User manual POLYCOM CONFERENCESUITE - PRODUCT BROCHURE

Polycom® Conference Suite Empowering conferencing with ease Video Network Management Network Aware Scheduler Room Control Reports Management benefits More efficient users · Users schedule through a browser, Microsoft® Outlook® or IBM® Lotus Notes®; no new applications to learn · Users can receive calendar events directly in their own calendars · Less experienced users are provided with a wizard interface that leads them through the scheduling process Efficient use of video communication assets · Video communications can be scheduled to ensure resources are available when needed · Compatible with major equipment vendors Reduces support costs · Users can easily schedule their own meetings or permit a conferencing manager to do it · Manages endpoints, MCUs, routers, switches, and nonvideo room equipment IT benefits Single application for multiple video equipment vendors · Manages mixed video equipment from major vendors Higher call success rates · With Network Aware Scheduler, when conferences are scheduled they won't be prevented/adversely impacted by unscheduled calls · Equipment is monitored 24/7 so any problems can be resolved before conferences fail Highest compatibility with Polycom equipment One support organization to call Now anyone can organize a successful online video conference, thanks to the Polycom Conference Suite. This all-encompassing software package includes two fully integrated modules: Network Aware Scheduler and Video Network Management. The Polycom Network Aware Scheduler makes it easy to schedule conferences by providing users with the power to invite guests, book rooms, and select necessary equipment, all through a Web browser or from within Microsoft® Outlook® or IBM® Lotus Notes®. For IT professionals, the Polycom Video Network Management provides tools to proactively track and adjust the network as needed from any location. Utilizing an easy-to-use graphic Web interface, a network administrator has the ability to monitor and control video endpoints, MCUs, routers, and switches. The Video Network Management module can also control room equipment. Users can adjust secondary cameras, remotely run room control panels, switch equipment on and off, and make any last-minute changes at a remote location thousands of miles away--or just across the hall. The only patent-pending network-aware scheduling package on the market today available as part of a complete solution, the Polycom Conference Suite delivers ease-of-use, network control, and reduced support costs. Your comprehensive management choice to access the power of Polycom unified collaborative communications solutions. With the greatest breadth and depth of integrated video, voice, and Web solutions, only Polycom delivers the ultimate communications experience. Our market-leading conferencing and collaboration technologies, supported by world-class service, enable people and organizations to maximize their effectiveness and productivity. Add to that the most experience and proven best-practices in the industry, and it's clear why Polycom has become the smart choice for organizations seeking a strategic advantage in a real-time world. Connect. Any Way You Want. Polycom Conference Suite Specifications Video source selection Engagement of multiple external video sources Document camera control Activation and control of document cameras Video codec control Remotely control Pan-Tilt-Zoom on video endpoint's camera External PIP control Insertion of Picture-in-Picture using external video sources Polycom Conference Suite Reports Feature highlights Pre-defined Reports Over 20 different pre-defined reports available Call Detail Records Include all parameters necessary for billing Diagnostic Reports Include call failures, video utilization, event logs and trouble tickets Polycom Network Aware Scheduler Feature highlights Outlook/Lotus Notes/Web interface Choose between a fully integrated Outlook, Lotus Notes or wizard-like Web interface. Conferences can be modified, adjusted, or deleted through all interfaces Network bandwidth reservation Ensures bandwidth needed for scheduled conferences is available regardless of ad-hoc calls that may be launched Resources Provides expandable, hierarchical access to conferencing resources for easy access while scheduling conferences Automatic call launch Automatically launches calls at scheduled time. Create both dial-out and dial-in conferences with passcode/pin numbers Cascade MCU and Least Cost Route Optimize network resources by automatically creating cascaded MCU calls and using IP backbone connections to long distance ISDN locations Automatic MCU selection Automatically determines if an embedded MP endpoint or standalone MCU is required Distributed scheduling Multiple servers deployed worldwide ensures successful scheduled conferences regardless of failed WAN links Conference management tools Provides tools to control scheduled events impacted by unforeseen circumstances, i.e., extend/restart/end conferences, add/remove locations Filters Provides an easy search of available conference room resources based on specific room requirements Integrated LDAP/AD Integrate with enterprise LDAP or Active Directory for automated user maintenance Direct connect Support Direct Connect (non-dialed) and RS-366 (dialed) modes for dial-out through the MGC MPI cards Polycom Video Network Management Feature highlights Device status View status of all devices in real time with customized graphic layouts Conference management Access conferences on MCUs, and extend/restart/end conferences or add/remove devices without disruption Remote call initiation Place IP and ISDN calls from codecs any video endpoints to any other video endpoints Remotely reboot devices Reset devices through their own software interfaces for quick problem resolutions Trouble ticketing interface Track issues and status for SLAs or problem reporting Remote alert notifications Keeps administrators informed of any system problems to increase conference success rates 24/7 Diagnostic monitoring Run jitter, latency, and other diagnostic tests on endpoints and routers to locate problem areas on the network Power control By using IP to control UPS and powerstrips you can remotely hard boot devices Drop-screen control Remotely operate powered drop-down screens · · · · Resource Management Reports Provide inventory information of video network devices and equipment Customized Reports Available with hundreds of different parameters to select from and save report templates to rerun them regularly System requirements Server hardware (Minimum) Dedicated server Intel® Pentium® III, 550 MHz with 512 KB Cache 256 MB RAM 9 GB Hard Drive Server software · Either OS below - Microsoft Windows® 2000 Server, Service Pack 2 - Microsoft Windows 2003 Server · Optional: SQL 7 or 2000 Network client hardware · Intel Pentium processor, 200 MHz · 64 MB RAM Network client software · Windows 98/NT/2000/XP · Microsoft Internet Explorer 5.5 or higher with Active X® control permission enabled · If using Microsoft Outlook, must be Outlook 2000 SR-1 or later or Microsoft Outlook XP · If using IBM® Lotus Notes®, must be Lotus Notes version 6.x or greater Supported device/equipment Most major vendors for video devices, MCUs, and gateways, gatekeepers, network equipment, room equipment and power devices. See www.polycom.com for detailed models and revisions Redundant server support available optionally Polycom Conference Suite comes with a 90-day maintenance support program providing for Software Update (Bug Fixes) and Upgrade (New Features) Releases as part of the product purchase. To continue to receive support and new product releases beyond 90 days, purchasing a maintenance contract is the most economical solution. Contact your Polycom Reseller or a Polycom Sales Representative for more details. ©2004 Polycom, Inc. All rights reserved. Polycom and the Polycom logo are registered trademarks and The Polycom Office is a trademark of Polycom, Inc. in the U.S. and various countries. All other trademarks are the property of their respective companies. Specifications subject to change without notice. Consult your Polycom representative for detailed specifications and other information Polycom Headquarters: www.polycom.com 4750 Willow Road, Pleasanton, CA 94588 (T) 1.800.POLYCOM (765.9266) for North America only. For North America, Latin America and Caribbean (T) +1.925.924.6000, (F) +1.925.924.6100 270 Bath Road, Slough, Berkshire SL1 4DX, (T) +44 (0)1753 723000, (F) +44 (0)1753 723010 Polycom Hong Kong Ltd., Rm 1101 MassMutual Tower, 38 Gloucester Road, Wanchai, Hong Kong, (T) +852.2861.3113, (F)+852.2866.8028 Part No. 3726-07669-001 Rev 10/04 Polycom EMEA: Polycom Asia Pacific: