User manual RCA 25403

4-Line Intercom Speakerphone User's Guide Please read this manual before operating this product for the first time. TOCOM 16247490 Model 25403/04 Important Information Equipment Approval Information Your telephone equipment is approved for connection to the Public Switched Telephone Network and is in compliance with parts 15 and 68, FCC Rules and Regulations and the Technical Requirements for Telephone Terminal Equipment published by ACTA. 1 Notification to the Local Telephone Company On the bottom of this equipment is a label indicating, among other information, the US number and Ringer Equivalence Number (REN) for the equipment. You must, upon request, provide this information to your telephone company. The REN is useful in determining the number of devices you may connect to your telephone line and still have all of these devices ring when your telephone number is called. In most (but not all) areas, the sum of the RENs of all devices connected to one line should not exceed 5. To be certain of the number of devices you may connect to your line as determined by the REN, you should contact your local telephone company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. Notes · This equipment may not be used on coin service provided by the telephone company. · Party lines are subject to state tariffs, and therefore, you may not be able to use your own telephone equipment if you are on a party line. Check with your local telephone company. · Notice must be given to the telephone company upon permanent disconnection of your telephone from your line. · If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this product does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. 2 Rights of the Telephone Company Should your equipment cause trouble on your line which may harm the telephone network, the telephone company shall, where practicable, notify you that temporary discontinuance of service may be required. Where prior notice is not practicable and the circumstances warrant such action, the telephone company may temporarily discontinue service immediately. In case of such temporary discontinuance, the telephone company must: (1) promptly notify you of such temporary discontinuance; (2) afford you the opportunity to correct the situation; and (3) inform you of your right to bring a complaint to the Commission pursuant to procedures set forth in Subpart E of Part 68, FCC Rules and Regulations. The telephone company may make changes in its communications facilities, equipment, operations or procedures where such action is required in the operation of its business and not inconsistent with FCC Rules and Regulations. If these changes are expected to affect the use or performance of your telephone equipment, the telephone company must give you adequate notice, in writing, to allow you to maintain uninterrupted service. Interference Information This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference; and (2) This device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna (that is, the antenna for radio or television that is "receiving" the interference). · Reorient or relocate and increase the separation between the telecommunications equipment and receiving antenna. · Connect the telecommunications equipment into an outlet on a circuit different from that to which the receiving antenna is connected. If these measures do not eliminate the interference, please consult your dealer or an experienced radio/television technician for additional suggestions. Also, the Federal Communications Commission has prepared a helpful booklet, "How To Identify and Resolve Radio/TV Interference Problems." This booklet is available from the U.S. Government Printing Office, Washington, D.C. 20402. Please specify stock number 004-000-00345-4 when ordering copies. US NUMBER IS LOCATED ON THE CABINET BOTTOM REN NUMBER IS LOCATED ON THE CABINET BOTTOM 2 Table of Contents IMPORTANT INFORMATION ........................................................ 2 EQUIPMENT APPROVAL INFORMATION ............................................................. 2 INTERFERENCE INFORMATION ........................................................................ 2 FLASH TIME ........................................................................................................ 17 CALL ALERT TONE ............................................................................................... 17 NO UNKNOWN/BLOCKED (NOT APPLICABLE TO MODEL 25403.) ........................... 18 DISPLAY CONTRAST .............................................................................................. 18 LOCAL AREA CODE (NOT APPLICABLE TO MODEL 25403.) .................................... 19 REGIONAL AREA CODES (NOT APPLICABLE TO MODEL 25403.) ............................. 19 MANUALLY SETTING THE TIME AND DATE .............................................................. 20 HOUR FORMAT .................................................................................................... 21 RESTORING THE DEFAULT SETTINGS ....................................................................... 21 INTRODUCTION ....................................................................... 5 CONNECTIONS & SETUP .......................................................... 6 PARTS CHECKLIST ................................................................................................... 6 TELEPHONE JACK REQUIREMENTS ............................................................................. 6 BASE LAYOUT ......................................................................................................... 7 IMPORTANT INSTALLATION INFORMATION ......................................................... 8 IMPORTANT INSTALLATION GUIDELINES ...................................................................... 8 INSTALLING THE PHONE ........................................................................................... 9 DATA PORT ............................................................................................ 12 SYSTEM VERIFICATION .............................................................................. 12 OTHER SYSTEM PHONES ...................................................................................... 13 PROGRAMING THE TELEPHONE .................................................................... 13 LANGUAGE .......................................................................................................... 13 RINGER TONE ...................................................................................................... 13 PRIORITY LINE ..................................................................................................... 14 DELAY RING ........................................................................................................ 