User manual RICOH AC204

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it. About the Operating Instructions Your machine comes with the two References: Copy/Printer/Scanner Reference provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine. Facsimile Reference provides information for using your machine as a fax machine. You can find how to send and receive a fax, and how to set fax-related options. Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine. Copyright © 2004 · Centronics is a trademark of Centronics Data Computer Corporation. · IBM and IBM PC are trademarks of International Business Machines Corporation. · Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0 and Windows XP are registered trademarks of Microsoft Corporation. · All other brand or product names are trademarks of their respective companies or organizations. Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: ·You spill something into the machine. ·You suspect that your machine needs service or repair. ·The external housing of your machine has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer. · Dispose of the used toner bottle in accordance with the local regulations. · Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. vi CAUTION: · Protect the machine from dampness or wet weather, such as rain and snow. · Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the machine. · Keep toner (used or unused) and toner bottle out of the reach of children. · Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. · For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise, an injury might occur. Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety (if applicable) Some product (see specification in the Operating Instructions) generates ozone during operation. Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room. For Fax or Telephone Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak. For North America CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760­800 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance. Caution: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. vii Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. viii NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commereial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expence. Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. ix USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail. 4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours, such as early morning hours or late evenings. x CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. This product meets the applicable Industry Canada technical specifications. Note: This Class A digital apparatus complies with Canadian ICES-003. xi CONTENTS Chapter 1: GETTING STARTED 1.2 1.4 1.4 1.5 Unpacking .......................................................... Component Location ............................................ Front View ..................................................... Rear View ...................................................... Control Panel Functions ........................................ 1.6 Making Connections ............................................. 1.9 Installing the Drum and Toner Cartridges ............... 1.12 Turning the Machine On ....................................... 1.15 Loading Paper .................................................... 1.15 Tray Setting the Paper Size .................................. 1.19 Changing the Display Language ............................ 1.19 Using Save Modes .............................................. 1.20 Paper Save ................................................... 1.20 Power Save ................................................... 1.20 Chapter 2: INSTALLING SOFTWARE About the Software .............................................. System Requirements .......................................... Installing the Software ......................................... Removing Software .............................................. 2.2 2.3 2.4 2.6 Chapter 3: PAPER HANDLING Selecting Print Media ............................................ Paper Guidelines .................................................. TrayLoading Paper in the Tray ............................... Using the Bypass Tray .......................................... Setting the Paper Size for Copying ......................... 3.2 3.3 3.4 3.6 3.9 1 CONTENTS Chapter 4: COPYING Loading Paper for Copy Output .............................. Selecting a Paper Tray ......................................... Making Copies from the Automatic Document Feeder Making Copies using the Document Glass ................ Setting Copy Options ........................................... Image ........................................................... Contrast ........................................................ Set ............................................................... Zoom ............................................................ 4.2 4.2 4.3 4.4 4.6 4.6 4.7 4.7 4.8 Auto Fit Copying .................................................. 4.9 Clone Copying .................................................... 