User manual RICOH AFICIO 1045

1035/1045 Operating Instructions Copy Reference Zdsh000j.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 1035/1045 Operating Instructions Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 United Kingdom RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060 France RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)-821-01-74-26 Spain RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500 Hong Kong RICOH HONG KONG LTD. 21/F., Tai Yau Building, 181, Johnston Road, Wan Chai, Hong Kong Phone: +852-2862-2888 Singapore RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888 Printed in China AE AE B004-6608C Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes Some illustrations may be slightly different from your machine. Certain options may not be available in some countries. For details, please contact your local dealer. Operator Safety This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the right side of the machine. Laser Safety: The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, P.1 "Machine Types".) · · Type1: Aficio 1035 Type2: Aficio 1045 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, P.231 "Power Connection". In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2001 Ricoh Co., Ltd. Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R CAUTION: R WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists: · You spill something into the equipment. · You suspect that your equipment needs service or repair. · Your equipment's cover has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer or at appropriate collection sites. · Dispose of the used toner bottle in accordance with the local regulation. i R CAUTION: · Protect the equipment from dampness or wet weather, such as rain, snow, and so on. · Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. · Keep toner (used or unused) and toner bottle out of the reach of children. · For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. ii How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. · WARNINGS and CAUTIONS are notes for your safety. Important If this instruction is not followed, paper might be misfeed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. { } Keys built into the machine's control panel. iii TABLE OF CONTENTS Machine Types........................................................................................... 1 What You Can Do with This Machine (Copy Mode)................................ 2 Guide To Components .............................................................................. 5 Output Tray Guide......................................................................................... 7 Options ....................................................................................................... 8 Control Panel ............................................................................................. 9 Display Panel ........................................................................................... 11 Displays and Key Operations...................................................................... 11 Function List Based on Options ............................................................ 13 1. Basics Turning On the Power ............................................................................. Turning On the Main Power ........................................................................ Turning On the Power ................................................................................. Turning Off the Power ................................................................................. Changing Modes...................................................................................... Originals ................................................................................................... Sizes and Weights of Recommended Originals.......................................... Sizes Detectable by the Auto Paper Select ................................................ Missing Image Area .................................................................................... Copy Paper............................................................................................... Recommended Paper Sizes and Types...................................................... Direction-fixed paper or 2-sided paper........................................................ Non-recommended Paper........................................................................... Paper Storage ............................................................................................. Toner......................................................................................................... Handling Toner............................................................................................ Toner Storage ............................................................................................. Used Toner ................................................................................................. 15 15 16 16 17 18 18 19 20 21 21 24 25 25 26 26 26 26 iv 2. Copying Basic Procedure ...................................................................................... Setting Originals...................................................................................... Setting Originals on the Exposure Glass .................................................... Setting Originals in the Document Feeder .................................................. Original Orientation ..................................................................................... Setting Special Originals ............................................................................. Mixed Size mode......................................................................................... Setting Custom Size Originals .................................................................... Basic Functions....................................................................................... Adjusting Copy Image Density .................................................................... Selecting Original Type Setting................................................................... Selecting Copy Paper ................................................................................. Auto Reduce/Enlarge .................................................................................. Sort/Stack/Staple ..................................................................................... Sort.............................................................................................................. Stack ........................................................................................................... Staple .......................................................................................................... To Stop Scanning Temporarily.................................................................... When Memory Reaches 0% ....................................................................... To Remove the Paper from the Staple Unit ................................................ Punch........................................................................................................ Copying from the Bypass Tray .............................................................. When Copying onto OHP Transparencies or Thick Paper.......................... Programs.................................................................................................. Storing a Program ....................................................................................... Deleting a Program ..................................................................................... Recalling a Program.................................................................................... Job Preset ................................................................................................ Other Functions....................................................................................... Energy Saver Mode .................................................................................... Interrupt Copy ............................................................................................. Original Beeper ........................................................................................... Sample Copy............................................................................................... Changing the Number of Sets..................................................................... Preset Reduce/Enlarge ........................................................................... Create Margin mode ................................................................................... Zoom......................................................................................................... 27 29 29 30 30 31 32 33 35 35 36 38 41 42 43 45 47 52 52 53 54 58 60 62 62 63 64 65 66 66 66 67 67 67 69 70 71 Size Magnification ................................................................................... 73 Directional Magnification (%) ................................................................. 75 Directional Size Magnification (mm)...................................................... Duplex/Combine/Series .......................................................................... Original Direction and Completed Copies ................................................... Originals and Copy Direction ...................................................................... Specifying Orientation of Bound Originals .................................................. 77 79 80 80 80 v Duplex....................................................................................................... 82 1 Sided 2 Sided ...................................................................................... 82 2 Sided 2 Sided ...................................................................................... 83 Combine ................................................................................................... 85 1 Sided 2 Pages Combine 1 Side........................................................... 86 1 Sided 4 Pages Combine 1 Side........................................................... 87 1 Sided 8 Pages Combine 1 Side........................................................... 88 1 Sided 4 Pages Combine 2 Side........................................................... 89 1 Sided 8 Pages Combine 2 Side........................................................... 90 1 Sided 16 Pages Combine 2 Side......................................................... 91 2 Sided 2 Pages Combine 1 Side........................................................... 92 2 Sided 4 Pages Combine 1 Side........................................................... 93 2 Sided 8 Pages Combine 1 Side........................................................... 94 2 Sided 4 Pages Combine 2 Side........................................................... 95 2 Sided 8 Pages Combine 2 Side........................................................... 96 2 Sided 16 Pages Combine 2 Side......................................................... 97 Series/Book.............................................................................................. 98 Series Copies.............................................................................................. 98 Copying Book Originals............................................................................. 102 Edit Image .............................................................................................. 109 Image Repeat............................................................................................ 109 Double Copies........................................................................................... 110 Centering................................................................................................... 111 Positive/Negative ...................................................................................... 112 Erase....................................................................................................... 113 Border Erase ............................................................................................. 114 Center Erase ............................................................................................. 115 Center/Border Erase ................................................................................. 116 Margin Adjustment ................................................................................ 