User manual RICOH AFICIO 2045E

Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it. RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 2035e/2045e Operating Instructions General Settings Guide Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 United Kingdom RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060 France RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)-821-01-74-26 Spain RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, Blue Building, Marina Village, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500 China RICOH CHINA CO.,LTD. 29/F., Lippo Plaza, No.222 Huai Hai Zhong Road, Lu Wan District, Shanghai P.C.:200021 Phone: +86-21-5396-6888 Singapore RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-6830-5888 Printed in The Netherlands GB GB B138-6500 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Laser Safety: This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the back side of the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 "Machine Types".) · · Type 1: Aficio 2035e Type 2: Aficio 2045e Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, see p.142 "Power Connection". Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives." In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2003 Ricoh Co., Ltd. Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use it. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Laser Safety: This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the back side of the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 "Machine Types".) · · Type 1: DSm635 Type 2: DSm645 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Rex-Rotary recommends that you use genuine Rex-Rotary toner. Rex-Rotary shall not be responsible for any damage or expense that might result from the use of parts other than genuine Rex-Rotary parts in your Rex-Rotary office product. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, see p.142 "Power Connection". Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use it. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Laser Safety: This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the back side of the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 "Machine Types".) · · Type 1: DSm635 Type 2: DSm645 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Gestetner recommends that you use genuine Gestetner toner. Gestetner shall not be responsible for any damage or expense that might result from the use of parts other than genuine Gestetner parts in your Gestetner office product. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, see p.142 "Power Connection". Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use it. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Laser Safety: This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the back side of the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 "Machine Types".) · · Type 1: DSm635 Type 2: DSm645 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Nashuatec recommends that you use genuine Nashuatec toner. Nashuatec shall not be responsible for any damage or expense that might result from the use of parts other than genuine Nashuatec parts in your Nashuatec office product. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, see p.142 "Power Connection". Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives." In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2003 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use it. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Laser Safety: This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the back side of the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 "Machine Types".) · Type 1: IS 2135 · Type 2: IS 2145 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Infotec recommends that you use genuine Infotec toner. Infotec shall not be responsible for any damage or expense that might result from the use of parts other than genuine Infotec parts in your Infotec office product. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, see p.142 "Power Connection". This information is based on our present state of knowledge and is intended to provide general notes on our products and their uses. It should not therefore be construed as guaranteeing specific properties of the products described or their suitability for particular applications. Any existing industrial property rights must be observed. The quality of our products is guaranteed under our General Conditions of Sale. M010.eps Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives." In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2003 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: · CD-ROM 1 "Operating Instructions for Printer/Scanner" · CD-ROM 2 "Scanner Driver & Document Management Utilities" v General Settings Guide (this manual) Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. v Network Guide (PDF file - CD-ROM1) Describes procedures for configuring the machine and computers in a network environment. v Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. v Facsimile Reference Describes operations, functions, and troubleshooting for the machine's facsimile function. v Facsimile Reference Describes advanced functions and settings for key operators. v Printer Reference 1 Describes system settings and operations for the machine's printer function. v Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's printer function. v Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. i v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed. · DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. · Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. v Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed. · ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed. v Other manuals · PS3 Supplement (PDF file - CD-ROM1) · Unix Supplement (available from an authorized dealer, or as a PDF file on our Web site) ii What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manuals containing detailed information about them. Products marked with * are optional. For details about optional products, see p.18 "Options", or contact your local dealer. Copier, Facsimile, Printer, and Scanner Functions Utilizing Stored Documents This machine provides copier, facsimile*, printer*, and scanner* functions. · You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference. · You can send originals by fax or email, and receive faxes from other parties. See Facsimile Reference , and Facsimile Reference . · You can print documents created in computer applications. See Printer Reference 1, and Printer Reference 2. · You can scan originals and send scan files to a computer. See Scanner Reference. · You can store files scanned by this machine, or files sent from other fax machine or computers, into the machine's hard disk. You can print and fax stored files as required. You can also change print settings and print multiple documents (Document Server). See p.35 "Using the Document Server". · With DeskTopBinder V2 Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With file format converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide and Scanner Reference. iii Paperless Fax Transmission and Reception Reception Fax Transmission and Reception Through the Internet xxx@xxx.com xxx@xxx.com · You can store received fax messages on the machine's hard disk, instead of printing them onto paper. You can use DeskTopBinder V2 Professional*/Lite or a Web browser to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference . · You can send fax documents through e-mail by specifying the recipient's e-mail address (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). See Facsimile Reference. Using the Scanner in a Network Environment Transmission · You can send documents created in computer applications to another party's fax machine directly, without performing a print job (LAN-Fax). See Facsimile Reference . · You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See Scanner Reference. iv · With SccanRouter V2 Professional*/Lite, you can save scan files in specified destinations on network computers (Using the network delivery scanner function). See Scanner Reference. · You can send scan files directly to folders (Sending scan file by Scan to Folder). See Scanner Reference. Monitoring the Machine Via Computer Administrating the Machine/ Protecting Documents (Security Functions) You can monitor machine status and change settings using a computer. · Using SmartNetMonitor for Admin, SmartNetMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide. · You can use a Web browser to make network settings. See Network Guide. · You can also use a Web browser to register and manage items such as user codes, fax numbers, e-mail addresses, and folders in the Address Book. See the Web browser's Help. The security functions protect documents from being copied without permission or unauthorized access via the network. See p.149 "Security". v Security Functions · Protecting stored documents (setting passwords) · Protecting data remaining in memory · Protecting against unauthorized access via phone lines · Authenticating administrator (setting the key operator code). See p.60 "Key Operator Code". v Extended Security Function By setting a password, documents are protected against unauthorized access. See p.60 "Extended Security". v TABLE OF CONTENTS Manuals for This Machine ......................................................................................i What You Can Do with This Machine..................................................................iii Copier, Facsimile, Printer, and Scanner Functions................................................... iii Utilizing Stored Documents....................................................................................... iii Paperless Fax Transmission and Reception............................................................. iv Fax Transmission and Reception Through the Internet ............................................ iv Using the Scanner in a Network Environment .......................................................... iv Administrating the Machine/ Protecting Documents (Security Functions)............................................................. v Monitoring the Machine Via Computer....................................................................... v Notice ......................................................................................................................1 Copyrights and Trademarks .................................................................................2 Trademarks ................................................................................................................2 Information about Installed Software..........................................................................3 How to Read This Manual .....................................................................................8 Safety Information .................................................................................................9 Safety During Operation.............................................................................................9 Positions of RWARNING and RCAUTION labels ............................................11 ENERGY STAR Program .....................................................................................12 Machine Types .....................................................................................................14 1. Getting Started Guide to Components .........................................................................................15 Options .................................................................................................................18 External Options.......................................................................................................18 Internal Options........................................................................................................19 Control Panel........................................................................................................20 Display Panel ...........................................................................................................22 Turning On the Power .........................................................................................23 Turning On the Main Power .....................................................................................23 Turning On the Power ..............................................................................................24 Turning Off the Power ..............................................................................................24 Turning Off the Main Power .....................................................................................24 Saving Energy..........................................................................................................25 2. Combined Function Operations Changing Modes ..................................................................................................27 Multi-Access.........................................................................................................29 vi 3. Document Server Relationship between the Document Server and Other Functions.................33 Document Server Display ........................................................................................34 Using the Document Server................................................................................35 Storing Data .............................................................................................................35 Changing Stored Document's File Name, User Name, or Password.......................38 Selecting a Document ..............................................................................................38 Searching for Stored Documents .............................................................................39 Printing Stored Documents ......................................................................................40 Deleting Stored Documents .....................................................................................43 Viewing Stored Documents Using a Web Browser ..................................................43 Downloading Stored Documents..............................................................................44 Settings for the Document Server......................................................................45 4. User Tools (System Settings) User Tools Menu (System Settings)...................................................................47 Accessing User Tools (System Settings) ..........................................................50 Changing Default Settings .......................................................................................50 Quitting User Tools ..................................................................................................50 Settings You Can Change with User Tools .......................................................51 General Features .....................................................................................................51 Tray Paper Settings .................................................................................................55 Timer Settings ..........................................................................................................58 Key Operator Tools ..................................................................................................59 Address Book.......................................................................................................67 Registering Destination Information .........................................................................68 Registering Sender Information ...............................................................................69 User Code .............................................................................................................70 Registering a New User Code..................................................................................70 Changing a User Code.............................................................................................72 Deleting a User Code...............................................................................................73 Displaying the Number of Prints for Each User Code ..............................................73 Printing the Number of Prints for Each User Code ..................................................74 Clearing the Number of Prints..................................................................................75 Fax Destination ....................................................................................................76 Registering a Fax Destination ..................................................................................77 Changing a Registered Fax Destination ..................................................................79 Deleting a Registered Fax Destination.....................................................................81 E-mail Destination................................................................................................82 Registering an E-mail Destination............................................................................82 Changing a Registered E-mail Destination ..............................................................84 Deleting a Registered E-mail Destination ................................................................84 Registering Folders .............................................................................................85 Using SMB to Connect.............................................................................................85 Using FTP to Connect..............................................................................................89 Registering a Protection Code ...........................................................................93 Registering a Protection Code To a Single User .....................................................93 Registering a Protection Code To a Group User .....................................................94 vii Registering Destinations to a Group .................................................................95 Registering a New Group.........................................................................................95 Registering Destinations to a Group ........................................................................96 Removing a Destination from a Group.....................................................................96 Displaying Destinations Registered in Groups.........................................................96 Changing a Group Name .........................................................................................97 Deleting a Group ......................................................................................................97 Registering the Transfer Request ......................................................................98 Registering a Transfer Station/Receiving Station ....................................................98 Changing a Registered Transfer Station/Receiving Station...................................100 Deleting a Registered Transfer Station/Receiving Station .....................................101 Programming/Changing LDAP Server ............................................................. 102 Programming an LDAP Server...............................................................................102 Changing an LDAP Server.....................................................................................104 5. Troubleshooting If Your Machine Does Not Operate As You Want............................................107 General ..................................................................................................................107 Document Server ...................................................................................................109 B Loading Paper ............................................................................................... 110 Loading Paper into Paper Trays ............................................................................110 Loading Paper into Large Capacity Tray (optional)................................................110 D Adding Toner.................................................................................................113 Removing Toner.................................................................................................114 Inserting Toner...................................................................................................115 x Clearing Misfeeds ......................................................................................... 116 Changing the Paper Size................................................................................... 126 Changing the Paper Size of the Paper Tray .........................................................126 d Adding Staples.............................................................................................. 