15 PHONE ID .......................................................................................................... 15 PHONEBOOK NAME ............................................................................................. 16 INTERCOM AUTO ANSWER .................................................................................... 16 OPERATION ........................................................................ 22 BASIC OPERATION ................................................................................... 22 MAKING CALLS WITH THE HANDSET ..................................................................... 22 MAKING CALLS WITH THE SPEAKERPHONE ............................................................. 22 MAKING CALLS WITH THE OPTIONAL HEADSET ...................................................... 23 PRE-DIALING ....................................................................................................... 23 ANSWERING CALLS .............................................................................................. 23 SWITCHING BETWEEN THE SPEAKERPHONE, HANDSET, AND HEADSET ...................... 24 MUTE ................................................................................................................. 24 DO NOT DISTURB ................................................................................................ 25 HOLD .................................................................................................................. 25 Placing a Call on Hold ........................................................................................ 25 Releasing a Call ..................................................................................................... 25 CAUTION: RISK OF ELECTRIC SHOCK DO NOT OPEN THE LIGHTNING FLASH AND ARROW HEAD WITHIN THE TRIANGLE IS A WARNING SIGN ALERTING YOU OF "DANGEROUS VOLTAGE" INSIDE THE PRODUCT. CAUTION: TO REDUCE THE RISK OF ELECTRIC SHOCK, DO NOT REMOVE COVER (OR BACK). NO USER SERVICEABLE PARTS INSIDE. REFER SERVICING TO QUALIFIED SERVICE PERSONNEL. THE EXCLAMATION POINT WITHIN THE TRIANGLE IS A WARNING SIGN ALERTING YOU OF IMPORTANT INSTRUCTIONS ACCOMPANYING THE PRODUCT. WARNING: TO PREVENT FIRE OR ELECTRICAL SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR MOISTURE. SEE MARKING ON BOTTOM / BACK OF PRODUCT 3 Table of Contents FLASH ................................................................................................................. 26 REDIAL ................................................................................................................ 26 REVIEWING THE REDIAL NUMBERS ....................................................................... 26 TRANSFERRING A CALL TO ANOTHER STATION ........................................................ 26 RECEIVING A TRANSFERRED CALL FROM ANOTHER STATION .................................... 27 MESSAGE WAITING (NOT APPLICABLE TO MODEL 25403.) ................................... 27 PRIVACY .............................................................................................................. 27 Providing Privacy ................................................................................................. 27 DELETING ALL CALL RECORDS .............................................................................. 33 IF YOU DID NOT PROGRAM YOUR LOCAL AREA CODE .......................................... 34 CALL WAITING CALLER ID ........................................................................ 34 MEMORY LOG AND PHONE BOOK (DIRECTORY) MEMORY ............................... 34 STORING A NUMBER AND NAME IN MEMORY ...................................................... 34 MEMORY .......................................................................... 35 REVIEWING PHONE BOOK (DIRECTORY) MEMORY ................................................. 35 REVIEWING THE INTERCOM/MEMORY LOG (MEMORY LOCATION) ............................. 36 EDITING A NAME OR NUMBER STORED IN PHONE BOOK (DIRECTORY) MEMORY .... 36 EDITING A NAME OR NUMBER STORED IN THE INTERCOM/MEMORY LOG (MEMORY LOCATION) ...................................................................................................... 36 STORING THE LAST NUMBER DIALED ..................................................................... 36 STORING A PAUSE IN MEMORY ............................................................................ 37 DIALING A STORED NUMBER ................................................................................ 37 MEMORY DELETE/CLEAR ...................................................................................... 37 CLEAR ALL MEMORIES ........................................................................................ 38 CHAIN DIALING ................................................................................................... 38 VOLUME .............................................................................................................. 28 Ringer Volume ....................................................................................................... 28 Speakerphone, Handset, and Headset Volume ........................................... 28 CONFERENCE CALLS ............................................................................................. 28 INTERCOM CALLS ..................................................................................... 29 ONE -TOUCH INTERCOM ...................................................................................... 29 ANSWERING AN INTERCOM CALL .......................................................................... 29 INTERCOM HOLD ................................................................................................. 30 INTERCOM CONFERENCE CALLS ............................................................................. 30 PAGING ALL STATIONS ......................................................................................... 31 CALLER ID (CID) ................................................................................... 31 SUMMARY SCREEN .............................................................................................. 31 RECEIVING AND STORING CID RECORDS ............................................................... 32 REVIEWING CID RECORDS ................................................................................... 32 SAVING A CID RECORD TO THE INTERCOM/MEMORY LOG OR TO PHONE BOOK MEMORY ............................................................................................. 32 DIALING BACK .................................................................................................... 33 IF YOU PROGRAMMED YOUR LOCAL AREA CODE ........................................... 33 DELETING A CID RECORD .................................................................................... 33 OTHER INFORMATION ........................................................... 