User manual RICOH AC104

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it. About the Operating Instructions Your machine comes with the two References: Copy/Printer/Scanner Reference provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine. Facsimile Reference provides information for using your machine as a fax machine. You can find how to send and receive a fax, and how to set fax-related options. Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine. Copyright © 2004. · Centronics is a trademark of Centronics Data Computer Corporation. · IBM and IBM PC are trademark of International Business Machines Corporation. · TrueType is a trademark of Apple Computer, Inc. · Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0 and Windows XP are registered trademarks of Microsoft Corporation. · All other brand or product names are trademarks of their respective companies or organisations. Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: ·You spill something into the machine. ·You suspect that your machine needs service or repair. ·The external housing of your machine has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer. · Dispose of the used toner bottle in accordance with the local regulations. · Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. ii CAUTION: · Protect the machine from dampness or wet weather, such as rain and snow. · Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the machine. · Keep toner (used or unused) and toner bottle out of the reach of children. · Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. · For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise, an injury might occur. Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety (if applicable) Some product (see specification in the Operating Instructions) generates ozone during operation. Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room. For Fax or Telephone Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak. Laser Safety: This product (see specification in the Operating Instructions) is considered a class 1 laser device. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached to the back of European and Asian specification machines only. For North America CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760­800 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance. Caution: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. iii Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. DSm516pf/AC016/Aficio FX16 : The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc IS 2016 : The CE declaration of Comformity is available on the Internet at URL : http://jboard.danka.de/jboard/produkte/index.htmlo iv Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. v NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio /TV technician for help. Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. vi Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. vii USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail. 4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours, such as early morning hours or late evenings. CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. This product meets the applicable Industry Canada technical specifications. Note: This Class B digital apparatus complies with Canadian ICES-003. viii Differences Between British and American English British English (Re)dialling Colour Emphasise Recognise Organise Authorise Cancelling Customise American English (Re)dialing Color Emphasize Recognize Organize Authorize Canceling Customize ix CONTENTS Chapter 1: GETTING STARTED Unpacking .......................................................... 1.2 Selecting a Location ........................................ 1.4 Understanding the Component Location .................. Front View ..................................................... Rear View ...................................................... Control Panel Functions ................................... 1.5 1.5 1.6 1.7 Installing the Toner Cartridge ................................ 1.9 Loading Paper .................................................... 1.11 Making Connections ............................................ 1.14 Turning the Machine On ....................................... 1.17 Changing the Display Language ............................ 1.18 Setting the Paper Type and Size ........................... 1.18 Using the Save Modes ......................................... 1.19 Power Save Mode .......................................... 1.19 CCD Power Save Mode ................................... 1.20 Chapter 2: INSTALLING SOFTWARE About the Software .............................................. 2.2 Printer Driver Features .................................... 2.3 System Requirements .......................................... 2.4 Installing Software in Windows .............................. 2.5 Repairing Software .............................................. 2.8 Removing Software ............................................. 2.10 x Chapter 3: PAPER HANDLING Selecting Print Materials ....................................... 3.2 Size, Input Sources and Capacities .................... 3.2 Guidelines for Paper and Special Materials .......... 3.3 Selecting an Output Location ................................. 3.4 Printing to the Front Output Tray (Face down) .... 