ID Card Maker version 4 1 2 ID Card Maker version 4 Contents CHAPTER 1 Introduction 3 3 5 7 11 What is ID Card Maker? Minimum Requirements What's On the CD 6 What's New In Version 4 Year 2000 Compliance CHAPTER 2 Installation 13 17 CHAPTER 3 Setting Up IDCM (Tools Form) User Accounts 21 User Permissions and Passwords 21 Configuring IDCM 27 Preferences 28 IDServer Setup 41 i ID Card Maker version 4 Contents Capture Devices Printers Encoding 52 56 45 Database Management 59 Database Options 60 60 61 64 72 81 Database Tables and Forms Modifying Tables and Forms Edit Field Definitions Window Database Management window Attaching to Another Database 79 Added Security with Field Definition files Importing 83 Importing 83 85 95 Advanced Import Exporting 95 Exporting the Entire Database Badge Design 97 Menu Commands Badge Objects Bar Encoding 98 120 125 104 121 Using the "Insert Image" Command Magnetic and Smart Chip Encoding Reports 129 Search Criteria 131 Fields to Show in Report 132 Data History 135 Add-ins 139 Image Export Selected Export 140 141 Repairing and Compacting 145 CHAPTER 4 Search Form 147 149 Searching for Records ii ID Card Maker version 4 Contents CHAPTER 5 Creating Badges (Personal Data Form) 155 Create and Edit Capture Printing History 158 161 164 167 158 Batch Printing Appendix A Navigating ID Card Maker Graphic File Formats Hardware Setup PDC 2150 Camera Signature Tablet 171 Appendix B 175 Appendix C 177 177 177 178 Fingerprint Capture Device Appendix D SQL and Boolean Operators IIF Statements 183 179 Appendix E Appendix F Input Masks & Field Formatting Input Masks 187 190 Field Formatting 187 Appendix G Best Practices 193 INDEX 197 ID Card Maker version 4 iii Contents iv ID Card Maker version 4 ID Card Maker Polaroid Corporation Commercial ID Systems & Solutions 4650 Executive Blvd. Ft. Wayne, Indiana 46808 ID Card Maker version 4 1 Information in this document is subject to change without notice. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Polaroid. ID Card MakerTM is a registered trademark of Polaroid Corporation. Copyright © 1994-2004 ImageWare Systems, Inc. All Rights Reserved. IDServerTM is a registered trademark of ImageWare Systems, Inc. Microsoft, MS, MS-DOS, Microsoft Access, Windows, Windows NT 2000, Windows 98 and Windows XP are registered trademarks of Microsoft Corporation. TrueTypeTM is a registered trademark of Apple Corporation. FlashBusTM is a registered trademark of Integral Technologies, Inc. SecurCodeTM is a registered trademark of CMI. 2D SuperscriptTM is a registered trademark of Datastrip Corporation. 2 ID Card Maker version 4 CHAPTER 1 Introduction What is ID Card Maker? Welcome to ID Card Maker, the world's leading software for the creation of digital photo ID badges! ID Card Maker combines database, badge design, image capture, point-and-click hardware setup, and badge printing all from within one userfriendly interface. ID Card Maker comes in three versions: Level I, Level II, Level III. The difference between them is the absence or presence of "features", which add functionality to ID Card Maker versions. Level I is the lowest and level III is the version with the most features. The features are controlled by the "security key" or "dongle" that comes with your software. The dongle plugs into the printer port on your computer, and a USB version is also available. The software will not work without it. The keys are clearly marked "Level I", "Level II", and "Level III". As you read this manual, you may see screenshots or read about features of ID Card Maker that are different from what you see on your own monitor. That is because you are running a different level key with features that are not present. We have tried to indicate clearly through use of icons in the margins of this manual which application features are associated with which "levels." " ID Card Maker version 4 3 Introduction Here is a brief description of what this software package has to offer: Database · Based on Microsoft Access 2000, ID Card Maker can store up to 100,000,000 records · Attach to ODBC databases · Personal information is entered in standard text fields using Windows' "point and click" interface · · · · · · · User-definable database fields Perform searches for single records or groups of records Create completely customized reports of your data Import and export data to and from another database file "Repair and compact" utilities included for database integrity User accounts and passwords for database security More... Badge Design · · · · · · · · · · · · · Design badges in a "What You See Is What You Get" (WYSIWYG) window Badges are printed exactly the way they appear in the design window A "Toolbar" for quick access to commonly used commands Image "ghosting" and "see through" Unlimited badge designs Export card layouts PDF417 2D bar code Datastrip Superscript 2D bar code Single- or double-sided badge design Rotation of text, images, bar codes, and badge Up to 300% ZOOM in the design window Create Rosters with text, photos, headers and footers More... 4 ID Card Maker version 4 Minimum Requirements Image Capture and Display · · · · · Capture portraits, fingerprints, and/or signatures Import images Images are immediately available for preview and printing Images accessible to other applications Up to 30 images per record, and use all images in badges and rosters Hardware Setup · Use any TWAIN or Video for Windows input device · Use any PVC card or Sheet printer, which uses a Windows printer driver · Point and click configuration of hardware options Badge Printing · Print badges at the click of a button · One-at-a-time or Batch printing · Sheet printing Optional add-on modules · Expert Image Export (export select images) · Expert Data Export (export data from select fields and for selected records) Minimum Requirements Please verify that your computer meets the following requirements before installing ID Card Maker: Operating System: You must be running Windows 98/2000/XP, or NT 4.0 (does not support USB). ID Card Maker version 4 5 Introduction CPU (central processing unit): You must have a Pentium-level CPU running at 400 MHz or higher (for 2000/XP Operating Systems). RAM (random access memory): You must have a minimum of 128 megabytes of RAM. Best results are obtained with 256 megabytes or more. Hard Disk Space: You must have up to 90 megabytes of free hard disk space depending on which installation options you choose. · ID Card Maker requires approximately 45 megabytes of disk space. In addition, extra disk space is required to store individuals' images. Typically, a single portrait is 10K-12K. Therefore, if you have 500 individuals, you will need an additional 5,000K-6,000K of disk space--or 5-6 megabytes--to store their portraits. Storing fingerprint and signature images requires additional disk space. · ID Card Maker uses a "runtime" version of Microsoft Access 2000 as its database engine. If you do not already have the "runtime" version of Access, the installation wizard will install this 43 megabyte application. Backup your database regularly. · ID Card Maker on-line User Manual (in PDF format) requires approximately 2 megabytes of disk space. Video Capture Card: While some cameras connect to your computer through a serial or Universal Serial Bus (USB) port, others require you to install a separate video capture card. Consult your camera's documentation. CD ROM: ID Card Maker only installs from a CD. Your PC must have a CD ROM drive. Keyboard and Mouse What's On the CD The ID Card Maker CD contains: · The ID Card Maker application and Access Runtime files. Installing this application will copy all the files needed to run our photo ID badging system. · On-line User Manual. This manual has been converted to a Portable Document File (PDF). Once installed onto your computer, you can read the "electronic" version of this manual. If you do not have Adobe's free Acrobat Reader, you may also install this from the CD. 6 ID Card Maker version 4 What's New In Version 4 · The ID Card Maker What's New document. When you run ID Card Maker's Setup Wizard on the CD, you will be presented with the option to install any or all of these components. What's New In Version 4 Security History Included On Every Version. When given permission to view badge history, all levels of users can now see when badges were issued and badge status. Users can also view and print all badge history. When viewing data history or record events, customers can now view and print out the date an event occurred, the workstation that was used, who the operator was, the operation he/she performed and a description of the operation. Viewing Image History. In the IDServer setup window there is a box that allows the user to enter, between 0 and 9, the number of old history images to keep. Users can then view them on the personal data form by right clicking a displayed image that has a history. Installing Wasp Barcode Fonts. Wasp barcode fonts can now be installed and are automatically activated after the initial install. Wasp Codabar/Mod 10 for Barcode Encoding. In the barcode properties of IDLayout, the Wasp Codabar/Mod 10 is added to the dropdown encoding selection. Mod 10 Check Digit for Barcode Encoding. In the barcode properties of IDLayout, the Mod 10 check digit is added to the dropdown encoding selection. Database Keyless Demo. IDCM demos are now available without a key. Once installed, users can run IDCM in a keyless demo mode. In demo mode, all badges will have a watermark with the word "demo" written across them. ID Card Maker version 4 7 Introduction Text Data Now allowed In Importing. Users can now import/export from both .csv and .txt extension files. Default Database. IDCM now has an updated simple default database that allows users to quickly install a working application with sample layouts, enrollment fields and reports. Sample Databases and Card Layouts. There are now multiple application-specific and vertical application sample databases and card layouts available. These files are located in a separate folder on the CD and are not automatically installed with the application. Modifying Database Structure over the Network. When creating a new database over the network, an error 'file in use' would appear. This happened only over the network and it is now fixed. IDNumber in Advanced Imports. Previously, advanced import into SQL or other ODBC databases required an IDNumber whereas the equivalent MS Access did not. This restriction has been removed and the import automatically assigns the appropriate values for the IDNumber. IDServer Box. The IDServer box no longer will pop up in front of the User Interface window. IDSetup Changed in IDServer. IDSetup.exe has been changed to fix the problems created when a directory or database name contained spaces. Messages Changed To Be More User Friendly. The language in the database management form is less technical, making it easier to understand and more user-friendly. Imaging Automatically Display Images. The 'automatically display images' check box is now enabled for level I and II users, giving small to medium businesses the option to display the images they acquired. Select Different Images. Users can now select different image sources on the fly to speed the enrollment process. Simply hold down the 'Alt' key and simultaneously select the primary image source on the capture instance form. This will enable the user to switch to get-from-file without having to go through the IDServer setup. 8 ID Card Maker version 4 What's New In Version 4 Direct Interface with Polaroid 2150 Digital and Logitech QuickCam Cameras. This feature allows the camera to be controlled via the software, enabling the user to speed enrollment, while saving time and money. Polaroid Olympus Camera Capture Interface. A DDIShell.exe capture interface was written specifically to work with IDCM. This capture interface is automatically installed and ready to use with the Polaroid Olympus camera. Flashpoint Capture Routines. A flashpoint capture routine now allow images up to 640 x 480 to be captured and provides a greater range for panning. This allows the frame grabber camera to move the interface to all sections of the captured image for better selection. Flashbus90 Interface. The flashbus90 interface allows the frame grabber camera to be mounted on its side to capture an image 480 wide x 640 tall instead, enabling a higher resolution portrait picture. This also allows greater vertical panning instead of the horizontal default. Crop Current Image Interface . When acquiring an image in IDServer there is now a "crop current image" interface window that allows the captur ...