39 DISPLAY MESSAGES ................................................................................. 39 OPERATION BY BATTERY ...................................................................................... 40 OPERATION WITHOUT POWER ................................................................................ 40 TROUBLESHOOTING GUIDE .......................................................................... 40 GENERAL PRODUCT CARE .......................................................................... 42 SERVICE ................................................................................................. 42 LIMITED WARRANTY ................................................................................. 43 ACCESSORY ORDER FORM ......................................................................... 45 INDEX .............................................................................. 46 Introduction CAUTION: When using telephone equipment, there are basic safety instructions that should always be followed. Refer to the IMPORTANT SAFETY INSTRUCTIONS provided with this product and save them for future reference. Your Four-Line Speakerphone is a full-featured phone ideally suited for home-office use. It is designed to receive calls on up to four incoming telephone lines and to serve up to 16 station users. Your phone features 16 memory locations, 94 phone book memories, hold, conference call, intercom, call transfer, Caller ID display, and speakerphone capabilities. This telephone is designed to be simple to use, however, you can reach its full potential more quickly by taking a few minutes to read this user's guide. IMPORTANT: In order to use all of the features of this unit, you must subscribe to either the standard Name/Number Caller ID Service or Call Waiting Caller ID Service. To know who is calling while you are on the phone, you must subscribe to Call Waiting Caller ID Service. NOTE: FEATURES AND OPERATIONS PERTAINING TO CALLER ID DO NOT APPLY TO Model 25403.- 5 Connections & Setup Parts Checklist Make sure your package includes the following items: INTERCOM/MEMORY LOG INT. DIRECTORY 1 MEM. INT. 2 MEM. MENU 3 INT. MEM. INT. STORE 4 MEM. INT. 5 MEM. DELETE EXIT NEW MESSAGE SELECT/SAVE DIAL 6 INT. MEM. INT. 7 PRIVACY REVIEW 8 MEM. INTERCOM MEM. INT. PAGE CONFER 1 TRANSFER 2 5 8 0 ABC 3 6 9 INT. DEF 9 MEM. INT. LINE 4 10 MEM. 4 PAUSE REDIAL GHI JKL MNO 11 LINE 3 INT. MEM. INT. 7 VOLUME PQRS TUV WXYZ LINE 2 12 MEM. INT. 13 MEM. * TONE OPER # MUTE LINE 1 INT. 14 MEM. INT. 15 FLASH HEADSET SPEAKER MEM. HOLD INT. 16 MEM. Base Handset Handset cord Line cords AC power supply Wall plate Telephone Jack Requirements To use this phone, you will need an RJ11C (for a single line) or a RJ14C (for two lines) type modular phone jack, which might look like the one pictured here, installed in your home. If you don't have either modular jack, call your local phone company to find out how to get one installed. VERY IMPORTANT: In order to achieve full system operation (i.e. intercom, page, etc.), Line 1 must be connected and must be common to all phones connected to the system. Only other 25403 or 25404 models are compatible for full system operation. Connecting phones other than the 25403/25404 to Line 1 may inhibit the intercom and paging operations. For proper operation of intercom, page function, etc., DO NOT connect a DSL modem to Line 1. To transfer a call from one station to another, the two stations should be connected to the same line. Modular telephone line jack 6 Connections & Setup Base Layout NEW MESSAGE indicator (Not applicable to model 25403) REVIEW button EXIT button DELETE button DIRECTORY button INTERCOM/MEMORY LOG INT. SELECT/SAVE button MEMORY buttons DIRECTORY 1 MEM. MENU button STORE button DIAL button INTERCOM button CONFER button LINE 4 button LINE 3 button PRIVACY button INT. 2 MEM. MENU 3 INT. MEM. INT. STORE 4 MEM. INT. 5 MEM. DELETE EXIT NEW MESSAGE SELECT/SAVE DIAL 6 INT. MEM. PAGE button INT. 7 PRIVACY REVIEW 8 MEM. INTERCOM MEM. INT. PAGE CONFER 1 TRANSFER 2 5 8 0 ABC 3 6 9 INT. DEF 9 MEM. INT. LINE 4 10 MEM. 4 PAUSE REDIAL GHI JKL MNO 11 LINE 3 INT. MEM. TRANSFER button VOLUME FLASH INT. 7 PQRS TUV WXYZ LINE 2 12 MEM. INT. 13 MEM. * TONE OPER # MUTE LINE 1 INT. 14 MEM. INT. 15 HEADSET SPEAKER MEM. HOLD INT. PAUSE/REDIAL button 16 MEM. VOLUME button LINE 2 button LINE 1 button FLASH button HEADSET button SPEAKER button HOLD button MUTE button 7 Connections & Setup Important Installation Information · · · · · Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch non-insulated telephone wires or terminals, unless the telephone line is disconnected from the network. Use caution when installing or modifying telephone lines. Temporarily disconnect any equipment connected to the phone such as faxes, other phones, or modems. Important Installation Guidelines · · · · · · Install telephone near both a telephone (modular) jack and an electrical power outlet. Avoid sources of noise, such as a window by a busy street, and electrical noise, such motors, microwave ovens, and fluorescent lighting. Avoid heat sources, such as heating air ducts, heating appliances, radiators, and direct sunlight. Avoid areas of excessive moisture or extremely low temperature. Avoid dusty locations. Avoid other cordless telephones or personal computers. CAUTION: Always disconnect all phone cords from the base unit before battery installation or replacement. 8 Connections & Setup Installing the Phone The phone may be connected to two 2-line (RJ14C) wall jacks or four single line (RJ11C) wall jacks to accomodate all four lines. 1. Choose an area near an electrical outlet and telephone wall jack. Your phone should be placed on a level surface, such as a table top or desk. 2. Install 3 AA-size alkaline batteries (not included) for back up power in the event of a power failure. · · · Use a screwdriver to loosen and lift up the battery compartment door located on the bottom of the phone. Insert the batteries as shown on the diagram inside the battery compartment. Snap the battery compartment door back into place and tighten the screw. NOTE: If the low battery icon appears in the display, you need to replace the batteries. It is important that you replace them as soon as possible to maintain unit operation when electrical power is off. As a precaution, you may want to write down any stored information you do not want erased. IMPORTANT: If you are not going to use the telephone for more than 30 days, remove the batteries because they can leak and damage the unit. 9 Connections & Setup 3. Plug the AC power supply cord into an electrical outlet and the DC connector into the back of the base. CAUTION: Use only the ATLINKS USA 5-2495 power supply that is compatible with this unit. Using other power supplies may damage the unit. 4. Connect the telephone line cords: If you have two dual line wall jacks