User manual RICOH AFICIO 270

220/270 OPERATING INSTRUCTIONS COPY REFERENCE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. RICOH COMPANY, LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111 220/270 OPERATING INSTRUCTIONS Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 United Kingdom RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060 France RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38 Spain RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 Hong Kong RICOH HONG KONG LTD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888 Singapore RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888 Printed in Japan UE USA A267-6607 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes: Some illustrations may be slightly different from your machine. Certain options may not be available in some countries. For details, please contact your local dealer. Operator Safety: This machine is considered a CDRH Class I laser device, safe for office/EDP use. The machine contains a 5-milliwat, 760 ­ 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator. Laser Safety: The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.4 "Machine Types".) · · Type 1: Aficio 220 Type 2: Aficio 270 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product. Power Source: 120V, 60Hz, 12A or more Please be sure to connect the power cord to a power source as above. For details about the power source, see P.131 "Power Connection". USA (This information is for facsimile option users only.) y FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area. 4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications in order to maintain uninterrupted service. 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved. 8. This equipment cannot be used on telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs. y WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours, such as early morning hours or late evenings. CANADA (This information is for facsimile option users only.) The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 1999 Ricoh Co., Ltd. Safety Information When using your machine, the following safety precautions should be always followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Ignoring this warning could cause serious injury or even death. R CAUTION: Ignoring this caution could cause injury or damage to property. i R WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists: · You spill something into the equipment. · You suspect that your equipment needs service or repair. · Your equipment's cover has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer or at appropriate collection sites. · Dispose of the used toner bottle in accordance with the local regulation. ii R CAUTION: · Protect the equipment from dampness or wet weather, such as rain, snow, and so on. · Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. · Keep toner (used or unused) and toner bottle out of the reach of children. · For environmental reasons, do not dispose of the equipment or expended supply's wastes at household waste collection point. Disposal can take place at our authorized dealer or at appropriate collection sites. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. iii How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation, or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. { } Keys built into the machine's operation panel. iv TABLE OF CONTENTS What You Can do with this Machine (Copy Mode) ................................. 2 Machine Types........................................................................................... 4 Guide to Components ............................................................................... 5 Options ....................................................................................................... 7 Operation Panel ......................................................................................... 8 Panel Display ........................................................................................... 11 Displays and Key Operations ...................................................................... 11 1. Basics Starting the Machine ............................................................................... 13 Turning on the Power.................................................................................. 13 Turning off the Power.................................................................................. 14 Changing Modes..................................................................................... 15 Originals ................................................................................................... 16 Sizes and Weights of Recommended Originals .......................................... 16 Sizes Difficult to Detect ............................................................................... 17 Original Sizes and Scanning Area/Missing Image Area.............................. 18 Copy Paper............................................................................................... 19 Recommended Paper Sizes and Types...................................................... 19 Non-recommended Paper........................................................................... 22 Paper Storage ............................................................................................. 22 Toner......................................................................................................... 23 Handling Toner............................................................................................ 