118 Stamp...................................................................................................... 120 Background Numbering ............................................................................ 120 Preset Stamp ............................................................................................ 121 User Stamp ............................................................................................... 123 Program/Delete User Stamp ..................................................................... 125 Date Stamp ............................................................................................... 127 Page Numbering ....................................................................................... 130 Cover/Slip Sheet .................................................................................... 135 Front Cover ............................................................................................... 135 Front/Back Covers .................................................................................... 136 Designate .................................................................................................. 138 Chapter ..................................................................................................... 139 Slip Sheets ............................................................................................. 141 Combination Chart ................................................................................ 143 vi 3. Document Server Overview................................................................................................. Process ..................................................................................................... Features and Benefits ........................................................................... On Demand Printing.................................................................................. File Merge Printing .................................................................................... Facsimile Resend...................................................................................... Operation from a Computer ...................................................................... Scanning Originals................................................................................ Scanning in Document Server mode ........................................................ Scanning in Copy mode ............................................................................ Printing Saved Documents................................................................... Sample Printing......................................................................................... Print First Page ......................................................................................... Searching Saved Documents ............................................................... To Search by File Name ........................................................................... To Search by User Name.......................................................................... To Check the Details of Stored Documents .............................................. Deleting Saved Documents .................................................................. 145 146 147 147 149 151 152 153 153 156 157 159 159 160 160 160 161 162 4. Troubleshooting If Your Machine Does Not Operate as You Want................................ General ..................................................................................................... Document Server ...................................................................................... Display ...................................................................................................... If You Cannot Make Clear Copies ........................................................ If You Cannot Make Copies As You Want ........................................... General ..................................................................................................... Adjust Image ............................................................................................. Stamp........................................................................................................ Combine.................................................................................................... Duplex ....................................................................................................... When Memory Is Full ................................................................................ B Loading Paper................................................................................... Loading Paper in Tray 1or 2...................................................................... Loading Paper in Tray 3 or 4..................................................................... Loading Paper in the Large Capacity Tray................................................ D Adding Toner .................................................................................... x Clearing Misfeeds............................................................................. 165 165 167 168 169 170 170 171 171 172 173 174 175 175 176 177 178 181 Changing the Paper Size ...................................................................... 188 Changing the Paper Size in Tray 1 or 2 .................................................... 188 Changing the Paper Size in Tray 3 or 4 .................................................... 190 vii d Adding Staples ................................................................................. 1000-Sheet Finisher.................................................................................. 2 Tray Finisher .......................................................................................... e Removing Jammed Staples............................................................. 1000-Sheet Finisher.................................................................................. 2 Tray Finisher .......................................................................................... y Removing Punch Waste................................................................... 192 192 194 196 196 198 200 5. User Tools (Copy/Document Server Features) Accessing the User Tools (Copy/Document Server Features) ......... 