installed in your home/office, plug one end of the straight telephone line cord tagged as "LINE 1+2" into the jack marked LINE 1 + 2 and one end of the other straight line cord into the other jack on the back of the base. Plug the other end of each line cord into the dual-line wall jacks. LINE 1 + 2 LINE 3 + 4 10 Connections & Setup If you have four single-line wall jacks installed in your home/office, you must use adapters/couplers (not included) to combine the four single telephone lines into two dual lines. The adapter/coupler may look similar to the one pictured here and can be purchased from your local telephone products retailer. Adapter/coupler LINE 1 + 2 Adapter/coupler LINE 3 + 4 NOTE: To use four lines, you must have four telephone lines with unique telephone numbers. If you only have one telephone line, this phone will still operate, but only as a single line telephone. Unit Initialization: After you connect the power supply and Line 1 to the unit, the system automatically searches for and sets up a phone ID. To set your own Phone ID, or change your phone ID, follow the steps in the Phone ID section. You may connect up to 16 RCA 25404 and/or RCA 25403 phones to the system at one time. Features like intercom, page and call transfer may be used among the units, but Line 1 must be common for all 25404 or 25403 units for these features to work properly. You may choose to share or privatize lines 2, 3 and 4. 11 Connections & Setup 5. Connect the handset cord: Connect one end of the coiled handset cord to the jack on the side of the base and the other end into the jack in the handset, and place the handset in the cradle. 6. Check for a dial tone: Lift the handset and listen for a dial tone. If you hear a dial tone, the phone is properly installed. Data Port This phone has a data port jack to connect an auxiliary phone device, such as a fax machine, computer modem, answering machine, or even a cordless phone. The data port switch on the back of the phone controls the data port jack so you can choose line 1, line 2, line 3, or line 4. Use the data port to hook up your fax machine, for example, and then set the data port switch to line 4 in order to receive faxes on the phone number for line 4. If you are talking to someone on line 4 and want that person to fax something to you, change the data port switch to line 2 or line 3, and give the person on-line the phone number for line 2 or line 3. Your fax machine now can receive calls on line 2, line 3, or line 4. IMPORTANT: Be sure to switch the fax machine back to the normal line when you are done because outside callers who do not know that you have switched lines will not be able to reach your fax machine if they dial the line 4 number. System Verification Use the following procedures to test system configuration and identify possible line connection errors. The phone must be connected to the power outlet, Line 1 must be connected to the LINE 1 + 2 jack, and the phone must have a phone ID. VERY IMPORTANT: In order to achieve full system operation (i.e. intercom, page, etc.), Line 1 must be connected and common to all phones on the system. Only other 25403 or 25404 models are fully compatible. 12 Connections & Setup Other System Phones 1. Press LINE 1. 2. Look at all the other stations. If they all indicate line 1 is being used, the connection is correct. OR 1. Press the INTERCOM button. The display shows INTERCOM and ENTER CALLING PHONE ID. 2. Enter a phone ID by pressing an Intercom/Memo Log button (1-16). The display shows the phone ID you entered. If the phone ID you entered is connected to the system, you will hear a ring back tone (call through tone) at your phone. If the phone ID is not connected to the system, you will hear an error tone. NO ANSWER shows in the display and intercom is cancelled. Programing the Telephone This telephone has several programmable functions. Language Set the display language to show messages in either English, Spanish, or French. 1. Press the MENU button while in standby mode. The cursor in the display points to SET LANGUAGE. 2. Press the SELECT/SAVE button. 3. Use the < REVIEW > button to scroll to English, Espanol, or Francais. The default is English. 4. Press the SELECT/SAVE button to save. Ringer Tone The ringers for all four lines may be set independent of one another. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 13 Connections & Setup 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET RING TONE. 5. Press the SELECT/SAVE button. The ringer tone settings for each of the four telephone lines show in the display. 6. Use the < REVIEW > button to scroll to through each ringer tone for LINE 1. A sample ringer tone is generated when you scroll to individual ringer tones. Choose from eight different tones, or turn the ringer OFF. NOTE: If you select OFF, the cursor automatically moves to the CID ON/OFF option. Use the < REVIEW > button to select CID ON or OFF. (ON allows the unit to detect and display CID records for the corresponding telephone line. OFF disables the function for the corresponding telephone.) Press the SELECT/SAVE button. NOTE: On model 25403, you cannot select CID ON/OFF. 7. Press the SELECT/SAVE button to save. The cursor automatically moves to LINE 2. 8. Repeat steps 6 and 7 for each telephone line. After you select the ringer tone for LINE 4, press the EXIT button. NOTE: The line indicators flash for incoming calls even if the ringer is disabled. Priority Line The priority line (one of the four lines) has to have precedence over the other three lines. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET PRIORITY LINE. 5. Press the SELECT/SAVE button. 6. Use the < REVIEW > button to scroll to 1, 2, 3, or 4. The default is LINE 1. 7. Press the SELECT/SAVE button to save. 14 Connections & Setup Delay Ring Use this setting to delay the Central Office ring. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET DELAY RING. 5. Press the SELECT/SAVE button. 6. Use the < REVIEW > button to scroll to 0 ring up to 10 rings. 7. Press the SELECT/SAVE button to save. Phone ID 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET PHONE ID. 5. Press the SELECT/SAVE button. 6. Press the SELECT/SAVE button again to automatically set the phone ID, or press any memory button (1-16) to assign a phone ID. NOTE: The Phone ID (01-16) is unique. If you manually select a phone ID that belongs to another unit on the system, NOT AVAILABLE shows in the display. Press SELECT/SAVE or choose another memory button. 15 Connections & Setup NOTE: If the phone cannot find an ID, determine if there are too many phones connected to the system. A maximum of 16 phones can be connected in the system at one time. NOTE: You may press the EXIT button at any time to exit , except during the ID search. Phone Name 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET PHONE NAME. 5. Press the SELECT/SAVE button. 