User manual QUICKOFFICE QUICKWORD 7.6

Powerful Word Processing for Palm PoweredTM handhelds Part of QuickofficeTM - the Best Office Suite for Palm OS Trademark Notice Quickoffice, Quicksheet, Quickword, and "Powerful Software Made Simple" are registered trademarks and Quickpoint, Quickpics, Quickchart and their respective logos are trademarks of Quickoffice, Inc. Palm OS, Palm Computing, HotSync, Graffiti and the Designed for Palm Computing Platform logo are registered trademarks, and Palm, the Palm logo, the Palm OS logo and the HotSync logo are trademarks of Palm Inc. or its subsidiaries. Microsoft, Word, and Excel are registered trademarks of Microsoft Corporation. Mac and the Mac logo are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. All other brands and product names may be trademarks or registered trademarks of their respective owners. 5508 W. Plano Parkway Suite E Plano, TX 75093 Phone +1 972-931-8181 · Fax +1 972-931-7272 www.quickoffice.com ©1997-2005 Mobile Digital Media, Inc. All Rights Reserved. 09-14-2005 Quickoffice, Inc. Page 1 QUICKWORDTM 7.6 USERS MANUAL .......................................................................................... 1 INTRODUCTION ............................................................................................................................. 4 WHAT'S NEW IN QUICKWORD 7.6 .............................................................................................. 5 NEW FEATURES.............................................................................................................................. 5 MORE FEATURES.......................................................................... ERROR! BOOKMARK NOT DEFINED. USABILITY IMPROVEMENTS.............................................................................................................. 5 ENTERPRISE FEATURES .................................................................................................................. 5 SYSTEM REQUIREMENTS............................................................................................................ 5 PALM OS HANDHELD ...................................................................................................................... 5 PC ................................................................................................................................................ 6 MAC .............................................................................................................................................. 6 INSTALLATION .............................................................................................................................. 7 PC ................................................................................................................................................ 7 From CD - Full Install (Windows 95/NT/2000/XP).................................................................... 7 From CD - Palm Application Install (Without Installing Windows Components) ...................... 7 From Download (Windows 95/NT/2000/XP) ............................................................................ 7 BASIC TUTORIAL ­ USING THE MS WORD ADD-IN .................................................................. 8 STEP 1 ­ MOVE A COPY OF AN EXISTING WORD DOCUMENT TO QUICKWORD ..................................... 8 STEP 2 ­ OPEN AND MODIFY THE DOCUMENT IN QUICKWORD ........................................................... 8 STEP 3 ­ SYNCHRONIZE THE CHANGES BACK TO WORD ................................................................... 8 ADVANCED TUTORIAL ­ USING THE QUICKOFFICE DESKTOP............................................. 9 STEP 1 ­ LINKING AN EXISTING WORD DOCUMENT TO A NEW QUICKWORD DOCUMENT ....................... 9 STEP 2 ­ OPEN AND MODIFY THE DOCUMENT IN QUICKWORD ........................................................... 9 STEP 3 ­ SYNCHRONIZE THE CHANGES BACK TO THE ORIGINAL WORD DOCUMENT ............................ 9 SYNCHRONIZATION.................................................................................................................... 10 HOW IT WORKS............................................................................................................................. 10 WHAT IS SYNCHRONIZED............................................................................................................... 10 WHERE THE SYNCHRONIZED FILES ARE STORED ON YOUR PC......................................................... 11 CHANGE HOTSYNC ACTION .......................................................................................................... 11 Synchronize............................................................................................................................ 11 Desktop overwrites handheld ................................................................................................. 12 Handheld overwrites desktop ................................................................................................. 12 Do Nothing.............................................................................................................................. 12 WHAT'S SAVED............................................................................................................................. 12 QUICKOFFICE DESKTOP ........................................................................................................... 13 OVERVIEW ................................................................................................................................... 13 ADDITIONAL FEATURES................................................................................................................. 13 Ready to Personalize ............................................................................................................. 13 Download Worksheets and E-Books...................................................................................... 14 Help and Technical Support ................................................................................................... 15 WORD ADD-IN MENU INTERFACE ............................................................................................ 16 HOW IT WORKS............................................................................................................................. 16 How to use it........................................................................................................................... 16 Quickword menu ...................................................................... Error! Bookmark not defined. Open....................................................................................................................................... 17 New Category ..................................................................................................................... 17 Rename Category............................................................................................................... 18 Delete Category.................................................................................................................. 18 Save.................................................................................................................................... 18 Save As............................................................................................................................... 19 MACINTOSH ................................................................................................................................. 19 DOCUMENT BASICS ................................................................................................................... 20 OPENING A DOCUMENT................................................................................................................. 20 List View ................................................................................................................................. 20 Action Popup Menu ................................................................................................................ 