201 Exiting From the User Tools...................................................................... 202 User Tools Menu (Copier/Document Server Features) ...................... 204 General Features 1/4 .............................................................................. 206 General Features 2/4 .............................................................................. 209 General Features 3/4 .............................................................................. 211 General Features 4/4 .............................................................................. 212 Reproduction Ratio 1/2 .......................................................................... 213 Reproduction Ratio 2/2 .......................................................................... 214 Edit 1/2..................................................................................................... 216 Edit 2/2..................................................................................................... 218 Stamp...................................................................................................... 221 Background Numbering ............................................................................ 221 Preset Stamp 1/4-4/4 .................................................................................. 221 User Stamp 1/2-2/2 ..................................................................................... 222 Date Stamp ............................................................................................... 223 Page Numbering 1/2-2/2 ............................................................................. 224 Input/Output ........................................................................................... 226 viii 6. REMARKS Do's And Don'ts..................................................................................... Where to Put Your Machine.................................................................. Machine Environment ............................................................................... Moving....................................................................................................... Power Connection..................................................................................... Access to the Machine .............................................................................. Maintaining Your Machine .................................................................... Cleaning the Exposure Glass.................................................................... Cleaning the Platen Cover ........................................................................ Cleaning the Document Feeder ................................................................ 229 230 230 230 231 231 232 232 232 232 7. Specification Mainframe............................................................................................... 233 Document Feeder (Option) ................................................................... 237 1000-Sheet Finisher (Option)................................................................ 238 2 Tray Finisher (Option) ........................................................................ 239 Punch Kit (Option)................................................................................. 241 Internal tray 2 (1 bin tray) (Option)....................................................... 242 Extarnal Tray (Option)........................................................................... 243 Large Capacity Tray (LCT) (Option)..................................................... 244 Paper tray unit (Option) ........................................................................ 245 INDEX...................................................................................................... 246 ix x Machine Types This machine comes in two models which vary by copy speed. To make sure which model you have, see the inside front cover. Type 1 Copy speed 35 copies/minute (A4K, 8 /2" × 11"K) 1 Type 2 45 copies/minute (A4K, 81/2" × 11"K) 1 What You Can Do with This Machine (Copy Mode) Positive/Negative 2 *1 Optional 2 Tray finisher is reguired. *2 Optional Bridge unit and optional finisher are reguired. Series/Book Document Server Front & Back 1 Sided & Booklet 2 Sided & Booklet 2 Sided & Magazine 1 Sided & Magazine 3 1. "Selecting Original Type Setting" P.36 2. "Adjusting Copy Image Density" P.35 3. "Setting Special Originals" P.31 4. "Image Repeat" P.109 5. "Double Copies" P.110 6. "Centering" P.111 7. "Erase" P.113 8. "Margin Adjustment" P.118 9. "Positive/Negative" P.112 10. "Stamp" P.120 11. "1 Sided 2 Sided" P.82 12. "2 Sided 2 Sided" P.83 13. "1 Sided 2 Pages Combine 1 14. "1 Sided 4 Pages Combine 1 15. "1 Sided 8 Pages Combine 1 23. "2 Sided 8 Pages Combine 2 Side" P.96 24. "2 Sided 16 Pages Combine 2 Side" P.97 25. "Book 1 Sided" P.98 26. "Book 2 Sided" P.99 27. "Front & Back 2 Sided" P.100 Side" P.86 Side" P.87 Side" P.88 P.75 28. "1 Sided Booklet" P.102 29. "2 Sided Booklet" P.104 30. "1 Sided Magazine" P.105 31. "2 Sided Magazine" P.107 32. "Preset Reduce/Enlarge" P.69 33. "Zoom" P.71 34. "Size Magnification" P.73 35. "Directional Magnification (%)" 36. "Directional Size Magnification (mm)" P.77 16. "2 Sided 2 Pages Combine 1 Side" P.92 17. "2 Sided 4 Pages Combine 1 Side" P.93 18. "2 Sided 8 Pages Combine 1 Side" P.94 19. "1 Sided 4 Pages Combine 2 Side" P.89 20. "1 Sided 8 Pages Combine 2 Side" P.90 21. "1 Sided 16 Pages Combine 2 Side" P.91 22. "2 Sided 4 Pages Combine 2 Side" P.95 37. "Document Server" P.145 38. "Punch" P.54 39. "Sort" P.43 40. "Rotate Sort" P.43 41. "Stack" P.45 42. "Staple" P.47 43. "Front Cover" P.135 44. "Front/Back Covers" P.136 45. "Designate" P.138 46. "Chapter" P.139 47. "Slip Sheets" P.141 48. "Auto Reduce/Enlarge" P.41 4 Guide To Components 1. Document Feeder (ADF) The document feeder automatically feeds a stack of originals one by one. 7. Operation switch Press this switch to turn the power on (the On indicator light up). To turn the power off, press this switch again (the On indicator goes off). 