insert up to 10 documents at a time. Press STOP to eject the documents without sending them. Cancel Transmission Sending a Fax 1 Insert the documents face up into the document feeder. The top most document will be fed in first. You can also load short dial entries by holding the respective number button pressed (for at least two seconds). Redial list: Press @. Use [ to select an entry from the list of dialled numbers. Outgoing Calls You can also load the redial list by pressing OK, 22 and OK. Caller list: Hold @ pressed (for at least two seconds). Use the [ to select an entry from the list of callers. Calls Received You can also load the caller list by pressing OK, 21 and OK. CLIP Prerequisite For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number. Manually Sending a Fax 1 Insert the document. 2 Press ß. 3 Enter the desired telephone number with the number pad or select a saved entry. 4 Press START. 2 Then configure the desired resolution. You can choose between RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on the display. Press ã again to change the resolution. You can adjust the default contrast (see also section Settings, page 22). 3 Dial the desired telephone number. There are multiple ways to do this. 4 Press START. 16 Broadcasting Broadcasting You can send one fax to multiple recipients in succession. Entering Recipients Individually 1 Insert the document. 2 Press OK, 34 and OK. The document is scanned. 3 Enter the desired telephone number with the number pad or select a saved entry. 4 Confirm with OK. 5 Enter the additional telephone numbers. 6 Confirm with OK. You can enter up to 25 recipients. 7 Press START. The machine sends the fax message to all recipients in succession. Polling Faxes Fax Polling With the fax polling function, you can retrieve faxes that lie ready in the dialled fax machine. You can also provide documents on your machine to be polled by others. Sending a Fax to a Group 1 Insert the document. 2 Press OK, 13 and OK. 3 Use [ to select the group to which you would like to send a fax. 4 Confirm with OK. 5 Use [ to select SEND FAX?. 6 Confirm with OK. Transmission to Multiple Recipients Polling Faxes Directly 1 Enter the desired telephone number with the number pad or select a saved entry. If you would like to poll fax messages from an extension number or a sub-address, add this after the telephone number. After entry, press the number R then enter the extension number or sub-address. The second part of the number is only dialled once the connection with the main number has been established. 2 Hold START pressed (for at least two seconds). If your machine cannot reach a recipient, the fax message is sent to the other recipients. After the machine has called all recipients, it once again dials the numbers that previously could not be reached. Polling Secure Faxes Secure Fax Polling Delayed Fax Transmission Delayed Fax Transmission If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time ­ within 24 hours. 1 Insert the document. 2 Press OK, 33 and OK. 3 Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm. 4 Confirm using OK. 5 Enter the desired telephone number with the number pad or select a saved entry. 6 Selecting a saved entry: Confirm the selected entry using OK. 7 Press START. The device goes into standby mode and transmits the fax at the entered time. You can continue to place calls and receive faxes. Press STOP to eject the document. This interrupts the standby mode. Cancel Standby Mode With this function, you can poll faxes that are protected with a code. 1 Press OK, 31 and OK. 2 Enter the code. 3 Confirm with OK. 4 Enter the desired telephone number with the number pad or select a saved entry. 5 Press START. Sending Faxes via Polling Secure Fax Polling Protect your document against unauthorised access with a code. Secure Fax Polling Receiving Faxes Fax Reception A caller who knows the code can poll the fax from your machine. You can continue to make telephone calls and receive faxes. 1 Insert the document. 2 Press OK, 32 and OK. 3 Enter a code (max. 20 characters). 4 Confirm with OK. Press STOP to eject the document. This interrupts the standby mode. Cancel Standby Mode If you have not changed the factory settings, received faxes will be printed out immediately. If no paper or no ink film is inserted, the machine saves the incoming faxes. The ä button blinks. Once paper or a new ink film is inserted, the saved faxes are printed out. Paper Error Using Fax Templates Fax Templates Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the paper feed mechanism must be pushed back. Full Message Memory If the message memory is full, no additional messages can be received. A warning appears on the display. Observe the information in the technical data. Delete Fax Memory Service Code Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation. 