23 Toner Storage ............................................................................................. 23 Photo Conductor Unit (PCU) .................................................................. 24 Handling Photo Conductor Unit................................................................... 24 Photo Conductor Unit Storage .................................................................... 24 Replacing Photo Conductor Unit ................................................................. 24 2. Copying Basic Procedure ...................................................................................... Setting Originals...................................................................................... Setting Originals on the Exposure Glass .................................................... Setting Originals in the Document Feeder .................................................. Setting Non-Mstandard Sized Originals in the Document Feeder .............. Basic Functions....................................................................................... Adjusting Copy Image Density .................................................................... Selecting Your Original Type ...................................................................... Selecting Copy Paper ................................................................................. Auto Reduce/Enlarge--Having the Machine Choose the Reproduction Ratios ... 25 27 27 27 29 30 30 31 31 33 v Sort/Stack/Staple ..................................................................................... Sort--Sorting into Sets (123, 123, 123) ...................................................... Stack--Delivering Copies in Page Batches (111, 222, 333) ....................... Staple .......................................................................................................... Copying from the Bypass Tray .............................................................. Program--Storing Your Copy Settings in Memory .............................. Storing a Program ....................................................................................... Deleting a Program ..................................................................................... Recalling a Program.................................................................................... Other Functions....................................................................................... Energy Saver Mode--Saving Energy ......................................................... Interrupt--Temporarily Stopping One Job to Copy Something Else ........... User Codes ................................................................................................. Auto Start--Entering Copy Job Settings During the Warm-up Period ........ Original Tone............................................................................................... How to Set the Papers with Letterhead....................................................... Preset Reduce/Enlarge--Reducing and Enlarging Using Preset Ratios... Zoom--Reducing and Enlarging in 1% Steps....................................... Directional Size Magnification (inch)--Stretching and Squeezing the Image into the Copy Area ............................................................. Directional Magnification (%)--Stretching and Squeezing the Image in 1% Steps ......................................................................... Center/Border Erase--Erasing the Center and the Border ................. Combine--Combining Originals into One Copy................................... Series Copies--Making One-sided Copies from Various Originals ... Book --Making One-sided Copies from Two Facing Page of a Bound Original (Book)......................................................................................... 2-Sided --Making One-sided Copies from Two-sided Originals ................. Duplex--Making Two-Sided Copies ...................................................... 1 Sided --Making Two-sided Copies from One-sided Originals ................. 2 Sided --Making Two-sided Copies from Two-sided Originals ................. Book --Making Two-Sided Copies from Facing Pages of a Bound Original (Book)......................................................................................... Cover--Adding or Inserting Sheets....................................................... Front Cover--Copying or Adding a Front Cover ......................................... Both Covers--Copying or Adding Front and Back Covers ......................... OHP Slip Sheet--Copying or Inserting Slip Sheets ............................. Positive/Negative--Copying in Complementary Colors ...................... Repeat Image--Repeating an Image over the Entire Copy ................. Merging Images (Overlay)--Merging Two Different Originals ............ Preset Stamp--Printing Preset Messages on Your Copies................. Page Numbering--Printing Page Numbers........................................... Combination Chart .................................................................................. vi 35 35 37 38 41 45 45 46 46 47 47 47 48 48 49 49 50 52 53 55 56 58 62 62 63 64 64 66 67 68 68 69 70 71 72 73 75 78 80 3. What to do If Something Goes Wrong If Your Machine does not Operate as You Want................................... 83 Message...................................................................................................... 83 Display ........................................................................................................ 84 If You Cannot Make Clear Copies .......................................................... 