2. Exposure glass Place originals here face down for copying. P.18 "Originals" 8. Control panel P.9 "Control Panel" 3. Internal tray Copied paper is delivered here face down. 9. Remove Paper Indicator The indicator is lit when paper is output to the internal tray 2 (1 bin tray). When paper is removed from the internal tray 2, the indicator goes off. 4. Main power switch If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. 5. Main power indicator This indicator light up when the main power switch is turned on, and goes off when the switch is turned off. Note Internal tray 2 (1 bin tray) is optional. 10. Duplex unit (Unit for two-sided copies) Makes two-sided copies. 6. On indicator This indicator lights up when the operation switch is turned on, and goes off when the switch is turned off. 11. Front cover Open to access the inside of the machine. 12. Paper tray Set paper here. 13. Paper tray unit (Option) 14. Holding stand 5 1. Bypass tray Use when copying onto OHP transparencies, adhesive labels, translucent paper, postcards, and custom size paper. 2. Right side cover Open this when a paper jam occurs. 1. Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing an object near it or leaning an object against it. If the machine overheats, a fault might occur. 6 Output Tray Guide When copying onto OHP transparencies and translucent paper, raise the guide. This prevents copies from being curled when delivered. To copy onto normal paper and thick paper Slide the guide in the direction of the arrow. To copy onto OHP transparencies and translucent paper Insert your forefinger into the indent on the guide and slide the guide to the right. To copy onto A3, 11" × 17" paper Raise the end fence. 7 Options 1. 1000-Sheet Finisher Sorts, stacks, and staples copies. 6. Large Capacity Tray (LCT) Holds 1,500 sheets of paper. 2. External tray If you selected this as the output tray, copied paper is delivered here face down. 7. Paper tray unit Consists of two paper trays. 8. Bridge unit Relays copies to the external tray or finisher. 3. Platen cover Lower this cover over originals for copying. 9. 2 Tray Finisher Sorts, stacks, and staples copies. You can also punch copies. (The Punch function is optional.) · 1: Finisher shift tray 1 · 2: Finisher shift tray 2 4. Document feeder (ADF) P.30 Insert a stack of originals here. They will be fed automatically. 5. Internal tray 2 (1 bin tray) If you selected this as the output tray, copied paper is delivered here face down. 8 Control Panel 1. Screen Contrast knob Adjusts the brightness of the display panel. 8. {Energy Saver} key } Press to switch to and from Energy Saver mode. P.66 "Energy Saver Mode". 2. Indicators These indicators show errors or the status of the machine. P.165 "Troubleshooting". 9. {Interrupt} key } Press to make interrupt a long copy job to make copies. P.66 "Interrupt Copy". 3. {User Tools/Counter} key } · User Tools Press to change the default settings and conditions to meet your requirements. · Counter Press to check or print the total number of copies made. 10. Main power indicator This indicator goes on when the main power switch is turned on, and goes off when the switch is turned off. 11. Operation switch Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off). 4. Display panel Shows operation status, error messages, and function menus. P.11 "Display Panel". 12. {Sample Copy} key } Use this key to make a single sample copy before starting a long copy run. By checking the sample copy and making any necessary changes to the image quality settings before you make multiple copies, you can save time and paper. P.67 "Sample Copy". 5. {Check Modes} key } Press to check the entered copy job settings. 6. {Program} key } Press to select the program mode. P.62 "Programs". 13. {Start} key } Press to start copying. Press to start scanning and printing in Document Server mode. 7. {Clear Modes} key } Press to clear the previously entered copy job settings. 9 14. {Clear/Stop} key } · Clear Press to delete a number entered. · Stop Press to stop a copy job in progress. 15. {#} key } Press to enter a value. 16. Number keys Use to enter the desired number of copies and data for selected modes. 17. Function keys Press the appropriate key to choose any of the following functions: · Copy · · · · Document Server Facsimile Printer Scanner 18. Function Status indicator These show the status of the above functions: · Yellow: the function is selected. · Green: the function is active. · Red: the function has been interrupted. 10 Display Panel The display panel shows the status of the machine, error messages and function menus. Important Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to the display panel. If you do, the display might be damaged. Note The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as OK cannot be used. Displays and Key Operations Note The following illustrations are examples for the machine with the optional 2 Tray finisher and large capacity tray (LCT) installed. Initial copy display 1. Original mode, Image Density and Special Original mode. 2. Operational status or messages. 3. You can register up to three frequently used reduce/enlarge ratios other than the fixed reduce/enlarge ratios. "Shortcut R/E" in P.213 "Reproduction Ratio 1/2". 4. The number of originals scanned into memory, number of copies set, and number of copies made. 5. Sort, Stack, Staple or Punch mode. 6. Displays the contents of the Shortcut keys. You can register frequently used functions in these keys. "Copy Function Key F1-F5" in P.211 "General Features 3/4". 11 7. Shows the available functions. Press a function name to display its menu. For example, press the [Reduce/Enlarge] key to bring up the Reduce/Enlarge menu. 8. A clip mark appears for a currently selected function. Function menu 1. Items you can select. Document Server initial display 2. The key highlighted with the lower line underlined indicates the tray feeding the paper. 1. Operational status and messages. 2. Display titles. 