129 1000-Sheet Finisher...............................................................................................129 2 Tray Finisher .......................................................................................................130 Booklet Finisher .....................................................................................................132 Removing Jammed Staples .............................................................................. 134 1000-Sheet Finisher...............................................................................................134 2 Tray Finisher .......................................................................................................135 Booklet Finisher .....................................................................................................136 y Removing Punch Waste ............................................................................... 138 6. Remarks Dos and Don'ts...................................................................................................139 Toner ................................................................................................................... 140 Handling Toner.......................................................................................................140 Toner Storage ........................................................................................................140 Used Toner ............................................................................................................140 Where to Put Your Machine .............................................................................. 141 Machine Environment ............................................................................................141 Moving....................................................................................................................141 Power Connection..................................................................................................142 Access to the Machine ...........................................................................................142 viii Maintaining Your Machine ................................................................................ 143 Cleaning the Exposure Glass.................................................................................143 Cleaning the Exposure Glass Cover ......................................................................143 Cleaning the Auto Document Feeder.....................................................................143 Changing the Photoconductor Unit (PCU) .............................................................144 Other Functions .................................................................................................145 Inquiry ....................................................................................................................145 Changing the Language.........................................................................................145 Counter ............................................................................................................... 146 Displaying the Total Counter..................................................................................146 7. Entering Text Entering Text ...................................................................................................... 147 Available Characters ..............................................................................................147 Keys .......................................................................................................................147 How to Enter Text ..................................................................................................148 8. Security Security............................................................................................................... 149 Primary Security Functions ....................................................................................149 Extended Security Function ...................................................................................149 Temporarily Disabling Document Security .............................................................151 Operating Environment and Notes...................................................................152 Operating Environment ..........................................................................................152 For Administrator....................................................................................................152 For User .................................................................................................................153 9. Specifications Main unit .............................................................................................................155 Options ............................................................................................................... 159 Exposure Glass Cover ...........................................................................................159 Auto Document Feeder ..........................................................................................159 1000-Sheet Finisher...............................................................................................160 2 Tray Finisher .......................................................................................................161 Punch Kit................................................................................................................162 Booklet Finisher .....................................................................................................163 Bridge Unit .............................................................................................................164 Internal Tray 2 (1 bin tray)......................................................................................165 Large Capacity Tray...............................................................................................165 Paper Tray Unit ......................................................................................................166 Copy Paper ......................................................................................................... 167 Recommended Paper Sizes and Types.................................................................167 Unusable Paper .....................................................................................................169 Paper Storage ........................................................................................................170 INDEX....................................................................................................... 171 ix x Notice Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited. 1 Copyrights and Trademarks Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Acrobat® is a registered trademark of Adobe Systems Incorporated. BluetoothTM is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks. The proper names of the Windows operating systems are as follows: · The product name of Windows® 95 is Microsoft® Windows® 95 · The product name of Windows® 98 is Microsoft® Windows® 98 · The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me) · The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional · The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition · The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition · The product names of Windows® NT are as follows: Microsoft® Windows NT® Server 4.0 Microsoft® Windows NT® Workstation 4.0 Information about Installed Software expat · The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below. 2 · The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations. · Information relating to the expat is available at: http://expat.sourceforge.net/ Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions: The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE. NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.netbsd.org/. Copyright © 1999, 2000 The NetBSD Foundation, Inc. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3 C All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors. D Neither the name of The NetBSD Foundation nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. 2. Sablotron Sablotron (Version 0.82) Copyright (c) 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd. b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations. c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s). d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html e) The source code of the Sablotron software is available at: http://www.gingerall.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html 3. Authors Name List All product names mentioned herein are trademarks of their respective owners. 4 The following notices are required to satisfy the license terms of the software that we have mentioned in this document: · This product includes software developed by the University of California, Berkeley and its contributors. · This product includes software developed by Jonathan R. Stone for the NetBSD Project. · This product includes software developed by the NetBSD Foundation, Inc. and its contributors. · This product includes software developed by Manuel Bouyer. · This product includes software developed by Charles Hannum. · This product includes software developed by Charles M. Hannum. · This product includes software developed by Christopher G. Demetriou. · This product includes software developed by TooLs GmbH. · This product includes software developed by Terrence R. Lambert. · This product includes software developed by Adam Glass and Charles Hannum. · This product includes software developed by Theo de Raadt. · This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. · This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. · This product includes software developed by Christos Zoulas. · This product includes software developed by Christopher G. Demetriou for the NetBSD Project. · This product includes software developed by Paul Kranenburg. · This product includes software developed by Adam Glass. · This product includes software developed by Jonathan Stone. · This product includes software developed by Jonathan Stone for the NetBSD Project. · This product includes software developed by Winning Strategies, Inc. · This product includes software developed by Frank van der Linden for the NetBSD Project. · This product includes software developed for the NetBSD Project by Frank van der Linden · This product includes software developed for the NetBSD Project by Jason R. Thorpe. · The software was developed by the University of California, Berkeley. · This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors. JPEG LIBRARY · The software installed on this product is based in part on the work of the Independent JPEG Group. 5 SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. C The name "Carnegie Mellon University" must not be used to endorse or promote products derived from this software without prior written permission. For permission or any other legal details, please contact: Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu D Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)." CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. MD4 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. 6 License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. MD5 Copyright (C) 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. 7 How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates information or preparations required prior to operating. Note This symbol indicates precautions for operation, or actions to take after abnormal operation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. { } Keys built into the machine's control panel. 8 Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: · You spill something into the machine. · You suspect that your machine needs service or repair. · The external housing of your machine has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer. · Dispose of the used toner bottle in accordance with the local regulations. 9 R CAUTION: · Protect the machine from dampness or wet weather, such as rain and snow. · Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the machine. · Keep toner (used or unused) and toner bottle out of the reach of children. · For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise, an injury might occur. 10 Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. 11 ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode. v Low-Power mode and Off mode or Sleep mode This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute). This is called "Off mode" on a single function copying machine, and "Sleep mode" on a multiple function machine equipped with optional facsimile and printing functions. · Off mode: Same as the condition when the operation switch is turned off. · Sleep mode: Same as the condition when the operation switch is turned off. Receiving fax messages and printing from a computer are possible. If you want to operate this product while it is in either of these modes, do one of the following: · Turn on the operation switch. · Place an original in the Auto Document Feeder (ADF). · Lift and lower the exposure glass cover or the ADF. The default interval before entering Off mode or Sleep mode can be adjusted. To change it, see p.58 "Auto Off Timer". The ENERGY STAR Program establishes two modes which lower the power consumption of the product when it is not operated for a fixed time. These modes are the Low-power mode and the Off mode or Sleep mode. This product has only one mode, the Off mode or Sleep mode. This mode meets the requirements of both the Low-power mode and Off mode or Sleep mode. In this manual, the Off mode is called the Auto Off mode. 12 v Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets automatically. Reference To change the settings of the Duplex Priority mode, see "Duplex Mode Priority"in "General Features 2/4", Copy Reference. Specifications Copier only Type 1 Low-power Mode, Off Mode Power consumption Default interval Recovery time Low-power mode, Sleep mode Power consumption Default interval Recovery time Duplex priority 5W 1 minute 10 seconds or less 15 seconds or less -- -- -- 9W 1 minute 10 seconds or less 15 seconds or less Type 2 5W Fax, printer and scanner installed Type 1 Type 2 -- -- -- 9W One-sidedOne-sided Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper. 13 Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Copy speed 35 copies/minute (A4K, 81 /2" × 11"K) Type 2 45 copies/minute (A4K, 81/2" × 11"K) 14 1. Getting Started Guide to Components 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (optional) See p.18 "External Options". (The illustration shows the ADF.) 5. Main power indicator Lights when the main power switch is turned on, and goes off when the switch is turned off. 6. On indicator Lights when the operation switch is turned on, and goes off when the switch is turned off. 2. Exposure glass Place originals face down here for copying. 