3.5 Printing to the Rear Output Slot (Face up) .......... 3.5 Loading Paper in the Paper Tray ............................ 3.7 Using the Bypass Tray .......................................... 3.8 Setting the Paper Type and Size for the Bypass Tray ............................................................. 3.10 Chapter 4: COPYING Loading Paper for Copying .................................... Making Copies on the Document Glass .................... Making Copies from the Automatic Document Feeder Setting Copy Options ........................................... Contrast ........................................................ Image ........................................................... Reduced/Enlarged Copy ................................... 4.2 4.2 4.4 4.6 4.6 4.6 4.7 Using Special Copy Features ................................. 4.8 Auto Fit Copying ............................................. 4.8 Clone Copying ................................................ 4.9 Collation Copying ........................................... 4.10 2-side Copying .............................................. 4.10 2-up or 4-up Copying ..................................... 4.11 Poster Copying .............................................. 4.12 Changing the Default Settings .............................. 4.13 Setting the Time Out Option ................................. 4.14 xi Chapter 5: PRINTING Printing a Document ............................................ Cancelling a Print Job ...................................... Using a Favorite Setting .................................. Using Help ..................................................... 5.2 5.5 5.6 5.6 Setting Paper Properties ....................................... 5.7 Printing Multiple Pages on One Sheet of Paper (N-Up Printing) .................................................... 5.8 Printing a Reduced or Enlarged Document .............. 5.10 Fitting Your Document to a Selected Paper Size ...... 5.11 Printing Posters .................................................. 5.12 Using Watermarks .............................................. 5.13 Using an Existing Watermark ........................... 5.13 Creating a Watermark .................................... 5.14 Editing a Watermark ...................................... 5.15 Deleting a Watermark .................................... 5.15 Using Overlays ................................................... What is an Overlay? ....................................... Creating a New Page Overlay .......................... Using a Page Overlay ..................................... Deleting a Page Overlay ................................. Setting Graphic Properties ................................... Setting Up the Locally Shared Printer .................... In Windows 9x/Me ......................................... In Windows NT 4.0/2000/XP ........................... 5.16 5.16 5.16 5.18 5.19 5.20 5.22 5.22 5.23 Chapter 6: SCANNING Scanning Basics .................................................. 6.2 Scanning Process with TWAIN-enabled Software ...... 6.2 xii Chapter 7: MAINTENANCE Clearing the Memory ............................................ Cleaning Your Machine ......................................... Cleaning the Outside ....................................... Cleaning the Inside ......................................... Cleaning the Scan Unit .................................... 7.2 7.3 7.3 7.3 7.5 Maintaining the Toner Cartridge ............................. 7.6 Redistributing Toner ........................................ 7.7 Replacing the Toner Cartridge .......................... 7.8 Setting the Notify Toner Option ....................... 7.10 Cleaning the Drum ......................................... 7.10 Setting the machine to be Checked by Phone ......... 7.11 Chapter 8: TROUBLESHOOTING Clearing Document Jams ...................................... Input Misfeed ................................................. Exit Misfeed ................................................... Roller Misfeed ................................................ 8.2 8.2 8.3 8.3 Clearing Paper Jams ............................................. 8.4 In the Paper Feed Area .................................... 8.4 In the Paper Exit Area ..................................... 8.5 In the Fuser Area or Around the Toner Cartridge . 8.7 In the Bypass Tray .......................................... 8.8 Tips for Avoiding Paper Jams When Printing on the A5-sized Paper ..................................... 8.9 Tips for Avoiding Paper Jams ........................... 8.10 Clearing LCD Error Messages ................................ Solving Problems ................................................ Paper Feeding Problems ................................. Printing Problems .......................................... Printing Quality Problems ................................ Fax Problems ................................................ Copying Problems .......................................... Scanning Problems ........................................ 8.11 8.14 8.14 8.15 8.18 8.22 8.24 8.25 xiii Chapter A: SPECIFICATIONS General Specifications .......................................... Scanner and Copier Specifications .......................... Printer Specifications ............................................ Facsimile Specifications ........................................ Paper Specifications ............................................. Overview ....................................................... Supported Sizes of Paper ................................. Guidelines for Using Paper ............................... Paper Specifications ........................................ Paper Output Capacity ..................................... Printer and Paper Storage Environment ............. A.2 A.3 A.4 A.5 A.6 A.6 A.6 A.7 A.8 A.8 A.9 xiv 1 GETTING STARTED Thank you for purchasing this multifunctional product. Your machine provides printing, copying, scanning, and faxing functions! This chapter gives you step-by-step instructions for setting up your machine. This chapter includes: · Unpacking · Understanding the Component Location · Installing the Toner Cartridge · Loading Paper · Making Connections · Turning the Machine On · Changing the Display Language · Setting the Paper Type and Size · Using the Save Modes Unpacking Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items: Starter Toner Cartridge AC Power Cord* CD-ROM** Quick Install Guide USB Cable Quick Guide Telephone Line Cord (For North America and China only) Brand plaque*** (May already be affixed to the machine in some regions) Key layout sheet (May already be affixed to the machine in some regions) * The appearance of the power cord may differ according to your country's specifications. ** The CD-ROM contains the Type 101 driver, the Operating Instructions and the Adobe Acrobat Reader program. *** Peel off the brand plaque's backing, and then stick down the plaque in the control panel's left corner. 1.2 GETTING STARTED CAUTION: · You should use the telephone line cord which is supplied with your machine. If you use it with another vendor's, it should be AWG #26 or lower gage. · Power cord must be plugged into a grounded power socket. 1 Remove the packing tape from the front, back and sides of the machine. Tape GETTING STARTED 1.3 Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the printer close to the edge of your desk or table. Clearance Space Front: 482.6 mm (enough space so that the paper tray can be removed) Back: 100 mm (enough space for ventilation) Right: 100 mm Left: 100 mm (enough space for ventilation) 1.4 GETTING STARTED Understanding the Component Location These are the main components of your machine: 1 Front View Document Guides Automatic Document Feeder Document Input Tray Document Cover Document Glass Document Output Tray Control Panel (See page 1.7) Front Output Tray (face down) Front Cover Paper Output Extension Paper Tray Bypass Tray Paper Level Indicator GETTING STARTED 1.5 Rear View Rear Cover Rear Output Slot (Face up) Power Switch AC Power Cord Connector Parallel Connector USB Connector Telephone Connector 1.6 GETTING STARTED Control Panel Functions 1 2 3 4 5 6 7 Facsimile Resolution Clear/Stop 1 Phone Book Broadcasting Start Copy Lighten Normal Darken Text Mixed Photo Reduce/Enlarge Menu Upper Level On Hook Dial Special Enter Redial/Pause Symbols Allows you to enter fax number, and shows memory status and fax reception mode. 1 F A C S I M I L E Adjusts the resolution of the documents for the current fax job. Allows you to send a fax to multiple destinations. · Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialling and edit the stored numbers. · Allows you to print a Phone Book list. *1 Adjusts the brightness of the documents for the current copy job. *1 This button is called "Contrast" in this manual. *2 2 C O P Y Selects the document type for the current copy job. *2 This button is called "Image" in this manual. Allows you to use special copy features, such as Clone, Collation, Auto fit, 2-side, N-up (multiple pages on a sheet) and Poster copying. Makes a copy smaller or larger than the original. Displays the current status and prompts during an operation. Turns on when the toner cartridge is empty. 3 GETTING STARTED 1.7 Scrolls through the options available for the selected menu item. Confirms the selection on the display. 4 Enters Menu Mode and scrolls through the menus available. Sends you back to the upper menu level. Redials the last number in Standby Mode or inserts a pause into a fax number in edit mode. Engages the telephone line. 5 6 Dials a number or enters alphanumeric characters. Stops an operation at any time. In Standby Mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies. Starts a job. 7 1.8 GETTING STARTED Installing the Toner Cartridge 1 Open the front cover. 1 2 Remove the starter toner cartridge from its bag. Gently roll the cartridge to distribute the toner. Thoroughly rolling the cartridge will assure the maximum copies per cartridge. 3 Slide the toner cartridge into the machine until it locks into place completely. GETTING STARTED 1.9 4 Close the front cover. NOTE: When the toner cartridge needs to be replaced, the indicator turns on and the "Toner Empty" message appears on the display. To replace the toner cartridge, see page 7.8. 1.10 GETTING STARTED Loading Paper The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. To load a stack of Letter-sized paper: 1 1 Pull open the paper tray. 2 Push down on the pressure plate until it locks into place. 3 Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up. GETTING STARTED 1.11 4 Insert the paper stack into the paper tray. If you want to load a different sized paper, you need to adjust the paper guides. For details, see page 1.13. 