85 If You Cannot Make Copies as You Want.............................................. 86 Adjust Image ............................................................................................... 86 Combine...................................................................................................... 87 Stamp.......................................................................................................... 87 Duplex ......................................................................................................... 88 B Loading Paper..................................................................................... 89 Loading Paper in the Large Capacity Tray.................................................. 90 D Changing the Toner Bottle ................................................................ 91 Replacing Photo Conductor Unit (PCU) ............................................... 93 x Clearing Misfeeds............................................................................... 98 Changing the Paper Size ...................................................................... 103 Changing the Paper Size in Tray 1 or the Optional Paper Table .............. 103 Changing the Paper Size in Tray 2 ........................................................... 105 d Adding Staples ................................................................................. 107 e Removing Jammed Staples............................................................. 109 4. User Tools (Copy Features) Accessing the User Tools (Copy Features) ........................................ Exiting the User Tools ............................................................................... User Tools Menu (Copier Features)..................................................... Settings You Can Change with the User Tools .................................. 1. General Features 1/4 ............................................................................. 111 112 114 116 116 1. General Features 2/4 ............................................................................. 117 1. General Features 3/4 ............................................................................. 118 1. General Features 4/4 ............................................................................. 119 2. Adjust Image 1/3 .................................................................................... 121 2. Adjust Image 2/3 .................................................................................... 122 3. Input/Output 1/2 ..................................................................................... 124 3. Input/Output 2/2 ..................................................................................... 125 4 Stamp Setting 1/3 ................................................................................... 125 4 Stamp Setting 2/3 ................................................................................... 126 4 Stamp Setting 3/3 ................................................................................... 127 vii 5. Remarks Do's and Don'ts ..................................................................................... Where to Put Your Machine.................................................................. Machine Environment ............................................................................... Power Connection..................................................................................... Access to Machine .................................................................................... Maintaining Your Machine .................................................................... Cleaning the Exposure Glass.................................................................... Cleaning the Platen Cover ........................................................................ Cleaning the Document Feeder ................................................................ 129 130 130 131 131 132 132 132 132 6. Specification Mainframe............................................................................................... Document Feeder (Option) ................................................................... Paper Tray Unit (Option) ....................................................................... Internal Tray 2 (1bin tray) (Option)....................................................... Finisher (Option).................................................................................... Shift Sort Tray (Option)......................................................................... Large Capacity Tray (LCT) (Option)..................................................... Duplex Unit (Option).............................................................................. Bypass Tray (Option) ............................................................................ 48MB Copier Memory Unit (Option)..................................................... 133 137 138 139 140 141 142 143 144 145 INDEX...................................................................................................... 146 viii This page is intentionally blank. 1 What You Can do with this Machine (Copy Mode) 2 3 Machine Types This machine comes in two models which vary in copy speed. To make sure which model you have, see the inside front cover. Type 1 Copy speed Fax unit Printer unit 22 copies/minute (A4K, 81/2" × 11"K) Option Option Type 2 27 copies/minute (A4K, 81/2" × 11"K) Option Option 4 Guide to Components 1. Platen cover (option) or document feeder (ADF) (option) Lower the platen cover over originals placed on the exposure glass for copying. If you have the document feeder, insert a stack of originals here. They will be fed automatically. (The illustration shows the document feeder.) 4. Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine overheats, a fault might occur. 5. Main power switch Press this switch to turn the power on or off. This switch should only be used by a service representative. 2. Exposure glass Position originals here face down for copying. See P.16 "Originals". 3. Internal tray Copied paper is delivered here face down. Note Ì If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. 6. Behind cover Flip up when you use the keys underneath. 5 7. Main Power indicator This indicator lights up when the main power switch is turned on, and goes off when the switch is turned off. 10. Operation panel 11. Front cover See P.8 "Operation Panel". Open to access the inside of the machine. 8. On indicator This indicator lights up when the operation switch is turned on, and goes off when the switch is turned off. 12. Paper tray Set paper here. See P.89 "B Loading Paper". 9. Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). 13. Paper tray unit (option) 1. Bypass tray (option) Use to copy onto OHP transparencies, adhesive labels, translucent paper, post cards, and non-standard size paper. See P.41 "Copying from the Bypass Tray". 2. Paper tray cover Open this cover to remove jammed paper fed from the optional paper tray unit. 3. Lower right cover Open this cover to remove jammed paper. 6 Options 1. Finisher Sorts, stacks, and staples copies. 6. Shift sort tray Sorts and Stacks copies. 2. Bridge unit Relays copies to the finisher. 7. Paper tray unit Consists of two paper trays. 3. Platen cover Lower this cover over originals for copying. 8. Large capacity tray (LCT) Holds 2,000 sheets of paper. 4. Document feeder (ADF) Insert a stack of originals here. They will be fed automatically. 9. Bypass tray Use to copy onto OHP transparencies, adhesive labels, translucent paper, post cards, and non-standard size paper. See P.41 "Copying from the Bypass Tray". 5. Internal tray 2 (1 bin tray) (Optional Interchange unit required.) If you selected this as the output tray, copied paper is delivered here face down. See "15. Output Tray " in the System Settings. 10. Duplex unit (Optional Interchange unit required.) Use to make two-sided copies. Other options: · Interchange unit · 48MB copier memory unit 7 Operation Panel y Copier only y Fax or printer installed 1. {User Tools/Counter} key Press to change the default settings and conditions to meet your requirements. See P.111 "User Tools (Copy Features)". 4. More indicators for fax mode (for machines with the optional fax function) See the "Facsimile Reference". 2. Keys and indicators for fax mode (for machines with the optional fax function) See the "Fax Reference". 5. [Sort/Staple] key Sort/Rotate Sort/Shift Sort: automatically sorts copies. Shift Stack: stacks together copies of each page. Staple: staples each set of copies together. 3. Indicators These indicators show errors or the status of the machine. See P.83 "What to do If Something Goes Wrong". 6. [Duplex] key Makes two-sided copies. See P.64 "Duplex--Making Two-Sided Copies". 8 7. [Reduce/Enlarge] key Press to make reduced or enlarged copies. See P.50 "Preset Reduce/Enlarge-- Reducing and Enlarging Using Preset Ratios". 8. Panel display Shows operation status, error messages, and function menu. See P.11 "Panel Display". · Repeat Press to make repeat copies. See P.72 "Repeat Image--Repeating an Image over the Entire Copy". · Overlay Press to make overlay image copies. See P.73 "Merging Images (Overlay)--Merging Two Different Originals". 18. {Cover/OHP Slip Sheet} key · Cover Press to add or insert cover paper. See P.68 "Cover--Adding or Inserting Sheets" . · OHP Slip Sheet Press to make copies or insert slip sheets. See P.70 "OHP Slip Sheet-- Copying or Inserting Slip Sheets" . 9. [Auto R/E] key Enlarges or reduces the image automatically according to the specified paper size. 10. [Full Size] key For making full size copies. 11. 01 keys (Cursor keys) Press to select an item on the panel display. 19. { Center/Border Erase}key Press to erase the center and /or all four sides of the original image. See P.56 "Center/Border Erase--Erasing the Center and the Border". 12. {Check Modes} key Press to check the entered copy job settings. 13. {Program} key 20. {Stamp} key Press to have a stamp mark printed on copies. See P.75 "Preset Stamp--Printing Preset Messages on Your Copies" and P.78 "Page Numbering--Printing Page Numbers". Press to select the program mode. See P.45 "Program--Storing Your Copy Settings in Memory". 14. {Clear Modes} key Press to clear the previously entered copy job settings. 21. {Combine/Series} key · Combine Press to make combine copies. See P.58 "Combine--Combining Originals into One Copy". · Series Press to make series copies. See P.62 "Series Copies--Making One-sided Copies from Various Originals". 15. {Energy Saver} key Press to switch to and from Energy Saver mode. See P.47 "Energy Saver Mode-- Saving Energy". 16. {Interrupt} key Press to make interrupt copies during a copy run. See P.47 "Interrupt--Temporarily Stopping One Job to Copy Something Else". 22. { D. Size Mag. (inch)} key Press to make Directional Size Magnification copies. See P.53 "Directional Size Magnification (inch)--Stretching and Squeezing the Image into the Copy Area". 17. {Positive/Negative}, {Overlay} key {Repeat}, · Positive/Negative Press to make positive/negative copies. See P.71 "Positive/Negative-- Copying in Complementary Colors". 23. {Direct. Mag.