4.10 Duplex Copying .................................................. 4.11 Collation Copying ................................................ 4.12 Chapter 5: PRINTING Printing a Document ............................................ Printer Settings ................................................... Accessing Printer Settings ................................ Printer Properties Tabs .................................... 5.2 5.3 5.3 5.4 Printing Multiple Pages on One Sheet of Paper (N-Up Printing) .................................................... 5.6 Printing a Reduced or Enlarged Document ............... 5.7 Fitting Your Document to a Selected Paper Size ....... 5.8 Printing Posters ................................................... 5.9 Using Watermarks .............................................. 5.10 Using an Existing Watermark ........................... 5.10 Creating a Watermark .................................... 5.11 Editing a Watermark ...................................... 5.12 Deleting a Watermark .................................... 5.12 Using Overlays ................................................... What is an Overlay? ....................................... Creating a New Page Overlay .......................... Using a Page Overlay ..................................... Deleting a Page Overlay ................................. 5.13 5.13 5.13 5.15 5.16 Setting Graphic Properties ................................... 5.17 Printer Properties Buttons & Icons .................... 5.20 Setting Up the Locally Shared Printer .................... 5.20 In Windows 9x/Me ......................................... 5.20 In Windows NT 4.0/2000/XP ........................... 5.21 CONTENTS 2 Chapter 6: SCANNING Scanning Process with TWAIN-enabled Software ...... 6.2 Chapter 7: MAINTENANCE Cleaning the Scan Unit ......................................... 7.2 Expected Cartridge Life ........................................ 7.3 Replacing the Toner Cartridge ............................... 7.3 Setting to Notify Toner Low ................................... 7.7 Cleaning the Drum ............................................... 7.8 Replacing the Drum Cartridge ............................... 7.8 Setting the machine to be Checked by Phone ......... 7.11 Chapter 8: TROUBLESHOOTING Document Jams ................................................... Input Misfeed ................................................. Exit Misfeed ................................................... Roller Misfeed ................................................ 8.2 8.2 8.3 8.3 Paper Jams ......................................................... 8.4 Paper Feed Area ............................................. 8.4 Fuser Area ..................................................... 8.6 Paper Exit Area .............................................. 8.7 Duplex Jam .................................................... 8.9 Bypass Tray Jam ........................................... 8.10 LCD Error Messages ............................................ Solving Problems ................................................ Copier Problem Solution Chart ......................... Printing Problem Solution Chart ....................... Fax Problem Solution Chart ............................. 8.11 8.13 8.13 8.15 8.18 Chapter A: SPECIFICATIONS General Specifications .......................................... Scanner and Copy Specifications ............................ Printer Specifications ............................................ Facsimile Specifications ........................................ A.2 A.3 A.3 A.4 3 CONTENTS 1 GETTING STARTED Thank you for purchasing multifunctional product. This machine provides printing, copying, scanning, and faxing functions! This chapter provides step-by-step instructions on setting up the machine, and installing the software. This chapter includes: · Unpacking · Component Location · Control Panel Functions · Making Connections · Installing the Drum and Toner Cartridges · Turning the Machine On · Loading Paper · Tray Setting the Paper Size · Changing the Display Language · Using Save Modes Unpacking 1 Remove the shipping tape from the front, back, and sides of the machine. Tape 2 Remove the label completely from the scanner module by pulling it straight out, away from the unit. The scan unlock switch automatically moves to the unlock position ( ). Scanner module NOTE: To scan or copy a document, the switch must be on that position. When you are moving the machine or do not intend to use it for a long time, push the switch to the lock position ( ). 