5 Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams. 6 Slide the paper tray back in. After you load paper, you need to set up your machine for the paper type and size you loaded. See page 1.18 for copying and faxing, or page 5.7 for PC-printing. 1.12 GETTING STARTED Changing the Paper Size in the Paper Tray To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. 1 Pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length. 1 2 After inserting paper into the tray, slide in the guide until it lightly touches the end of the paper stack. 3 Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. GETTING STARTED 1.13 NOTES: · Do not push the paper width guide far enough to cause the materials to warp. · If you do not adjust the paper width guide, it may cause paper jams. Making Connections 1 Plug the telephone line cord into the LINE jack and the other end into the wall jack. 1.14 GETTING STARTED If you want to use your machine for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine. 1 GETTING STARTED 1.15 2 Connect the USB cable which comes with your machine. To the USB port on your computer If you want to use a parallel printer cable, only use a IEEE 1284 compliant cable and connect it to the parallel connector on your machine. To the parallel port on your computer NOTES: · You only need to connect one of the cables mentioned above. Do not use the parallel and the USB cables at the same time. · If you are using a USB cable, you must be running Windows 98/ Me/2000/XP. · When using the USB connection, your machine provides two USB modes; Fast and Slow. Fast is the default mode. Some PC users may experience poor USB function in the default mode. If this occurs, select the Slow mode to achieve successful results. For details about changing the USB mode, see page 8.17. 1.16 GETTING STARTED Turning the Machine On 1 Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet. Press the power switch to turn the machine on. "Warming Up Please Wait" appears on the display indicating that the machine is now on. 1 2 To view your display text in another language, see below. GETTING STARTED 1.17 Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: 1 2 3 4 5 6 Press Menu until "Machine Setup" appears on the top line of the display. Press the scroll button ( or ) until "Language" appears on the bottom line of the display. Press Enter. The current setting appears on the bottom line of the display. Press the scroll button ( or want appears on the display. ) until the language you Press Enter to save the selection. To return to Standby Mode, press Clear/Stop. Setting the Paper Type and Size After loading paper in the paper tray, you need to set the paper type and size using the control panel buttons. These settings will apply to copy mode. For PC-printing, you need to select the paper type and size in the application program you use. 1 Press Menu. The display shows "Paper Setting" on the top line and the first menu item, "Paper Type," on the bottom line. 2 3 4 5 6 7 1.18 GETTING STARTED Press Enter to access the menu item. Use the scroll button ( or ) to find the paper type you are using and press Enter to save it. Press the ¤button to scroll to "Paper Size" and press Enter to access the menu item. Press Enter when "Tray Paper" displays on the bottom line. Use the scroll button ( or ) to find the paper size you are using and press Enter to save it. To return to Standby Mode, press Clear/Stop. Using the Save Modes Power Save Mode The power save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on by selecting the length of time for which the machine waits after a job is printed before it switches to a reduced power state. 1 1 2 3 Press Menu until "Machine Setup" appears on top line of the display. Press the scroll button ( or ) until "Power Save" appears on the bottom line. Press Enter. Press the scroll button ( or bottom line and press Enter. ) to display "On" on the Selecting "Off" means that the power save mode turns off. 4 Press the scroll button ( want appears. or ) until the time settings you The available options are 5, 10, 15, 30 and 45 (minutes). 5 6 Press Enter to save the selection. To return to Standby Mode, press Clear/Stop. GETTING STARTED 1.19 CCD Power Save Mode The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the lamp life. The lamp automatically wakes up after some warm-up time when you start scanning. You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode. 1 2 3 Press Menu until "Machine Setup" appears on top line of the display. Press the scroll button ( or ) until "CCD Power Save" appears on the bottom line. Press Enter. Press the scroll button ( or ) until the time setting you want appears on the bottom line. The available time options are 1, 4, 8 and 12 (hours). 4 5 Press Enter to save the selection. To return to Standby Mode, press Clear/Stop. 1.20 GETTING STARTED 2 INSTALLING SOFTWARE This chapter gives you information for installing the supplied software. You must install the software to use your machine as a printer and a scanner. This chapter includes: · About the Software · System Requirements · Installing Software in Windows · Repairing Software · Removing Software About the Software You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM includes: · The software for this machine · Operating Instructions · Adobe Acrobat Reader The CD-ROM provides you with the following software: Type 101 Driver To use your machine as a printer and scanner in Windows, you must install the Type 101 driver. For information about installing the Type 101 driver in Windows, see page 2.5. Remote Control Panel It is automatically installed when you install the Type 101 driver. For information about using the program, refer to the Facsimile Reference. 