(%)} key Press to make Directional Magnification copies. See P.55 "Directional Magnification (%)--Stretching and Squeezing the Image in 1% Steps". 9 24. {Zoom} key Changes the reproduction ratio in 1% steps. 25. {Original Type} key Press to select the type of your originals. and {Auto Image Density} key 26. {Lighter} key and {Darker} keys Adjusts the copy image density. 27. Operation panel for facsimile mode (for machines with the optional fax function) See the "Facsimile Reference". 28. Number keys Use to enter the desired number of copies and data for selected modes. 29. {Clear/Stop} key While entering numbers, press to cancel a number you have entered. While copying, press to stop copying. 30. {Start} key Press to start copying. Also use to initiate Auto Start. See P.48 "Auto Start--Entering Copy Job Settings During the Warmup Period" 31. Function keys (Fax or printer installed machine only) Press to change modes. To use copy functions, press the {Copy} key. 32. Main Power indicator This indicator lights up when the main power switch is turned on, and goes off when the main power switch is turned off. 33. On indicator This indicator lights up when the operation switch is turned on, and goes off when the operation switch is turned off. 34. Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). 10 Panel Display The panel display shows operational status, error messages, and function menus. Important Ì Do not apply a strong shock or force of about 30N (about 3kgf) or more to the panel display. Otherwise, the display might be damaged. Note Ì Currently selected items are displayed white on black (e. g. ). Ì Keys that are displayed grayed-out (e. g. ) can not be used. Ì By default, the machine is in Copy mode when you switch on. This can be changed. See "Settings You Can Change With The User Tools" of the System Settings. Displays and Key Operations y Copy display 1. The machine status and messages appear here. 2. Items which can be selected or specified. 3. Number of copies set. 4. Press these keys to select an item. 5. Settings for this function. 6. Press these keys to select or confirm settings. 11 y Common keys [OK] [Cancel] [Prev.] [Next] 01 [PrevMenu] [Exit] Sets a selected function or entered value and returns to the previous display. Cancels a selected function or entered value and returns to the previous display. When there are too many items fit on the display, use these keys to move between pages. Press to highlight the selection you wish to select. Press to return to the previous menu. Sets a selected function or entered value and returns to the initial display. 12 1. Basics Starting the Machine To start the machine, turn on the main power switch (copier only) or the operation switch (fax or printer installed machine). Note Ì This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See "07. Energy Saver Level", "06. Panel Off Timer", "09. Auto Off Timer" in the System Settings Reference. Turning on the Power Starting the Machine A Make sure that the power cord is B Open the switch cover and turn on the main power switch. plugged into the wall outlet firmly. -Power switches for fax or printer installed machine This machine has two power switches: See P.5 "Guide to Components". y Operation switch (right side of the operation panel) Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes. y Main power switch (front of the machine) Do not touch the main power switch. It should be used only by a service representative when the optional fax unit is installed. Important Ì If you leave the main power switch off for more than about one hour, all fax files in memory will be lost. See "Turning off the Power" in the Facsimile Reference. C If the On indicator goes off, press the operation switch to make the On indicator light up. The panel display will come on. 13 Basics 1 Note Ì If the power is not turned on when the operation switch is pressed, check if the main power switch is on. If off, turn it on. Reference See "06. Panel Off Timer" in the System Settings Reference. Ì During the warm-up period, you can use the Auto Start function. See P.48 "Auto Start-- Entering Copy Job Settings During the Warm-up Period". Ì Warm-up period is 45 seconds. Turning off the Power Important Ì If you wish to unplug the power cord or turn off the main power switch, make sure that the remaining memory space indicates 100% on the display for fax mode. Ì Fax files stored in memory will be lost an hour after you turn the main power switch off or you unplug the power cord. See "Turning off the Power" in the Fax Reference. When the machine is set for user codes A Enter your user code using the Number keys. Then press the {#} key. Note Ì To prevent others from making copies with your user code, press the {Clear Modes} key and the {Clear/Stop} key simultaneously after copying. Reference For how to set user codes, see P.119 "1. General Features 4/4". A Press the operation switch to make the On indicator go off. When the {Energy Saver} indicator is lit The machine is in Energy Saver mode. A Press the {Energy Saver} key. The machine will return to the ready condition. Note Ì The machine will also return to the ready condition when an original is set in the document feeder, or when the platen cover or document feeder is opened. 14 Changing Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax machine or a printer as well. Press the {Copy} key to use copy functions, or press the {Facsimile} key to use facsimile functions. If the display shows a mode other than copy mode, press the {Copy} key to switch to copy mode. For how to change the mode the machine starts in when you turn the operation switch on, see "01. Function Priority" in the System Settings Reference. 