User manual QTEK POCKET PC PHONE

User Manual Pocket 2 Please Read Before Proceeding Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync, Excel, Internet Explorer, MSN, Outlook, PowerPoint, and Word are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. THIS DEVICE IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX. DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING. YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE'S OUTER CASING. EXPLOSIVE ATMOSPHERES When in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and the user should obey all signs and instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. Users are advised not to use the equipment at refueling points such as service or gas stations, and are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants, or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always, clearly marked. These include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. PRIVACY RESTRICTIONS Some countries require full disclosure of recorded telephone conversations, and stipulate that you must inform the person with whom you are speaking that the conversation is being recorded. Always obey the relevant laws and regulations of your country when using the recording feature of your Pocket PC Phone. 3 Important Safety Precautions When using this product, the safety precautions below must be taken to offset possible legal liabilities and damages. ELECTRICAL SAFETY This product is intended for use when supplied with power from the battery. Other usage may be dangerous and will invalidate any approval given to this product. SAFETY IN AIRCRAFTS Due to the possible interference caused by this product to an aircraft's navigation system and its communications network, using this device's phone function on board an airplane is against the law in most countries. If you want to use this device when on board an aircraft, remember to turn off your phone by switching to Flight Mode.. ENVIRONMENT RESTRICTIONS Do not use this product at gas or refueling stations. The use of this product is also prohibited in fuel storehouses, chemical plants, and locations containing explosives. SAFETY FOR ENVIRONMENTS Do not use this product in gas stations, fuel depots, chemical plants or where blasting operations are in progress, or in potentially explosive atmospheres such as fuelling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. Please be aware that Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. ROAD SAFETY Vehicle drivers in motion are not permitted to use telephony services with handheld devices, except in the case of emergency. In some countries, using hand-free devices as an alternative is allowed. 4 INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS This product may cause medical equipment to malfunction. The use of this device is forbidden in most hospitals and medical clinics. NONIONIZING RADIATION This product should be operated in the suggested normal condition only to ensure the radiative performance and safety of the interference. As with other mobile radio transmitting equipment, users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is recommended that no part of the human body be allowed to come too close to the antenna during operation of the equipment. Contents Chapter 1 Getting Started 1.1 1.2 1.3 1.4 1.5 5 9 About the Quick Start Guide ..................................................................... 10 About the SIM Card and Battery ............................................................... 10 Starting Up .................................................................................................. 12 The Today Screen ....................................................................................... 14 Using the Programs ................................................................................... 16 Chapter 2 Entering and Searching Information 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 19 Input Methods ............................................................................................. 20 Using the Keyboard ................................................................................... 21 Using Letter Recognizer ............................................................................ 21 Using Block Recognizer ............................................................................ 22 Using Transcriber ....................................................................................... 22 Using Phone Pad ........................................................................................ 24 Using Notes to Draw, Write, and Record Voice Notes ............................ 27 Searching Information ............................................................................... 27 6 Chapter 3 Using Phone Features 3.1 3.2 3.3 3.4 3.5 3.6 29 Using the Phone ......................................................................................... 30 Making a Call .............................................................................................. 32 Receiving a Call .......................................................................................... 34 Smart Dialing .............................................................................................. 34 In-call Options ............................................................................................ 37 Additional Dialing Information .................................................................. 38 Chapter 4 Synchronizing Your Pocket PC Phone 4.1 4.2 4.3 4.4 39 Setting Up ActiveSync ............................................................................... 40 Synchronizing Information ........................................................................ 44 Synchronizing via Infrared and Bluetooth ............................................... 46 Synchronizing Music, Video, and Pictures .............................................. 47 Chapter 5 Managing Your Pocket PC Phone 5.1 5.2 5.3 5.4 5.5 5.6 49 Personalizing Your Pocket PC Phone ...................................................... 50 Adding and Removing Programs.............................................................. 57 Managing Memory ...................................................................................... 58 Backing Up Files ........................................................................................ 59 Protecting Your Pocket PC Phone ............................................................ 