22 Document View ...................................................................................................................... 23 New Editing Toolbar ............................................................................................................... 24 Page 2 File Details/Information Dialog............................................................................................ 25 Command "Popup" Toolbar................................................................................................... 26 Auto-Scrolling ......................................................................................................................... 27 FORMATTING DOCUMENTS............................................................................................................ 27 BOOKMARKS ................................................................................................................................ 28 Adding a bookmark ................................................................................................................ 28 Advanced Bookmark Features ............................................................................................... 28 QUICKWORD MENUS.................................................................................................................. 30 LIST VIEW .................................................................................................................................... 30 Doc Menu ............................................................................................................................... 30 View Menu.............................................................................................................................. 30 View Options Dialog ........................................................................................................... 31 Options Menu ..................................................................................................................... 31 DOCUMENT VIEW MENUS ............................................................................................................. 32 Doc Menu ............................................................................................................................... 32 Prepare for Distribution Dialog............................................................................................ 33 Edit Menu ............................................................................................................................... 33 Navigate Menu ....................................................................................................................... 34 Edit Bookmarks Dialog ....................................................................................................... 34 Find and Replace Dialog .................................................................................................... 35 Options Menu ......................................................................................................................... 36 Preferences Dialog................................................................................................................. 38 Display Options................................................................................................................... 38 Scrolling Options................................................................................................................. 39 Document Options .............................................................................................................. 39 Other Options ..................................................................................................................... 40 ADVANCED FORMATTING USING HTML TAGS....................................................................... 43 VIEWING DOCUMENT "TAGS"......................................................................................................... 43 i. Advanced Formatting in "Show Tags" Display Mode...................................................... 43 USEFUL "TAGS"............................................................................................................................ 43 ALL "TAGS" RECOGNIZED BY QUICKWORD ..................................................................................... 44 TM FONTBUCKET SUPPORT ........................................................................................................ 46 TM ON-DEVICE FONT DISPLAY USING FONTBUCKET .......................................................................... 46 DESKTOP CONVERSION OF TRUETYPE FONTS ................................................................................ 46 ENTERPRISE FEATURES ........................................................................................................... 48 LINKING TO AN MS WORD .DOC FILE.............................................................................................. 48 INTEGRATING WITH QUICKWORD ON THE PC.................................................................................. 49 TROUBLESHOOTING .................................................................................................................. 49 PALM OS HANDHELD .................................................................................................................... 49 Application will not install........................................................................................................ 49 Synchronization Failed message in HotSync Log.................................................................. 49 PC .............................................................................................................................................. 49 No Quickword menu in MS Word........................................................................................... 49 Quickword menu in MS Word will not uninstall ...................................................................... 49 The Open... menu item fails to work in the Quickword add-in menu in MS Word................. 49 TECHNICAL SUPPORT ............................................................................................................... 50 Page 3 Thank you for purchasing Quickword. Quickword allows you to work with text and word processing documents on your Palm handheld and seamlessly integrates with Microsoft Word 2000, 2002 (XP) or newer to enable you to edit and view your desktop documents with rich text formatting compatibility on your Palm OS handheld computer. In addition, you can use it to view and edit any of the thousands of e-texts available in the Palm OS standard DOC format. Summary of features · · · Powerful and intuitive user interface to your word processing files Advanced formatting includes full font control including typeface, size, bold, italics, and underline Advanced and open-standard font display through integration of Hands High Software's FontBucket font management utility Inclusion of our Quickoffice FontConvertorTM for use in converting Windows desktop PC TrueType fonts for viewing on your handheld within Quickword Exclusive ZoomView provides the ability to `zoom' the display to vary the display font size independent of the actual document font size--great for use on high resolution devices Read and edit text documents in using HTML markup, using Quickword's exclusive "Show Tags" source code view New capability to set any FontBucket font as the default font for viewing eBooks Integrated spell-checking and thesaurus Support for opening files from, and saving files to, expansion cards Powerful, yet easy to use Quickoffice Desktop for file access and management Read, Edit, Beam, Import and Export documents in the standard Palm OS DOC format Format paragraphs with left, center, and right text justification Preserve source document font typeface, size, formatting and both linked and pasted images Advanced word processing features like Find and Replace, and Word Count Edit Table contents within Quickword, and preserve Table structure back to your PC Import and append existing Memo Pad items Rename and reorder bookmarks Create hyperlinks within your document for quick jumps Auto-scrolling for continuous reading or use as a teleprompter Control over document compression and decompression Beam Quickword documents to share your work with other Quickword users Print formatted documents to an IR printer using PrintBoy Office, PrintBoy Deluxe, or InStep Print (sold separately; products of Bachmann Software and InStep Group) Compatible with GoType! keyboard and the Palm and Targus Portable Folding Keyboards (sold separately; products of Landware and ThinkOutside) · · · · · · · · · · · · · · · · · · · · Page 4 · · · · · · · · · · · · · · Find/Replace details are now preserved. Find/Replace dialog now docked with bottom of screen when Graffiti area minimized. Clear key on M28/M68 smartphones functions as backspace. Added ability to view file list when 200+ documents are stored on external card. ".htm" suffix no longer added to documents transferred via IR/Bluetooth/SMS. (This prevented documents from being transferred multiple times.) Chinese text in new document correctly translates to file name. Corrected various minor issues occurring when the Graffiti area is minimized. When minimizing toolbar, text displays correctly. Searching empty document works as one would expect. Toggling backup, search and privacy icons on file list view displays correctly. Tips for View Options displays correctly when device is using Chinese language. Tip for Export eBook dialog is now appropriate. Display problem on older Sony Clie PDAs has been fixed. ! · · · · · GSPDA smartphone models M68 and M98 Support for opening, editing and saving documents via network Support for transferring documents via SMS Improve compatibility with CJKOS (Chinese, Japanese, Korean OS) Improved support for Chinese documents in both traditional and simplified forms " · Contact us for access to our programmable desktop ActiveX/COM API that enables IT and systems integrators to use standard tools like Visual Basic to develop solutions that leverage cost effective deployment of Quickword and Quickoffice for individualized corporate applications. The unique HTML-aware capabilities of Quickword make possible a wide variety of intranet and internet solutions for making corporate information available to mobile workers. Still more possibilities exist when the Quickoffice API is paired with the Conferencing and Collaboration Platform (soon to be available for licensing also) which is described below. Contact us for details at 800-991-7360. # & · $% '# Any Palm OS® compatible handheld running Palm OS 3.0 or newer. This includes the Palm VII, V, Vx, IIIx, IIIc, IIIe, III, HandspringTM VisorTM and TreoTM family, TRGPro, HandEra 330 and later models, IBM® WorkPadTM models, All Sony CLIE models (including full support for the latest NR series), and others such as the Samsung I300 and I330, Kyocera 6035 and ® Palm Powered smartphones. ~275K available memory for Quickword application plus additional space for documents (HandEra 330 special version is ~320k) Optional: ~100k for FontBucket, and ~50-60k for each typeface family set (five sizes) loaded to the device Optional: ~335k for Spell check module with standard dictionary Optional: ~285k for Thesaurus Add-in Page 5 · · · · &( · · · · Microsoft® Windows® 95, 98, Windows NT® or 2000 operating system for full connectivity 5MB of free hard disk space HotSync Manager 3.0 or newer Minimum of Microsoft WordTM 97; Word 2000 or Word XP (2002) are recommended · Quickword 7.6 is not available for installation on Apple Mac OS or OS X at this time. Page 6 &( From CD - Full Install (Windows 95/NT/2000/XP) 1. Place the CD or installation disk #1 in your drive. 2. Click the Start Menu and choose Run... 3. Type the following command line and then click the OK button to begin the setup process: D:\setup.exe (where D: is the drive letter for your CD-Rom drive. If using diskettes substitute A: for D:) 4. Follow the directions in the setup wizard. The setup wizard will ask you for your serial number. This number can be found either on inside cover of the CD-ROM packaging, or on a registration card in the box. 5. If you wish to install the FontBucket support, FontConvertor, and Spellcheck add-in and spelling and thesaurus dictionaries, be sure to check these boxes in the installation options dialog box. If you have difficulty during the installation process, please see the Troubleshooting section below for a list of common problems and their resolution. From CD - Palm Application Install (Without Installing Windows Components) 1. Place the CD in your CD-ROM drive 2. Use File Manager to create a QWORD directory on your hard-drive 3. Use File Manager to copy the contents of the Win31 folder on the Quickword CD to the new QWORD folder on your hard-drive 4. Use Program Manager to run the Palm OS handheld Installation Tool 5. Click the Browse button and navigate to the new QWORD folder you just created 6. Select the file QWORD.PRC 7. Click OK, Install, and then Exit 8. Place your Palm handheld in the cradle 9. Make sure HotSync Manager is running 10. Press the HotSync button on the cradle to install Quickword onto your Palm OS handheld If you have difficulty during the installation process, please see the Troubleshooting section below for a list of common problems and their resolution. From Download (Windows 95/NT/2000/XP) 1. Download the file QUICKWORD.EXE and save it on your Desktop or hard-drive. 2. If you saved the file on your desktop, double-click the Quickword icon to start the setup process 3. If you saved the file on your hard-drive, use Windows Explorer to navigate to the location you saved the file QUICKWORD.EXE. Double-click on the file name to start the extraction process 4. When the first screen pops up, click the SETUP button to unpack the installation files and begin the setup program. You will be prompted for a password to unlock the self-extracting executable file. This password was emailed to you when you purchased Quickword. 5. Follow the directions in the setup wizard. The setup wizard will ask you for your serial number. This number was emailed to you when you purchased Quickword from Quickoffice, Inc. Page 7 6. NOTE: If you wish to install the FontBucket support, FontConvertor, and Spellcheck add-in and spelling and thesaurus dictionaries, be sure to check these boxes in the installation options dialog box as these are turned OFF by default, due to memory requirements. If you have difficulty during the installation process, please see the Troubleshooting section in the following chapters for a list of common problems and their resolution. ) # /+ * ! + , 0 , # - . Please install Quickword on your desktop and Palm handheld before proceeding to the Tutorial 1. Start Microsoft Word on your desktop 2. Open or create a document within Word. 3. Click the Quickword menu (next to the Window menu item on the menu bar) and choose `Save As...' [If you don't see the Quickword menu, see the Troubleshooting section below or the tech support section on our website for assistance.] 4. If you wish to create a new category, you may do so by using the File | Add Category... menu item. 5. Name the category something appropriate for the type of document ex: Customers. Tap OK to create the new category 6. Select the category for storage on the device by highlighting one of the categories listed in the list at the left side of the dialog box. 7. Enter a name for this document in the field labeled `Name:' at the lower right of the dialog box and click Save. 8. Place your Palm handheld into the cradle 9. Make sure that HotSync Manager is running and press the HotSync button on the cradle # 1+ ' 1. After the synchronization is complete, start Quickword on your device by tapping the Launcher silkscreen button and choosing Quickword. If Quickword is already running and has a document open, close the open document by tapping the "close document" icon (resembles a doorway). 2. When the document File List view displays, tap the upper right hand corner on the current category name. 3. Choose the new category that you created earlier on the PC 4. Select your new document from the list by double tapping on the file name 5. The document will open on your device 6. Make any changes to the document 7. Close and save the document by tapping the "close document" icon # 1. 