1 Limitation Ì You cannot switch modes in any of the following cases: · · · · · · · · When scanning in a fax message for transmission. During immediate transmission. When accessing the user tools. During interrupt copying. During on hook dialing for fax transmission. During Energy Saver mode. When the fax handset is lifted. While scanning in a document with the scan feature. 15 Basics Originals 1 Sizes and Weights of Recommended Originals y Metric version Where original is set Original Size Exposure glass Document feeder Up to A3 1-sided originals: A3L ­ A5KL 2-sided originals: A3L ­ A5KL 52 ­ 105g/m2 Original Weight -40 ­ 128g/m2 y Inch version Where original is set Original Size Exposure glass Up to 11" × 17" Original Weight -- 1-sided originals: 11" × 17"L ­ 11 ­ 34 lb 51/2" × 81/2"KL 2-sided originals: 11" × 17"L ­ 14 ­ 28 lb 51/2" × 81/2"KL Non-recommended originals for the document feeder Setting the following originals in the document feeder might cause paper misfeeds or damage to the originals. Set these originals on the exposure glass. · Originals other than those specified in P.16 "Sizes and Weights of Recommended Originals" · Stapled or clipped originals · Perforated or torn originals · Curled, folded, or creased originals · Pasted originals · Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper · Originals with indexes, tags, or other projecting parts · Sticky originals such as translucent paper · Thin originals that have low stiffness · Originals of inappropriate weight P.16 "Sizes and Weights of Recommended Originals" · Bound originals such as books · Transparent originals such as OHP transparencies or translucent paper 16 Originals Sizes Difficult to Detect It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually. · Originals with indexes, tags, or other projecting parts · Transparent originals such as OHP transparencies or translucent paper · Dark originals with many letters and drawings · Originals which partially contain solid images · Originals which have solid images at their edges · Originals other than those (marked by r) in the table below. See P.17 "Sizes detectable by the Auto Paper Select". 1 Sizes detectable by the Auto Paper Select y Metric version Size A3 B4 A4 B5 A5 11" × L JIS K JIS K 17"L LLKL Where setting L original Exposure glass Document feeder r r r r r r r r × r × × 81/2" × 81/2" × 51/2" × 81/2" × 14" 11" 13" 81/2" L KL L KL r × × × × × r r y Inch version Size A3 B4 A4 B5 A5 L JIS K JIS K LLKL Where setting L original Exposure glass Document feeder × × × × × × × × × × 11" 81/2" × ×14" 17" L L r r r r 81/2" ×11" KL r r 51/2" × 81/2" KL × r 81/2" ×13" L r × 10" × 8" K r × 10" × 14" L r r 17 Basics Original Sizes and Scanning Area/Missing Image Area y Exposure glass 1 Reference position Horizontal size Vertical size A4 A3 A3 Maximum Scanning area A3 (297x420mm) 11"x17" (279x432mm) CP01AEE y Document feeder Limitation Ì Even if you correctly set originals in the document feeder or on the exposure glass, 3mm, 0.1" margins on all four sides might not be copied. 18 Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Metric version Tray 1 Paper tray unit (option) Inch version Paper weight Paper capacity 500 sheets *1 1 A3L, B4JISL, A4KL, B5JISKL, 60 ­ 105g/ 1 1 A5L, 11" × 17"L, 8 /2" × 14"L, 8 /2" × m2, 16 ­ 28 11"KL, 51/2" × 81/2"L, 71/4" × 101/2" lb KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL, 10" × 14"L Note Ì You have to specify the paper size with the user tools. See P.103 "Changing the Paper Size". Tray 2 A3L , B4JISL , A4KL , B5JISKL , 60 ­ 105g/ A5L , B6JISL *2 , A6L ,37/8" × 71/2" m2, 16 ­ 28 L, 41/8" × 91/2"L, 11" × 17"L , 81/2" × lb 14" L, 81/2" × 11" KL, 81/2" × 51/2"L, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL, 10" × 14"L, 8KL *3 , 16KKL *4 , C5 Env.L, C6 Env.L, DL Env.L 500 sheets *1 Note Ì You have to specify the paper size with the user tools. See P.103 "Changing the Paper Size". Tray 2 Non-stan- A3L, B4JISL, A4KL, B5JISKL, dard sizes A5L, B6L, A6L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 81/2" × 51/2"L, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13", 81/4" × 13"L, 8" × 10"KL Translucent paper (A3L, B4JISL, A4KL, B5JISKL OHP transparencies (A4KL) Adhesive lebels (B4JISL, A4L) 60 ­ 157g/ m2, 16 ­ 42 lb *5 19 Basics Metric version Bypass tray (option) Standard Sizes A3L , B4JISL A4KL, B5JISKL, A5L, B6JISL A6L, 11" × 17" L, 81/2" × 14"L, 81/2" × 11"KL, 81/2" × 51/2"L, 101/2" × 71/4"KL, 8" × 13"(F)L, 81/2" × 13"(F4)L, 81/4" × 13"L, 8" ×10"KL, 10" × 14"L *2 Inch version Paper weight 60 ­ 105g/ m2, 16 ­ 28 lb Paper capacity 10 sheets *1 100 sheets *1 1 A4KL, B5JISKL, A5L, B6JISL A6L, 11" × 17" L, 81/2" × 14"L, 81/2" × 11"KL, 81/2" × 51/2"L, 101/2" × 71/4"KL, 8" × 13"(F)L, 81/2" × 13"(F4)L, 81/4" × 13"L, 8" ×10"KL, 10" × 14"L, 37/8" × 71/2"L, 41/8" × 91/2"L, C5 Env.L, C6 Env.L, DL Env.L *2 11" × 15"L, 11" *2 11" × 15"L, 11" × 14"L, 10" × 15" × 14"L, 10" × 15" L, 81/4" × 14"L, L, 81/4" × 14"L, 8" × 101/2"KL 8" × 101/2"KL *2 A3L, B4JISL A4KL, B5JISKL, A5L, B6JISL A6L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 81/2" × 51/2"L, 101/2" × 71/4" KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"L 60 ­ 157g/ m2, 16 ­ 42 lb 10 sheets *1 40 sheets *1 Note Ì You have to specify the paper size with the user tools. See P.103 "Changing the Paper Size". Non-stan- Translucent paper (A3L , B4JISL ), dard sizes OHP transparencies *6 10 sheets *1 40 sheets *1 1 sheets *1 Translucent paper (A4KL, B5JISKL ), postcards Adhesive labels (B4JISL, A4L) 20 Copy Paper Metric version Large capacity tray (option) *1 *2 *3 *4 *5 *6 Inch version 81/2" × 11"K Paper weight 60 ­ 105g/ m2, 16 ­ 28 lb Paper capacity 2,000 sheets *1 A4K 1 Paper weight: 20 lb, 64g/m 2 When you set non-standard size paper in the bypass tray, you have to specify the size. See P.41 "Copying from the Bypass Tray". 