6. Use the touch-tone pad to enter the phonebook name (up to 8 characters). More than one letter is stored in each of the number keys. For example, to enter "Lorraine," press the 5 key three times for the letter L. Press the 6 key three times for the letter O. Press the 7 key three times for the first letter R. Press the 7 key three times for the second letter R. Press the 2 key once for the letter A. Press the 4 key three times for the I. Press the 6 key two times for the letter N. Press the 3 key twice for the letter E. 7. Press the SELECT/SAVE button to save. NOTE: The Phone Name and ID shows in the display when the phone is idle. Intercom Auto Answer For "hands-free" operation, the phone can be set to automatically answer an intercom call. TIP: You may also use this feature for room monitoring. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 16 Connections & Setup 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to INTERCOM AUTO ANS. 5. Press the SELECT/SAVE button. 6. Use the < REVIEW > button to choose YES or NO. 7. Press the SELECT/SAVE button to save. Flash Time 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET FLASH TIME. 5. Press the SELECT/SAVE button. 6. Use the < REVIEW > button to scroll through the flash time options. You may choose 100ms or 600ms. 7. Press the SELECT/SAVE button to save. NOTE: You may press the EXIT button at any time to exit. Call Alert Tone Turn on the Call Alert to hear a tone for incoming calls while you are on the telephone. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to CALL ALERT TONE. 17 Connections & Setup 5. Press the SELECT/SAVE button. 6. Use the < REVIEW > button to scroll to ON or OFF. 7. Press the SELECT/SAVE button to save. The cursor automatically moves to LINE 2. 8. Repeat steps 6 and 7 for each telephone line. After you select a tone for Line 4, press the EXIT button. No Unknown/Blocked (Not applicable to model 25403.) This option allows you to decide whether the unknown or blocked caller ID calls are saved or not. If you select YES, the unknown or blocked calls will be saved. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET PHONE OPTIONS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to NO UNKNOWN/BLOCKED. 5. Press the SELECT/SAVE button. 6. Use the < REVIEW > button to scroll to YES or NO. The default is YES. 7. Press the SELECT/SAVE button to save. Display Contrast Adjust the display contrast to one of four contrast levels. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET LCD CONTRAST. 3. Press the SELECT/SAVE button. The MIN and MAX contrast scale shows on the display. 4. Use the < REVIEW > button to adjust the contrast. The display instantly adjusts with each press of the < REVIEW > button. 5. Press the SELECT/SAVE button to save the desired contrast level. 18 Connections & Setup Local Area Code (Not applicable to model 25403.) 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET AREA CODE. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to LOCAL AREA CODE. 5. Press the SELECT/SAVE button. Enter Number shows in the display. 6. Use the touch tone pad on your phone to enter your local area code. 7. Press the SELECT/SAVE button to save. NOTE: If you make a mistake, press DELETE to erase the wrong digit. Regional Area Codes (Not applicable to model 25403.) Depending on your location, you may need to set up to six regional area codes. Setting Regional Area Codes helps the phone determine the number format to display when a valid CID record is received. Call records matching any of the set regional area codes are displayed as 10 digits. NOTE: If the CID telephone number does not display correctly, you may not be able to dial back the number from the Caller ID menu. You may need to set regional area codes if you reside in an area which: · uses multiple area codes · uses overlapping area codes · requires 10-digit dialing. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET AREA CODE. 19 Connections & Setup 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to REGIONAL AREA CODES. 5. Press the SELECT/SAVE button. All six regional area code fields and Enter Number show in the display. 6. Use the touch tone pad on your phone to enter up to six regional area codes. 7. Press the SELECT/SAVE button to save. NOTE: If you make a mistake, press the DELETE button to erase a wrong digit. Manually Setting the Time and Date The time and date is automatically set when you receive the first CID call. To manually reset the time and date, follow the steps below. NOTE: Automatic time set is not applicable to model 25403. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET TIME & DATE. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET CLOCK. 5. Press the SELECT/SAVE button, and the cursor moves to the hour field. 6. Use the < REVIEW > button to button to select the hour. NOTE: AM or PM will be set accordingly with selected hour 7. Press the SELECT/SAVE button, and the cursor moves to the minute field. 8. Use the < REVIEW > button to select the minutes. 9. Press the SELECT/SAVE button, and the cursor moves to the month field. 10. Use the < REVIEW > button to select the month. 11. Press the SELECT/SAVE button, and the cursor moves to the date field. 20 Connections & Setup 12. Use the < REVIEW > button to select the date. 13. Press the SELECT/SAVE button, and the cursor moves back to the hour field. 14. Press the EXIT button. NOTE: You may press EXIT at any step in the process. It is not necessary to re-program the complete time & date if you only want to adjust certain fields (i.e.; hour only). Hour Format You may set this phone to a 12 or 24-hour format. The default is 12-hour format. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to SET TIME & DATE. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to SET HOUR FORMAT. 5. Press the SELECT/SAVE button. 6. Press the < REVIEW > button to select 12-HOUR or 24-HOUR. 7. Press the SELECT/SAVE button to save. Restoring the Default Settings This feature allows you to reset the menu to the original factory default settings. 1. Press the MENU button while in standby mode. 2. Use the < REVIEW > button to scroll to RESTORE TO DEFAULTS. 3. Press the SELECT/SAVE button. 4. Use the < REVIEW > button to scroll to YES or NO. 5. Press the SELECT/SAVE button to save. 21 Operation Basic Operation Your phone provides the convenience of accessing four separate telephone lines, each obtained from the telephone company and each having its own phone number. This is generally applicable to small offices. It provides for 16 telephones (or stations) to share multiple lines. Each station is interconnected to all others by an intercom. Making Calls with the Handset 1. Pick up the handset and the phone automatically selects the priority line. If the priority line is occupied, it selects an open line. 2. Wait for a dial tone, then dial a phone number. 3. Hang up the handset when finished. Making Calls with the Speakerphone 1. Press the SPEAKER button and the phone automatically selects the priority line. If the priority line is occupied, it selects an open line. OR Press a line button to select a line. 2. Wait for a dial tone then dial a phone number. 3. Press SPEAKER when finished. NOTE: Only one-way conversation is possible in speakerphone mode. When you are speaking, you are transmitting. When you are listening, you are receiving. You can't do both at the same time. The phone will automatically switch between transmitting and receiving depending on the level of the voice or the room noise picked up by the speakerphone mic. NOTE: If a line goes off-hook, the call timer counts time until all the lines go on hook. The timer serves for 4 lines. 22 Operation Making Calls with the Optional Headset 1. Connect the headset plug to the HEADSET jack on the side of the base. 2. Adjust the headset to rest comfortably on top of your head and over your ear. 3. Move the microphone to approximately 2 to 3 inches from your mouth. 4. Press the HEADSET button and the phone automatically selects the priority line. If the priority line is occupied, it selects an open line. 5. Wait for a dial tone, then dial a phone number. 6. Press HEADSET when finished. CAUTION: Use only the ATLINKS USA, Inc. 5-2425 headset that is compatible with this unit. NOTE: If the headset is not connected, an error tone is heard when the HEADSET button is pressed. Pre-dialing 1. With the phone idle and the handset on the cradle, manually enter the telephone number. The telephone number shows in the display. 2. Press the DIAL or SPEAKER button, or lift the handset to take a line, and the telephone number is automatically dialed. NOTE: The unit displays "< or > to adjust format" below the telephone number you just entered. If desired, you may press the < REVIEW > button, within 5 seconds, to change the format. When finished, press the DIAL button to immediately dial or wait for the phone to dial automatically. Answering Calls If you receive a call on the priority line, 1. Pick up the handset, OR 2. Press the SPEAKER button (speakerphone mode), OR 23 Operation 3. Press the HEADSET button (headset mode). 4. When finished, hang up the handset, press the SPEAKER button or press the HEADSET button. If you receive a call on a line other than the priority line, 1. Pick up the handset and press the corresponding line button, OR 2. Press the SPEAKER button and press the corresponding line button (speakerphone mode), OR 3. Press the corresponding line button, and then press the HEADSET button (headset mode). 4. When you are finished, hang up the handset, press the SPEAKER button, or press the HEADSET button. NOTE: Whether you are making or receiving a call, the caller is disconnected if you press another line without putting the call on hold first. Switching Between the Speakerphone, Handset, and Headset To switch to the speakerphone, press SPEAKER. The speakerphone indicator turns on. To switch to the handset, pick up the handset. The speakerphone or headset turns off. To switch to the headset, press HEADSET to enable the headset. The headset indicator turns on. Mute To have a private, off-line conversation, use the MUTE feature. The party on the other end of the line cannot hear you, but you can still hear them. 1. Press MUTE to activate the mute feature. The mute indicator turns on. 2. Press MUTE again to turn it off. NOTE: Switching from speakerphone to handset or headset cancels mute. 24 Operation Do Not Disturb 1. When the unit is idle, press the PRIVACY button. The Privacy indicator flashes and the last setting is displayed. 2. Use the < REVIEW > button to select the duration. You may choose from 15 minutes, 30 minutes, 45 minutes, 1 hour, or 2 hours and increase the duration by 1 hour intervals up to 24 hours. 3. Press the SELECT/SAVE button to confirm. This feature is set at individual telephones to disable (silence) an incoming ring signal, intercom ring, or page. To program the duration of do not disturb, see "Do Not Disturb." 1. While the phone is not in use, press PRIVACY. The indicator blinks and the display shows how long the ringer will be disabled. When there is an incoming call or an intercom call, the status indicators function as normal but the phone will not ring. 2. To cancel, press PRIVACY again. NOTE: If Intercom Auto Answer is turned ON, the unit automatically answers the intercom call even if the Do Not Disturb function is activated. Hold Placing a Call on Hold 1. Press the HOLD button. The indicator for the line on hold flashes green. 2. Hang up or press another line button. The phone emits a beep every 30 seconds as a reminder. At the other stations, the indicator blinks red but no beep is heard. NOTE: If you put a call on HOLD while in PRIVACY mode, no one but you can access the line on hold. Anyone trying to access the line receives an error tone. Releasing a Call Press the button for line on hold. The phone automatically goes into speakerphone mode. NOTE: If you want to change modes, lift the handset to switch to the handset, or press the HEADSET button to use the headset. NOTE: The call on hold can be picked up at any station using this procedure. 25 Operation Flash Use the FLASH button to activate custom calling services such as call waiting or call forwarding, which are available through your local phone company. Redial 1. Pick up the handset or press the SPEAKER button (speakerphone mode), and the priority line is automatically selected, OR 2. Press the HEADSET button (headset mode), followed by a line button. 3. Press the REDIAL button NOTE: The redial function will not operate if the number to be redialed contains more than 32 digits. If the number is longer than that, you will hear an error tone. Reviewing the Redial Numbers Your phone records up to six previously dialed phone numbers. 1. When the phone is idle, press the REDIAL/PAUSE button. 2. Use the < REVIEW > button to view the last six previously dialed numbers. 3. While the preferred number is displayed, pick up the handset or press the SPEAKER, DIAL, or a line button to dial the phone number. NOTE: If you do not select a line button, the line is automatically seized and the number is dialed accordingly. Transferring a Call to Another Station 1. With the caller on the line, press the TRANSFER button. 2. Press the INTERCOM/MEMORY LOG button (1-16) for the station you want to transfer the call to. The line's indicator blinks yellow until the party picks up the transferred call. Once the call is picked up, the indicator stays red. The indicator on the receiving party's line rapidly flashes red and rings. · If the transferred call is not picked up at the other station within 45 seconds. The transfer cancels, the line is put on hold, and the line indicator flashes green. 