2.2 INSTALLING SOFTWARE Printer Driver Features Your printer drivers will support the following standard features: · Paper source selection · Paper size, orientation and media type · number of copies Table below lists a general overview of features supported by your printer drivers. Printer Driver Feature Win9x/Me Print quality option Poster printing Multiple pages per sheet (N-up) Fit to page printing Scale printing Watermark Overlay Y Y Y Y Y Y Y Win2000/XP Y Y Y Y Y Y Y NT4.0 Y Y Y Y Y Y Y 2 INSTALLING SOFTWARE 2.3 System Requirements Before you begin, ensure that your system meets the minimum requirements. Supported Operating System · · · · · · Windows Windows Windows Windows Windows Windows 95 OSR2 98/Windows 98 SE Me NT 4 Workstation or Server with Service Pack 3 2000 Professional or Advanced Server XP Home edition or Professional. Minimal Requirements · · · · Disk space: 120 MB for installation Memory: 64 MB CPU: Pentium II 233 or higher Required software: Internet Explorer 5.0 Recommended · · · · Disk space: 220 MB for installation Memory: 128 MB CPU: Pentium II 400 or higher Required software: Internet Explorer 5.5 NOTES: · For Windows NT 4.0/2000/XP, the system administrator should install the software. · Windows 95 versions prior to OSR2 are not recommended due to incompatibility with OLE/COM libraries. 2.4 INSTALLING SOFTWARE Installing Software in Windows NOTES: · Cancel the "New Hardware Found" window when your computer boots up. · Make sure that your machine is plugged in and connected to your computer's parallel port or USB port before installing software. Windows 95 and Windows NT 4.0 do not support the USB connection. 2 1 Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears. If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your drive and click OK. NOTE: If your machine is not connected to the computer, the following window will appear. · After connecting the machine, click Next. · If you want to skip the connection status, click Next, and No to the following screen. Then the installation will start and the test page will not be printed at the end of the installation. INSTALLING SOFTWARE 2.5 2 Choose the installation type. ·Typical: Installs the common software for your printer, such as printer driver, Twain driver, Remote Control Panel. This is recommeded for most users. ·Custom: Allows you to choose the language of the software and the components you want to install. After selecting the language and the component(s), click Next. ·View Operating Instructions: Allows you to view this Operating Instructions. If your computer doesn't have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat for you. 3 After the installation is finished, the window asking you to print a test page appears. If you choose to print a test page, select the check box and click Next. 4 When the test page prints out correctly, click Yes. If not, click No to reprint it. 2.6 INSTALLING SOFTWARE 5 Click Finish. 2 6 The message box recommends you restart your computer. Click OK, then restart Windows. NOTES: · When you want to use your machine with the parallel cable, remove the USB cable and connect the parallel cable. Then reinstall the printer driver; select Start ¡ Programs ¡ Type 101 ¡ Maintenance ¡ Repair ¡ Printer. If you have replaced the parallel cable with the USB cable, do the same to reinstall the driver. · If your printer doesn't work properly, reinstall the printer driver. INSTALLING SOFTWARE 2.7 Repairing Software Repairing is required if your installation fails or the software does not work properly. 1 You can select Start ¡ Programs ¡ Type 101 ¡ Maintenance. Otherwise, insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears. If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your drive and click OK. 2 Click Repair. NOTE: If your machine is not connected to the computer, the following window will appear. · After connecting the machine, click Next. · If you want to skip the connection status, click Next, and No to the following screen. Then the installation will start and the test page will not be printed at the end of the installation. 2.8 INSTALLING SOFTWARE 3 Select the components you want to reinstall and click Next. 2 4 After the installation is finished, the window asking you to print a test page appears. If you choose to print a test page, select the check box and click Next. 5 When the test page prints out correctly, click Yes. If not, click No to reprint it. 6 7 When the reinstallation is done, click Finish. The message box recommends you restart your computer. Click OK, then restart Windows. INSTALLING SOFTWARE 2.9 Removing Software Uninstall is required if you are upgrading the software or if your installation fails. 1 You can select Start ¡ Programs ¡ Type 101 ¡ Maintenance. Otherwise, insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears. If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your drive and click OK. 2 Click Remove. Then you will see a component list so that you can remove any of them individually. If you want to uninstall the printer driver, check Printer. If you want to uninstall the Twain driver, check Twain. If you want to uninstall the Remote Control Panel, check Remote Control Panel. 3 4 After selecting items you wish to remove, click Next. When your computer asks you to confirm your selection, click Yes. The selected driver and all of its components are removed from your computer. 5 6 When the uninstallation is done, click Finish. The message box recommends you restart your computer. Click OK, then restart Windows. 2.10 INSTALLING SOFTWARE 3 PAPER HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine. This chapter includes: · Selecting Print Materials · Selecting an Output Location · Loading Paper in the Paper Tray · Using the Bypass Tray Selecting Print Materials Always use print materials that meet the guidelines for use with this machine. Using print materials that are not recommended may cause paper jams or print quality problems. Size, Input Sources and Capacities Input Source/Capacity* Size (mm/in.) Paper Tray Plain paper Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) B5 (182 x 257/7.2 x 10) A5 (148 x 210/5.83 x 8.27) A6 (105 x 148/4.13 x 5.88) Envelopes No.9 (98.4 x 225.4/3.88 x 8.88) No.10 (104.8 x 241.3/4.13 x 9.5) DL (110 x 220/4.33 x 8.66) C5 (162 x 229/6.38 x 9.02) C6 (114 x 162/4.49 x 6.38) B5 (176 x 250/6.93 x 9.84) No.7 3/4 (98.4 x 190.5/3.88 x 7.5) Labels** Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Transparency films** Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Bypass Tray YES/250 YES/250 YES/250 YES/250 YES/250 YES/250 YES/250 YES/250 YES/1 YES/1 YES/1 YES/1 YES/1 YES/1 YES/1 YES/1 NO/0 NO/0 NO/0 NO/0 NO/0 NO/0 NO/0 YES/1 YES/1 YES/1 YES/1 YES/1 YES/1 YES/1 NO/0 NO/0 YES/1 YES/1 NO/0 NO/0 YES/1 YES/1 Card stocks** A6 card (105 x 148/4.13 x 5.88) Post Card (101.6 x 152.4/4 x 6) Hagaki (100 x 148/3.94 x 5.83) NO/0 NO/0 NO/0 YES/1 YES/1 YES/1 * Maximum capacity may be reduced depending on paper thickness. ** If you experience excessive jamming, load one sheet at a time through the Bypass tray. 3.2 PAPER HANDLING Guidelines for Paper and Special Materials When selecting or loading paper, envelopes, or other special materials, keep these guidelines in mind: · Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and the poor print quality. · Use only high quality copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough. Paper jams may occur. · Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl. · During storage, you should use moisture-proof wrap, such as any plastic container or bag, to prevent dust and moisture from contaminating your paper. · Always use paper and other materials that conform with the specifications listed under "Paper Specifications" on page A.6. · Use only well-constructed envelopes with sharp, well creased folds. - DO NOT use envelopes with clasps and snaps. - DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials. - DO NOT use damaged or poorly made envelopes. · Load special paper types one sheet at a time. · Only use materials specifically recommended for use in laser printers. · To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they prints out. · Place transparencies on a flat surface after removing them from the machine. · Do not leave transparencies in the paper tray for long periods of time. Dust and dirt may accumulate on them resulting in spotty printing. · To avoid smudging caused by fingerprints, handle transparencies and coated paper carefully. · To avoid fading, do not expose the printed transparencies to prolonged sunlight. · Store unused materials at temperatures between 15 oC and 30 oC (59 oF to 86 oF). The relative humidity should be between 10 % and 70 %. · Verify that your labels' adhesive material can tolerate fusing temperature of 200 oC (392o F) for 0.1 second. PAPER HANDLING 3 3.3 · Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. · Do not load a sheet of labels through the machine more than once. The adhesive backing is designed for one pass through the machine. · Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged. NOTE: Do not use Carbonless paper and Tracing paper. They could make smell of chemicals and damage your printer. Selecting an Output Location The machine has two output locations; the rear output slot (face up) and the front output tray (face down). Front output tray Rear output slot To use the front output tray, make sure that the rear cover is closed. To use the rear output slot, open the cover. NOTES: · If paper coming out of the front output tray has problems, such as excessive curl, try printing to the rear output slot. · To avoid paper jams, do not open or close the rear cover while the machine is printing. 3.4 PAPER HANDLING Printing to the Front Output Tray (Face down) The front output tray collects printed paper face-down, in correct order. The tray should be used for most print jobs. 3 Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the Bypass tray to the rear output slot provides the straight paper path. Using the rear output slot might improve the output quality with the following: · envelopes · labels · small custom-sized paper · postcards · transparencies PAPER HANDLING 3.5