8K(Ba-Kai) = 267 × 390 mm, 10.6" × 15.4" 16K(Shi-Lui-Kai) = 195 × 267 mm, 7.7" × 10.6" Do not stack copy paper above the Tray 2 lower limit mark. See P.105 "Changing the Paper Size in Tray 2". Always set one sheet at a time. See P.41 "Copying from the Bypass Tray". Important Ì If you use damp or curled paper, a misfeed might occur. In such a case, try turning over the paper stack in the paper tray. If there is no improvement, change to copy paper with less curl. Note Ì When you use the bypass tray, it is recommended to set the copy paper direction to L. Ì When you use the color paper, set it in the tray 2. Do not stack the paper above the lower limit mark of the tray 2. Ì Postcards should be fed from the bypass tray. Ì If you load paper of the same size and in the same direction in two or more trays, the machine automatically shifts to another tray when the tray in use runs out of paper. This function is called Auto Tray Switch. (If you put recycled paper in paper trays using the Special Paper Indicate menu, this function is not available with these trays unless their settings are identical.) This saves interrupting a copy run to replenish paper even when you make a large number of copies. You can cancel this setting. See "13. Auto Tray Switch" and "14. Special Pap. Indict" of the System Settings. Reference If you want to add paper, see P.89 "B Loading Paper". If you want to change the paper size, see P.103 "Changing the Paper Size". 21 Basics Non-recommended Paper 1 R CAUTION: · Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or equipment failure. Important Ì Do not use paper with any kind of coating such as: · Thermal fax paper · Art paper · Aluminum foil · Carbon paper · Conductive paper Ì Otherwise, a fault might occur. Ì Do not use copy paper that has been already copied on. Otherwise, a fault might occur. Note Ì Do not use the following type of paper because a paper misfeed might occur. · Bent, folded, or creased paper · Torn paper · Slippery paper · Perforated paper · Rough paper · Thin paper that has low stiffness · Paper with much paper dust on its surface Ì If you make copies on rough grain paper, the copy image might be blurred. Ì Do not use paper which has been copied or printed on. Paper Storage Note Ì When storing paper, the following precautions should always be followed: · Do not store paper where it will be exposed to direct sunlight. · Avoid storing paper in humid areas (humidity: 70% or less). · Store on a flat surface. Ì Keep open reams of papers in the package, and store as you would unopened paper. Ì Under high temperature and high humidity, or low temperature and low humidity conditions, store papers in a vinyl bag. 22 Toner Toner Handling Toner R WARNING: · Do not incinerate used toner or toner containers. Toner dust might ig- 1 nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations for plastics. R CAUTION: · Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: · Our products are engineered to meet high standards of quality and function- ality, and we recommend that you only use the expendable supplies available at an authorized dealer. Important Ì If you use toner other than that recommended, a fault might occur. Reference If you want to add toner, see P.91 "D Changing the Toner Bottle". Toner Storage Note Ì When storing toner, the following precautions should always be followed: · · · · Store toner containers in a cool, dry place free from direct sunlight. Do not store toner where it will be exposed to heat. Do not eat or swallow toner, and keep it out of reach of children. Store on a flat surface. 23 Basics Photo Conductor Unit (PCU) 1 Handling Photo Conductor Unit R WARNING: · Do not incinerate the photoconductor unit. Toner dust might ignite when exposed to an open flame. Dispose of the used photoconductor unit in accordance with local regulations for plastics. Photo Conductor Unit Storage R CAUTION: · Our products are engineered to meet high standards of quality and function- ality, and we recommend that you only use the expendable supplies available at an authorized dealer. Note Ì When storing photo couductor units, the following precautions should always be followed: · Store PCU in a cool, dark place free from direct sunlight. · Do not store PCU in a wet place. · Follow the instructions on the carton box of PCU Replacing Photo Conductor Unit Reference See P.93 "Replacing Photo Conductor Unit (PCU)" 24 2. Copying Basic Procedure A When the machine is set for user codes, enter the user code with the Number keys and then press the {#} key. Reference See P.48 "User Codes". F Enter the number of copies required with the Number keys. B Make sure that the machine is in Copy mode. Note Ì If not, press the {Copy} key. C Make sure that there are no previous settings remaining. Note Ì To clear settings, press the {Clear Modes} key. Note Ì The maximum copy quantity can be set between 1 and 99 (default: 99 ). See "05. Max. Copy Q'ty" in P.117 "1. General Features 2/4". Ì To change the number entered, press the {Clear/Stop} key and enter the new number. D Set your originals. Reference See P.27 "Setting Originals". G Press the {Start} key. The machine starts copying. Note Ì To stop the machine during the multi-copy run, press the {Clear/ Stop} key. E Set your desired settings. Ì To return the machine to the initial condition after copying, press the {Clear Modes} key. 25 Copying -System Reset The machine returns to its initial condition automatically after your job is finished, after a certain period of time. This function is called "System Reset". Note Ì You can change the System Reset time. See "04. System Reset" in the System Settings Reference. 