2. 3. 4. 5. 2+ # 3 , Place the Palm OS handheld back into the cradle and press the HotSync button After HotSync completes, switch back to Microsoft Word on your desktop. Click the Quickword menu and choose Open... Select the category in which your document was saved earlier Select the document name in the File List and choose Open NOTE: Use of the Quickword add-in menu within Microsoft Word to save a file to Quickword will ensure that the original Word file remains entirely preserved and is not modified in subsequent HotSync synchronizations. This method will guarantee that you never have changes made on your device inadvertently affect your original Microsoft Word file. Page 8 Quickword has many features that you can incorporate into your regular use of the program. Please read the rest of the manual to understand the particulars of these features so that you can make the most of Quickword and the Microsoft Word interface. -! * + , 4 Please install Quickword on your desktop and Palm handheld before proceeding with the Tutorial # /+ 5 , 0 , 1. Using Windows Explorer or your My Computer folders, locate the file you wish to add to Quickword 2. Click on the Windows Start button, then Programs, and select the Quickoffice Desktop application from within the Quickoffice folder [Notice that copies of the full documentation and Help files are also available in this folder] 3. Tap on the Quickword icon at the far left of the Quickoffice Desktop application 4. Highlight a Category from the list at the left side of the Quickoffice Desktop as the intended destination for your Word file 5. If you wish to create a new category, you may do so by using the File | Add Category... menu item. Name the category something appropriate for the type of document ex: Customers. Click OK to create the new category, and ensure that this category is highlighted 6. Drag the icon representing your Microsoft Word document onto the right side of the Quickoffice Desktop 7. A dialog will appear asking if you wish to Link the Word file to the corresponding Quickword file. Linking will ensure that your original Word document will be kept synchronized with your new handheld version so that edits made on the device will appear in the original PC file following subsequent HotSync synchronizations. Enter a name for this document in the field labeled `Name:' at the lower right of the dialog box and click Save. 8. Place your Palm handheld into the cradle 9. Make sure that HotSync Manager is running and press the HotSync button on the cradle NOTE: Although Quickword preserves nearly all original formatting and embedded or pasted objects within Word files, there are some rare circumstances in which some file attributes (for example, WordArt or certain Drawing objects) may be represented differently in the Linked original Word file following synchronization. If you do not want to risk having your original Word document be inadvertently modified, you can tap "No" to the File Link dialog and still access your file within Microsoft Word for subsequent desktop editing. # 1+ ' 1. After the synchronization is complete, start Quickword on your device by clicking the Launcher silkscreen button and choosing Quickword. If Quickword is already running and has a document open, close the open document by tapping the "close document" icon (resembles a doorway). 2. When the document File List view displays, click the upper right hand corner on the current category name. 3. Choose the new category that you created earlier on the PC 4. Select your new document from the list by double tapping on the file name 5. The document will open on your device 6. Make any changes to the document 7. Close and save the document by tapping the "close document" icon # 2+ # 3 , , 1. Place the Palm OS handheld back into the cradle and press the HotSync button 2. After HotSync completes, switch back to the Quickoffice Desktop on your desktop PC. Page 9 3. Tap on the Quickword icon at the far left of the Quickoffice Desktop application 4. Highlight the Category in which your file was saved from the list at the left side of the Quickoffice Desktop 5. Select and double-click the linked document name from the document list at the right side of the Quickoffice Desktop [Linked files will appear in the list preceded by a Word icon, and will include the path to the linked original file in the Link To column] Quickword has many features that you can incorporate into your regular use of the program. Please read the rest of the manual to understand the capabilities of these features so that you can make the most of Quickword and the Microsoft Word interface. # 6 3 Quickword comes with a custom HotSync TechnologyTM compatible conduit that integrates directly with the HotSync synchronization process on computers running Windows 95, 98, NT, 2000, or XP. You can customize the Quickword synchronization parameters using the HotSync Manager | Custom menu. Access this dialog by clicking the red and blue HotSync Manager icon in your system tray at the right end of your Windows task bar, and then selecting the menu item "Custom." From within Palm Desktop, use the HotSync | Custom menu. See the sections below for details on each individual option. The process of synchronization compares the existence and modification status of each document on the PC and on the Palm OS handheld. If a document does not exist in the same category on both sides, it is copied in the direction that it doesn't already exist. If a document is present on both sides and only one side has been modified, it is copied over the non-modified copy. If both sides have been modified, the default is for the device side changes to overwrite the desktop. See the section "How To" to change this default. Quickword allows you to link to a native Word *.DOC document on a network by using the `Add Document' button in the Quickoffice Desktop program or by simply dragging the DOC file to the open Quickoffice Desktop Document list box. See the sections below for more details. Linked documents are not deleted from the desktop when deleted from the Palm Powered device. Quickword does not support Archiving of unlinked documents. If you delete an unlinked document on the device, but do not want it deleted permanently from your desktop, you must copy the document (.QWD) to another location out of your \QWORD directory before synchronizing again otherwise the document will be permanently deleted from your PC. If you have mistakenly deleted a document from your device or PC, change the Quickword synchronization to one of the "overwrite" methods to restore back to either the handheld or PC before synchronizing. 3 Quickword version 7.6 has included further improvements to ensure preservation of nearly all of the formatting or objects typically included in desktop files. IMPORTANT: Because of the great diversity of pasted and embedded objects that are able to be included in Microsoft Word documents, the specific pasted, embedded or linked objects preserved are not fully documented in this revision of the User Manual. In general, inclusion of WordArt images or Drawing objects such as added Autoshapes, arrows, etc. in Word documents may be represented differently in Word files following "round-trip" synchronizations with Page 10 Quickword. It is recommended that Word files including critical drawing objects, pasted or embedded objects be archived OR duplicated by the user on the PC prior to using Quickword's "file linking" bi-directional synchronization features. 