12 3. Operational keys. 4. Documents sent by fax. Function List Based on Options The functions that are available to you depend on your machine configuration and which options you have. See the table below. ...Available ×...Not available Type 1 Type 2 Place originals on the expo- in the docusure glass ment feeder Mixed Sizes Mode Custom Size Originals Original Orientation (Standard Orientation) Auto Image Density Manual Image Density Auto Paper Select Manual Paper Select Copying from the Bypass Tray Sample Copy/Job Preset Auto Reduce/Enlarge Reduce/Enlarge Create Margin Mode Book Duplex Combine 1 Sided 2 pages, 4 pages, 8 pages, 1 Side 1 Sided 4 pages, 8 pages, 16 pages, 2 Side 2 Sided 2 pages, 4 pages, 8 pages, 1 Side 2 Sided 4 pages, 8 pages, 16 pages, 2 Side Series Book 1 Sided Book 2 Sided Front & Back 2 Sided *5 *5 × × × 13 Type 1 Type 2 Place originals on the expo- in the docusure glass ment feeder Copying Book Originals Image Repeat Double Copies Centering Positive/Negative Border Erase/Center Erase Margin Adjustment Background Numbering Preset Stamp User Stamp Date Stamp/Page Numbering Cover/Front/Back Cover/Slip Sheet Sort Shift Sort Rotate Sort Shift Stack Staple Punch Store File *1 *2 *3 *4 *5 *6 *6 *6 *6 *6 *6 *6 *3 *1 *2 *3 *3 *4 *3 *1 *2 *3 *3 *4 Set the paper of the same size KL in the paper trays. You can use this function when "Rotate Sort" is selected in "Select Stack Function". 1000-sheet Finisher or 2 Tray Finisher and Bridge unit required. 2 Tray Finisher and Bridge unit required. Document feeder required. 32 MB Memory required. (If the machine is equipped with the Printer unit, 32 MB memory is not required.) 14 1. Basics Turning On the Power To turn the machine on, press the operation switch. Note This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. P.28 "Auto Off" and "Timer Setting" in the System Settings manual. Turning On the Main Power A Make sure that the power cord is B Open the switch cover and turn firmly plugged into the wall outlet. on the main power switch (make sure that the Main Power indicator goes on). - Power switches This machine has two power switches. P.5 "Guide To Components" Operation switch (right side of the control panel) Press this switch to activate the machine. When the machine has warmed up, you can make copies. Important Do not switch off the main power immediately after it has been switched on. Failure to observe this may result in damage to the hard disk or memory, leading to malfunctions. 15 Basics Turning On the Power 1 A Press the operation switch to make the On indicator goes on. The display panel will come on. Note Even if you press the operation switch, the indicator do not goes off and blink in the following cases: · When the platen cover or the document feeder is open. · When communication is in progress with external equipment. · When the hard disk is operating. Turning Off the Main Power Note If the power is not turned on when the operation switch is pressed, check if the main power switch is on. If off, turn it on. A Make sure that the On indicator goes off. B Turn off the main power switch to make sure the indicator goes off. Important Do not turn off the main power switch when the indicator goes on or blink Hard Disk or Memory might be broken. Pull out the power plug after you turn off the main power switch. Hard Disk or Memory might be broken. If the main power switch is turned off, or the power plug is disconnected, any documents stored in fax memory will be lost after approximately one hour elapses. During the warm-up period (less than 10 seconds for Type 1, less than 15 seconds for Type 2), you can use the Auto Start function. Turning Off the Power A Make sure that the platen cover or B Press the operation switch to make the On indicator goes off. the document feeder is in the right position. 16 Changing Modes Changing Modes You can use this machine not only as a copier, but also as a fax, printer, document server and scanner as well. Press the {Copy}, {Facsimile}, {Printer}, {Scanner} or {Document Server} key to use that function. 1 Limitation You cannot switch modes in the following cases: · During interrupt copying · When scanning in a fax message for transmission · During immediate transmission · During on hook dialing for fax transmission · While scanning an original · When accessing the user tools 17 Basics Originals 1 Sizes and Weights of Recommended Originals Metric version Where Original Is Set Exposure glass Document feeder Original Size Up to A3 1-sided originals: A3L ­ B6KL 2-sided originals: A3L ­ A5KL 52 ­ 105g/m2 Original Weight -40 ­ 128g/m2 Inch version Where Original Is Set Exposure glass Document feeder Original Size Up to 11" × 17" 1-sided originals: 11" × 17"L ­ 51/2" × 81/2"KL 2-sided originals: 11" × 17"L ­ 5 /2" × 8 /2"KL 1 1 Original Weight -11 ­ 34 lb. 14 ­ 28 lb. Note The number of originals that can be set in the document feeder is about 80. Original weight in Mixed Size mode is 52-81g/m2, 13.8-21.5 lb. Non-recommended originals for the document feeder Setting the following types of originals in the document feeder can cause paper misfeeds or damage to the originals. Set these originals on the exposure glass instead. · Originals other than those specified in P.18 "Sizes and Weights of Recommended Originals" · Stapled or clipped originals · Perforated or torn originals · Curled, folded, or creased originals · Pasted originals · Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper · Originals with perforated lines 18 Originals · · · · · · · · Originals with indexes, tags, or other projecting parts Sticky originals such as translucent paper Thin originals that have low stiffness Thick originals such as postcards Originals of inappropriate weight Bound originals such as books Transparent originals such as OHP transparencies or translucent paper Originals that have correction fluid or ink on them that has not completely dried 1 Sizes Detectable by the Auto Paper Select Metric version Size A3 L Place of original Exposure glass Document feeder B4 L A4K B5K L L A5K 11" × L 17"L × × 81/2" × 14"L × × 81/2" × 11"KL × × 81/2" × 51/2" × 1 8 /2"KL 13"L × × Inch version Size A3 B4 LL Place of original Exposure glass Document feeder × × × × A4 K × B5 A5 11" × 81/2" × 81/2" × 51/2" × KL KL 17"L 14"L 11"KL 81/2" KL × × × × × 81/2" × 71/4" × 13"L 101/2" L × × Sizes difficult to detect It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually. · Originals with indexes, tags, or other projecting parts · Transparent originals such as OHP transparencies or translucent paper · Dark originals with many letters and drawings · Originals which partially contain a solid image · Originals which have solid images at their edges 19 Basics Missing Image Area 1 Exposure glass Reference position Horizontal size Vertical size A4 A3 A3 Maximum Scanning area A3 (297x420mm) 11"x17" (279x432mm) CP01AEE Document feeder Limitation Even if you correctly set originals in the document feeder or on the exposure glass, 3mm (0.1") margins on all four sides of the original might not be copied. There are cases where the paper will be fed diagonally when a paper size of 433mm or larger is used. Ensure that the paper is set in place it is fed straight. The system length setting is at its maximum value when set at 1260mm (49"). 