61 Resetting Your Pocket PC Phone ............................................................. 62 7 Chapter 6 Getting Connected 6.1 6.2 6.3 6.4 6.5 6.7 6.7 65 Connecting to the Internet ......................................................................... 66 Internet Explorer ......................................................................................... 69 Using Comm Manager ............................................................................... 71 Using Bluetooth .......................................................................................... 72 Using Wi-Fi .................................................................................................. 76 Using Modem Link...................................................................................... 80 Using Terminal Services Client ................................................................. 84 Chapter 7 Exchanging Messages and Using Outlook 7.1 7.2 7.3 7.4 7.5 7.6 7.7 87 E-mail and Text Messages ......................................................................... 88 MMS Messages ........................................................................................... 94 Pocket MSN Messenger ............................................................................. 99 Calendar .................................................................................................... 101 Contacts .................................................................................................... 103 Tasks.......................................................................................................... 105 Notes ......................................................................................................... 107 Chapter 8 Experiencing Multimedia 8.1 8.2 8.3 109 Using Camera ........................................................................................... 110 Using Pictures & Videos .......................................................................... 119 Using Windows Media Player .................................................................. 124 8 Chapter 9 Using Other Applications 9.1 9.2 9.3 9.4 9.5 9.6 9.7 129 Word Mobile .............................................................................................. 130 Excel Mobile .............................................................................................. 131 Viewing Slide Shows with PowerPoint Mobile ...................................... 132 Using ClearVue PDF ................................................................................. 133 Using MIDlet Manager .............................................................................. 134 Using ZIP ................................................................................................... 138 Using Voice Speed Dial ............................................................................ 141 Appendix 145 A.1 Regulatory Notices ................................................................................... 146 A.2 PC Requirement to Run ActiveSync 4.0 ................................................. 150 A.3 Troubleshooting ....................................................................................... 151 A.4 Specifications ........................................................................................... 156 Index 159 Chapter 1 Getting Started 1.1 Getting to Know your Device and its Accessories 1.2 About the SIM Card and Battery 1.3 Starting Up 1.4 The Today Screen 1.5 Using the Programs 10 Getting started 1.1 Getting to Know your Device and its Accessories 1 15 18 19 20 2 3 4 6 16 7 5 8 9 17 10 11 12 13 14 21 22 23 24 Getting started 11 No. Item 1 MMC/SD or SDIO Card Slot 2 3 4 5 6 CAMERA Button Volume Controller Function In this card slot, insert an MMC or SD card for storing data, or insert an SD input/output card such as a network card. Press to launch the camera; press again to take a photo or video clip, depending on the specified capture mode. Slide up or down to adjust the volume. COMM MANAGER/ Press to open Comm Manager; press and hold to record a voice note. RECORD Button Strap Holder Notification LEDs Lets you attach a strap for carrying your device. Green and Amber LED for GSM standby, SMS message, GSM network status, notification, and battery charging status. Blinking Blue LED for Bluetooth system notification of powered-up and ready to transmit radio frequency signal, and blinking Green for Wi-Fi status. Tap the stylus on-screen to write, draw, or make a selection. Performs the command shown in the label above the button. Performs the command shown in the label above the button. Press to answer an incoming call or dial a number. Press to open the Start menu. 7 8 9 10 11 12 Touch Screen Left SOFT KEY Right SOFT KEY TALK Button START Button Navigation Control Press this multi-directional control up, down, left, or right to move through menus, program instructions; carry out the selection by pressing the center button. OK Button END Button Stylus POWER Button Press to confirm your data entries, or to exit the program in use. Press to end a call. Use the stylus to write, draw, or select items on the touch screen. Press to turn off your device temporarily. This switches your device to sleep mode. To turn it off completely, press and hold (for about 5 seconds). When your device is in sleep mode, you can still use the phone function to receive calls. When you turn off the device completely, all functions including the phone will be unavailable for use. Lets you exchange file(s) or data with other devices wirelessly. You can connect your phone to a car antenna to have better reception quality. 13 14 15 16 17 18 19 Infrared Port Car Antenna Connector Self-Portrait Mirror Turn the back side of your device to face yourself so that your image reflects on the mirror when taking self-portrait shots. 12 Getting started No. Item 20 Camera Lens Function The camera lens on your device supports two shoot modes: Wide-angle mode (normal) and Macro mode (close-up). To change the shoot mode, push the switch up for wide-angle mode or down for macro mode. With the stylus, press the RESET button to soft-reset your device. Use this connector for synchronizing data or recharging the battery. Allows you to listen to audio media or use the phone's hands-free kit. Speak into the microphone when receiving or making a phone call or voice recording. 