User manual RICOH AFICIO C2500

Operating Instructions Copy/Document Server Reference 1 2 3 4 Placing Originals Copying Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see "Machine Types", About This Machine.) · · Type 1: C2525/DSc525/LD425c/Aficio MP C2500 Type 2: C3030/DSc530/LD430c/Aficio MP C3000 Certain types might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, the supplier recommends that you use genuine toner from the supplier. The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products. Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. General Settings Guide Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. Security Reference This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication. Copy/ Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals. Facsimile Reference Explains Facsimile functions and operations. Printer Reference Explains Printer functions and operations. Scanner Reference Explains Scanner functions and operations. Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine. i Other manuals · PostScript3 Supplement · UNIX Supplement · Manuals for DeskTopBinder Lite · DeskTopBinder Lite Setup Guide · DeskTopBinder Introduction Guide · Auto Document Link Guide Note Manuals provided are specific to machine types. Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ii What You Can Do with This Machine Color Copying You can switch the color copy mode depending on the type of originals used and the desired finish. See p.41 "Selecting a Color Mode". Full Color Copy Copies using four colors: yellow, magenta, cyan and black. AMF033S Black/White Copy Copies in black and white even if the original is colored. AMF034S Convert Colors See p.42 "Convert Colors". Copies by changing a specific color in the original to another color. AMF038S iii Erase Specified Color See p.43 "Erase Color". Copies by deleting a specific color in the original. AMF039S Color Background See p.44 "Color Background". Copies by adding a color to the whole page. AMF040S iv Stamping on Copies Copies with the date, page numbers, etc. The stamp color can be yellow, red, cyan, magenta, green, blue, and black. AMF041S Printed inserts types: Background Numbering See p.106 "Background Numbering". Preset Stamp See p.107 "Preset Stamp". User Stamp See p.109 "User Stamp". Date Stamp See p.114 "Date Stamp". Page Numbering See p.118 "Page Numbering". v Adjusting Colors See p.48 "Color Adjustment". Primary Colors AMA013S Colors can be created by combining the 3 primary colors: yellow, magenta and cyan. Black can be made by combining yellow, magenta and cyan, however, as there might be some slight differences, "black" will be expressed using a black toner. Adjust Color Adjusts the specific colors (yellow, red, magenta, blue, cyan and green) by mixing them with adjacent colors in the color circle. See p.48 "Color Adjustment". AMA014S vi Color Balance Adjusts the overall color tone of copies. See p.45 "Color Balance". AMA015S Adjusting Images See p.49 "Image Adjustment". Sharp/Soft Adjust the outline of the image. See p.50 "Adjusting the sharpness/softness". AMA016S Contrast Adjust the shades of the image. See p.51 "Adjusting the contrast". AMA017S vii Background Density Adjust the background density of the image. See p.51 "Adjusting the background density". AMA018S Other Adjustments · Adjust U.C.R. See p.52 "Adjusting the U.C.R". · Text/Photo Sensitivity See p.52 "Adjusting the Text/Photo sensitivity". viii What You Can Do with This Machine Functions differ depending on machine type and options. Reference See p.3 "Functions Requiring Optional Configurations". Types of Duplex Copies 1 Sided 2 Pages 2 Sided 1 Page See p.82 "Duplex". 2 Sided 1 Page 2 Sided 1 Page See p.82 "Duplex". 1 Sided 4 Pages Combine 2 Sided 1 Page See p.88 "Two-Sided Combine". GCSHVY9J ix 1 Sided 8 Pages Combine 2 Sided 1 Page See p.88 "Two-Sided Combine". GCSHVYAE 1 Front 2 Back 2 Sided 16 Pages Combine 2 Sided 1 Page See p.88 "Two-Sided Combine". GCSHVY5E 1 Front 2 Back 2 Sided 2 Pages Combine 2 Sided 1 Page See p.88 "Two-Sided Combine". GCSHVY1E x 2 Sided 4 Pages Combine 2 Sided 1 Page See p.88 "Two-Sided Combine". GCSHVY2E 1 Front 2 Back 2 Sided 8 Pages Combine 2 Sided 1 Page See p.88 "Two-Sided Combine". GCSHVY6E 1 Front 2 Back Bound Originals 2 Sided 1 Page See p.93 "Booklet/Magazine". xi Front & Back Bound Originals 2 Sided Pages See p.93 "Booklet/Magazine". Copying Book Originals 1 Sided 4 Pages Booklet See p.93 "Booklet/Magazine". · Open to left GCBOOK0E · Open to right GCBOOK1E xii 2 Sided 2 Pages Booklet See p.93 "Booklet/Magazine". · Open to left GCAH010E · Open to right GCAH020E 1 Sided Magazine See p.93 "Booklet/Magazine". · Open to left GCBOOK3E · Open to right GCBOOK4E xiii 2 Sided Magazine See p.93 "Booklet/Magazine". · Open to left GCAH030E · Open to right GCAH040E Combining Multiple Pages onto a Single Page See p.86 "One-Sided Combine". 1 Sided 2 Pages Combine 1 Sided 1 Page GCSHVY7E xiv 1 Sided 4 Pages Combine 1 Sided 1 Page GCSHVY8J 1 Sided 8 Pages Combine 1 Sided 1 Page GCSHVY3J 2 Sided 1 Page Combine 1 Sided 1 Page GCSHVYOJ xv 2 Sided 2 Pages Combine 1 Sided 1 Page GCSHVYBJ 2 Sided 4 Pages Combine 1 Sided 1 Page GCSHVY4J Copying Originals Such as Books Bound Originals 1 Sided 2 Pages See p.91 "Series Copies". CP2B0100 xvi Bound Originals 2 Sided 1 Page See p.93 "Booklet/Magazine". Front & Back Bound Originals 2 Sided Pages See p.93 "Booklet/Magazine". Copying 2-Sided Pages onto 1-Sided Pages See p.91 "Series Copies". 2 Sided 1 Page 1 Sided 2 Pages CP2B0200 Copying onto Thick Paper Copying onto Thick Paper See p.39 "When copying onto Thick Paper". xvii TABLE OF CONTENTS Manuals for This Machine ......................................................................................i What You Can Do with This Machine ....iii Color Copying ........................................................................................................... iii Stamping on Copies................................................................................................... v Adjusting Colors ........................................................................................................ vi Adjusting Images...................................................................................................... vii What You Can Do with This Machine..................................................................ix Types of Duplex Copies ............................................................................................ ix Copying Book Originals............................................................................................ xii Combining Multiple Pages onto a Single Page ....................................................... xiv Copying Originals Such as Books........................................................................... xvi Copying 2-Sided Pages onto 1-Sided Pages..........................................................xvii Copying onto Thick Paper.......................................................................................xvii Notice ......................................................................................................................1 How to Read This Manual .....................................................................................2 Symbols .....................................................................................................................2 Functions Requiring Optional Configurations....................................................3 Display ....................................................................................................................4 Simplified Display.......................................................................................................5 User Tools Menu (Copier and Document Server Features) ...............................6 1. Placing Originals Originals ...............................................................................................................11 Sizes and Weights of Recommended Originals.......................................................11 Sizes Detectable by the Auto Paper Select .............................................................12 Missing image area ..................................................................................................14 Placing Originals..................................................................................................15 Original Orientation ..................................................................................................15 Placing Originals on the Exposure Glass.................................................................17 Placing Originals in the Auto Document Feeder ......................................................17 Batch mode ..............................................................................................................19 SADF mode..............................................................................................................20 Mixed size mode ...................................................................................................... 21 Original size .............................................................................................................22 2. Copying Basic Procedure...................................................................................................25 Interrupt Copy ..........................................................................................................26 Left Original Beeper .................................................................................................27 Job Preset ................................................................................................................27 Job List ................................................................................................................. 29 Job List screen ......................................................................................................... 30 Checking jobs in the print queue..............................................................................31 Changing the order of jobs.......................................................................................31 Holding print jobs .....................................................................................................32 Deleting jobs ............................................................................................................32 Checking Job History ...............................................................................................33 xviii Copying from the Bypass Tray...........................................................................34 When copying onto Regular Size Paper ..................................................................36 When copying onto Custom Size Paper ..................................................................37 When copying onto OHP Transparencies or Thin Paper .........................................38 When copying onto Thick Paper ..............................................................................39 When Copying onto Envelopes................................................................................40 Color Functions ...................................................................................................41 Selecting a Color Mode............................................................................................41 Convert Colors ......................................................................................................... 42 Erase Color ..............................................................................................................43 Color Background ....................................................................................................44 Color Balance...........................................................................................................45 Color Balance Program............................................................................................46 Color Adjustment...................................................................................................... 