3 &( Quickword documents have a .qwd file extension and they are stored on your desktop computer in a single-level directory tree. The base location, or root, of this tree defaults to "\QWORD" in your directory within the Palm directory. You can override this default to allow multiple Quickword users (individual licenses required) to synchronize against the same set of documents. See the "How To" section for more details. Each time you synchronize, the Quickword conduit writes entries to the HotSync Log on your PC. These entries can be useful when diagnosing problems with the synchronization process. To view the HotSync Log, click the red and blue HotSync Manager icon on your task bar and choose View Log. ( ,6 # - Figure 1 ­ Change HotSync Action for Quickword Dialog To configure Quickword synchronization, use the standard HotSync Custom dialog. To access this dialog, either click the red and blue HotSync Manager icon on your task bar and choose Custom, or choose the HotSync | Custom menu from Palm Desktop. The sections below describe each of the four Quickword synchronization options. In a nutshell, the Synchronize option keeps both sides up to date with each other. The "overwrite" options allow you to delete documents and also update the category structure. You might use the "overwrite" methods if you have made changes to already synchronized categories or documents and you wish to update the receiving side with those changes. You can view the HotSync Log on your PC to determine which documents were copied and in what direction. Synchronize 1. Synchronize categories with the user's \QWORD directories and directories with categories (add only). 2. Synchronize documents in both directions based upon whether it exists and/or is modified. If both copies have been modified, the default is for the Palm OS handheld copy to overwrite the desktop. You can change this default. See the section in "How To" titled "Change the Page 11 synchronization behavior when the same document has been modified on the PC and Palm OS handheld" for more details. Desktop overwrites handheld 1. Copies the directory structures from the users \QWORD directory on the PC and creates device categories that match. 2. Removes all the categories on the device that do not match a directory on the PC. 3. Copies each document from the user's \QWORD directory on the PC to the device and places the document in the category that matches its name. 4. Deletes all other documents. Handheld overwrites desktop 1. Copies the main Quickword category list from the device and uses it to create subdirectories in the users \QWORD directory on the PC 2. Removes all category directories from the PC that are not on the Palm OS handheld 3. Copies the documents from the Palm OS handheld to the associated category directory on the PC. 4. Deletes all other documents. Do Nothing Skips all Quickword synchronization. ! · · · · The text of the document Any specific formatting information such as bold, italics, underlined text, and the specific font typeface name and point size information All common pasted and embedded graphics, tables, charts, etc. are preserved on the desktop, though they may not be visible on the handheld Up to 25 bookmarks Page 12 4 The Quickoffice Desktop application version 7.6 '! ! To start Quickoffice Desktop, look in Start | Programs | Quickoffice for "Quickoffice Desktop", or double-click the Quickoffice Desktop icon which should have been installed to your PC Desktop during initial installation. The Quickoffice Desktop allows you to manage your documents outside of the Word interface. You can open documents directly from the desktop, which will open Word (if it is not already open), and bring up your document. You can drag and drop documents between categories and even rename documents using the desktop just as you can when using the Quickword menus from within Word. You can drag and drop a QWD file onto the Document list to bring it into Quickword within the current user and category. This is useful if you have received a QWD file from another user, as an email attachment, or wish to copy Quickword files from one User profile to another. The same behavior can be initiated using the Add Document icon on the upper left toolbar. You can drag a native Microsoft Word (*.doc) or text (*.txt) file to Quickword (Word 97/200/XP must be installed) and it will be converted to Quickword automatically. Additionally, you can drag standard *.htm or *.html documents to the Quickoffice Desktop to initiate conversion to the Quickword format. If necessary, you can even link back to the *.doc or *.htm file so that these files are updated automatically when you synchronize. See the section Enterprise Features for more details on File Linking. - 7 Ready to Personalize The Quickoffice Desktop also includes a number of useful features to make working with your files and e-books easier, and the whole experience more pleasurable. The pull-down menu bar Page 13 made its debut on version 6.0 with the new capability to change the color scheme of the all new Quickoffice Desktop to let you match your Palm Desktop Theme; see the View | Theme... menu item to choose a color scheme personalized to your taste. The View | Theme menu item in Quickoffice Desktop Download Worksheets and E-Books A new Download menu item provides immediate accessibility to our growing library of pre-created spreadsheet workbooks available for free download from our website, and we have also included direct links to the two best sites for free electronic book downloads: Memoware and Project Gutenberg (www.memoware.com and www.gutenberg.org). Memoware is searchable, and also lists electronic texts in numerous categories for ease in locating any book of interest. Compatible files at Memoware are available as either PalmOS `DOC' files (not the same as a Microsoft Word *.doc file) or plain ASCII text. Either file type can be saved to your PC, and then dragged and dropped onto the Quickoffice Desktop to be converted for reading/editing within Quickword. Page 14 The Download menu item in Quickoffice Desktop Project Gutenberg e-texts are plain TXT files. These files can also be saved to your desktop, and dragged and dropped onto the Quickoffice Desktop to create an electronic book ready for reading on your handheld. Note that Project Gutenberg is a non-profit organization which relies upon volunteers for the conversion of thousands of public domain (not restricted by copyright in the United States of America) texts. They would be grateful for your donations or other support of their endeavor to create the world's largest electronic library of public domain works. Help and Technical Support The Quickoffice Desktop includes links on the pull-down Help menu for purchasing Quickoffice, obtaining technical support information for email, web, and phone support, provides a link to our Upgrade page for information on recent product updates and upgrades, provides a general link to the Quickoffice home page, and includes an About Quickoffice menu item which provides a display of information about your currently installed version of Quickoffice as well as displaying the user's serial number for reference during technical support contacts. Page 15 Various Support links are provided in the Help menu item in Quickoffice Desktop 6 . The Quickword interface with Microsoft Word is via a menu add-in to Microsoft Word. This add-in is named QWORD8.DOT for MS Word 97/2000/XP. By default, the setup program places this file in your Microsoft Office\Office\Startup directory. The Word program loads all add-ins in this directory when it starts. You can move the file from this directory and place it in another location if you wish. If you do this, you must manually install the Add-In using the Tools | Add-Ins menu from within Word. Please see your Microsoft Word documentation for more details on Add-Ins and how to install them. If the Quickword menu is not displayed when you start Microsoft Word, it is likely the setup program failed to detect your \Startup directory. Normally, a message would have indicated this during setup. To complete the installation, start Microsoft Word and use the Tools | Templates and Add-Ins menu and click Browse to locate and install the add-in named QWORD8.DOT. Word 97, 2000, XP How to use it Click the Quickword menu (next to Table) from within Word to begin using Quickword functions. Figure 2 - Open Menu Page 16 Open Figure 3 - Open Dialog Use this option to open an existing Quickword document. The left pane shows your existing categories. You can create a new category by using the File | Add Category menu item, rename a category by using the File | Rename Category menu item, or delete a category by using the File | Delete Category menu time. The right pane shows your existing documents. You can delete a document by selecting it and clicking on the "X" icon (Delete button) on the upper left toolbar. You can drag and drop documents between categories. Quickword uses directories on your PC as containers for categories on the Palm OS handheld. These directories are automatically maintained for you using the standard Quickword Open and Save dialogs. NOTE: Do not attempt to manage your Quickword .qwd files with Windows Explorer or My Computer. Use the Quickword | Open and Quickword | Save As... dialogs in the Quickword menu within Word. After selecting the document to open, click the `Open' button to open the document ( , Page 17 Enter the name for the new category. A new subdirectory in the document path will be created on your PC. When you next synchronize, this category will be created on your Palm OS handheld. $ ( , Figure 4 - Rename Dialog Enter the new name for the category and click OK to continue. 