21 22 23 24 RESET Button Sync Connector Earphone Jack Microphone Accessories 1 2 3 No. Accessory 1 AC adapter 2 3 USB cable Stereo headset Function Converts AC to DC for recharging the battery. Connects your device to a PC and synchronize data. Provides a volume control jog dial and a Send/End button. You can use the button to pick up and hang up incoming and outgoing calls. Getting started 13 1.2 About the SIM Card and Battery Always turn off your device before installing/replacing the battery and SIM card. Follow the instructions in the Quick Start Guide to install a GSM SIM (Subscriber Identity Module) card provided by your local network service provider and to install the battery. The SIM card contains your phone number, service details, and phonebook/message memory. Your device supports both 1.8V and 3V SIM cards. Some legacy SIM cards will not function within your device. You should consult with your service provider for a replacement SIM card. There may be fees for this service. Your device contains a rechargeable Li-ion polymer battery. This device is designed to use only manufacturer-specified original batteries and accessories. Battery performance depends on many factors, including your wireless service provider's network configuration, signal strength, the temperature of the environment in which you operate your device, the features and/or settings you select and use, items attached to connecting ports, and your voice, data, and other program usage patterns. Battery life estimates (approximations): · · Standby time: 150 -- 200 hours Talk time (Screen off): 3.5 -- 5 hours Warning! To reduce risk of fire or burns. · Do not attempt to open, disassemble, or service the battery pack. · Do not crush, puncture, short external contacts, or dispose of in fire or water. · Do not expose to temperatures above 60oC (140oF). · Replace only with the battery pack designated for this product. · Recycle or dispose of used battery as stipulated by local regulation. To check the battery power · Tap the battery level icon ( · ) in the title bar of the Today screen. Alternatively, tap Start > Settings > Systems tab > Power. 14 Getting started Power Information Charge the battery New batteries are shipped partially charged. Before you can use your device, you need to install and charge the battery. Some batteries perform best after several full charge/ discharge cycles. You can charge the battery by: · · Connecting your device directly to an external power source. Connecting your device to a PC via the provided sync cable. Low battery · · · When the low-battery warning appears, do the following: Immediately save your current data. Synchronize with your PC or connect the power adapter to charge the battery. Turn off your device. Getting started 15 1.3 Starting Up Turn your device on and off To turn on your device, press the POWER button. When you turn on your device for the first time, you are asked to complete a calibration process. For more information, see "Calibrate the device". To turn off your device, hold the POWER button for a few seconds. A message will then be displayed, prompting you whether or not to turn off the device completely. Note Quickly pressing the POWER button turns off your device temporarily and switches it to sleep mode. You will still be able to receive messages and calls while your device is in sleep mode. Calibrate the device Calibrating the device screen involves tapping with the stylus the center of a cross as it moves around the screen. This process ensures that when you tap the screen with your stylus, the tapped item is activated. If your device does not accurately respond to screen taps, follow these steps to re-calibrate it: 1. Tap Start > Settings > System tab > Screen. 2. On the General tab, tap Align Screen, then follow the on-screen instructions to complete the calibration. Calibrating the device 16 Getting started Button Lock It is possible to lock the buttons on your device so that applications will not be accidentally launched when the device is in sleep mode. Once you enable this feature, only the POWER button can turn on your device. To lock buttons when device is in sleep mode · Tap Start > Settings > Personal tab > Buttons. On the Lock tab, select the Lock all buttons except Power button check box. To disable Button Lock · Tap Start > Settings > Personal tab > Buttons. On the Lock tab, select Do not lock buttons. Manage screen settings The device's display has three orientation modes: Portrait, Landscape (right-handed), and Landscape (left-handed). Portrait mode allows you to get a better view or a better operation of certain programs, while Landscape mode may be optimal for viewing lengthy files. Portrait mode Landscape mode · · · To change the orientation, tap Start > Settings > System tab > Screen, and select the orientation you want. To smooth the edges of screen fonts for many programs, on the ClearType tab, select the Enable ClearType check box. To increase the readability or to see more content on the screen, on the Text Size tab, adjust the text size by moving the slider. Getting started 17 1.4 The Today Screen The Today screen displays important information, such as upcoming appointments and status indicators. You can tap a section on the screen to open the associated program. · · To access the Today screen, tap Start > Today. To customize the Today screen display, including the background image, tap Start > Settings > Personal tab > Today. 1 6 7 8 9 10 2345 1 2 3 4 5 6 7 8 Tap to open the Start menu. Tap to view connectivity status. Indicates the radio signal strength. Tap to configure the phone settings. Tap to adjust device/ringer volume. Indicates the battery status. Tap to open the Power Settings screen. Displays the current date and time. Tap to set up date, time, alarm, and more. Tap to set owner information. Your day at a glance with reminders. Tap to open the related program: tasks, messages, and appointments. Tap to lock or unlock device. : locked; : unlocked. Tap to open the MSN Sign-in screen. Tap to open the Calendar screen. Tap to open the Contacts screen. 