2 -Auto Off The machine turns itself off automatically after your job is finished, after a certain period of time. This function is called "Auto Off". Note Ì How to exit Auto Off mode depends on your machine configuration: · Press the operation switch Ì You can change the Auto Off time. See "09. Auto Off Timer" in the System Settings. Ì You can change the default settings for basic functions. See P.116 "Settings You Can Change with the User Tools" and "User Tools (System Settings)" in the System Settings Reference. 26 Setting Originals Setting Originals Note Ì Basically the originals should be aligned to the rear left corner. However, some copy functions may produce different results depending on the direction of the originals. For details, see explanations of each function. Originals Set in the document feeder Set on the exposure glass B Set the original face down on the exposure glass. The original should be aligned to the rear left corner. 2 1: Reference mark 2: Scale C Lower the platen cover or the document feeder. Setting Originals in the Document Feeder Reference See P.16 "Originals". Note Ì The original might become dirty if it is written with a pencil or similar tools. Setting Originals on the Exposure Glass A Lift the platen cover or the document feeder. Note Ì Be sure to open the platen cover or the document feeder by more than 30°, otherwise the original size might not be detected correctly. Ì You cannot set a multi-page original with pages of different sizes in the document feeder. If your original contains pages of different sizes, use the SADF function and set each page one at a time. Alternatively, set pages one at a time on the exposure glass. Ì Do not place any foreign objects on the document feeder or cover it with your hand. This could cause the size not to be detected properly. 27 Copying Note Ì Do not stack originals above the limit mark. 2 1: Sensor Reference Regarding originals that the document feeder can handle, see P.16 "Originals". Ì To avoid a multi-sheet feed, shuffle the originals before setting them in the document feeder. When SADF mode is selected A Set one original face up into the document feeder. Then press the {Start} key. The Auto Feed indicator is shown on the display. to set another original, set the next page. The second and subsequent originals can be fed automatically without pressing the {Start} key. B When the machine instructs you Setting a stack of originals in the document feeder A Adjust the guide to the original size. B Set the aligned originals face up into the document feeder. Note Ì You can adjust the time the machine waits before being ready for the next original. See "04. SADF Auto Reset" in P.124 "3. Input/Output 1/2". 1: Limit mark 2: Document guide 28 Setting Originals Setting Non-Mstandard Sized Originals in the Document Feeder Limitation Ì Enter the size of your original if it is not one of the following: A3 L, B4JISL, A4KL, B5JIS KL, A5KL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"KL Ì The paper size that can be set with this function is vertical 105­ 297mm (4" × 11"), horizontal 1281,260mm (5" × 49"). Ì The maximum copy paper size is 297 × 432mm (11" × 17"). Ì You cannot use the Auto Paper Select function with this function. E Enter the horizontal size of the original with the Number keys, then press the {#} key. F Enter the vertical size of the origi- 2 nal with the Number keys, then press the [OK] key. G Press the {Start} key. A Set one original face up into the document feeder. B Press the 1 key to select your desired paper tray or bypass tray. C Press the {#} key. Note Ì When you select the paper tray, go to step E. D If you select the bypass tray in step B, press the [Orig. Size] key. 29 Copying Basic Functions The following basic functions are explained in this section. 2 y Adjusting Copy Image Density Auto and Manual Image Density y Selecting the Original Type Text, Text·Photo, Photo y Selecting the Copy Paper Auto Paper Select and Manual Paper Select y Auto Reduce/Enlarge The machine can choose an appropriate reproduction ratio based on the paper and original sizes you select. Note Ì You can select functions to be activated when System Reset is turned on, when Energy Saver is turned off, or after the machine is powered on. See P.116 "1. General Features 1/4". Ì You can change default settings for basic functions. See P.116 "Settings You Can Change with the User Tools". y Manual Image Density If you require darker or lighter copies, adjust the image density yourself. y Combined Auto and Manual Image Density Use when copying originals with a dirty background (such as newspapers). You can adjust the foreground density while leaving the background unchanged. Reference You can change the density level with the user tools. See "10. Text Density" in P.118 "1. General Features 3/4". A Select one of the Image Density modes. Auto Image Density A Make sure that the Auto Image Density indicator is lit. Adjusting Copy Image Density You can adjust the copy image density to match your originals. There are three ways to specify image density: Note Ì If it is not, press the {Auto Image Density} key. Manual Image Density A Press the {Auto Image Density} key so the indicator goes out. y Auto Image Density The machine automatically adjusts the image density. 30 Basic Functions B Press the {Lighter} or {Darker} key to adjust the image density. A Press the {Original Type} key and select the original type.