4 ( , Figure 5 - Delete Category Dialog If you delete a category, Quickword will prompt you to copy the existing documents in that category to the Unfiled category or delete the documents and the category. See the "How To" section titled "How to Permanently Delete a Category" for more details. #! Use the `Save' menu item to save changes to your open document. If you have not already saved this document as a Quickword document, the `Save As' dialog will be opened for you automatically. See the section `Save As' below for more details. Page 18 #! - Figure 6 - Save As Document Dialog Use the `Save As' menu item to save the open Word document. All documents are stored in categories for grouping on the device. Select the category on the left pane and enter the document name in the `Name:' field. Click the save button to save the Quickword document. The next time you synchronize, this document will be transferred to the device. NOTE: Microsoft Word integration is not available on Macintosh at this time. Page 19 4 ' , 4 ) From the document selection list view (see below), double-tap the Document Title to open the document, or tap the second icon from the left on the toolbar. Tap the New Document icon on the toolbar to create a new document. List View The List View displays a list of the documents that are present on your device. You can see information about each document here including size, date, and other settings. You can also use the Action Icon to perform different actions on the document such as deleting, beaming, and duplicating. Document Title Category Selector Action Icons (ebook & Quickword) Document Size Private Icon New File Button Open File Print icon Beam icon Device or Card File List toggle Document Type Filter Figure 7 List View Action Icon Tapping once on the Action Icon will popup the Action menu. This usually indicates the last document that was viewed. However, the highlighted document selection may be moved by single tapping on a different title, with the jog dial on some models, or alternatively with the up and down arrow keys on an optional attached keyboard. Double tapping on a title will allow you to view the document in the Document View. Category Selector Document Size Document Title Highlighted Document Title Tap on this to change which category to show in the list. Page 20 This shows the size of the document. If the type is in bold, the document is uncompressed. If the type is plain, the document is compressed. You may use the scrollbar and arrows to scroll through the list. Additionally, you may use the hardware scroll buttons on your device to scroll. Tap this button to create a new document. Open File Icon New Button Scrollbar Tap to open the currently highlighted file Delete File Icon Print Icon Tap to delete the currently selected file. Prints the document. Requires PrintBoy Office, PrintBoy Deluxe, or InStep Print to be installed in order to print rich text output. Printing of files as text files including formatting tags is supported by PalmPrint. These applications are sold separately, and are available at www.palmgear.com. Beam the document. Documents are able to be received by other Quickword users. Beaming of standard DOC files is fully supported in the current version. If you wish to beam Quickword files as standard DOC files, first export the file to DOC format and then beam it. Tap this icon (only visible if you have a compatible Palm Powered handheld) to alternately see the files stored on the device (RAM storage) or on the expansion card (such as Sony Memory Stick, Secure Digital, Multimedia Card, Compact Flash card, etc.) Files stored to the card are always stored in the Palm\Programs\Quickoffice\ folder on the expansion card. (HandEra user note: if two cards are inserted, all files available on both cards are simultaneously shown in the list.) Document Filter Icon Device/Expansion Card Toggle Icon Beam Icon Use the popup Document Filter to show all compatible files, or alternatively, to show only Palm OS "DOC" standard files (eBooks) or only Quickword documents. Page 21 Action Popup Menu Figure 8 Action Popup Menu Move to Card Moves the highlighted document to the expansion card. (HandEra operation note: if both CF and SD slots are occupied with cards, the file is moved to the compact flash card) Open As Copy Details... Duplicate the document and open the copy. Open the Details dialog for the document. See Details Dialog below for more information. Sends the contents of the selected file, including formatting tags, out to a standard Palm DOC file for use in other reader applications, or for beaming. Sends the contents of the selected file, including formatting tags, out to one or more Memo pad files for editing with the built-in Memo pad application. Duplicate the document. Change Category... Duplicate Export to Memo Pad... Export to DOC Open the Category Selector to change the category for the document. Toggle the compression. If the document is compressed, uncompress it, and vice versa. Compress/Uncompress Append Memo... Delete Open the Import Memo dialog to append a memo to a Quickword file. Delete the document. Page 22 Document View Bookmark icon Auto-scroll Toggle Edit/Read icon Category Selector Editing Toolbar File Details/Info Toolbar Collapse Control Close File Highlight Text Color Alignment Bullets Bold Italics Underline Find/Replace Formatting Figure 9 Document View and Toolbar The bookmark button is the icon located at the top immediately to the right of the file name. Tap to pop up the Bookmark menu. See Bookmarks below for more details. Auto-scroll Button Tap this icon at the top center of the screen to begin Auto-scrolling. See Auto-scrolling below for Editable Icon Bookmark Button more details. Tap to toggle between edit mode and view mode. If the pencil has a line through it, the document currently is non-editable. Some documents that you may download from the Internet are internally set to be not editable. These documents will not allow any edits. Documents created with Microsoft Word on your desktop are always editable. You may want to keep the document non-editable if it is just for reading. Category Selector Tap to assign a category to the document. Use to scroll through the document. The hardware buttons enable scrolling and if the document is marked as non-editable (see Editable Icon above), you can tap the upper or lower portion of the screen to scroll up or down respectively. Scrollbar Page 23 New Editing Toolbar Close File Icon Highlight Icon Tap to close the current document. Changes made to a document will automatically be saved. Tap to access a dialog for selection of the text background color or "highlight" color at the cursor insertion or for the selected text in the document. Text Color Icon Tap to access a dialog for selection of the text color or "foreground" color at the cursor insertion point or for the selected text in the document. Tap to access the primary formatting dialog. See the section below on Formatting Documents for more information. Text Alignment and Justification Icon Formatting Icon Tap to access pop-up icons for selecting Left Justified, Center justified, or Right Justified line or paragraph alignment. This icon does not change appearance to reflect the current formatting. Tap to enter a bullet on the current line, or to make the current paragraph a bulleted item. Creation of numbered bullets (also called ordered lists) is also possible. See the Advanced Formatting section for details. Bold Icon Bullets Icon Tap to make the current text selection bold, or to turn on/off the bold text mode for text entry. Tap to make the current text selection italicized, or to turn on/off the italics text mode for text entry. Underline Icon Italics Icon Tap to underline the current text selection, or to turn on/off the underlined text mode for text entry. Page 24 Tap to open the Details dialog. You can rename the document, change categories, and adjust other settings in this dialog. 