20 Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Metric Version Tray 1 *4 Tray 2 *4 1 Paper Weight Paper Capacity Inch Version A3L, B4L, A4KL, B5KL, , <11" × 17"L>, <81/2" × 14"L>, <81/2" × 11"KL>, <8" × 13"L>, <81/2" × 13"L>, <81/4" × 13"L>, <81/4" × 14"L>, <11" × 14"L>, <71/4" × 101/2"L>, <8" × 101/2"KL>, <51/2" × 81/2"L> 64-105g/m2 500 sheet , (17-28lb.) A4KL, , 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, <8" × 13"L>, 81/2" × 13"L, <81/4" × 13"L>, <81/4" × 14"L>, <11" × 14"L>, <71/4" × 101/2"L>, <8" × 101/2"KL>, <51/2" × 81/2"L> Note When selecting paper sizes in parentheses, set the paper size selector knob to the p mark. P.188 "Changing the Paper Size" Note When selecting paper sizes in parentheses, set the paper size selector knob to the p mark. P.188 "Changing the Paper Size" You have to You have to specify the paspecify the paper size with per size with the User Tools the User Tools (System Set(System Settings). See "Patings). See "Paper Size per Size Setting" in the Setting" in the System Settings System Settings manual. manual. 21 Basics Tray 3 *4 Tray 4 *4 OPTION 1 A3L, B4L, A4KL, B5KL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 8" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L, 71/4" × 101/2"L, 8" × 101/2"KL, 51/2" × 81/2"L *4 A3L, B4L, A4KL, B5KL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 8" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L, 71/4" × 101/2"L, 8" × 101/2"KL, 51/2" × 81/2"L A3L, B4L, A4L, B5L, A5L, PostcardL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 11" × 14"L, 11" × 15"L, 10" × 14"L, 10" × 15"L, 81/4" × 14"L, 8" × 101/2"KL, 8" × 10"KL Vertical: 4.0"11.7" Horizontal: 5.9"23.6" 60-105g/m2 500 sheet (16-28lb.) Bypass Tray *2 *3 Standard Size A3L, B4L, A4L, B5L, A5L, PostcardL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 11" × 14"L, 11" × 15"L, 10" × 14"L, 10" × 15"L, 81/4" × 14"L, 8" × 101/2"KL, 8" × 10"KL Vertical: 100297mm Horizontal: 148600mm 52-90.2g/m2 50 sheet (14-24lb.) 91-163g/m2 25 sheet (24-43lb.) *5 Custom size 52-90.2g/ m2 (1424lb.) 50 sheet 91-163g/m2 25 sheet (24-43lb.) *5 Postcard, adhesive labels, translucent paper, OHP transparencies Large Capacity Tray (LCT) *1 *4 (OPTION) *1 *2 *3 *4 A4K, 81/2" × 11"K A4K, 81/2" × 11"K 60-105g/m2 1500 sheet (16-28lb.) *5 The paper tray fence is fixed. If you wish to change the size of paper set in this tray, contact your service representative. If you wish to copy onto custom size paper, set the paper in the bypass tray and specify the size. P.58 "Copying from the Bypass Tray". If you wish to copy onto OHP transparencies or thick paper, select OHP or Thick Paper mode. P.60 "When Copying onto OHP Transparencies or Thick Paper". When setting copy paper, make sure that the stack height does not exceed the limit mark. The maximum number of sheets you can set at a time depends on the paper thickness and condition. If you wish to copy onto thick (128g/m2, 34 lb or heavier) paper, select Thick Paper mode. "Special Paper Indication" in the System Settings manual. 22 Copy Paper Important If you use damp or curled paper, a misfeed might occur. In this case, try turning over the paper stack in the paper tray. If there is no improvement, change to paper with less curl. Note When you use the bypass tray, it is recommended to set the copy paper direction to L. 1 Postcards should be fed from the bypass tray. If you load paper of the same size and in the same direction in two or more trays, the machine automatically shifts to another tray when the tray in use runs out of paper. This function is called Auto Tray Switching. (However, this only true if the Paper Type is recycled or special paper, and the setting for the other trays are the same.) This saves interrupting a copy run to replenish paper when making a large number of copies. P.38 "Selecting Copy Paper", P.206 "Auto Tray Switching" If you select Thick Paper mode, copying speed might be reduced. 23 Basics Direction-fixed paper or 2-sided paper 1 The direction-fixed (top to bottom) or 2-sided paper (letterhead paper, punched paper, or copied paper, e.g.) might not be printed correctly depending on how the originals and paper are set in place. Set "Letterhead setting" of system settings and then set the original and paper as shown below. "Letterhead Setting" in P.226 "Input/Output" 24 Copy Paper Non-recommended Paper R CAUTION: · Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or equipment failure. Important Do not use any of the following kinds of paper or a fault might occur. · Thermal fax paper · Art paper · Aluminum foil · Carbon paper · Conductive paper · Colored OHP transparencies · Paper with perforated lines · Hemmed paper Note Do not use the following kinds of paper or a misfeed might occur. · Bent, folded, or creased paper · Torn paper · Slippery paper · Perforated paper · Rough paper · Thin paper that has low stiffness · Paper with much paper dust on its surface If you make a copy on rough grain paper, the copy image might be blurred. 