3 Pull open the paper Tray and remove the packing material from the paper Tray. 1.2 GETTING STARTED 4 Ensure that you have the following: 1 USB Cable AC Power Cord Telephone Line Cord Quick install Guide Quick Guide CD-ROM* Toner Cartridge Drum Cartridge Brand plaque** One-Touch sheet*** Key layout sheet*** *. The CD-ROM contains the Type 102 driver, Operating Instructions and the Adobe Acrobat Reader program. **. May already be affixed to the machine in some regions. ***. May already be affixed to the machine . GETTING STARTED 1.3 Component Location Take a moment to familiarise yourself with the main components of your machine. Front View Document Guides Document Input Tray Control Panel Document Output Tray Paper Guides Automatic Document Feeder Bypass Tray Scanner Module Release lever Front Cover Side Cover Paper Tray 1.4 GETTING STARTED Rear View Document Cover 1 ADF (Automatic Document Feeder) Connector Document Glass Telephone Connections Paper Tray AC Power Cord Connector Parallel Connector USB Connector Power Switch Paper Exit Extension GETTING STARTED 1.5 Control Panel Functions 1 2 3 4 5 6 7 Facsimile Resolution Receive Mode Delay TX Memory TX Priority TX Polling Add/Cancel System Data System ID Date & Time System Setup Memory Clear Copy Contrast Image Paper Tray Special Copy Increase Menu/Exit Zoom Set Duplex Copy Paper Save On Hook Dial Search/Delete Group Dial Maintenance Tx Confirm Scgedule Job Clear/Stop Speed/Status Phone Book System List Tx Jornal Rx Journal Help List 12 Start Symbols Redial/Pause Flash/Recall/R Facimile Copy Mode/Enter Decrease 8 9 10 11 System Data System ID Date & Time System Setup Memory Clear Delay TX Memory TX Priority TX Polling Add/Cancel Group Dial Maintenance Tx Confirm Schedule Job 1 Phone Book System List Tx Journal Rx Journal Help List Used to store frequently dialled fax numbers and dial them with the touch of one button. Also use in conjunction with the Menu/Exit button to access the corresponding menu function. Allows you to one-touch buttons to the locations 21 through 40. Resolution Adjusts the resolution of the current fax job documents. Used to choose the receive mode. The selected mode is displayed in Standby mode. Used to search for a number in the memory. Also used to delete digits in editing mode. Used to store frequently dialed fax numbers and dial them using the associated 2-digit speed dial number. Also used to alternately display alternately the currently active job and any pending jobs. Redials the last number in Standby mode or inserts a pause into a fax number in the edit mode. Used to perform a hook-switch operation, such as call waiting. Receive Mode 2 Search/Delete F a c s i m i l e Speed/Status Redial/Pause Flash/Recall/R 1.6 GETTING STARTED When an error occurs, the lamp on the corresponding location on the Status map turns on, as well as the error indicator, and the error message appears on the display so that you can locate the error. For details on the meaning of the error messages, see page 8.11. 1 (status map) ex) The paper is jammed in the exit area. 3 Turns on when a paper jam occurs. To clear the jam, see page 8.4. Turns on when the toner or drum has almost run out. To replace the toner or drum cartridge, see page 7.3 and page 7.8. (Error indicators) Turns on when the input tray you are using is empty. To load paper, see page 1.15. Turns on when an error occurs on the system. 4 Contrast Displays the current status and prompts during operation. Used to adjust the contrast of the current copy or fax job. Used to select the text type for the current copy job or fax job. Used to specify the paper tray you want to use in Fax or Copy mode. Used to set up special copy features, such as AutoFit, Clone, and Collation. The current copy job will use both sides of the paper when printed. Allows you to save paper by printing 2 pages on a single sheet of paper (available in the Copy mode only). Image 5 C o p y Paper Tray Special Copy Duplex Copy Paper Save GETTING STARTED 1.7 6 7 8 On Hook Dial Used to dial a number or enter alphanumeric characters. Engages the telephone line. Enters the menu functions in conjunction with the one-touch buttons. Also backs you up to the previous menu level or exits the menu. Scrolls though the menu items. When you set the copy size or the copy page number, they can be used to change the number. Scrolls though the options available for the selected menu item. In the Copy mode, allows you to change the zoom rate and to change the number of copies. Facimile Copy Mode/Enter Menu/Exit Increase Decrease 9* 10 11 Selects the mode to activate: FAX or COPY. Also, confirms the selection on the display. Used to start a job. Used to stop an operation at any time. Also, used to clear/cancel the copy options such as the zoom rate and multi copy pages in Copy mode. Start 12 Clear/Stop * Navigation buttons 1.8 GETTING STARTED Making Connections 1 Connect the ADF (Automatic Document Feeder) cord to this port and fasten the side screws. 1 NOTE: Without connecting the cord to the port, you cannot use the ADF. 2 Connect the telephone line to the LINE jack and the other end to the wall jack. If you want to use your machine for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine. GETTING STARTED 1.9 Plug the cord of your extension phone or answering machine into the EXT jack. NOTE: You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor's, it should be AWG #26 or lower gage. 3 Connect the USB cable which came with your machine. 1.10 GETTING STARTED If you want to use a parallel printer cable, only use a IEEE 1284 compliant cable and connect it to the parallel connector on your machine. 1 NOTE: · To connect the machine to the parallel port of the computer requires a certified parallel cable. You will need to buy the a IEEE 1284 compliant cable. · You only need to connect one of the above cables. · If you are using a USB cable, you must be running Windows 98/ Me/2000/XP. · When using the a USB connection, your machine provides two USB modes; Fast and Slow. Fast is the default mode. Some PC user may experience poor USB function in the default mode. If this occurs, select the Slow mode to achieve successful results. For details on changing the USB mode, see page 8.16. GETTING STARTED 1.11 Installing the Drum and Toner Cartridges 1 Pull the release lever to open the side cover. NOTE: Ensure that the side cover is always open before opening the front cover. 2 Open the front cover. 3 If the cartridge locking lever is on the lower position, turn the lever upward until it locks into place. 1.12 GETTING STARTED 4 Remove the drum cartridge from its bag and slide it into the machine firmly until it locks into place completely. 1 5 Remove the starter toner cartridge from its bag. Gently shake the cartridge to loosen the toner. Thoroughly shaking the cartridge will assure maximum copies per cartridge. 6 Slide the toner cartridge into the machine aligning the cartridge to the left of the slot until it locks into place completely. GETTING STARTED 1.13 7 Turn the cartridge locking lever downwards until it locks into place. 8 Close the front cover 1 and then side cover 2 . 2 1 NOTE: When the drum or toner cartridge need to be replaced, the display indicates the corresponding message with the error indicator. Refer to the list of error messages on page 8.11. To replace the drum and toner cartridges, see page 7.8 and page 7.3 respectively. 1.14 GETTING STARTED Turning the Machine On 1 Plug one end of the supplied three-wire electrical grounding type cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 1 2 Turn on the power switch. "WARMING UP PLEASE WAIT" appears on the display indicating that the machine now is on. To view your display text in another language, see page 1.19. CAUTION: Power cord must be plugged into a grounded power socket. Loading Paper The paper Tray can hold a maximum of 550 sheets of 20lb plain paper. For copying or faxing, you can use A4-, letter-, or legalsize paper only. GETTING STARTED 1.15 1 Pull open the paper Tray. 2 Push down on the pressure plate until it locks in position. 3 Adjust the rear paper guide to the desired paper length. It is preset to Letter or A4 size depending on the country. To load another size, lift and insert the rear guide into the corresponding position. LG L FO LIO A4 LT R Rear guide 1.16 GETTING STARTED 4 Fan the paper and insert it into the Tray. 1 5 Ensure that the paper corners are under the corner snubbers. Corner snubber Do not fill above the max fill line. Max Fill Line GETTING STARTED 1.17 6 While pinching the side guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. Do not press the guide too tightly to the edge of the paper; the guide may bend the paper. 7 Close the paper Tray. 1.18 GETTING STARTED Tray Setting the Paper Size After loading paper in the paper Tray, you need to set the paper size using the control panel buttons. These settings will apply to the Copy mode only. In the PC printing mode, you have to select the paper size in the application program you use. 1 1 Press Menu/Exit and then System Data from the onetouch dial keypad. The display shows "CASSETTE PAPER" on the top line and the available options on the bottom line. 2 Use or to find the paper size you are using, and press Mode/Enter to save the selection. You can press the corresponding number shown on the display to select the paper size. 3 To return to Standby mode, press Clear/Stop. Changing the Display Language To change the language that is displayed on the LCD display, take the following steps: 1 Press Menu/Exit and then System Setup from the onetouch dial keypad. 2 Press or until "SELECT LANGUAGE" appears on the top line of the display. The current setting appears on the bottom line of the display. or until you see the language you want on the 3 Press display. 4 Press Mode/Enter to save the selection. 5 To return to Standby mode, press Clear/Stop. GETTING STARTED 1.19 Using Save Modes Paper Save This feature prints 2 pages on a single sheet to save paper. To turn this feature on, take the following steps: 1 Press Paper Save. The display shows the current setting on the bottom line. 2 Press Paper Save or use the navigation buttons to change the setting. To enable the Paper Save mode, select "ON." Or select "OFF" to disable the mode. 3 Press Mode/Enter to save the selection. NOTES: · The Paper Save mode is available only when the document is loaded in the ADF. · The Paper Save mode is disabled when you set the collation or duplex copy options. Power Save The Power Save mode allows the printer to reduce power consumption when it is not in actual use. You can select the length of time the machine waits after a job is printed before it switches to a reduced power state. 1 Press Menu/Exit and then System Data from the onetouch dial keypad. 2 Press or until "POWER SAVE" appears on the display. Make sure that "ON" blinks on the bottom line. or to select "ON" and press Mode/ If necessary, use Enter. 3 The available time settings appear on the display and the current setting blinks. The available options are 5, 10, 15, 30, and 45 (minutes). Press or until the desired time blinks. 4 Press Mode/Enter to save the selection. 5 To return to Standby mode, press Clear/Stop. 1.20 GETTING STARTED 2 INSTALLING SOFTWARE This chapter provides information about installing the supplied software. The topics included in this chapter are: · About the Software · System Requirements · Installing the Software · Removing Software About the Software You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM includes: · Type 102 Software · Operating Instructions · Adobe Acrobat Reader The CD-ROM provides you with the following software: Type 102 Driver To use your machine as a printer and scanner in Windows, you must install the Type 102 driver. For information about installing the Type 102 driver in Windows, see page 2.4. Remote Control Panel It is automatically installed when you install the Type 102 driver. For information about using the program, refer to the Facsimile Refernce. 2.2 INSTALLING SOFTWARE System Requirements Before you begin, ensure that your system meets the minimum requirements. Supported Operating System · Windows 95 OSR2 · Windows 98/Windows 98 SE · Windows Me · Windows NT 4 Workstation or Server with Service Pack 3 · Windows 2000 Professional or Advanced Server · Windows XP Home edition or Professional. 2 Minimal Requirements · Disk space: 120 MB for installation · Memory: 64 MB · CPU: Pentium II 233 or higher · Required software: Internet Explorer 5.0 Recommended · Disk space: 220 MB for installation · Memory: 128 MB · CPU: Pentium II 400 or higher · Required software: Internet Explorer 5.5 NOTES: · For Windows NT 4.0/2000/XP, the system administrator should install the software. · Windows 95 versions prior to OSR2 are not recommended due to incompatibility with OLE/COM libraries. INSTALLING SOFTWARE 2.3 Installing the Software NOTES: · Cancel the "New Hardware Found" window when your computer boots up. · Make sure that your machine is plugged in and connected to your computer's parallel port or USB port before installing software. Windows 95 and Windows NT 4.0 do not support the USB connection. 1 Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears. If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your drive and click OK. NOTE: If your machine is not connected to the computer, the following window will appear. · After connecting the machine, click Next. · If you want to skip the connection status, click Next, and No to the following screen. Then the installation will start and the test page will not be printed at the end of the installation. · For details about installation problems, see p.2.6 "Removing Software", Copy/Printer/Scanner Reference." when you have some problems during installation. 2.4 INSTALLING SOFTWARE 2 Choose the installation type. 2 ·Typical: Installs the common software for your printer, such as Printer driver, Twain driver, Remote Control Panel. This is recommeded for most users. ·Custom: Allows you to choose the language of the software and the components you want to install. After selecting the language and the component(s), click Next. ·View Operating Instructions: Allows you to view this Operating Instructions. If your computer doesn't have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat for you. 3 After the installation is finished, the window asking you to print a test page appears. If you choose to print a test page, select the check box and click Next. 4 When the test page prints out correctly, click Yes. If not, click No to reprint it. 5 Click Finish. INSTALLING SOFTWARE 2.5 Removing Software Uninstall is required if you are upgrading the software or if your installation fails. You can uninstall all software of this machine, using the CD-ROM or uninstall the desired item using the Windows unInstallShield. 1 You can select Start ¡ Programs ¡ Type 102 ¡ Maintenance. Otherwise, insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an installation window appears. If the Maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your drive and click OK. 2 Click Remove. Then you will see a component list so that you can remove any of them individually. If you want to uninstall the Printer driver, check Printer. If you want to uninstall the Twain driver, check Twain. If you want to uninstall the Remote Control Panel, check Remote Control Panel. 3 4 After selecting items you wish to remove, click Next. When your computer asks you to confirm your selection, click Yes. The selected driver and all of its components are removed from your computer. 5 When the uninstallation is done, click Finish. 2.6 INSTALLING SOFTWARE 3 PAPER HANDLING This chapter introduces you to the basics of selecting print media and loading print media into your machine. This chapter includes: · Selecting Print Media · Paper Guidelines · TrayLoading Paper in the Tray · Using the Bypass Tray · Setting the Paper Size for Copying Selecting Print Media Always use print media that meets the guidelines for use with this machine. Using a print media that is not recommended may cause paper jams or print quality problems. Media Size Input Sources and Capacities Input Source/Capacitya Media Size Paper Tray Plain paper Bypass Tray Letter (8.5 x 11 in.) Folio (8.5 x 13 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) A4 (210 x 297 mm) B5 (182 x 257 mm) A5 (148 x 210 mm) Envelopes YES/550 YES/550 YES/550 NO/0 YES/550 NO/0 NO/0 YES/100 YES/100 YES/100 YES/100 YES/100 YES/100 YES/100 No. 10 (4.12 x 9.5 in.) C5 (162 x 229 mm) DL (110 x 220 mm) Monarch (3.87 x 7.5 in.) B5 (176 x 250 mm) Labelsb NO/0 NO/0 NO/0 NO/0 NO/0 YES/10 YES/10 YES/10 YES/10 YES/10 Letter (8.5 x 11 in.) A4 (210 x 297 mm) Transparency filmsb NO/0 NO/0 YES/30 YES/30 Letter (8.5 x 11 in.) A4 (210 x 297 mm) Card stocksb A6 (105 x 148 mm) Post Card (4 x 6 in.) Hagaki (100 x 148 mm) NO/0 NO/0 YES/30 YES/30 NO/0 NO/0 NO/0 YES/10 YES/10 YES/10 a. Maximum capacity may be reduced depending on paper thickness. b. If you are experiencing excessive jamming, feed one sheet at a time through the Bypass Tray. 3.2 PAPER HANDLING Paper Guidelines When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind: · Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality. · Use only high quality copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough. · Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl. · During storage, moisture-proof wrap (any plastic container or bag) should be used to prevent dust and moisture from contaminating your paper. · Always use paper and other media that conform with the specifications listed under "General Specifications" on page A.2. · Use only well-constructed envelopes with sharp, well creased folds. - DO NOT use envelopes with clasps and snaps. - DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials. - DO NOT use damaged or poorly made envelopes. · It is recommended that you feed special paper types one sheet at a time. · Only use the special media recommended for use in laser printers. · To prevent special media such as transparencies and label sheets from sticking together, remove them from the exit tray as they are printed. · Place transparencies on a flat surface after removing them from the machine. · Do not leave the film in the paper tray for long periods of time. Dust and dirt may accumulate on them resulting in spotty printing. · To avoid smudging caused by fingerprints, handle transparencies and coated paper carefully. · To avoid fading, do not expose the printed transparencies to prolonged sunlight. 3 PAPER HANDLING 3.3 · Store unused media at temperatures between 59oF and 86oF (15oC to 30oC). The relative humidity should be between 10% and 70%. · Do not load more than 10 sheets of special media into the Bypass Tray at a time. · Verify that your labels' adhesive material can tolerate fusing temperature of 200oC (392oF) for 0.1 second. · Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. · Do not feed a sheet of labels through the machine more than once. The adhesive backing is designed for one pass through the machine. · Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged. TrayLoading Paper in the Tray The paper Tray can hold a maximum of 550 sheets of 20lb(75g) plain paper. For copying or faxing, you can use A4-, letter-, or legal-size paper only. To load paper, pull open the paper Tray and place paper with the side you want to print facing up. 3.4 PAPER HANDLING You can load letterhead paper with the design side facing up. The top edge of the sheet with the logo should be placed at the right side. 3 For details on loading paper in the Tray, see page 1.15. After loading paper in the Tray, you need to set the correct paper size using the control panel buttons. See page 1.19. NOTES: · When you print a file from your PC using the paper Tray, make sure that you select the Paper source and the correct paper size from your software application before starting your print job. · If you experience problem with the paper feed, place the paper in the Bypass Tray. · You can load up to 300 sheets of previously printed paper. The printed side should be facing down with the uncurled edge at the right side. If you experience problems with the paper feed, turn the paper around. Note that the print quality is not guaranteed. PAPER HANDLING 3.5 Using the Bypass Tray Bypass Tray is located at the right side of your machine. It can be closed when you are not using it, making the machine more compact. Use the Bypass Tray to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper Tray. Acceptable print media are plain paper with sizes ranging from 98 x 148 mm (3.9 x 5.8 in.) to Legal 216 x 356 mm (8.5 x 14 in.), the largest size acceptable, and weighing between 16lb and 32lb. The following table summarizes the print media allowed as well as their stacking height limit. Paper Type Stacking Height Limit Plain Paper Envelope Transparency Label Cardstock