User manual RICOH AFICIO 2238C

2232C/2238C Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it. Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Operator Safety: This machine is considered a Class 1 laser device, safe for office/EDP use. The machine contains five AIGalnp laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the back side of the machine. Laser Safety: The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified customer engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.14 "Machine Types".) · Type 1: Aficio 2232C · Type 2: Aficio 2238C Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products. Power Source 220­240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as shown above. For details about power source, see P.141 "Power Connection". Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note Manuals provided are specific to machine type. Adobe Acrobat Reader is necessary to view the manuals as a PDF file. Two CD-ROMs are provided: · CD-ROM 1 "Operating Instructions for Printer/Scanner" · CD-ROM 2 "Scanner Driver & Document Management Utilities" General Settings Guide (this manual) Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Network Guide (PDF file - CD-ROM1) Describes procedures for configuring the machine and computers in a network environment. Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. Facsimile Reference Describes operations, functions, and troubleshooting for the machine's facsimile function. Facsimile Reference Describes advanced functions, and settings for key operators. Printer Reference 1 Describes system settings and operations for the machine's printer function. Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's printer function. Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. i Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder V2 Lite is installed. · DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. · Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] display when ScanRouter V2 Lite is installed. · ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed. Other manuals · PS3 Supplement (PDF file - CD-ROM1) · Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.) ii What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manuals containing detailed information about them. Products marked with * are optional. For details about optional products, see p.165 "Options", or contact your local dealer. Copier, Facsimile, Printer, and Scanner Functions Utilizing Stored Documents This machine provides copier, facsimile*, printer, and scanner functions. · You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference. · You can send originals by fax and receive faxes from other parties. See Facsimile Reference , and Facsimile Reference . · You can print documents created using applications. See Printer Reference 1, Printer Reference 2. · You can scan originals and send the scan file to a computer. See Scanner Reference. · You can store file from originals scanned by this machine, or file sent from other computers, into the machine's hard disk. You can print and fax stored documents as required. You can also change print settings and print multiple documents (Document Server). See p.33 "Using the Document Server". · With DeskTopBinder V2 Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format Converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide. iii Paperless Fax Transmission and Reception Reception Fax Transmission and Reception Through the Internet GCKONN9J · You can store received fax messages on the machine's hard disk, instead of printing them onto paper. You can use DeskTopBinder V2 P r o f e s si o n a l * / L i t e o r a W e b browser to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference . You can send fax documents through e-mail by specifying the recipient's email address (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). See Facsimile Reference . Using the Scanner in a Network Environment Transmission · You can send documents created using applications to another party's fax machine directly, without performing a print job (LAN-Fax). See Facsimile Reference . · You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference. iv · With ScanRouter V2 Professional*/Lite, you can save scanned documents in specified destinations on network computers (File storage). See Scanner Reference. · You can send scanned documents to other network folders (Scan to Folder). See Scanner Reference Monitoring the Machine Via Computer Administrating the Machine/Protecting Documents (Security Functions) You can monitor machine status and change settings using a computer. · Using SmartNetMonitor for Admin, SmartNetMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide. · You can also use a Web browser to make network settings. See Network Guide. · You can also use a Web browser to register and manage items such as user codes, fax numbers, e-mail addresses, and folders in the Address Book. See the Web browser's Help. The security functions protect documents from being copied without permission or unauthorized access via the network. See p.155 "Security". Security Functions · Protecting stored documents (setting passwords) · Protecting file remaining in memory · Protecting against unauthorized access via phone line · Authenticating administrator (setting the key operator code). See p.58 "Key Operator Code". Extended Security Function By setting a password, documents are protected against unauthorized access. See p.59 "Extended Security". v TABLE OF CONTENTS Manuals for This Machine ...................................................................................... i What You Can Do with This Machine.................................................................. iii Copier, Facsimile, Printer, and Scanner Functions ................................................... iii Utilizing Stored Documents ....................................................................................... iii Paperless Fax Transmission and Reception............................................................. iv Fax Transmission and Reception Through the Internet ............................................ iv Using the Scanner in a Network Environment .......................................................... iv Administrating the Machine/Protecting Documents (Security Functions) .................. v Monitoring the Machine Via Computer....................................................................... v Notice ......................................................................................................................1 Copyrights and Trademarks .................................................................................2 Trademarks ................................................................................................................2 Information about Installed Software.......................................................................... 