3. Internal tray Copied, printed paper or fax messages are delivered here. 7. Operation switch Press to turn the power on (the On indicator lights up). To turn the power off, press again (the On indicator goes off). See p.23 "Turning On the Power". 4. Main power switch If the machine does not operate after turning on the operation switch, check the main power switch is turned on. See p.23 "Turning On the Power". 8. Control panel See p.20 "Control Panel". 15 Getting Started 9. Internal tray 2 (1 bin tray) (optional) The indicator lights when paper is delivered to internal tray 2 (1 bin tray). If internal tray 2 has not been installed, the indicator does not light. See p.18 "External Options". 11. Front cover Open to access the inside of the machine. 12. Paper tray (upper: Tray 1, lower: Tray 2) Load paper here. 1 10. Duplex unit (unit for two-sided copies) Allows you to print on both sides of a piece paper in copier and printer function. 13. Paper tray unit (optional ) 1. Bypass tray Use when copying onto OHP transparencies, adhesive labels, translucent paper, postcards, and custom size paper. 2. Right side cover Open this when a paper jam occurs. 16 Guide to Components 1 1. Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur. 17 Getting Started Options 1 External Options 1. 1000-sheet finisher Sorts, stacks, and staples copies. *1: Finisher upper tray *2: Finisher shift tray 7. Bridge unit Relays copies to the finisher. 8. 2 Tray finisher Sorts, stacks, and staples copies. You can also punch copies. (The Punch function is optional.) *1: Finisher shift tray 1 *2: Finisher shift tray 2 2. Exposure glass cover Lower over originals for copying. 3. Auto Document Feeder Place stacks of originals here. They will feed in automatically. 9. Booklet finisher Sorts, stacks, and staples copies. The saddle stitch function can staple the copies in the centre and folds them like a booklet. *1: Finisher upper tray *2: Finisher shift tray *3: Finisher booklet tray 4. Internal tray 2 (1 bin tray) If you select this as the output tray, copied paper will be delivered here face down. 5. Large Capacity Tray (LCT) Holds up to 1,500 sheets of paper. 6. Paper tray unit Consists of two paper trays. 18 Options Internal Options A B C D E F G H Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. User account enhance unit Allows you to increase memory for storing user codes. File format converter Allows you to download documents stored using the copier and printer functions from the Document Server. See p.44 "Downloading Stored Documents". IEEE 1394 interface board Allows you to connect to an IEEE 1394 cable. IEEE 802.1b wireless LAN board Allows you to install a wireless LAN interface. Bluetooth unit Allows you to expand the interface. USB 2.0 interface board Allows you to connect a variety of external devices. 1 Note r You cannot install two or more of the options below: IEEE 1394 interface board, IEEE 802.1b wireless LAN board, Bluetooth unit, USB 2.0 interface board. 19 Getting Started Control Panel 1 This illustration shows the control panel of the machine with options fully installed. 1. Screen contrast knob Adjusts display panel brightness. 3. {User Tools/Counter} key · User Tools Press to change the default and conditions to meet your requirements. See p.50 "Accessing User Tools (System Settings)". · Counter Press to check or print the counter value. See p.146 "Counter". 2. Indicators Show errors and machine status. · d: Add Staple indicator. See p.129 "d Adding Staples". · D: Add Toner indicator. See p.113 "D Adding Toner". · B: Load Paper indicator. See p.110 "B Loading Paper". · L: Service Call indicator · M: Open Cover indicator · x: Misfeed indicator. See p.116 "x Clearing Misfeeds". · m: Data In indicator. See "Control Panel", Printer Reference 1. · Communicating: Communicating indicator. See "Control Panel", Facsimile Reference . · i: Confidential File indicator. See "Control Panel", Facsimile Reference . · Receiving File: Receiving File indicator. See "Control Panel", Facsimile Reference . 4. Display panel Displays operation status, error messages, and function menus. 5. {Check Modes} key Press to check settings. 6. {Program} key (copier/facsimile/scanner mode) Press to register frequently used settings, or to recall registered settings. 7. {Clear Modes} key Press to clear previously entered copy job settings. 8. {Energy Saver} key Press to switch to and from Energy Saver mode. See p.25 "Energy Saver Mode". 20 Control Panel 9. {Interrupt} key (copier/scanner mode) Press to make interrupt copies during copying or scanning. See "Interrupt Copy", Copy Reference. 17. {Start Manual RX} key, {On Hook Dial} key, {Pause/Redial} key, and {Tone} key 10. Main power indicator and On indicator The main power indicator goes on when you turn on the main power switch. The On indicator lights when the power is on. Reference Facsimile Reference and Facsimile Reference 1 18. Function keys Press to select one of the following functions: · Copy: · Document Server: · Facsimile: · Printer: · Scanner: Important r Do not turn off the main power switch while the power indicator is lit or blinking. Doing so may damage the hard disk. 11. Operation switch Press to turn the power on (the On indicator goes on). To turn the power off, press again (the On indicator goes off). 19. Function status indicators These show the status of the above functions: · Green: active. · Red: interrupted. 12. {Sample Copy} key Press to make a single set of copies or prints to check print quality before making multiple sets. 13. {Start} key Press to start copying. Start scanning or printing documents stored using the Document Server function. 14. {Clear/Stop} key · Clear Press to delete a number entered. · Stop Press to stop a job in progress, such as scanning, faxing, or printing. 15. {#} key Press to enter a value. 16. Number keys Use to enter the numbers for copies, fax numbers and data for the selected function. 21 Getting Started Display Panel The display panel shows machine status, error messages, and function menus. 1 Important r A force or impact of more than 30 N (about 3 kgf) will damage the display panel. Note r The following display is of a machine with the optional 2 Tray finisher and LCT installed. The copying screen is displayed as default after power on. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Common key operations The following keys are common to all screens: v Key list [OK] [Cancel] [UPrev.] [TNext] [OK] [Yes] [Clear] [Exit] Acknowledges a selected function or entered values, and then returns to the previous display. Deletes a selected function or entered values, and then returns to the previous display. Moves to the previous or next display when all items cannot be shown on the same display. Closes displayed messages. Cancels entered values but does not change the settings. Returns to the previous display. 22 Turning On the Power Turning On the Power This machine has two power switches. Turning On the Main Power 1 v Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies. v Main power switch (left side of the machine) Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary. Note r This machine automatically enters Energy Saver mode or turns itself off if you do not use it for a while. See p.58 "Auto Off Timer" and p.58 "Panel Off Timer". A Make sure the power cord is firmly plugged into the wall outlet. B Open the switch cover and turn on the main power switch. The main power indicator goes on. Important r Do not turn off the main power switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions. 23 Getting Started Turning On the Power 1 A Press the operation switch. The On indicator goes on. Note r Even if you press the operation switch, the indicator does not go out, but blinks in the following cases: · When the exposure glass cover or ADF is open. · During communication with external equipment. · When the hard disk is active. Turning Off the Main Power Important r Do not turn off the main power switch when the On indicator is lit or blinking. Doing so may result in damage to the hard disk or memory. Note r If the power does not come on when the operation switch is pressed, check the main power switch is on. If it is off, turn it on. Turning Off the Power A Make sure the exposure glass covB Press the operation switch. The On indicator goes off. r Make sure to turn off the main power switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory. er or the ADF is in the right position. A Make sure the On indicator is not lit. B Open the switch cover, and then turn off the main power switch. The main power indicator goes out. 24 Turning On the Power -When the fax unit (optional) is installed When the main power switch is turned off while using the fax function, waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, keep the following points in mind: Important r Make sure 100% is shown as available memory on the display before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord. See "Power Failure Report", Facsimile Reference . Saving Energy -Energy Saver Mode If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode. When you press the {Energy Saver} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode. Note r You can change the amount of time the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.58 "Panel Off Timer". 1 r The On indicator does not go out, but blinks in dial-in mode even if you press the operation switch. When this happens, check the explanations below, and turn off the main power switch. · the computer is not controlling the machine. · the machine is not receiving a fax. -Auto Off The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called "Auto Off". Note r You can change the Auto Off time. See p.58 "Auto Off Timer". r The Auto Off Timer function will not operate in the following cases: · When a warning message appears · When the service call message appears · When paper is jammed · When the cover is open 25 Getting Started 1 · When the "Add Toner" message appears · When toner is being replenished · When the User Tools/Counter/Inquiry screen is displayed · When fixed warm-up is in progress · When the facsimile, printer, or other functions are active · When operations were suspended during printing · When the On-hook dialing function is in use · When a recipient is being registered in the address list or group dial list · When the Data In indicator is on or blinking · When the sample print or locked print screen is displayed 26 2. Combined Function Operations Changing Modes Note r You cannot switch modes in any of the following situations: · When scanning in a fax message for transmission · During immediate transmission · When accessing User Tools · During interrupt copying · During On hook dialing for fax transmission · While scanning an original r The copying screen is displayed as default after power on. You can change this default setting. See p.51 "Function Priority". 27 Combined Function Operations -System Reset The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset". 2 Note r You can change the System Reset time. See p.58 "System Auto Reset Timer". 28 Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing". This allows you to handle jobs efficiently, regardless of how the machine is being used. For example: · While making copies, you can scan documents to store in the Document Server. · While printing documents stored in the Document Server, the machine can receive print data. · You can make copies while receiving fax data. · While printing print data, you can make operations for copying. Note r See p.51 "Print Priority" for setting function priority. As default, [Display Mode] is set to first priority. 2 r When the optional 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed on the machine, you can specify the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions: · p.53 "Output: Copier (copier)" · p.53 "Output: Document Server (Document Server)" · p.53 "Output: Facsimile (facsimile)" · p.54 "Output: Printer (printer)" 29 Combined Function Operations -Function compatibility The chart shows function compatibility when print priority is set to "Interleave". See p.51 "Print Priority". |: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner) is done. m: Operation is enabled when the {Interrupt} key is pressed to interrupt the preceding operation. : Operation is performed automatically once the preceding operation ends. ×: The operation must be started once the preceding operation ends. (Simultaneous operations are not possible.) Function you want to select Copier Interrupt Copying Facsimile Printer Scanner DeskTopBinder V2 Scanning a Document to Store in Document Server Printing from Document Server Printing from Document Server *4 *2 *2 *4 2 Scanning an Original for Memory Transmission Scanning using the Network TWAIN Scanner Sending a Fax from Document Server Immediate Transmission Using the control panel Using the control panel Using the control panel Using the control panel Using the control panel Printing Received Data Memory Transmission Memory Reception Data Reception Scanning Copying Stapling Stapling Printing Copier Function in progress Using the control panel × × × m m $ $ | $ | | | | | $ $ $ $ $ $ | | m Stapling | m m$$ | $ | | | | $$$$$ | | | m *1 *1 *1 *1 *1 *1 *5 *2 *2 *2 *2 *2 *2 *2 *2 *4 Sort | m m$$ | $ | | | | | $$$$$ | | | m × × × × ×|×|||||× × | × || × × × × × × × × × ×||m ×| 30 Interrupt Copying Using the control panel m m m × Copying mmm× Printing Sort Web Document Server Document Server Professional/Lite Transmission Reception Print