48 Image Adjustment ....................................................................................................49 User Color ................................................................................................................53 Copier Functions .................................................................................................57 Adjusting Copy Image Density .................................................................................57 Selecting the Original Type Setting.......................................................................... 59 Selecting Copy Paper ..............................................................................................60 Preset Reduce/Enlarge ............................................................................................63 Zoom ........................................................................................................................65 Auto Reduce/Enlarge ...............................................................................................66 Size Magnification ....................................................................................................68 Directional Magnification (%) ...................................................................................69 Directional Size Magnification (mm).........................................................................71 Sort........................................................................................................................... 72 Stack ........................................................................................................................76 Staple ....................................................................................................................... 77 Punch ....................................................................................................................... 80 Duplex ......................................................................................................................82 One-Sided Combine.................................................................................................86 Two-Sided Combine.................................................................................................88 Series Copies...........................................................................................................91 Booklet/Magazine.....................................................................................................93 Margin Adjustment ...................................................................................................99 Erase......................................................................................................................100 Background Numbering ......................................................................................... 106 Preset Stamp .........................................................................................................107 User Stamp ............................................................................................................109 Date Stamp ............................................................................................................114 Page Numbering .................................................................................................... 118 Image Repeat.........................................................................................................123 Double Copies........................................................................................................126 Centering................................................................................................................127 Positive/Negative ...................................................................................................129 Mirror......................................................................................................................130 Covers....................................................................................................................131 Designate ...............................................................................................................132 Chapters.................................................................................................................134 Slip Sheets .............................................................................................................135 xix Storing Data in the Document Server ..............................................................137 Programs ............................................................................................................139 Storing a Program ..................................................................................................139 Changing a Stored Program ..................................................................................140 Deleting a Program ................................................................................................141 Recalling a Program...............................................................................................141 Programming Defaults in Initial Display .................................................................142 3. Document Server Relationship between Document Server and Other Functions .....................143 Document Server Display ...................................................................................... 144 Simplified Display...................................................................................................145 Preview Display......................................................................................................146 Using the Document Server.............................................................................. 147 Storing Data ...........................................................................................................147 Changing User Name, File Name or Password of a Stored Document .................152 Checking the Details of a Stored Document .......................................................... 153 Searching for a Stored Document..........................................................................154 Printing a Stored Document ...................................................................................156 Deleting a Document..............................................................................................162 Displaying a Document in Document Server with Web Image Monitor..................163 Downloading Stored Documents............................................................................164 4. Appendix Function Compatibility ......................................................................................165 Supplementary Informations ............................................................................167 INDEX....................................................................................................... 178 xx Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. The color samples in this manual may differ slightly from the colors of actual copies. Colors on color keys or the color circle may differ slightly from the colors of actual copies. This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function the original images similar to bank bills may not be copied properly. 1 How to Read This Manual Note For proper use of this product, be sure to read About This Machine first. Supplementary information about the copier mode is described in "Supplementary Information". Reference See p.167 "Supplementary Informations". Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [] Indicates the names of keys that appear on the machine's display panel. {} Indicates the names of keys on the machine's control panel. 2 Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows: Stack: Internal Shift Tray, 500-sheet finisher, 1000-sheet finisher or booklet finisher Staple: 500-sheet finisher, 1000-sheet finisher or booklet finisher Staple (Booklet): booklet finisher Punch: booklet finisher, Punch kit Note The bridge unit and paper tray unit are required when you install the finisher. 3 Display The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Initial copy display AMG053S 1. Original function, Image Density and Special Original function. 2. Operational status and messages. 3. You can register up to three frequently used reduce/enlarge ratios other than the fixed reduce/enlarge ratios. See "Shortcut R/E", General Settings Guide. 5. Displays contents of the Shortcut keys. You can register frequently used functions in these keys. See "Customize: Copier Function Key", General Settings Guide. 6. Sort, Stack, Staple functions. 7. Displays available functions. Press a function name to display its menu. For example, press [Reduce / Enlarge] to bring up the Reduce/Enlarge menu. 4. Numbers of originals scanned into memory, copies set, and copies made. 8. A clip mark indicates the currently selected function. 4 Simplified Display This section explains how to use the "Simplified Display" and introduces its keys. You can view the simplified display from the Copier's initial screen by pressing the {Simplified Display} key. The simplified display contains main functions only. Enlarged characters and keys make for easier operation. AMG054S Simplified Copier Screen AMG055S 1. [Key Color] Use this to intensify the screen contrast by changing the color of the keys. Not available on the copier default screen. Note Press the {Simplified Display} key again to return to the copier default screen. The simplified display screen does not contain every available key. 5 User Tools Menu (Copier and Document Server Features) This section describes items that can be specified on the copier initial screen. Copier initial screen can be displayed by pressing the {User Tools/Counter} key. For details about how to set up these items, see General Settings Guide. General Features Item Description Auto Image Density Prior- Set this function to use Auto Image Density when the power is ity turned on, or modes cleared. Original Type Priority You can select the original type effective when the power is turned on, or modes cleared. Original Photo Type Prior- When you select "Text / Photo" or "Photo" in "Original Type Priity ority", you can change the settings of the selected original type. Original Type Display Paper Display Original Orientation in Duplex Mode Copy Orientation in Duplex Mode Max. Copy Quantity Auto Tray Switching You can have the original types shown on the initial display. You can choose to have the available paper trays and sizes shown on the initial display. You can set the original orientation when making two-sided copies. You can set the copy orientation when making two-sided copies. You can set the maximum copy quantity. If you load paper of the same size in two or more trays, the machine automatically shifts to the other when the first tray runs out of paper (when Auto Paper Select is selected.) This function is called "Auto Tray Switching". This setting specifies whether to use Auto Tray Switching or not. The beeper (key tone) sounds if you forget to remove originals after copying. You can choose to have the beeper sound when copying is complete. You can assign frequently used functions to function keys F1 to F6. You can register frequently used functions to the Copy Function Keys of F1 to F6. You can also change the registered functions. Tone: Original Remains Job End Call Customize: Copier Funciton Key Customize: Document Server Storage Key 6 Reproduction Ratio Item Shortcut R / E Description You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. You can also change registered Reduce/ Enlarge ratios. You can select a key to specify the reproduction ratio. Specify prioritized enlargement and reduction ratios by pressing [Reduce / Enlarge]. You can set a Reduce/Enlarge ratio when registering Create Margin in a shortcut key. R / E Ratio R / E Ratio Priority Ratio for Create Margin Edit Item Front Margin: Left / Right Back Margin: Left / Right Description You can specify left and right margins on the front side of copies using the Margin Adjustment function. You can specify left and right margins on the back side of copies using the Margin Adjustment function. Front Margin: Top / Bottom You can specify top and bottom margins on the front side of copies using the Margin Adjustment function. Back Margin: Top / Bottom You can specify top and bottom margins on the back side of copies using the Margin Adjustment function. 1 Sided 2 Sided Auto Margin: TtoT 1 Sided 2 Sided Auto Margin: TtoB Erase Border Width Erase Original Shadow in Combine Erase Center Width When using the 1 sided 2 sided Duplex function, you can specify margins on the back side. When using the 1 sided 2 sided Duplex function, you can specify margins on the back side. You can specify the width of erased border margins using this function. In Combine Copy or Booklet/Magazine Copy mode, you can specify whether to erase a 3 mm, 0.1" bounding margin around all four edges of each original. You can specify the width of the erased center margins using this function. Front Cover Copy in Combine You can make a combined copy on the front cover sheet when you select the Front Cover function. Copy Order in Combine You can set the copy order when using the Combine function to Left to Right or Top to Bottom. Orientation: Booklet, Mag- You can select the orientation of copies to open when using Bookazine let or Magazine function. Copy on Designating Page in Combine Image Repeat Separation Line Double Copies Separation Line You can make a combined copy on the inserted slip sheets when using the Desig./Chapter Copy function. You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks. You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks. 7 Stamp Item Background Numbering Size Density Stamp Color Preset Stamp Stamp Language Stamp Priority Stamp Format You can select the language of the stamp. You can select the stamp type given priority when [Preset Stamp] is pressed. You can adjust the stamp printing quality ("COPY", "URGENT", "PRIORITY", "For Your Info.", "PRELIMINARY", "For Internal Use Only", "CONFIDENTIAL", "DRAFT"). You can specify the stamp printing color ("COPY", "URGENT", "PRIORITY", "For Your Info.", "PRELIMINARY", "For Internal Use Only", "CONFIDENTIAL", "DRAFT"). You can set the size of the numbers. You can set the density of the numbers. You can set the color of the numbers. Description Stamp Color User Stamp Program / Delete Stamp Stamp Format: 1 to 4 Stamp Color Date Stamp Format Font Size Superimpose Stamp Color Stamp Setting Page Numbering Stamp Format Font Size Duplex Back Page Stamping Position You can select the page number format given priority when [Page Numbering] is pressed. You can select the page number font. You can set the size of the page number. You can set the position of the duplex back page number printed using the Duplex function. You can select the date format for the Date Stamp function. You can select the Date Stamp font. You can set the Date Stamp size. You can have the Date Stamp printed in white where it overlaps black parts of the image. You can set the selected priority color when printing the date. You can have the date printed on the first page or all pages. You can register, change, or delete these user stamp designs. You can set the position where the stamp is printed. Sets the color registered in User Stamp color (1 to 4). Page Numbering in Combine You can set page numbering when using the Combine and Page Numbering function together. Stamp on Designating Slip Sheet Stamp Position:P1,P2... Stamp Position:1/5,2/5... You can print the page number onto slip sheets when using the Designate function and the Page Numbering function together. You can set the position where the stamp is printed. You can set the position where the stamp is printed. 8 Item Stamp Position:-1-,-2-... Stamp Position:P.1,P.2... Stamp Position:1,2... Stamp Position:1-1,1-2... Stamp Position:Page 1,Page 2... Superimpose Stamp Color Page Numbering Initial Letter Description You can set the position where the stamp is printed. You can set the position where the stamp is printed. You can set the position where the stamp is printed. You can set the position where the stamp is printed. You can set the position where the stamp is printed. You can have page numbers printed in white where they overlap black parts of the image. You can set the selected priority color when printing the date. You can select the page numbering initial letter between "P.1, P.2.../P.1, P.2..." and "S1, S2.../S.1, S.2...". Input / Output Item Switch to Batch SADF Auto Reset Description You can select to have the Batch or SADF function displayed when you press [Special Original]. When you set one original at a time in the ADF, the Auto Feed indicator lights for a specified time after an original is fed, to show the ADF is ready for another original. You can continue copying when paper of the required orientation has run out during rotate-sorting. This item becomes active when [With Image Rotation] of [Auto Tray Switching] under [With Image Rotation] is selected. Memory Full Auto Scan Restart If memory becomes full while scanning originals, the machine will copy the scanned originals first, and then automatically proceed scanning remaining originals. You can enable or disable this function. If you select [Yes] for this function, the machine rotates images correctly. You can select a key to appear preferentially for staple on the initial screen. You can select a key to appear preferentially for punch on the initial screen. You can select a key to appear preferentially for finishing on the simple screen. Rotate Sort: Auto Paper Continue Letterhead Setting Staple Position Punch Type Simplified Screen: Finishing Types 9 Adjust Color Image Item Background Density of ADS (Full Color) Color Sensitivity A.C.S. Sensitivity Description The background density is adjusted to skip the texture and copy. You can adjust the background density up to 5 levels when in Full Color. You can adjust the color specified to convert in "Color Convert" and the color specified for "Erase Color", in 5 levels. This 5-step setting determines the level of the standard used for discriminating between black & white originals and full color originals when "Auto Color Select" is selected. This setting determines the copy priority between "Black & White" and "Full Color" when "Auto Color Select" is selected. A.C.S. Priority Administrator Tools Item Menu Protect Description You can prevent unauthenticated users from changing the user tools settings. 10 1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Note As the color of markers or highlighters is difficult to reproduce, the copy might not come out depending on the color or a different color might be copied. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended originals for the ADF: Metric version Where original is placed Exposure glass ADF Original size Up to A3 One-sided originals:A3L - B5 JIS (Japanese Industrial Standard)KL Two-sided originals: A3L-B6 JIS (Japanese Industrial Standard)KL Original weight 40-128 g/m2 (35-110 kg) 52-105 g/m2 (45-90 kg) Inch version Where original is placed Exposure glass ADF Original size Up to 11" × 17" Original weight - One-sided originals: 11" × 17"L-51/2" × 81/2"KL 11-34 lb. Two-sided originals: 11" × 17"L-51/2 × 81/2"KL 14-28 lb. Note About 50 originals can be placed in the ADF. The weight range for originals in the Mixed mode is 52-81 g/m2 (13.8-21.5 lb). 11 Placing Originals Non-compatible originals for the Auto Document Feeder Placing the following types of originals in the ADF can cause paper misfeeds or light & black lines or result in damage to the originals. Place these originals on the exposure glass instead. · Originals other than those specified on "Sizes and Weights of Recommended Originals". · Stapled or clipped originals · Perforated or torn originals · Curled, folded, or creased originals · Pasted originals · Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper · Originals with perforated lines · Originals with indexes, tags, or other projecting parts · Sticky originals such as translucent paper · Thin, highly flexible originals · Thick originals such as postcards · Bound originals such as books · Transparent originals such as OHP transparencies or translucent paper · Originals that are still wet with ink or white-out. Note The original might become dirty if it is written with a pencil or a similar tool. 1 Sizes Detectable by the Auto Paper Select Sizes detectable by the exposure glass and ADF are: Metric version Size A3L B4 A4K B5 A5K B6 11" × JISL L JISK L JISK 17" Location L L L of the original Expossure glass ADF *1 *2 *3 *1 81/2" 8" × × 13" 11" L KL × *2 8KL 16K KL × × *3 *3 *2 If you want to make A5 size detectable, consult your service representative. You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Settings). You can select from 8K to A3 or B4 JIS, from 16K to A4, A5 or B5 JIS with User Tools (System Settings). 12 Originals Inch version Size A3L A4K 11" × L 17" Location L of the original Expos× sure glass ADF *1 *2 81/2" × 14" L 81/2" × 11" KL 51/2" × 81/2" KL *1 81/2" 11" × × 15" 13" L L × *2 10" × 14" L 8" × 10" L 71/4 "× 101/2 "L K × 1 × × *2 × × *2 *2 If you want make 51/2" × 81/2"size detectable, consult your service representative. You can select from 81/2" × 13" to 81/2" × 14", from 11" × 15" to 11" × 17", from 8" × 10" to 81/2" × 11"L, 7/1/4" × 101/2K to 81/2" × 11"K with User Tools (System Settings). Exposure glass CP01AEE ADF AAE044E Note When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference See p.23 "Custom sizes". 13 Placing Originals Sizes difficult to detect It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually: · Originals with indexes, tags, or other projecting parts · Transparent originals such as OHP transparencies or translucent paper · Dark originals with a lot of text and drawings · Originals which partially contain a solid image · Originals which have solid images at their edges 1 Missing image area Even if you place originals in the ADF or on the exposure glass correctly, 3 mm (0.1") margins on all four sides might not be copied. 14 Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. Note For original sizes you can set, see "Originals". Reference See p.11 "Originals". 1 Original Orientation You can set the original orientation in the following ways. When placing the original on the exposure glass, set it facing downwards. · Standard orientation Select this function when the original orientation is the same as the copy paper orientation. · 90° turn Use this function when you want to copy A3L, B4 JISL or 11" × 17"L size originals. The machine rotates the copy image by 90° and you can make copies as you want. This is useful for copying large originals with the Staple, Duplex, Combine or Stamp functions. 15 Placing Originals For example, to copy A3L or 11" × 17"L originals with the Staple function selected: 1 AMG017S A Press [Special Original]. B Select the original orientation ( or ), and then press [OK]. Note It is recommended to use this function together with the [Auto Paper Select] or [Auto Reduce / Enlarge] function. 16 Placing Originals Placing Originals on the Exposure Glass Place originals on the exposure glass. Important Do not lift the exposure glass cover or ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1 A Lift the exposure glass cover or ADF. Be sure to lift the exposure glass cover or ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly. B Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be copied. AMF020S A B Positioning mark Left scale C Lower the exposure glass cover or ADF. Placing Originals in the Auto Document Feeder Place originals in ADF. Settings should be made in the following situations: When placing originals consisting of more than 50 pages: See "Batch mode". When placing originals one by one: See "SADF mode". When copying originals of various sizes: See "Mixed size mode". When placing custom size originals: See "Custom sizes". 