11 12 9 10 11 12 18 Getting started Indicators Icon Following are some of the status icons that you may see on the device. Description Battery is fully charged Battery power is very low Battery charging Sound on Sound off Ringer in vibration mode Connection is active Connection is not active Synchronization in progress Synchronization error GPRS (General Packet Radio Services) available GPRS in use There are more notifications. Tap the icon to view all. Wi-Fi connecting (arrows moving); Wi-Fi connected Wi-Fi on Icon Description Maximum signal strength. No signal Phone is turned off No phone service Searching for phone service Voice call in progress Calls are forwarded Call on hold Missed call New e-mail or text messages; SMS notification of voice mail Roaming Alarm Device is locked Device is unlocked Getting started 19 The Start menu The Start menu, located at the top left corner of the Today screen, displays a list of programs. You can start a program by scrolling through the programs list and then pressing ENTER, or by tapping a program with the stylus. 1 2 Tap to switch to the Today screen. Tap to start a program. The items displayed in the Start menu can be customized by tapping Start > Settings > Personal tab > Menus. Tap to start a recently-used program. Tap to view and select more programs that are installed in your device. Tap to change device settings. Tap to see a Help topic for the current screen. 1 2 3 4 5 6 3 4 5 6 1.5 Using the Programs Program indicators Icon Description ActiveSync Synchronizes information between your device and a PC or the Exchange Server. Calculator Lets you perform basic arithmetic and calculations, such as addition, subtraction, multiplication, and division. Calendar Allows you to keep track of your appointments and create meeting requests. Camera Snaps photos or shoots video clips with accompanying audio. ClearVue PDF Enables you to view PDF files on your device. Following are some of the icons for the programs that are already installed on your device. 20 Getting started Icon Description Comm Manager Allows you to manage the device's connection (including Wi-Fi, Bluetooth, and ActiveSync), and switch to ringer/vibration mode. Contacts Allows you to keep track of your friends and colleagues. Download Agent Provides information about the download status and the downloaded content from the Internet. Excel Mobile Creates new workbooks or lets you view and edit Excel workbooks. File Explorer Enables you to organize and manage files on your device. Games Lets you play two pre-installed games: Bubble Breaker and Solitaire. Help Enables you to see Help topics for a program on your device. Internet Explorer Allows you to browse Web and WAP sites as well as download new programs and files from the Internet. MIDlet Manager Enables you to download and install Java applications, such as games and IDlet tools, on your device. Messaging Allows you to send and receive e-mail, MMS, and text messages. Modem Link Allows you to use your device as a modem. Notes Allows you to create handwritten or typed notes, drawings, and recordings. Phone Lets you make and receive calls, switch between calls, and set up conference calling. Pictures & Videos Lets you view, organize, and sort picture and video files on your device or a storage card. Captured photos are stored in the My Pictures folder, and video clips are saved in the My Videos folder of your device. Pocket MSN Lets you send and receive instant messages with your MSN Messenger contacts, as well as access your hotmail account, if you have one. Getting started 21 Icon Description PowerPoint Mobile Lets you view PowerPoint slides and presentations. Search Enables you to search contacts, data, and other information on your device. SIM Manager Allows you to manage the contacts that are stored on your SIM card. You can IM also use this program to copy SIM contents to Contacts on your device. Tasks Allows you to keep track of your tasks. Terminal Services Client Allows you to log on a PC running Terminal Services or Remote Desktop, and use all of the programs available on that PC from your mobile device. Voice Speed Dial You can record voice tags so that you can dial a phone number or launch programs simply by speaking a word. Windows Media Player Lets you play back media files. Word Mobile Lets you create, view, and edit Word documents. Zip Enables you to save memory and free up storage space on your device by compressing files in the conventional ZIP format. 22 Getting started Entering and Searching Information 2.1 Input Methods 2.2 Using the Keyboard 2.3 Using Letter Recognizer 2.4 Using Block Recognizer 2.5 Using Transcriber 2.6 Using Phone Pad 2.7 Using Notes to Draw, Write, and Record Voice Notes 2.8 Searching Information Chapter 2 24 Entering and Searching Information 2.1 Input Methods When you start a program or select a field that requires text or numbers, the Input Panel automatically becomes available. The Input Panel provides access to the various input methods available on your device, including Block Recognizer, Keyboard, Letter Recognizer, Phone Pad, and Transcriber. By default, the Input Panel icon appears on the menu bar to indicate which input method is currently selected. The Input Selector arrow (shown at the right side of the Input Panel icon) opens a list of available input methods. To show or hide the Input Panel · Tap the Input Panel icon on the menu bar. Input Panel (Keyboard) Input Selector arrow Input Panel icon Icon Input method The on-screen keyboard. Letter Recognizer or Block Recognizer. Phone Pad Transcriber Entering and Searching Information 25 2.2 Using the Keyboard The on-screen Keyboard is available when text entry is possible. You can enter text by tapping keys on the keyboard that are displayed on the screen. To enter text using the on-screen Keyboard 1. In a program, tap the Input Selector arrow, and tap Keyboard. 2. Enter text by tapping keys on the on-screen Keyboard. To enlarge the on-screen Keyboard 1. Tap the Input Selector arrow, then tap Options. 2. In the Input method list, select Keyboard. 3. Tap Large keys. 2.3 Using Letter Recognizer With Letter Recognizer, you can write individual letters, numbers, and punctuation, which are then converted into typed text. To use Letter Recognizer 1. From a program, tap the Input Selector arrow, and tap Letter Recognizer. 2. Write characters, numbers, and symbols in the designated writing area. · Enter capital letters by writing in the ABC (left) area of the box. · · · Note Tip Enter lower case letters by writing in the abc (middle) area of the box. Enter numbers by writing in the 123 (right) area of the box. Enter punctuation and symbols by tapping in either area of the box and then writing the desired character. Letter Recognizer is available when text entry is possible. For help with writing characters, tap the question mark near the writing area. 26 Entering and Searching Information 2.4 Using Block Recognizer With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text. To use Block Recognizer 1. From a program, tap the Input Selector arrow, and tap Block Recognizer. 2. Write characters, numbers, and symbols in the designated writing area. · · · Note Tip Enter letters by writing in the abc (left) area of the box. Enter numbers by writing in the 123 (right) area of the box. Enter symbols and punctuation by tapping in either area of the box and then writing the desired character. Block Recognizer is available when text entry is possible. For help with writing characters with Block Recognizer, tap the question mark near the writing area. 2.5 Using Transcriber Transcriber is a handwriting recognition program that allows you to write in cursive, print, or a combination of both. Transcriber works transparently in the background of programs, recognizing words with its integrated dictionary. When Transcriber is turned on, it interprets stylus movement anywhere on the screen as handwriting input. For more information about using Transcriber, see Help on your device. To start Transcriber 1. Start a program that accepts user input, such as Word Mobile. 2. Tap the Input Selector arrow, and tap Transcriber. The Transcriber introductory screen appears. To write using Transcriber 1. In a program, position the cursor where you want text to appear. 2. Use the stylus to write anywhere on the screen. The handwriting will be converted to text shortly after you lift the stylus from the screen. Entering and Searching Information 27 To enter punctuation and symbols Transcriber comes with an on-screen keyboard that provides an easy way to add punctuation or a special symbol to existing text. · Tips From a program, tap on the Transcriber toolbar. The keyboard remains visible until you tap the button again. · To reposition the keyboard, tap and hold the title bar, then drag to the desired location. · When no text is selected, you can also open the keyboard by doing the information about using Transcriber gestures, see Help on your device. gesture. For more To edit text 1. In a program, draw a line across the text you want to edit. 2. After you lift the stylus from the screen, the line will disappear and the selected text will be highlighted. 3. Do either of the following: · · Rewrite the text. Use gestures to capitalize letters, insert a space, and so on. For information about using Transcriber gestures, see Help on your device. 28 Entering and Searching Information 2.6 Using Phone Pad Phone Pad provides a flexible, alternate method for entering information. Using Phone Pad, you can easily switch between three input modes: T9, Multi-Tap, and Numeric, including a list of symbols for greater convenience. To start Phone Pad 1. Start a program that accepts text input, such as Notes. 2. Tap the Input Selector arrow, then tap Phone Pad. Phone Pad, t9 mode Tip Phone Pad can be started at any time, except when your device is in Camera mode or displaying the Today screen. Entering and Searching Information 29 Use T9 input mode By default, the device Phone Pad is in T9 mode. It is the easiest and most convenient way to enter text in English because it has the capability to enter text in alphanumeric format. As you tap alphanumeric keys on the keypad, T9 tries to automatically match the letters you have selected with the most likely completed word. You can do the following by using the T9 input mode: · · To enter a word, tap the keys on the keypad. To insert a word in the current program screen, you can: · · · · · · · · · Tap any word in the word list (directly above the keypad). Select a word, and tap or to insert the word. To enter a number, do any of the following: Tap and hold on the desired number key on the keypad. Select the numeric mode, and tap the number. . or . . To insert a space or tab, tap To enter a capital letter, tap · · Tap Tap To scroll through the word list, tap To add symbols, do any of the following: to display the most frequently used symbols on the word list. to choose a symbol from the entire list. Use Multi-Tap input mode Use Numeric input mode Multi-Tap input mode is an alphabetic mode that allows you to manually enter individual letters to form words. Numeric input mode allows you to enter a number each time you tap a number key. You can compile several numbers on the word list, then tap to insert the numbers at the current cursor position on the screen. 30 Entering and Searching Information Use the Options screen · · Tap and hold You can customize various behaviors for Phone Pad, including the language database on the Options screen. To access the Phone Pad Options screen, do any of the following: on the keypad. Tap the Input Selector arrow at the bottom of the screen, and tap Options. Then, on r the Input Method tab of the Input screen, tap Options. Turn on one-touch symbol entry. Select this check box to choose one symbol at a time. Auto-hide matching word list. Select this check box to hide the word list after you choose a word. Turn on screen tap sound. Select this check box to play a sound each time you tap a key. Automatically add a space after selecting a word. Select this check box to add a space automatically at the end of every word. Enable pop-up menu for deleting user-defined words. Select this check box to display a pop-up (shortcut) menu whenever you tap a word that is in the user database. The Options screen provides you with the following settings to setup: · · · · · Options screen Entering and Searching Information 31 2.7 Using Notes to Draw, Write, and Record Voice Notes Using Notes, you can draw directly on the screen, or write on the screen and save notes in your own handwriting. You can also create a stand-alone recording (voice note) or you can add a recording to a note. For more information on what you can do with Notes, see "Notes" in Chapter 7. 2.8 Searching Information You can search for files and other items stored in My Documents folder or on an installed storage card of your device. You can search by file name or by words located in the item. For example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as well as in online Help. To search for a file or an item 1. Tap Start > Programs > Search. 2. In the Search for field, you can: · · Enter the file name, word, or other information you want to search for. Tap the down arrow icon ( looked for before. ), and from the list, select one item that you have ) and select a data type from the 3. In the Type field, you can tap the down arrow icon ( list to help narrow your search. 