3 How to Read This Manual .....................................................................................8 Safety Information .................................................................................................9 Safety During Operation.............................................................................................9 Positions of Labels and Hallmarks for RWARNING and RCAUTION............ 11 ENERGY STAR Program ..................................................................................... 12 Machine Types ..................................................................................................... 14 1. Getting Started Guide to Components ......................................................................................... 15 External Options....................................................................................................... 17 Internal Options........................................................................................................ 18 Control Panel........................................................................................................ 19 Display Panel ........................................................................................................... 21 Turning On the Power ......................................................................................... 22 Turning On the Main Power ..................................................................................... 22 Turning On the Power .............................................................................................. 22 Turning Off the Power .............................................................................................. 22 Turning Off the Main Power ..................................................................................... 23 Saving Energy.......................................................................................................... 23 2. Combined Function Operations Changing Modes .................................................................................................. 25 Multi-Access......................................................................................................... 27 vi 3. Document Server Relationship between Document Server and Other Functions ....................... 31 Document Server Display ........................................................................................ 32 Using the Document Server................................................................................ 33 Storing Data ............................................................................................................. 33 Changing a Stored Document's File Name, User Name, or Password.................... 36 Selecting a Document .............................................................................................. 36 Searching for Stored Documents ............................................................................. 37 Printing Stored Documents ...................................................................................... 38 Deleting Stored Documents ..................................................................................... 41 Viewing Stored Documents Using a Web Browser .................................................. 41 Downloading Stored Documents.............................................................................. 42 Settings for the Document Server...................................................................... 43 4. User Tools (System Settings) User Tools Menu (System Settings)................................................................... 45 Accessing User Tools (System Settings) .......................................................... 48 Changing Default Settings ....................................................................................... 48 Exiting User Tools .................................................................................................... 48 Settings You Can Change with User Tools ....................................................... 49 General Features ..................................................................................................... 49 Tray Paper Settings ................................................................................................. 53 Timer Settings .......................................................................................................... 56 Key Operator Tools .................................................................................................. 58 Address Book....................................................................................................... 66 User Name ............................................................................................................ 69 Registering a User Name ......................................................................................... 69 Changing a User Name............................................................................................ 70 Deleting a User ........................................................................................................ 70 User Code ............................................................................................................. 71 Registering a New User Code.................................................................................. 71 Changing a User Code............................................................................................. 72 Deleting a User Code............................................................................................... 73 Displaying the Counter for Each User Code ............................................................ 73 Printing the Counter for Each User Code................................................................. 73 Clearing the Number of Prints.................................................................................. 74 Fax Destination .................................................................................................... 76 Registering a Fax Destination .................................................................................. 77 Changing a Registered Fax Destination .................................................................. 78 Deleting a Registered Fax Destination..................................................................... 80 E-mail Destination................................................................................................ 81 Registering an E-mail Destination ............................................................................ 81 Changing a Registered E-mail Destination .............................................................. 82 Deleting a Registered E-mail Destination ................................................................ 