1 Paper Storage Note When storing paper, the following precautions should always be followed: · Do not store paper where it will be exposed to direct sunlight. · Avoid storing paper in humid areas (humidity: 70% or less). · Store on a flat surface. Keep open reams of papers in the package, and store as you would unopened paper. Under high temperature and high humidity, or low temperature and low humidity conditions, store paper in a vinyl bag. 25 Basics Toner 1 Handling Toner R WARNING: · Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations for plastics. R CAUTION: · Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. Important If you use toner other than the recommended type, a fault might occur. Reference If you want to add toner. P.178 "D Adding Toner" Toner Storage When storing toner, the following precautions should always be followed: · Store toner containers in a cool, dry place free from direct sunlight. · Store on a flat surface. Used Toner Note Used toner cannot be re-used. 26 2. Copying Basic Procedure A Make sure that the machine is in Copy mode. If the machine is not in Copy mode, press the {Copy} key. F Enter the number of copies required with the number keys. B When the machine is set for the user code, enter the user code with the number keys and then press the {#} key. } Reference P.66 "Other Functions". C Make sure that there are no previous settings remaining. Note To clear settings, press the {Clear Modes} key. Note The maximum copy quantity can be set between 1 and 999 (default: 999). To change the number entered, press the {Clear/Stop} key and enter the new number. G Press the {Start} key. } The machine starts copying. Note When you set originals on the exposure glass, press the {#} key after all originals are scanned. Copies are delivered face down. To stop the machine during the multi-copy run, press the {Clear/ Stop} key. To return the machine to the initial condition after copying, press the {Clear Modes} key. D Set your originals. Reference P.29 "Setting Originals". E Set your desired settings. 27 Copying - System Reset The machine returns to its initial condition automatically when your job is finished, after a certain period of time. This function is called "System Reset". Note You can change the System Reset time. "System Reset Timer" in "System Settings manual". 2 · When operations have been suspended during printing. · When the handset is in use. · When the On-hook dialing function is in use. · When a recipient is being registered in the address list or group dial list. · When the Data In indicator goes on or blinking. · When the sample print/confidential print screens are displayed. - Auto Off The machine turns itself off automatically after your job is finished, after a certain period of time. This function is called "Auto Off". Note You can change the Auto Off time. "Auto Off Timer" in the System Settings manual. Auto Off time function will not operate in the following: · When the warning massage is displayed. · When the service call massage is displayed. · When the paper is jammed. · When the cover is open. · When "Adding Toner" message is displayed. · When the toner is being replenished. · When the User Tools/Counter screen is displayed. · When fixed warm-up is in progress. · When the facsimile, printer or other functions are operating. 28 Setting Originals Setting Originals Limitation Set originals after correction fluid and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note Basically originals should be aligned to the rear left corner. However, some copy functions may produce different results depending on the direction of the originals. For details, see the explanations of each function. Setting Originals on the Exposure Glass A Lift the platen cover or the document feeder. Important Do not open the document feeder with a force. Otherwise, the cover of the document feeder might open or be damaged. Note Be sure to open the document feeder by more than 30°. Otherwise the original size might not be detected correctly. 2 B Set the original face down on the exposure glass. The original should be aligned to the rear left corner. Reference P.18 "Originals". 1: Reference mark 2: Scale Note Start with the first page to be copied. C Lower the platen cover or document feeder. 29 Copying Setting Originals in the Document Feeder Note The last page should be on the bottom. Do not stack originals beyond the limit mark on the side fence of the document feeder. The original might become dirty if it is written with a pencil or similar tools. Reference Regarding originals that the document feeder can handle. P.18 "Originals". Original Orientation You can set the original orientation separately in the following ways. This function is useful for copying torn originals or large originals. 2 Standard Orientation Select this function when the original direction is the same as the copy paper direction. 90° Turn ° This function rotates the copy image by 90°. Use this function when you want to copy onto A3, B4, 11" × 17" paper. A Set the aligned originals face up into the document feeder. A Press the [Special Original] key. B Select the original orientation. Standard Orientation 1: Limit mark 2: Document guide Note Straighten curls in the originals before setting them in the document feeder. To avoid a multi-sheet feed, shuffle the originals before setting them in the document feeder. A Make sure that the selected. key is 30 Setting Originals 90° Turn When you want to copy A3K, B4K or 11" × 17"K size originals, set your original in the landscape orientation and then press the key. The machine rotates the original image and you can make copies as you wish. This is useful for copying large originals with the Staple, Punch, Duplex, Combine or Stamp functions. For example, if you want to copy A3K or 11" × 17"K originals with for the Staple function configured as shown below: Note It is recommended to use this function together with the Auto Paper Selector Preset Reduce/ Enlarge function. Setting Special Originals Use this function when you want to use Batch, Mixed Sizes, or when you select the original orientation. Batch mode Up to 80 standard originals can be set in the document feeder at a time. Important When setting special originals such as translucent paper, set them one by one. Note The [Batch] key can be change to the [SADF] key. P.226 "Switch to Batch (SADF)". In Batch mode, even when one original is set in the document feeder, the original is automatically fed each time it is set. 2 A Press the key. A Press the [Special Original] key. C Press the [OK] key. B Press the [Batch] key. 31 Copying C Press the [OK] key. Mixed Size mode When originals of different sizes are set on the document feeder at a time, the machine automatically checks the size of the originals and makes copies. Limitation When setting originals of different sizes on the document feeder and m aking copies without using Mixed Sizes mode, parts of the original image might not be copied, or paper might be jammed. The weight of originals that can be set with this function is 52 ­ 81g/ m2, 14 ­ 20 lb. The original sizes that can be set with this function are as follows: