Operating Instructions General Settings Guide 1 2 3 4 5 6 7 8 9 Connecting the Machine System Settings Copier Features Fax Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your local dealer. Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are different. See "Manuals for Machines with Copier Function Only or with the DDST Unit". Important Media differ according to manual. The printed and electronic versions of a manual have the same contents. Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed. About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. General Settings Guide Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables. Security Reference This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication. Copy Reference Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals. Facsimile Reference Explains Facsimile functions and operations. Printer Reference Explains Printer functions and operations. Scanner Reference Explains Scanner functions and operations. i Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine. Other manuals · PostScript3 Supplement · UNIX Supplement · Manuals for DeskTopBinder Lite: DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types. For "UNIX Supplement", please visit our Web site or consult an authorized dealer. "PostScript3 Supplement" and "UNIX Supplement" include descriptions of functions and settings that might not be available on this machine. The following software products are referred to using general names: Product name DeskTopBinder Lite and DeskTopBinder Professional*1 ScanRouter EX Professional*1 and ScanRouter EX Enterprise*1 *1Optional General name DeskTopBinder the ScanRouter delivery software Reference p.iii "Manuals for Machines with Copier Function Only or with the DDST Unit" ii Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, and how to install the CD-ROMs provided. General Settings Guide Explains User Tools settings. Also refer to this manual for explanations on how to register user codes. Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables. Copy Reference Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals. Printer/Scanner Reference Explains system settings, functions and operations for the machine's printer/scanner unit. Also refer to this manual for explanations on how to connect the machine. Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. Note Some manuals include descriptions of functions and settings that are not available on machines with copier function only or with the DDST Unit. iii TABLE OF CONTENTS Manuals for This Machine ......................................................................................i Manuals for Machines with Copier Function Only or with the DDST Unit ................. iii How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Display Panel..........................................................................................................2 Reading the Display and Using Keys.........................................................................3 Accessing User Tools ...........................................................................................4 Changing Default Settings .........................................................................................4 Exiting User Tools ......................................................................................................5 Menu Protect..............................................................................................................5 Changing Default Settings Using Web Image Monitor...............................................6 1. Connecting the Machine Connecting to the Interfaces ................................................................................7 Connecting to the Ethernet Interface .........................................................................8 Connecting to the USB Interface..............................................................................10 Connecting to the IEEE 1284 Interface....................................................................11 Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................12 Network Settings..................................................................................................15 Settings Required to Use the Printer/LAN-Fax ........................................................15 Settings Required to Use Internet Fax .....................................................................18 Settings Required to Use E-mail Function ...............................................................21 Settings Required to Use Scan to Folder Function ..................................................23 Settings Required to Use the Network Delivery Scanner.........................................25 Settings Required to Use Network TWAIN Scanner ................................................27 Using Utilities to Make Network Settings .................................................................29 Connecting the Machine to a Telephone Line and Telephone ........................37 Connecting the Telephone Line ...............................................................................37 Selecting the Line Type............................................................................................38 Connecting the Optional Handset or an External Telephone...................................38 2. System Settings General Features..................................................................................................41 Tray Paper Settings .............................................................................................44 Timer Settings ......................................................................................................46 Interface Settings.................................................................................................48 Network ....................................................................................................................48 Parallel Interface ......................................................................................................52 IEEE 802.11b ...........................................................................................................53 Print I/F Settings List ................................................................................................54 File Transfer .........................................................................................................55 Administrator Tools.............................................................................................59 Program/Change/Delete LDAP Server ....................................................................64 Programming the LDAP Server................................................................................66 Key Operator Tools (For machines with copier function only or with the DDST Unit)..................72 iv User Code (For machines with copier function only or with the DDST Unit)..................74 Registering a User Code..........................................................................................74 Changing a User Code.............................................................................................75 Deleting a User Code...............................................................................................76 Displaying the Counter for Each User Code ............................................................78 Printing the Counter for Each User Code.................................................................79 Clearing the Number of Prints..................................................................................80 3. Copier Features Copier Features....................................................................................................81 4. Fax Features General Settings/Adjust ......................................................................................85 Reception Settings ..............................................................................................87 E-mail Settings .....................................................................................................88 IP-Fax Settings .....................................................................................................90 Administrator Tools.............................................................................................93 Registering Fax Information ...............................................................................97 Registering Fax Information .....................................................................................98 Deleting Fax Information ........................................................................................101 Forwarding ......................................................................................................... 103 Programming an End Receiver ..............................................................................104 Canceling Receiver Settings ..................................................................................105 Printing a Forwarding Mark ....................................................................................106 Parameter Setting .................................................... ...