26 Operation · If the party at the other station doesn't pick up the transferred call, and you want to attempt to transfer to another station, press the line button and repeat the transfer process from step 1. Receiving a Transferred Call from Another Station If a call is transferred to your station, the line indicator flashes red. To answer the call, press that line button. If you are on the line when a call is transferred to you, you will hear beeps to alert you of the incoming call. Put your current call on hold by pressing HOLD, and then pick up the incoming call by pressing the line button. NOTE: During the transfer, the only two stations that can access the line are: a) the transferring station, or; b) the station receiving the transfer. VERY IMPORTANT: To transfer a call from one station to another, the two stations should be connected to the same line. Message Waiting (Not applicable to model 25403.) Provided your phone company offers voice messaging service and you subscribe to it, the NEW MESSAGE indicator flashes when the phone is not in use to indicate there is a message waiting. Also, from the display, you can find which line has message waiting. The indicator stops flashing after the message is reviewed. Privacy While in use, a line can be secured so that no one else can listen to the conversation. This feature only applies to 25403/25404 phones. However, other phone which are not compatible with these models can still access the line. Providing Privacy At any time during a conversation, you can use the privacy feature to secure the line. 1. While on a line, press the PRIVACY button. The indicator turns on. 2. To cancel, press PRIVACY again or hang up. NOTE: If you put a call on hold while in privacy mode, no one but you can access the line on hold. 27 Operation Volume The ringer, speaker, and handset/headset volume is set independently with the VOLUME up and down buttons. There are 8 possible volume settings per mode. The volume indicator scale is displayed during volume adjustment. Ringer Volume 1. While the phone is on the hook, press the VOLUME up or down button. The phone rings according to the current setting. 2. Tap the up or down button to adjust the volume one level at a time. The phone stores the setting after the last button press. NOTE: To turn the ringer off, on, or change the ringing pattern, see Setting the Ringer Tone. Speakerphone, Handset, and Headset Volume While the phone is in use, during the desired mode, press the VOLUME up or down buttons until you reach a comfortable listening level. The phone stores the setting after the last button press. Conference Calls This feature allows you to have a 3-way conversation using any combination of 2 lines. To connect and conference 1. To make a call, press the line you want and dial the telephone number. If you already have someone on the line, skip to step 2. 2. Press the HOLD button to place the call on hold. 3. Press another line button and dial the telephone number of the party you want to conference with. 4. Press the CONFERENCE button. 5. Speak to both parties. NOTE: If you have more than one line on hold, and you want to have a conference call, you must first select the line on which you want to conference. 28 Operation To disconnect one party: Press the line button for the person you want to continue speaking with, and the other party is automatically disconnected. To disconnect both parties: Hang up the handset, or press the SPEAKER or HEADSET button. NOTE: If you press the HOLD button to put them on hold first, you may then disconnect from each party individually. Intercom Calls One -Touch Intercom NOTE: If the INTERCOM indicator is turned on (solid red), the intercom is in use. You must wait until the indicator turns off before making an intercom call. 1. Press the INTERCOM/MEMORY LOG button (1-16) for the station you want to intercom with. The SPEAKER turns on. Alternately, you may press the INTERCOM button, then press the INTERCOM/MEMORY LOG button (1-16) for the stations you want to intercom with. The speakerphone automatically turns on. NOTE: If you want to switch to the handset, pick it up and continue speaking. To switch to the headset press the HEADSET button. NOTE: The handset, headset, or speakerphone cannot be active when an intercom call is initiated (the handset should be on the cradle and the speakerphone and headset turned OFF.) NOTE: To abort intercom call, press SPEAKER button. 2. To end the intercom call, hang up. NOTE: If the receiving station does not answer within 45 seconds, the intercom call is cancelled. You will hear an error tone and NO ANSWER shows in the display. Answering an Intercom Call When you receive an INTERCOM call, the INTERCOM indicator flashes red, and the display shows the caller's name and phone ID. 29 Operation NOTE: If you want to answer with the speakerphone, press the INTERCOM or SPEAKER button. If you want to answer by headset, press the HEADSET button (the headset must be connected). To answer by handset, lift the handset. NOTE: Press SPEAKER or lift the handset to automatically select a party. If you receive an incoming call and intercom call at the same time the unit automatically selects the ringing line. Intercom Hold 1. Make an intercom call or answer an intercom call. 2. Press the HOLD button. The Intercom indicator flashes green. NOTE: · When the intercom is on hold, you may not receive another intercom. · If the other party terminates intercom, intercom hold is also released. Intercom Conference Calls This feature allows you to have a 3-way conversation using the intercom feature and an open line. 1. Place a call or make an intercom call. 2. Press the HOLD button. 3. Place a call on another line or make an intercom call. 4. Press the CONFERENCE button. 5. Speak to both parties. NOTE: If you have more than one party on hold (telephone line or intercom), you must select the line for the party you want to conference with. To disconnect one party: Press the line or intercom button for the person you want to continue speaking with, and the other party is automatically disconnected. 30 Caller ID To disconnect both parties: Hang up the handset, or press the SPEAKER button. NOTE: If you press the HOLD button to put them on hold first, you may then disconnect from each party individually. Paging All Stations 1. Lift the handset. 2. Press the PAGE button and listen for the beep. The other stations not in use automatically activate their speakerphones and receive your page. 3. Speak into the handset. You have 30 seconds to page in this mode. After 30 seconds, the page is cancelled. 4. When finished, hang up the handset. NOTE: You will not receive a page when Do Not Disturb is turned on. NOTE: Paging can be done with optional headset. Caller ID (CID) NOTE: The Caller ID section of this user's guide (from page 31 to page 34) is not applicable to model 25403. Summary Screen The summary screen shows the current time, current date, number of CID records to be reviewed and total number of records saved to CID memory. It is displayed until any button is pressed. Within 60 seconds of receiving a new call, the new caller information is displayed. Phone ID Battery indicator (01)JOHN 00 New CALLS 00 Total CALLS 12:34 PM 12/25 Name of phone CID records waiting to be reviewed Time and date Number of records in CID memory 31 Caller ID Receiving and Storing CID Records This unit receives and displays information transmitted by your local phone company. This information can include the phone number, date and time; or the name, phone number, date and time. The unit can store up to 99 calls for later review. When the memory is full, a new call automatically replaces the oldest call in memory. NEW appears in the display for calls received that have not been reviewed. The line number for the call received is also displayed. In case multiple incoming calls come in at the same time, the CID information is displayed according to the unit's priority line setting. Example: the priority line is 3. Reviewing CID Records INCOMING CALL LINE 2 · Press the < REVIEW > button to scroll through the call records. NOTE: If you press the > button, the oldest record shows in the display. If you press the < button, the most recent record shows in the display. JOHN SMITH 1-317-123-4567 12:34 PM 12/25 · When you scroll to the start/end of the list, START/END appears in the display. Saving a CID Record to the Intercom/Memory Log or to Phone Book Memory L3: 555-1234 L1: L2: 1-317-123-4567 L4: 1. While a name and telephone number shows in the display, if you need to edit the information, press the SELECT/SAVE button and follow the steps for Storing a Name and Number in Memory. 2. If you do not need to edit the name or number, press the STORE button. 3. To store data in the Phone Book Directory, press the DIRECTORY button, OR To store data in the Intercom/Memory Log, press a memory log button (1-16). 32 Caller ID CID REVIEW LINE 2 NEW Deleting a CID Record To delete the record shown in the display, press the DELETE button once. JOHN SMITH 1-317-123-4567 12:34 PM 12/25 Deleting All Call Records This feature allows you to clear all CID records at once. 1. While viewing a CID record, press and hold the DELETE button. PRESS DELETE AGAIN CLEAR ALL CALLER ID shows in the display. 2. Press the DELETE button again to confirm. Dialing Back When reviewing CID records, you can dial back the numbers showing on the display by pressing the DIAL button. If You Programmed Your Local Area Code 1. Use the < REVIEW > button to display the number you want to dial. 2. Press the DIAL button. If you see a number with 7 digits (i.e.555-1234), then the call was received from within your area code. However, this does not guarantee the call is a local call. If you see a number with 11 digits (i.e.1-234-555-1234), then the call received was not from your area code. The unit displays "Press < > to adjust format." 3. To adjust the phone number format, use the < REVIEW > buttons. For instance, a 7-digit local number sometimes cannot be dialed because it requires a 10-digit or 11-digit format. Use the < REVIEW > buttons to scroll through 7, 10 and 11-digit numbers. 7-digits: 10-digits: 11-digits: 7-digit telephone number (i.e.555-5555) 3-digit area code +7-digit telephone number (i.e.425-555-5555) long distance code 1 +3-digit area code +7-digit telephone number (i.e. 1-425-555-5555) 4. To dial the displayed number, pick up the handset or press DIAL again. 33 Caller ID If You Did Not Program Your Local Area Code 1. Use the < REVIEW > button to display the number you want to dial. You will only see 10-digit numbers (i.e.234-555-1234). 2. Press DIAL to dial back. You may adjust the number format if "Press < > to adjust format " shows in the display. Call Waiting Caller ID This feature allows you to see who is calling when you hear the call waiting beep. The caller identification information appears in the display after you hear the tone. · Press the FLASH button to put the person to whom you're talking on hold and answer the incoming call. IMPORTANT: To use all the features of this unit, you must subscribe to either the standard Name/Number Caller ID Service or Caller ID with Call Waiting Service. To know who is calling while you are on the phone, you must subscribe to Caller ID with Call Waiting Service. Memory Log and Phone Book (Directory) Memory You may store data in the Phone Book Directory (up to 90 memories) or the INTERCOM/MEMORY LOG (16 buttons located to the right of the number pad on the base). The Phone Book and each INTERCOM/MEMORY LOG stores up to 21 characters and 32 digits. Storing a Number and Name in Memory NOTE: To cancel the storing procedure at any time, press EXIT. 1. Press the STORE button. ENTER NUMBER is displayed. 2. Use the touch tone pad on your telephone to enter the telephone number you want to store. The numbers you enter show in the display. NOTE: If you make a mistake, use the < REVIEW > button to move the cursor to the incorrect digit, and press the DELETE button to delete. 3. Press SELECT/SAVE. ENTER NAME is displayed. 34 Memory 4. Use the touch-tone pad to enter a name (up to 21 characters). More than one letter is stored in each of the number keys. For example, to enter Bill Smith, press the 2 key twice for the letter B. Press the 4 key 3 times for the letter I. Press the 5 key 3 times for the letter L. Press the 5 key 3 times for the second letter L, and press the 1 key to insert a space between the first and last name. Press the 7 key 4 times for the letter S; press the 6 key once for the letter M; press the 4 key 3 times for the letter I; press the 8 key for the letter T; press the 4 key twice for the letter H. NOTE: If you make a mistake, use the < REVIEW > button to move the cursor to the incorrect digit, and press the DELETE button to delete. 5. Press STORE button. ENTER LOCATION is displayed. 6. Enter memory location: Press the DIRECTORY button to save the record in the Phone Book memory), OR Press a INTERCOM/MEMORY LOG button (1-16) to save the record in that memory location. 7. Repeat steps 1-7 for any additional names and numbers you want to store, up to 90, in phone book memory. NOTE: The storage procedure automatically cancels after 30 seconds if no keys are pressed. Reviewing Phone Book (Directory) Memory 1. Press the DIRECTORY button. The first memory in the phone book is displayed (memories are stored in alphabetical order). 2. Use the < REVIEW > button to scroll through the phone book memories, or use the touch tone pad on your phone to enter the corresponding letters for the memory you want to review. For example, press the 5 key to display phone book memories that start with the letter J. Press the 5 key twice to go to memories starting with the letter K. 3. Press the EXIT button when you are finished reviewing memories. 35