7 4 8 4 , File Details/Information Icon Figure 10 Details Dialog Edit the title (name) of the document. IMPORTANT: This name will also become the name of the .QWD file in your Quickoffice Desktop, so use of Windows-friendly characters will ensure synchronization. Category Selector Words Bytes Title Field Tap to change the category of this document. Displays the number of words in the document. Number of bytes of storage for this document. Check to mark this document as Private. Use the Palm Security Applet to control whether or not Private records (documents) are visible. Private documents will not be searched with Global Find. Check to set the document to be backed up on the next synchronization. If you are using a PC and Quickword on the desktop, you do not need to specifically control the "backup" since the documents are automatically synchronized with your desktop. "Always Search" indicates the document should always be searched regardless of the Global Find setting for Quickword. "Never Search" indicates that the document should never be searched. "Follows Prefs" indicates that the document will be searched if the Global Find is enabled in the Preferences dialog. Delete Button Global Find Backup Check Box Private Check Box Tap to delete the document. Tap to open the Find and Replace dialog. You can perform text searches in this dialog as well as replace text. Find and replace functions work in both the Normal and Show Tags display modes. Tap the small triangle at the far lower right of the screen to toggle the display of the toolbar. Hide/Unhide Toolbar Widget Find Button Page 25 Command "Popup" Toolbar Command Stroke Toolbar View when text is selected Thesaurus lookup Spellcheck selection Preferences Beam File Cut Show/Hide Tags Copy Paste Delete File View when no text is selected Figure 11 Command Toolbar The Palm OS Command Toolbar (Figure 11) is accessed by entering the Graffiti "command" stroke--by entering a stroke from the lower left to upper right of the Graffiti area. Icons can be tapped to perform each action indicated. Various contextual icons will appear depending upon whether any text is currently highlighted within the document, such as Spellcheck and thesaurus. Tap to lookup the selected text in the integrated Thesaurus application (if installed). Spellcheck Selection Preferences Thesaurus Lookup Tap to lookup the selected text in the integrated Spellcheck application (if installed). This icon provides direct access to the new general preferences dialog including Display option settings, document options, scrolling behavior options, and other options. See page 43 for full details on the new Preferences options and features including ZoomView and Default Font settings. Tap to change the display mode of the document to reveal the HTML and Quickword formatting "tags" embedded within the document. This mode is also be used to add Advance Formatting. See the section on Advanced Formatting for details. Tap to beam the file to another Quickword user Tap to cut the selected text to the clipboard. Copy Cut Beam File Show/Hide Tags Icon Tap to copy the selected text to the clipboard. Tap to paste text from the clipboard to the current cursor insertion point. Tap to delete the currently open Quickword file. A confirmation dialog box will appear. Delete File Paste Page 26 Auto-Scrolling Autoscroll Start Icon Tap to begin Auto-scrolling. The text will begin to scroll. Stop Autoscroll Icon Tap to stop Auto-scrolling. The text will stop scrolling. Pause Autoscroll Icon Press the Contacts hardware button to pause auto-scrolling. No other onscreen access to this feature is provided. Slow Down/Speed Up Buttons The PIM hardware buttons control the speed of scrolling. NOTE: While Quickword is scrolling or paused, your device will not go into sleep mode. If you leave Quickword scrolling or paused you may unintentionally use battery power. 7 ,4 To either review text formatting settings, or to change text formatting, there are a variety of new menu items and toolbar icons. The primary means of accessing formatting settings is the new Formatting Dialog box, shown below. This dialog is opened when the formatting toolbar icon is selected in the document view (See Figure 12). Figure 12 Formatting Dialog box To set a font (also sometimes known as a typeface) for selected text or the text entered following the current cursor location, select a font from the dropdown pick-list menu. Quickword supports the choice of four "built-in" fonts for new document creation in this manner, including Arial, Times New Roman, Courier New, and Verdana. For setting fonts not available in this built-in pick-list, see the sections of this manual on Advanced Formatting Using HTML Tags, and on FontBucket display font manager. The point size of the text can be set by either entering Graffiti characters or by using the up and down arrows. Size Formatting Font Formatting Page 27 On color screen Palm OS devices, the text color can be changed either by tapping the Text area at the left of the dialog and selecting a color from the resulting color chart. Background or highlight color can be changed by tapping the Background area at the right of the dialog and selecting a color from the resulting color chart. The Sample area provides feedback of the color choices currently in effect for the cursor location or selected text. Check the appropriate box to add bold, italics, or underline formatting to the selected text in a document. Bold, Italics, & Underline Formatting Color Formatting ) Bookmarks are tags that point to a position in the document. They are useful when reading long documents so that you can mark the position of different sections of the text, and return to them via the Bookmark popup menu. They can also be used to mark chapter or section headings, either manually or automatically. Adding a bookmark To add a bookmark, scroll to the position that you wish to save, insert your cursor on the page or double tap to select a word at the desired bookmark location, and then tap the Bookmark icon or select Add Bookmark from the menu. The Add Bookmark dialog will appear. If you selected text prior to opening the Add Bookmark dialog, the name of the bookmark will be entered and will be the same as the text that you selected. If no text appears, you may enter your own text to name the bookmark. You can change the name of the bookmark before adding it. Quickword will continue to preserve the location of the bookmark through the use of the tags, but you may need to periodically reindex the bookmarks. Reindexing refreshes the display location relative to the actual bookmark tags, preventing the "drift" which can otherwise occur when continuing to edit documents containing bookmarks. See the following section under Figure 20 for more details. Advanced Bookmark Features Previous versions of Quickword supported a different kind of embedded bookmarks to aid bookmark creation without the use of an application such as Microsoft Word. Due to the use of standard HTML tags for bookmark support in Quickword versions from 5.6 forward, the flexibility of bookmark addition and use is greatly enhanced. Bookmark "Chapter 1" would be seen in Show Tags display mode as: Chapter 1 Because bookmarks are now saved in Quickword as HTML tags in the form shown above, they also can support being referenced as hyperlink "jumps" within the document. You can easily create a