1 Press OK, 43 and OK. 2 Using [ select the template you would like to print. 3 Confirm using OK. The device prints the template. 4 Fill the template and send it to the desired recipient per fax. If there are problems with printing out saved fax messages, a service code is available (see also section Service, page 30). 17 4 Copier Help 5 · Copier Press i and 5 to print help for copying. 10 Documents · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m2 weight. You can insert up to 10 documents at a time. Inserting Documents 1 Insert the documents face up into the document feeder. The top most document will be fed in first. 2 Then configure the desired resolution. You can choose between RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on the display. Press ã again to change the resolution. You can adjust the default contrast (see also section Settings, page 22). Creating a Copy Press COPY briefly. The copy is created. Creating Multiple Copies 1 Hold COPY pressed (for at least two seconds). 2 Enter the number of times you would like to copy the document (maximum of 15 copies). 3 Press COPY. 4 Use [ to select whether the document should be magnified or reduced in size when copied. You can magnify up to 200 percent or reduce to as small as 50 percent of the original size. 5 Confirm with OK. The copy is created. Press STOP to eject the documents without copying them. 18 5 SMS Not supported everywhere Notification by SMS SMS Notification (Function is not supported in all countries and networks) Help 8 · SMS Press i and 8 to print the instructions for SMS functions. SMS Requirements CLIP for SMS Your device is preset for using the SMS (Short Messaging Service) services. Caller identification (CLIP) must be activated for the SMS to work. It is possible that you will not be able to send and receive SMS messages from a private branch exchange (depending on the country and network). SMS with secret number Should you face problems in sending SMS, the reason for the same could be that you are using a secret number or that the device is connected to an old ISDN System. SMS Requirements Ask your telephone service provider ... ... whether you must register for the SMS Service. ... to which mobile telephone service providers you can send SMS ... which costs are applicable. ... which functions are available. You can have an SMS message sent to a telephone number of your choice when faxes or SMS messages are received or the answering machine receives calls or voice messages in your absence. 1 Press OK, 65 and OK. 2 Use [ to select whether you would like to be informed about new SMS messages. 3 Confirm with OK. 4 Use [ to select whether you would like to be informed about calls in your absence. 5 Confirm with OK. 6 Use [ to select whether you would like to be informed about new fax messages. 7 Confirm with OK. 8 Use [ to select whether you would like to be informed about new messages on the answering machine. 9 Confirm with OK. 10 Enter the number to which the SMS should be sent. 11 Confirm with OK. A message appears on the display stating the notification by SMS is activated. Receiving an SMS Paper Error Receiving an SMS on the Machine Sending an SMS Sending an SMS on the Machine 1 Press _. You can also load the function by pressing OK, 61 and OK. 2 You can enter characters using the numeric keys (see button labels) Press 0 to enter space or special characters. You can move the cursor using [. Use C to delete individual characters. Press and hold C (at least two seconds) to delete the entire text. You can enter 160 characters. Press COPY to print the SMS before sending it. The last five SMS messages written remain saved as templates. Press @ until the desired message appears. 3 Confirm using OK. 4 Enter the desired telephone number with the number pad or select a saved entry. You can send an SMS message to up to five recipients. Press OK after entering the entry. 