82 Registering Folders ............................................................................................. 84 Using SMB to Connect............................................................................................. 84 Using FTP to Connect.............................................................................................. 88 vii Registering a Protection Code ........................................................................... 91 Registering a Protection Code To a Single User ..................................................... 91 Registering a Protection Code To a Group User ..................................................... 92 Registering Destinations to a Group ................................................................. 93 Registering a New Group ......................................................................................... 93 Registering Destinations to a Group ........................................................................ 94 Removing a Destination from a Group ..................................................................... 94 Displaying Destinations Registered in Groups......................................................... 95 Changing a Group Name ......................................................................................... 95 Deleting a Group ...................................................................................................... 96 Registering the Transfer Request ...................................................................... 97 Registering a Transfer Station/Receiving Station .................................................... 97 Changing a Registered Transfer Station/Receiving Station ..................................... 99 Deleting a Registered Transfer Station/Receiving Station ....................................... 99 Programming/Changing LDAP Server ............................................................. 101 Programming an LDAP Server...............................................................................101 Changing an LDAP Server.....................................................................................103 5. Troubleshooting If Your Machine Does Not Operate As You Want............................................ 105 General ..................................................................................................................105 Document Server ...................................................................................................107 Maintenance...........................................................................................................108 B Loading Paper ............................................................................................... 109 Loading Paper into Paper Trays and Paper Tray Unit ........................................... 109 Loading Paper into Large Capacity Tray (optional)................................................110 D Adding Toner................................................................................................. 112 Inserting Toner .......................................................................................................113 x Clearing Misfeeds ......................................................................................... 114 Changing the Paper Size................................................................................... 122 Changing the Paper Size of the Paper Tray .........................................................122 If you load a paper size that is not selected automatically .....................................123 d Adding Staples.............................................................................................. 125 2 Tray Finisher .......................................................................................................125 Booklet Finisher .....................................................................................................126 Removing Jammed Staples .............................................................................. 127 2 Tray Finisher .......................................................................................................127 Booklet Finisher .....................................................................................................128 y Removing Punch Waste ............................................................................... 129 2 Tray Finisher .......................................................................................................129 Booklet Finisher .....................................................................................................130 Adjusting the Colour Registration ................................................................... 131 Auto Colour Registration ........................................................................................131 Fuser Adjustment for Thick Paper..........................................................................132 Checking the Fuser Adjustment Sheet...................................................................134 Auto Colour Calibration .......................................................................................... 135 viii 6. Remarks Dos and Don'ts................................................................................................... 137 Saving Colour Copies........................................................................................ 138 Toner ................................................................................................................... 139 Handling Toner.......................................................................................................139 Toner Storage ........................................................................................................139 Used Toner ............................................................................................................139 Where to Put Your Machine .............................................................................. 140 Machine Environment ............................................................................................140 Moving....................................................................................................................141 Power Connection..................................................................................................141 Access to the Machine ...........................................................................................142 Maintaining Your Machine ................................................................................ 143 Cleaning the Exposure Glass.................................................................................143 Cleaning the Exposure Glass Cover ...................................................................... 143 Cleaning the Auto Document Feeder.....................................................................143 Cleaning the Dustproof Glass .......................................................................... 144 Replacing the Fuser Oil Unit............................................................................. 145 Replacing the Waste Toner Bottle.................................................................... 148 Other Functions ................................................................................................. 151 Inquiry ....................................................................................................................151 Changing the Display Language ............................................................................151 Counter ............................................................................................................... 152 Displaying the Total Counter..................................................................................152 7. Entering Text Entering Text ...................................................................................................... 153 Available Characters ..............................................................................................153 Keys .......................................................................................................................153 How to Enter Text ..................................................................................................154 8. Security Security............................................................................................................... 155 Primary Security Functions ....................................................................................155 Extended Security Function ...................................................................................155 Temporarily Disabling Document Security .............................................................157 Operating Environment and Notes................................................................... 158 Operating Environment .......................................................................................... 158 For Administrator.................................................................................................... 158 For User .................................................................................................................159 ix 9. Specifications Main Unit............................................................................................................. 161 Options ............................................................................................................... 165 Exposure Glass Cover ...........................................................................................165 Auto Document Feeder .......................................................................................... 165 2 Tray Finisher .......................................................................................................166 Punch Kit (2 tray finisher).......................................................................................167 Booklet Finisher .....................................................................................................168 Punch Kit (Booklet finisher)....................................................................................169 1 Tray Paper Unit ...................................................................................................170 2 Tray Paper Unit ...................................................................................................170 Large Capacity Tray...............................................................................................171 Copy Paper ......................................................................................................... 172 Recommended Paper Sizes and Types.................................................................172 Unusable Paper .....................................................................................................174 Paper Storage ........................................................................................................175 INDEX....................................................................................................... 176 x Notice Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited. 1 Copyrights and Trademarks Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Acrobat® is a registered trademark of Adobe Systems Incorporated. BluetoothTM is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. The proper names of the Windows operating systems are as follows: · The product name of Windows® 95 is Microsoft® Windows® 95 · The product name of Windows® 98 is Microsoft® Windows® 98 · The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me) · The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional · The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition · The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition · The product names of Windows® NT are as follows: Microsoft® Windows NT® Server 4.0 Microsoft® Windows NT® Workstation 4.0 2 Information about Installed Software Expat · The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below. · The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations. · Information relating to the expat is available at: http://expat.sourceforge.net/ Copyright © 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions: The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE. NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.netbsd.org/. Copyright © 1999, 2000 The NetBSD Foundation, Inc. All rights reserved. 3 Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. C All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors. D Neither the name of The NetBSD Foundation nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: · This product includes software developed by the University of California, Berkeley and its contributors. · This product includes software developed by Jonathan R. Stone for the NetBSD Project. · This product includes software developed by the NetBSD Foundation, Inc. and its contributors. · This product includes software developed by Manuel Bouyer. · This product includes software developed by Charles Hannum. · This product includes software developed by Charles M. Hannum. · This product includes software developed by Christopher G. Demetriou. · This product includes software developed by TooLs GmbH. · This product includes software developed by Terrence R. Lambert. · This product includes software developed by Adam Glass and Charles Hannum. 4 · This product includes software developed by Theo de Raadt. · This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. · This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. · This product includes software developed by Christos Zoulas. · This product includes software developed by Christopher G. Demetriou for the NetBSD Project. · This product includes software developed by Paul Kranenburg. · This product includes software developed by Adam Glass. · This product includes software developed by Jonathan Stone. · This product includes software developed by Jonathan Stone for the NetBSD Project. · This product includes software developed by Winning Strategies, Inc. · This product includes software developed by Frank van der Linden for the NetBSD Project. · This product includes software developed for the NetBSD Project by Frank van der Linden · This product includes software developed for the NetBSD Project by Jason R. Thorpe. · The software was developed by the University of California, Berkeley. · This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors. Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd. b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations. c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s). d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html 5 e) The source code of the Sablotron software is available at: http://www.gingerall.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY · The software installed on this product is based in part on the work of the Independent JPEG Group. SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. C The name "Carnegie Mellon University" must not be used to endorse or promote products derived from this software without prior written permission. For permission or any other legal details, please contact: Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu D Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)." CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. 6 MD4 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. MD5 Copyright © 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. 7 How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide. * WARNINGS and CAUTIONS are notes for your safety. Important If these instructions are not followed, paper might be misfed, originals damaged, or data lost. Be sure to read these instructions. Preparation This symbol indicates the prior knowledge or preparation required before operation. Note This symbol indicates precautions for operation, or actions to be taken following user error. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used. Reference This symbol indicates where further relevant information can be found. [ ] Keys that appear on the machine's display panel. { } Keys built into the machine's control panel. 8 Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R CAUTION: R WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: · You spill something into the machine. · You suspect that your machine needs service or repair. · The external housing of your machine has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer. · Dispose of the used toner bottle in accordance with the local regulations. 9 R CAUTION: · Protect the machine from dampness or wet weather, such as rain and snow. · Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. · Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur. · If you use the machine in a confined space, make sure there is a continuous air turnover. · Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the machine. · Keep toner (used or unused) and toner bottle out of the reach of children. · For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer. · The inside of the machine could be very hot. Do not touch the parts with a label indicating "hot surface". Otherwise, an injury might occur. · The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper. · The fusing unit becomes very hot. When installing a new fuser oil unit, turn off the machine and wait about an hour. After that, install the new fuser oil unit. Not waiting for the unit to cool could result in a burn. · Keep the fuser oil unit away from flames. There is a risk of fire or burns. · Keep the waste oil bottle away from flames. There is a risk of fire or burns. · Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. 10 Positions of Labels and Hallmarks for RWARNING and RCAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ZKVH040J 11 ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode. Low-Power mode · Low Power Mode This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low Power Mode, but if you wish to make copies press the {Energy Saver} key first. } Reference For details about how to change the default interval, see p.56 "Energy Saver Timer". · Sleep Mode This product automatically lowers its power consumption even further 60 minutes after the last copy or print job has finished. This function is called "Sleep Mode". Printing from computer or fax is possible in this mode, but if you wish to make copies, press the operation switch first. Reference For details about how to change the default interval, see p.56 "Auto Off Timer". Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets } automatically. Reference To change the settings of the Duplex Priority mode, see "Duplex Mode Priority"in "General Features 2/5", Copy Reference. 12 Specifications Type 1 Low- Power mode Sleep mode Power consumption Power consumption Default interval Recovery time Duplex Priority 1 Sided1 Sided 173.2W 80W or less 60 minutes 101 seconds Type 2 196.3W Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Please contact your sales representative for recommended paper. 13 Machine Types This machine comes in two models which vary in copy speed. To confirm which model you have, see the inside front cover. Type 1 Copy speed/B&W Copy speed/Full Colour 32 copies/minute (A4K, 81/2" × 11"K) 24 copies/minute (A4K, 81/2" × 11"K) Type 2 38 copies/minute (A4K, 81/2" × 11"K) 28 copies/minute (A4K, 81/2" × 11"K) 14 1. Getting Started Guide to Components AAE007S 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (optional) Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of originals here. They will be fed automatically, one by one. (The illustration shows the ADF.) 5. Ventilation holes Prevents overheating. Do not obstruct the ventilation holes by placing anything near it or leaning objects against it. If the machine overheats, an error might occur. 6. Main power switch If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on. 2. Exposure glass Place originals face down. 7. Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). 3. External tray Copied, printed paper or fax messages are delivered here. 4. Duplex reversal unit Open this to remove misfed paper. The upper left cover can be opened by first opening the duplex reversal unit. 8. Control panel See p.19 "Control Panel". 15 Getting Started 9. Standard tray Copied, printed paper or fax messages are delivered here. 11. Paper tray Load paper here. See p.109 "B Loading Paper". 1 10. Front cover Open to access the inside of the machine. 12. Paper tray unit (optional) Load paper here. See p.109 "B Loading Paper", p.17 "External Options". AAE020S 1. Upper right cover Open this cover to replace the toner cartridge. 4. Bypass tray extension Pull out this extension to load paper in the bypass tray when its length is longer than that of A4L size. 2. Ventilation holes 3. Optional connectors Use to connect options such as Bluetooth. 5. Bypass tray Use to print on thick paper, OHP transparencies, custom size paper, as well as plain paper. 6. Lower right cover Open this cover to remove misfed paper. 16 Guide to Components External Options 1 AAE021S 1. Left tray If you select this as the output tray, copies will be delivered face down. 5. Booklet finisher Sorts, stacks, and staples copies. The saddle stitch function can staple the copies in the centre and folds them like a booklet. 2. Exposure glass cover Lower this cover over originals before copying. 6. 1 Tray paper unit Consists of 1 paper tray. 3. ADF Load a stack of originals here. They will be fed in automatically. 7. 2 Tray paper unit Consists of 2 paper trays. 4. 2 Tray finisher Sorts, stacks, staples, and punches copies. *1 Finisher Shift Tray 1 *2 Finisher Shift Tray 2 8. Large Capacity Tray (LCT) Holds up to 2000 sheets of A4K paper. 17 Getting Started Internal Options A 1 B C D E F *1 Fax unit Allows you to use the facsimile function. IEEE 1394 interface board *1 Connects to an IEEE 1394 cable. Bluetooth *1 Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions. See p.42 "Downloading Stored Documents". IEEE 802.1b Wireless LAN Board *1 You can install a wireless LAN interface. USB 2.0 Interface Board *1 Allows you to connect a variety of external devices. You cannot install two or more of the options below: IEEE 1394 interface board, IEEE 802.1b Wireless LAN Board, USB 2.0 Interface Board, Bluetooth 18 Control Panel Control Panel This illustration shows the control panel of a machine with options fully installed. 1 AAG005S 1. Screen contrast knob Adjusts display panel brightness. 2. {User Tools/Counter} key } · User Tools Press to change defaults and conditions to meet your requirements. See p.48 "Accessing User Tools (System Settings)". · Counter Press to check or print the counter value. See p.152 "Counter". · Inquiry Press to find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See p.151 "Inquiry" · m: Data In indicator. See "Control Panel", Printer Reference 1. · Communicating: Communicating indicator. See "Control Panel", Facsimile Reference . · i: Confidential File indicator. See "Control Panel", Facsimile Reference . · Receiving File: Receiving File indicator. See "Control Panel", Facsimile Reference . 4. {Adjust/Program Colour} key (copy } mode) Use this key to adjust and register colours. See "Colour Adjustment", "User Colour", Copy Reference. 3. Indicators Display the status of the machine or indicate errors. · d: Add Staple indicator. See p.125 "d Adding Staples". · D: Add Toner indicator. See p.112 "D Adding Toner". · B: Load Paper indicator. See p.109 "B Loading Paper". · L: Service Call indicator · M: Open Cover indicator · x: Misfeed indicator. See p.114 "x Clearing Misfeeds". Note When image quality is adjusted, the lamp in the { Adjust/Program Colour} } key is lit. 5. Colour circle Refer to this when adjusting colours. See "Colour Adjustment", Copy Reference. 6. Display panel Displays operation status, error messages, and function menus. See p.21 "Display Panel". 19 Getting Started 7. {Check Modes} key } Press to check the entered copy job settings. 16. {Clear/Stop} key } · Clear Press to delete a number entered. · Stop Press to stop a job in progress. 1 8. { Program} key (copier/facsimi} le/scanner mode) Press to register frequently used settings, or recall registered settings. 17. {#} key } Press to enter a numerical value. 9. {Clear Modes} key } Press to clear previous copy job settings. 18. Number keys Press to enter the number of copies and data for a selected function. 10. {Energy Saver} key } Press to switch into and out of Energy Saver mode. See p.23 "Energy Saver Mode". 19. {Start Manual RX} key, {On Hook Di} al} key, { Pause/Redial} key, and } } {Tone} key } Reference Facsimile Reference and Facsimile Reference 11. {Interrupt} key (copier mode) } Press to make interrupt copies during copying or scanning. See "Interrupt Copy", Copy Reference. 12. Main power indicator and On indicator The main power indicator turns on when you turn on the main power. The On indicator lights when the power is on. 20. Colour Selection keys (copy mode) Switch keys depending on the type of original, or the copying purpose: {Auto Colour Selection} : } {Full Colour} : } {Black & White} : } {Single Colour} : } {Two-colour} : } See "Colour Functions", Copy Reference. Important Do not turn off the main power switch while the On indicator is turning on or is flashing. The hard disk may malfunction. 13. Operation switch Press to turn the power on (the On indicator goes on). To turn the power off, press again (the On indicator goes off). See p.22 "Turning On the Power" 21. Function keys Press to select one of the following functions: · Copy: · Document Server: · Facsimile: · Printer: · Scanner: 14. {Sample Copy} key } Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy" Copy Reference. 22. Function status indicators. Display the status of the above functions: · Green: active. · Red: interrupted. 15. {Start} key } Press to start copying. Press to start scanning or printing documents stored using the Document Server function. 23. mindicator The data indicator shows the status of data reception. See "Control Panel", Printer Reference 1. 20 Control Panel Display Panel The display panel shows machine status, error messages, and function menus. Important A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The copying screen is displayed as default after power on. The following display shows a machine with options fully installed. 1 The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted thus . Keys appearing as cannot be used. Common key operations The following keys are common to all screens: Key list [OK] [Cancel] [UPrev.] [TNext] U T [OK] [Yes] [Clear] [Exit] Acknowledges a selected function or entered values, and then returns to the previous display. Deletes a selected function or entered values, and then returns to the previous display. Moves to the previous or next display when all items cannot be shown on the same display. Closes displayed messages. Cancels entered values but does not change the settings. Returns to the previous display. 21 Getting Started Turning On the Power This machine has two power switches. 1 Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies. Main power switch (left side of the machine) Turning off this switch will turn off the main power indicator on the right side of the control panel. After this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary. Note This machine automatically enters Energy Saver mode or turns itself off if you do not use it for a while. See p.56 "Auto Off Timer", "Energy Saver Timer". Important Do not turn off the main power switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunction. Turning On the Power A Press the operation switch. The On indicator turns on. Turning On the Main Power Note If the power does not turn on when the operation switch is pressed, check the main power switch is on. If it is off, turn it on. A Make sure that the power cord is B Open the switch cover, and then turn on the main power switch. The main power indicator turns on. Turning Off the Power firmly plugged into the wall outlet. A Make sure the exposure glass covB Press the operation switch. The On indicator turns off. er or the ADF is in the right position. 22 Turning On the Power Note Even if you press the operation switch, and the indicator does not turn off, it will blink in the following cases: · When the exposure glass cover or ADF is open. · During communication with external equipment. · When the hard disk is active. Turning Off the Main Power Important Do not turn off the main power switch when the On indicator is lit or blinking. Doing so may result in damage to the hard disk or memory. Be sure to turn off the main power switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory. Important Make sure 100% is shown as available memory on the display before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord. See "Power Failure Report", Facsimile Reference . The On indicator will not turn off, but will blink in dial-in mode even if you press the operation switch. When this happens, check the explanations below, and turn off the main power switch. · The computer is not controlling the machine. · The machine is not receiving a fax. 1 Saving Energy -Energy Saver Mode If you do not use the machine for a certain period after an operation, or when you press the { Energy Saver} } key, the display disappears and the machine goes into Energy Saver mode. When you press the {Energy Saver} key again, the machine returns } to the ready condition. The machine uses less electricity in Energy Saver mode. Note You can change the amount of time the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.56 "Energy Saver Timer". A Make sure the On indicator is not lit. B Open the switch cover, and then turn off the main power switch. The main power indicator turns off. - When the fax unit (optional) is installed When the main power switch is turned off while using the facsimile function, waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, follow the procedure below. 23 Getting Started - Auto Off 1 The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called "Auto Off". Note You can change the Auto Off time. See p.56 "Auto Off Timer". The Auto Off Timer function will not operate in the following cases: · When a warning message appears · When the service call message appears · When paper is jammed · When the cover is open · When the "Add Toner" message appears · When toner is being replenished · When the User Tools/Counter screen is displayed · When fixed warm-up is in progress · When the facsimile, printer or other functions are active · When operations were suspended during printing · When the handset is in use · When the On-hook dialing function is in use · When a recipient is being registered in the address list or group dial list · When the Data In indicator is on or blinking · When the sample print or locked print screen is displayed 24 2. Combined Function Operations Changing Modes Note You cannot switch modes in any of the following situations: · When scanning in a fax message for transmission · During immediate transmission · When accessing User Tools · During interrupt copying · During On hook dialing for fax transmission · While scanning an original 25 Combined Function Operations The copying screen is displayed as default after power on. You can change this default setting. See p.49 "Function Priority". 2 AAE003S - System Reset The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset". See p.49 "Function Priority". Note You can change the System Reset time. See p.56 "System Auto Reset Timer". 26 Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called "Multi-accessing". This allows you to handle jobs efficiently, regardless of how the machine is being used. For example: · While making copies, you can scan documents to store in the Document Server. · While printing documents stored in the Document Server, the machine can receive print data. · You can make copies while receiving fax data. · While printing print data, you can make operations for copying. Note See p.50 "Print Priority" for setting function priority. As default, [Display mode] is set to first priority. When the 2 tray finisher or booklet finisher is installed on the machine, you can specify the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions: · p.51 "Output: Copier (copier)" · p.51 "Output: Document Server (Document Server)" · p.51 "Output: Facsimile (facsimile)" · p.52 "Output: Printer (printer)" 2 - Function Compatibility The chart shows Function Compatibility when print priority is set to "Interleave". See p.50 "Print Priority". |: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner/external extension) is done. : Operation is enabled when the {Interrupt} key is pressed to interrupt the pre} ceding operation. : Operation is performed automatically once the preceding operation ends. ×: The operation must be started once the preceding operation ends. (Simultaneous operations are not possible.) 27 Combined Function Operations DeskTopBinder V2 Professional/Lite Scanning a Document to Store in Document Server *2 *2 *4 *4 Interrupt Copying Mode after you select Copy Facsimile Transmission Printer Document Server Reception Transmission Operation/Manual Reception Operation Mode before you select Copy Operations for Copying Stapling Sort × *1 *1 × *1 *1 × *1 *1 $$| $| | | | | $$$$$| | *5 *2 *2 *2 *2 *2 *2 | $$| $| | | | $$$$| | | | $$| $| | | | | $$$$| | | × × × × × × |× |× |× |||||× × × × × || Reception Transmission Interrupt Copying Operations for Copying Copying Facsimile Transmission Operation/ $ Manual Reception Operation Scanning an original × for Memory Transmission Memory Transmis- | sion Immediate Trans- × mission Memory Reception | Printing Received Data Data Reception Sort Print Print Stapling Operations for scanning Scanning × × × $$ × | | × × × × × | | | | | | $$$$$| | × × × × × × |× |||||× × × × × || ||||||||||||||||||| *3 *3 *3 *9 *3 *3 *3 *3 *9 *9 × × × × × × |× *3 |||||× *9 × × × × | |||||||||||||||||||| |||||||||| *10 ||||||||||× Printer | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | *10 *10 | | | | | | | | | | | | | | | | *5 *4 *4 Scanner $$$ $$| $| | | | | × × × × × × × × |× |||||× *9 *9 *9 × × $$$| | × × *9 ||| *9 *9 28 Sending a Facsimile from Document Server 2 Scanning an Original for Memory Transmission Scanner