Hyperlinked bookmark table directly into the document by adding standard form HREF tags in the form below. Bookmark "Chapter 1" as named in the example above, can be referenced within the document by entering the following tags in the Show Tags display mode at the appropriate point in the document: Page 28 You can jump to Chapter 1 by tapping here. In Read Only mode, tapping only once on a hyperlink will jump to the bookmark, whereas in editing mode, a double tap initiates the hyperlink. For more information on advanced editing features in the Show Tags mode, see the Advanced Formatting section. Note: Past capabilities to scan a document for custom characters to trigger the creation of bookmarks based upon the text following the character "code" has been removed from Quickword. . NOTE: Use of the Bookmark Reindex option will delete all legacy Palm DOC format bookmarks from your document in the new Quickword file format. Page 29 5 9 Doc Menu Figure 13 Doc Menu Select to open up the Select a DOC dialog to import a standard DOC file into Quickword. Import Memo Import eBook Select to open up the Select a Memo dialog to import a memo into Quickword. Select to beam all the documents in the current category. Beam All in Category Set All Backup Select to set all documents to be backed up on the next HotSync. If you are using a PC with the Quickword conduit, you do not need to set the documents to backup since they are automatically synchronized. If you are using a Mac platform, you will need to set the backup for those documents you want to transfer to the Mac. Select to set no documents to be backed up on the next HotSync. Set None Backup Delete All in Category Select to delete all the documents in the current category. View Menu Figure 14 View Menu by Name by Size Select to display documents in alphabetical order. Select to display documents in order of increasing size. Select to display documents in order of the creation date. Select to display documents in the order of last used. Page 30 by Date Last Modified by Date Created Options Select to open up the View Options dialog. ' 4 , 9 Figure 15 View Options Dialog Check to display sizes for each document in the List view. Uncheck to not display. Show Bytes Show Sizes Check to display sizes in bytes. Uncheck this to display sizes in kilobytes (k). Check to display dates for each document in the List view. Uncheck to not display. Show Dates Select a display type for the dates. Select Created for creation date. Select Last for last date used. Check to display the Action icon. This allows actions to be performed on the document. Check to display the Backup icon. This allows individual documents to be set to backup from the List View. Check to display the Global Find icon. This will display whether the document will be always searched, never searched, or follows the Global Find setting in Preferences. Show Private Show Global Show Backup Show Action Created/Last Check to display the Private padlock icon. This indicates whether the document is set as private. ' Figure 16 Options Menu Select to open the Preferences dialog Select to open the Security dialog for showing, hiding, or masking private documents About Quickword Security Preferences Select to open the About dialog. Page 31 4 9 Doc Menu Figure 17 Doc Menu New Select to close the current document and create a new blank document. Close Select to close the current document, saving changes automatically. rd Select to save the document to the location of your choice (requires 3 party software for network file browsing) Select to duplicate the document. The copy will become the open document. Compression/Uncompress Export to DOC Duplicate Save As Select to compress an uncompressed document, or vice versa. Select to export the current document and formatting tags to standard Palm DOC format for use in other eBook readers or for beaming. Select to export the current document and formatting tags to the built-in Palm Memo Pad as one or more files. The resulting File names will be generated based on the initial character string at the start of each memo, and they will be placed in the Unfiled category. This menu option allows you to reset a number of stored settings which make it easier for you to share the document with colleagues, friends, or on the Internet when you are sharing DOC files in the PDB format. When using Quickword with Microsoft Word on your desktop, it is not necessary to use this feature. The following settings can be reset when you choose this menu option: Prepare for Distribution Export to Memo Pad Page 32 & 4 4 , Figure 18 Prepare for Distribution Dialog Go to top of document Backup on HotSync Check to reset the current position in the document to the top. Check to set the document backup indicator. Check to remove the Private setting for the document. Check to reset the Override Global Find setting for the document. Undo Private (if set) Undo Global Find Settings (if set) Set Category to Unfiled Check to move the document to the "Unfiled" category. Compress (if not compressed) Print Check to compress the document. Compression may take a long time to perform. Select to print the document using Bachmann Software PrintBoy, InStep Print Manager, or Steven's Creek Software PalmPrint (sold separately). Beam Select to beam the document to another Quickword user using a Palm Platform handheld. Select to delete the document. Delete Edit Menu Figure 19 Edit Menu Page 33 Undo Cut Select to undo the last Edit menu function. Select to cut the selected text. Copy Select to copy the selected text. Select to paste previously cut or copied text. Selects a block of text. Since only a portion of a document is used/visible at a time, only a block will be selected. Select to bring up the System keyboard. Graffiti Keyboard Select Block Paste Select this to bring up the Graffiti help. Navigate Menu Figure 20 Navigate Menu Select to add a bookmark for the current position. Select to open the Edit Bookmarks dialog. " ) 4 , Edit Bookmarks... Add Bookmark... Figure 21 Edit Bookmarks Dialog Bookmark List Page 34 The list of bookmarks available for the current document will appear here. To select a bookmark, tap on it and a flashing insertion point will appear. You may then edit the name of the bookmark. You may also change the order of a bookmark by dragging and dropping to another location on the list. Tap to go to the selected bookmark. Delete Button Go Button Tap to delete the selected bookmark. Delete All Button Re-index Button Tap to delete all bookmarks in the list. Tap to scan the current document for embedded bookmarks and to refresh their locations in the document. IMPORTANT: Use of the Re-index option will delete all legacy Palm DOC format bookmarks from your document.. Use with caution with imported DOC files! The "Scan Custom" Button is CURRENTLY DISABLED in QUICKWORD v5.6 and later The Scan Custom Bookmarks dialog has been removed from Quickword. Select to open the Find and Replace dialog. 7 $ 4 , Find Figure 22 Find and Replace Dialog Enter the text to locate. You can tap the "Find:" label to have Quickword automatically insert the currently selected text into the Find dialog. Replace Field Find Field Enter the text to replace with. Check to honor case when searching. Begin At Top Check Box Case Sensitive Check Box Check to search from beginning of the document. Page 35 Find Button Tap to find the next occurrence of search text. Tap to replace the selected text with the Replace text. Replace Button R/F Button Tap to replace the selected text with the Replace text and then find the next occurrence. Find Next Replace Select to find the next occurrence of the Find text. Select to replace with or insert the Replace text. Select to go to the top of the document. Select to go to the bottom of the document. Go to Bottom Go to Top Options Menu Figure 23 Options Menu Thesaurus... Highlight a word and then choose this menu item to initiate a Thesaurus lookup. You may then select from the options presented and replace the selected word. The Thesaurus is only available if you selected to install it during the Quickword installation. The necessary files are Quickspell.prc and THESDATA.PDB.