4. Tap Search. The system start searching the matched files in My Documents folder and subfolders. 5. In the Results list, tap the item you want to open. Note The storage card symbol is displayed next to the names of files saved on a storage card. 32 Entering and Searching Information Using Phone Features 3.1 Using the Phone 3.2 Making a Call 3.3 Receiving a Call 3.4 Smart Dialing 3.5 In-call Options 3.6 Additional Dialing Information Chapter 3 34 Using Phone Features 3.1 Using the Phone Like a standard mobile phone, you can use your device to make, receive, and keep track of calls and send SMS/MMS messages. You can also dial directly from Contacts, and easily copy phonebook entries from your SIM card to Contacts on your device. The Phone screen · · From the Phone screen, you can access Call History, Speed Dial, and Phone settings. To open the Phone screen, do one of the following: Tap Start > Phone. Press the TALK button ( TALK button ). Enter your PIN Most SIM cards are preset with a PIN (personal identification number) that is provided by your wireless service provider. You need to enter the PIN whenever you use your device. 1. Enter the preset PIN assigned by your wireless service provider. 2. Tap Enter. Note If your PIN is entered incorrectly three times, the SIM card will be blocked. If this happens, you can unblock it with the PUK (PIN Unblocking Key) obtained from your wireless service provider. Turn on and off flight mode In many countries, you are required by law to turn off your phone on-board an aircraft. Turning off the power doesn't turn off the phone. You must activate flight mode in order to turn off the phone. You can turn on flight mode and still keep your device turned on and use other functions. · · Tap the Signal icon ( ), and tap Turn on flight mode to turn off the phone. To resume call function, make flight mode unavailable by tapping Turn off flight mode. Using Phone Features 35 Adjust the device volume 1. Tap the Speaker icon ( · · ). 2. Under Volume, do the following: Adjust the phone volume ( desired volume level. ) or device volume ( ) by moving the slider to the Tap On, Vibrate, or Off to change both the system and ringer volume settings. Volume Adjustment Notes · To adjust the conversation phone volume, you must do it during a call. Adjusting the volume at another time will affect the ring, notification, and MP3 sound levels. · When you activate Vibrate mode, sound will automatically be muted and your device will ) will appear in the title bar to vibrate when an incoming call is received. The Vibrate icon ( indicate that Vibrate mode is activated. 36 Using Phone Features 3.2 Making a Call With your device, you can make a call from Phone, Contacts, Speed Dial, Call History, and SIM Manager. Make a call from Phone 1. Tap Start > Phone. 2. On the Phone screen, tap the desired phone number, and tap the Talk button. Talk button Phone Screen Tip If you tap a wrong number, tap the Back arrow ( ) to erase individual numbers one at a time. To delete all the numbers, tap and hold the Back arrow. Make a call from Contacts · · · Tap Start > Contacts. Then do one of the following: Press NAVIGATION up or down to select a contact, and press TALK twice (once to send the number to the Phone keypad, and once to dial the number). Tap the desired contact in the contacts list, and tap the phone number that you want to call. Tap and hold the desired contact, and on the shortcut menu, tap Call Work, Call Home, or Call Mobile. Using Phone Features 37 To choose one of the numbers of a contact to dial By default, the mobile telephone number (m) of a contact is dialed when you make a call from Contacts. However, you can specify that a different phone number is used instead. 1. Tap Start > Contacts. 2. Press NAVIGATION up or down to select the contact. 3. Press NAVIGATION left or right. The letters representing the number will change as you scroll through them. Make a call from Call History 1. On the Phone screen, tap the Call History button. 2. Tap Menu > Filter and tap a category. 3. Scroll to the desired contact or phone number, and tap Call. Make a call from Speed Dial Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to the location 2 in Speed Dial, you can simply tap and hold on the Phone screen to dial the contact's number. Before you can create a Speed Dial entry, the number must already exist in Contacts. To create a Speed Dial entry 1. On the Phone screen, tap Speed Dial. 2. Tap Menu > New. 3. Tap a contact. Select the phone number for which you want to create a Speed Dial. 4. In the Location box, select an available location for the new Speed Dial. Note Location 1 is generally reserved for your voice mail, and Speed Dial will designate the next available location by default. If you want to place a number in a position that is already occupied, the new number will replace the number that is already there. · To create a Speed Dial entry from Contacts, tap and hold the contact name, tap Add to Speed Dial, then select the phone number for which to create a Speed Dial and an available location for the new Speed Dial. · To delete a Speed Dial entry, in the Speed Dial list, tap and hold the desired entry, and tap Delete. Tips 38 Using Phone Features Make a call from SIM Manager SIM Manager allows you to view the contents of your SIM card, transfer SIM phonebook entries to Contacts on your device, and make a call from your SIM card. To place a call to a SIM contact 1. Tap Start > Programs > SIM Manager. Wait for your SIM card contents to load. 2. Tap and hold the name or phone number of the person you want to call, and tap Call. 3.3 Receiving a Call When you receive a phone call, a message will appear, giving you the option to either answer or ignore the incoming call. To answer or reject an incoming call · To answer the call, tap Answer, or press TALK on the device. · To reject the call, tap Ignore, or press END on the device. To end a call Once an incoming or outgoing call is in progress, you can tap End or press END on the device to hang up. 3.4 Smart Dialing Smart Dialing is a program that makes it easy for you to dial a phone number. When you start entering numbers, Smart Dialing will automatically search and sort the contact entries on the SIM card, in Contacts, and the phone numbers in Call History (including incoming, outgoing, and missed calls). Then, you can select the desired number or contact from the filtered list to dial. Start Smart Dialing Open the Phone screen and tap the first digit of the number you want to dial, and the Smart Dialing panel will appear automatically. You can size the panel according to your need by tapping the arrow icon . Using Phone Features 39 Normal Panel Enlarged Panel Smart Dialing starts looking for numbers that match the sequence you have entered. Each time you tap an additional digit or delete a digit, the search is renewed and the result is re-displayed. The list may include phone numbers and/or contact names associated with matching number sequences. To make a call or send a text message using Smart Dialing 1. Begin entering the first few numbers. 2. In the Smart Dialing panel, browse the list by tapping the arrows ( / ) or pressing NAVIGATION up or down to select the desired contact or phone number. 3. The highlighted item will move one line when you press NAVIGATION up or down; the highlighted item will scroll one page when you tap the arrows. 4. Do one of the following: · · When the correct contact is selected, tap Talk. To call a different phone number associated with the selected contact, tap and hold the selected contact, and tap the phone number you want to call. 40 Using Phone Features Tap and hold the contact to pop up the shortcut menu · Tip To send a text message to the selected contact, tap and hold the contact, and tap Send Text Message. To view or edit information associated with the selected contact, tap the contact's name on the shortcut menu (applies only to entries stored in Contacts on your device). Set up Smart Dialing 1. On the Phone screen, tap Menu > Smart Dialing Options. 2. On the Options tab, select the Enable Smart Dialing check box. · · Select the Enable drag-scroll check box to scroll in the matched list by dragging. Select the Enable double-click for dialing check box to make a call by double-clicking the item in the matched list. In Scroll unit, you can set the amount of scrolling when tapping the arrows ( / ). · Smart dialing options Using Phone Features 41 3.5 In-call Options To put a call on hold Your device notifies you when you have another incoming call, and gives you the choice of rejecting or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties. 1. Tap Answer to take the second call, and put the first one on hold. 2. To end the second call and return to the first call, tap End or press END on the device. To switch between two calls · Tap Swap. To set up a conference call 1. Either put a call on hold, and dial a second number; or, accept a second incoming call when you already have one in progress. 2. Tap Conference. Note Not all service providers support conference calling. Contact your service provider for details. To turn on and off the Speakerphone The built-in Speakerphone on your device allows you to talk hands-free or lets other people listen to the conversation. · · During a call, tap Speaker On, or press and hold TALK until the speakerphone turns on. The speakerphone icon ( ) appears in the title bar. To turn off the speakerphone, tap Speaker Off, or press and hold TALK again until the speakerphone turns off. Warning! To avoid damage to your hearing, do not hold your device against your ear when the Speakerphone is turned on. 42 Using Phone Features To mute a call You can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you. · · During a call, tap Mute. When the microphone is turned off, the mute icon ( Unmute to turn on the microphone again. ) appears on the screen. Tap 3.6 Additional Dialing Information Make an emergency call · Tip Enter the international emergency number for your locale, and tap Talk. Additional emergency numbers may be included in your SIM card. Contact your service provider for details. Make an international call 1. Tap and hold on the Phone keypad until the + sign appears. The + replaces the international prefix of the country that you are calling. 2. Enter the full phone number you want to dial, and tap Talk. The full phone number includes country code, area code (without the leading zero, if any) and phone number. Synchronizing Information and Setting Up E-mail Security 4.1 Setting Up ActiveSync 4.2 Synchronizing Information 4.3 Synchronizing via Infrared and Bluetooth 4.4 Synchronizing Music, Video, and Pictures 4.5 Setting up E-mail Security Chapter 4 44 Synchronizing Information and Setting Up Email Security 4.1 Setting Up ActiveSync ActiveSync synchronizes information on your device with information on your PC, such as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Microsoft Exchange Server, if your company or service provider is running Microsoft Exchange Server with Exchange ActiveSync. Specifically, you can use ActiveSync to: · · Synchronize information, such as Outlook E-mail, Contacts, Calendar, or Tasks information on your device with your PC, as well as pictures, video, and music. Synchronize Outlook E-mail, Contacts, Calendar appointments, and Tasks on your device directly with Exchange Server so that you can stay up to date even when your PC is turned off. Copy files between your device and your PC without synchronizing. Select which types of information are synchronized and specify how much information is synchronized. For example, you can choose how many weeks of past Calendar appointments to synchronize. Add and remove programs on your device. For details, see Chapter 5, "Adding and Removing Programs." · · · To install and set up ActiveSync on the computer 1. Install ActiveSync on your PC, as described on the Getting Started CD. 2. After Setup completes, the Synchronization Setup Wizard automatically starts when you connect your device to the PC. The wizard will guide you to create a synchronization relationship between your computer and device. Click Next. 3. Do not select the Synchronize directly with a server running Microsoft Exchange Server check box if you will synchronize your device with a computer. Just click Next, then skip to step 8. Synchronizing Information and Setting Up Email Security 45 4. If you will synchronize your device with Exchange Server, select the Synchronize directly with a server running Microsoft Exchange Server check box, then click Next. 5. On the Exchange server credentials screen, enter the Exchange server address, your user name and password, and the domain name. If you do not know what the Exchange server address and domain are, you can check with your network administrator, or you can check them in your computer by doing the following: · · · · In Outlook, click Tools > E-mail Accounts. Select View or change existing e-mail accounts. Double-click Microsoft Exchange Server. On the Exchange Server Settings screen, you will see the Exchange Server name. · To check the domain name, click Start > Settings > Control Panel., then doubleclick System. 