5 Press _. The message is sent. Ireland 140 characters SMS Reception Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the paper feed mechanism must be pushed back. Received SMS messages are printed out automatically. If you have turned the automatic printing function off, the SMS messages will be stored. Your machine stores up to 30 received SMS messages. Reading an SMS Reading an SMS on the Machine After reception of a new SMS message, the ä button lights up. 1 Press ä. 2 Use [ to select the SMS messages. 3 Press ä. The Read SMS menu opens. Loading Previously Read SMS Messages 1 Press OK, 62 and OK. 2 Use [ to select the SMS message you would like to read. Unread SMS messages are marked with a *. 3 Confirm with OK. You can move the cursor with [. Press COPY to print the SMS message. 4 Press STOP to return to the SMS list. Press OK to load additional SMS functions. In Ireland, some providers will only accept SMS messages with a 140 character limit. 19 Loading SMS Functions SMS Functions on the Machine 1 While reading an SMS message, press OK to load additional SMS functions. 2 Use [ to select an option: You can display information about the SMS message, print or delete the message, forward the message to another recipient or send an SMS response. You can return to the list of SMS messages, or view the next or previous SMS message. 3 Confirm with OK. SMS response Some providers do not include the entire telephone number of the SMS sender. In such cases a direct response to the SMS message will not be delivered. Instead, create a new SMS message but pay attention when entering the area code. 1 Press OK, 66 and OK. 2 Use [ to select the SMS service provider that you would like to set. 3 Confirm using OK. 4 Enter the number for sending SMSs. 5 Confirm using OK. 6 Enter the number for receiving SMSs. 7 Confirm using OK. 8 Use [ to select the SMS service provider through which you would like to send SMSs. 9 Confirm using OK. You can receive SMS messages via both providers. Printing an SMS Printing an SMS on the Machine Switching Off Automatic Printing Automatic Printing 1 Press OK, 63 and OK. 2 Use [ to select the SMS messages you would like to print out. PRINT: ALL--Prints all received and composed SMS messages PRINT: INBOX--Prints all received SMS messages PRINT: OUTBOX--Prints all sent SMS messages PRINT: NEW--Prints all unread SMS messages 3 Confirm with OK. If you would like to print an individual SMS message, load the message. Press COPY to print the message. You can deactivate the automatic printing of SMS messages. 1 Press OK, 66 then OK repeatedly until PRINT SMS: YES appears on the display. 2 Use [ to select whether you would like to switch the printing on or off. 3 Confirm with OK. Switching SMS Reception On and Off Switching SMS Reception Off Deleting an SMS SMS Deletion Introduction Deleting an SMS on the Machine If you are using a cordless telephone with SMS function on the same telephone line, then the specific device at which you will receive an SMS message will depend on the specific manufacturer. Only one of the devices will receive the SMS message. Try to turn off the SMS reception on your cordless telephone. If this is not possible, switch off SMS reception on the machine. You can continue to send SMS messages even while SMS reception is switched off. If the message memory is full, the machine cannot receive any more messages. Delete SMS messages to free up memory. 1 Press OK, 64 and OK. 2 Use [ to select the SMS messages you would like to delete: DELETE: ALL SMS--Deletes all received and composed SMS messages DELETE: READ SMS--Deletes all read SMS messages DELETE: SENT SMS--Deletes all sent SMS messages 3 Confirm with OK. 4 Confirm the deletion with OK. If you would like to delete an individual SMS message, load the message. Press OK, then select DELETE with [ . Confirm with OK. Switching SMS Reception Off 1 Press OK, 45 and OK. 2 Enter the service code 31207. 3 Confirm with OK. 4 Use [ to select SURE: YES. 5 Confirm with OK. If you have entered the incorrect code, you can cancel the entry with SURE: NO. Switching SMS Reception On 1 Press OK, 45 and OK. 2 Enter the service code 41206. 3 Confirm with OK. 4 Use [ to select SURE: YES. 5 Confirm with OK. If you have entered the incorrect code, you can cancel the entry with SURE: NO. Changing Settings Changing Send and Receive Numbers Send and Receive Numbers All numbers that you need to send and receive SMSs are stored in your device. In case you moved to another telephone service provider, you must change these numbers. You can set your device for two SMS service providers. 20 6 Fun and Games Help 7 Games and Fun Press i and 7 to print the instructions for the Games and Fun functions of your device. Sudoku Sudoku Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution. Last Solution Only 8 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies). 9 Confirm using OK. 10 Using [ select if you would like to print the solution. 11 Confirm using OK. 12 Using [ indicate whether you would like to turn printing on or off. 13 Confirm using OK. The solution of the last printed game is saved. The solutions of earlier games are no longer available. Printing a Game 1 2 3 4 5 6 Press OK, 48 and OK. Dial using [ SUDOKU:NEW. Confirm using OK. Using [ select the difficulty level. Confirm using OK. Enter, how many copies of the Sudoku you would like to print (maximum 9 copies). 7 Confirm using OK. 8 Using [ select if you would like to print the solution. 9 Confirm using OK. Printing the Last Game Again 1 2 3 4 Press OK, 48 and OK. Dial using [ SUDOKU:LAST. Confirm using OK. Enter, how many copies of the Sudoku you would like to print (maximum 9 copies). 5 Confirm using OK. 6 Using [ select if you would like to print the solution. 7 Confirm using OK. Printing the Solution 1 Press OK, 48 and OK. 2 Dial using [ SUDOKU:SOLUTION. 3 Confirm using OK. Sudoku for Every Day You can have a new Sudoku automatically printed each day. 1 Press OK, 48 and OK. 2 Dial using [ SUDOKU:AUTO. 3 Confirm using OK. 4 Enter the time, e.g. 14 00 for 2 pm. 5 Confirm using OK. 6 Using [ select the difficulty level. 7 Confirm using OK. 21 7 Settings Cursor navigation 1 Entering Your Name 1 Press OK, 95 and OK. 2 Enter your name. You can enter characters using the numeric keys (see button labels) Enter special characters using 0. Press the respective key several times until the desired character or special character appears on the display. 3 Confirm using OK. You can move the cursor using [. Use C to delete individual digits. Press STOP to close the menu and to return to the starting mode. Entering the Time and Date 1 Press OK, 91 and OK. 2 Enter the time, for example 14 00 for 2 o'clock p.m. 3 Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 4 Confirm with OK. Time After Power Failure Setting the Contrast Setting the Contrast You must check the time and date after a short power failure. Confirm using OK. Selecting the Language 1 Press OK, 92 and OK. 2 Use [ to select the desired display language. 3 Confirm with OK. Selecting the Country Setting the Country Correctly Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer. Reset When Setting the Country For copying and printing of fax messages, you can select different contrast levels. 1 Press OK, 44 and OK. 2 Using [, select the desired contrast. CONTR.:LIGHT ­ For brighter copies and fax transmission CONTR.:NEUTRAL ­ For all types of originals (for example white text on black background or documents with coloured background) CONTR.:OPTIMISED (Factory settings) ­ Optimized adaptation for text and photo printing CONTR.:DARK ­ For darker copies and fax transmission (for example documents with faint printing) 3 Confirm using OK. Custom settings /default settings The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that. 1 2 3 4 5 When you select a new country, all settings are reset to the factory defaults for that country. Saved data is retained. Check the number entered for the header. Press OK, 93 and OK. Use [ to select the country in which you are operating the machine. Confirm with OK. Use [ to select SURE: YES. Confirm with OK. Lowering the Transmission Speed Lowering the Transmission Speed The machine adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality. 1 Press OK, 38 and OK. 2 Use [ to set whether you would like to use a lower transmission speed. 3 Confirm with OK. Entering Your Number Header Your number and name are printed in the top margin of every page (= header) together with the date, time and page number. 1 Press OK, 94 and OK. 2 Enter your telephone number. You can enter a plus sign with # or *. 3 Confirm with OK. Switching Page Adjustment On and Off Page Adjustment In order that no information is lost, received faxes are reduced in size when printed. 1 Press OK, 37 and OK. 2 Use [ to select whether you would like to switch size reduction on or off. 3 Confirm with OK. 22 Setting Ring Tones Selecting the Ring Tone Ring Tones Configuring Night Mode 1 Press OK, 52 and OK. 2 Configure the same settings as for the day mode (see steps 2 to 7). You can select from among ten different ring tones. 1 Press OK, 55 and OK. 2 Use the number buttons 0 to 9 to select a ring tone. Use [ to adjust the volume. 3 Confirm with OK.