46 Synchronizing Information and Setting Up Email Security · In the System Properties dialog box, click the Computer Name tab. You will then see the domain name. 6. On your device, you also need to enter the Exchange server settings. For information about this, see "Synchronizing directly with Exchange Server." 7. On the Synchronization Setup Wizard, click Next. 8. Select the information types to synchronize between your device and computer. Information types on the PC If you will synchronize your device with both your computer and Exchange Server, do the following: Synchronizing Information and Setting Up Email Security 47 · For the Contacts, Calendar, E-mail, and Tasks items, choose whether to synchronize them with the computer or with the Exchange Server. These items cannot be synchronized to both. Select the check boxes of the other information types if you want to synchronize them with your computer. · Information types on the PC and Exchange Server 9. Click Next. 10.Click Finish. When you finish the wizard, ActiveSync synchronizes your device automatically. Once synchronization completes, you can disconnect your device from your PC. 48 Synchronizing Information and Setting Up Email Security 4.2 Synchronizing Information When you connect your device to the PC using a USB or serial cable, an infrared connection, or a Bluetooth connection, ActiveSync will immediately synchronize. While your device is connected, ActiveSync synchronizes every time you make a change on either the PC or your device. To manually start and stop synchronization 1. Connect your device to the PC: · · To synchronize Outlook information and other local information on the PC, including media files, connect your device to the PC using Bluetooth, infrared (IR) or a cable. If you are synchronizing directly with Exchange Server, you can use this connection to the PC to "pass though" to the network, or you can synchronize without connecting to the PC over a cellular network. 2. In ActiveSync, tap Sync. To end synchronization before it completes, tap Stop. Synchronize Outlook information with the computer If you have set up a synchronization relationship between your device and the PC, synchronization keeps Outlook information up-to-date on both computers. You can also set up your device to synchronize with more than one PC or with a combination of one or more PCs and Exchange Server. When synchronizing with multiple computers, the items that you synchronize will appear on all of the computers with which they are synchronized. For example, if you have set up synchronization with two PCs (PC1 and PC2), which have different items, and you synchronize Contacts and Calendar on your device with both computers, the result is as follows: Location PC1 PC2 Pocket PC Phone Note New state All Outlook contacts and calendar appointments that were on PC2 are now also on PC1. All Outlook contacts and calendar appointments that were on PC1 are now also on PC2. All Outlook contacts and calendar appointments from both PC1 and PC2 are on your device. Outlook e-mail can be synchronized with only one computer. Synchronizing Information and Setting Up Email Security 49 To change which information is synchronized ActiveSync synchronizes a limited amount of information by default to save storage space on your device. You can change the amount of information that is synchronized by performing the following steps. Note Before changing synchronization settings on your device, disconnect it from your PC. 1. In ActiveSync on your device, tap Menu > Options. 2. Do one or both of the following: · Select the check box for any items you want to synchronize. If you cannot select a check box, you might have to clear the check box for the same information type elsewhere in the list. · · Notes Clear the check box for any items you want to stop synchronizing. To stop synchronizing with one PC completely, tap the PC and tap Delete. · Outlook e-mail can be synchronized with only one computer. · To change available synchronization settings, select the type of information and tap Settings. 50 Synchronizing Information and Setting Up Email Security Synchronize Outlook information with Exchange Server You can set up synchronization with Exchange Server on your device, if it is available to you through your company or wireless service provider. However, you should first ask your administrator or check your computer for the following information and then carry on with the steps: Exchange Server name, domain name, your user name, and password. (For information about how to check the Exchange server name and domain on your PC, see "To install and set up ActiveSync on the computer.") Note Before changing synchronization settings on your device, disconnect it from your PC. To synchronize directly with Exchange Server 1. In ActiveSync on your device, tap Menu > Configure Server. If you have not yet set up synchronization with Exchange Server, this will say Add Server Source. 2. In Server address, enter the name of the server running Exchange Server, and tap Next. 3. Enter your user name, password, and domain, and tap Next. To change the rules for resolving synchronization conflicts, tap Advanced. 4. Select the check boxes for the types of information items that you want to synchronize with Exchange Server. 5. To change available synchronization settings, select the type of information, and tap Settings. 6. Tap Finish. Schedule synchronization with Exchange Server You can schedule information to be synchronized automatically between your device and the Exchange Server, or schedule synchronization at regular time intervals. Choose between these two methods, depending on your e-mail volume and which method you think is more cost-effective. To receive e-mails and synchronize other information instantly The Direct Push technology (Push E-Mail feature) enables you to receive new e-mails on your device as soon as they arrive in your Inbox on the Exchange Server. With this feature, items such as contacts, calendar and tasks are also immediately updated onto your device when these items have been changed or new entries have been added on the Exchange Server. To make Direct Push work, you need to have a GPRS connection on your device.