17 Placing Originals A Adjust the guide to the original size. B Set the aligned originals face up into the ADF. 1 Do not stack originals beyond the limit mark. The last page should be on the bottom. Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the scanned image incorrectly or display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction. AMF021S A Sensors AMF022S A B Limit mark Document guide Note Straighten curls in the originals before placing them on the ADF. To prevent multiple sheets from being fed at once, fan the original before placing it on the ADF. Set the original squarely. 18 Placing Originals Batch mode In Batch mode, the machine copies an original of more than 50 pages as one document, even if it is placed on the ADF in parts. A Press [Special Original]. 1 B Select [Batch] and then press [OK]. C Place the first part of the original, and then press the {Start} key. D After the first part of the original has been fed, place the next part, then press the {Start} key. Note When [SADF] is displayed in step B, set the Batch mode with [Switch to Batch]. See "Switch to Batch", General Settings Guide. To copy subsequent originals in this mode, repeat step D. When the Sort, Combine or 1 Sided2 Sided mode has been set, press the {q} key after all originals have been scanned. 19 Placing Originals SADF mode 1 In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Important You should make a setting so that [SADF] will be displayed when you press [Special Original]. See "Switch to Batch", General Settings Guide. A Press [Special Original]. B Press [SADF], and then press [OK] . C Place one page of an original, and then press the {Start} key. D When the machine instructs you to place another original, place the next page. The second and subsequent pages will be fed automatically without pressing the {Start} key. Note When the Sort, Combine or 1 Sided2 Sided mode has been set, press the {q} key after all originals have been scanned. See "SADF Auto Reset", General Settings Guide. 20 Placing Originals Mixed size mode When placing different size originals of the same width in the ADF at the same time, the machine automatically checks the size of the originals and makes copies. Important When placing originals of different sizes in the ADF and making copies without using the Mixed size mode, paper might become jammed or parts of the original image might not be copied. 1 The sizes of the originals that can be placed in this mode are follows: · Metric version A3L, B4 JISL, A4KL, B5 JISKL · Inch version 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL A Press [Special Original]. B Select [Mixed Sizes], and then press [OK]. C Align the rear and left edges of the originals as shown in the illustration. CP19AE A B Place the originals into the ADF Vertical size D Adjust the guide to the widest original size. E Place originals in ADF. F Press {Start} key. 21 Placing Originals Original size Specify the size of the originals. 1 Regular sizes Select the size of the originals from the regular sizes. A Press [Special Original]. B Press [Original Size] . C Press [Regular Size]. D Select the size of original, and then press [OK] . E Place the original, and then press the {Start} key. 22 Placing Originals Custom sizes When placing custom size originals in the ADF, specify the size of the originals. Important Paper that has a vertical length of 128­297 mm (5.1"-11.6") and a horizontal length of 128­432 mm (5.1"-17") can be placed with this function. 1 A Press [Special Original]. B Press [Original Size]. C Press [Custom Size]. D Enter the horizontal size of the original with the number keys, and then press {q} key. E Enter the vertical size of the original with the number keys, and then press {q} key. F Press [OK]. G Place the originals, and then press the {Start} key. Note If you make a mistake in step D or E, press [Clear] or {Clear/Stop} in step D, and then enter the value again. 23 Placing Originals 1 24 2. Copying This chapter describes the procedure for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs. See "User Authentication Management", General Settings Guide. When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, enter your login user name and user password so that the machine accepts copy jobs. Ask the user administrator for the login user name and login password. For details, see "When the Authentication Screen is Displayed", About This Machine. A Make sure "Ready" appears on the screen. If any other function is displayed, press the {Copy} key on the left side of the control panel. Initial copy screen B Make sure no previous settings remain. When there are previous settings remaining, press the {Clear Modes} key and enter the setting again. C Place your originals. D Make desired settings. E Enter the number of copies using the number keys. The maximum copy quantity that can be set is 999. 25 Copying F Press the {Start} key. The machine starts copying. When placing originals on the exposure glass, press the {q} key after all originals are scanned. Copies are delivered face down. 2 Note Always log off when you have finished using the machine to prevent unauthorized users from using the machine. To stop the machine during a multi-copy run, press the {Clear/Stop} key. To cancel all copy jobs and return the machine to the default condition, press the {Clear Modes} key. To clear entered values, press the {Clear/Stop} key or [Cancel] on the screen. To confirm settings, press the [Check Modes]. Interrupt Copy Use this function if you want to interrupt a long copy job to make urgently needed copies. Important You cannot use the Interrupt Copy function when fax originals are being scanned or the scanner function is being used. A Press the {Interrupt} key. AMG039S B The machine stops scanning. Remove the originals that were being copied. C Place the originals you want to copy. D Press the {Start} key. The machine starts making copies. E When copying is complete, remove the originals and copies. F Press the {Interrupt} key again. 26 The interrupt key indicator goes off. Basic Procedure G Replace the originals that you were copying, and then press the {Start} key. Following message "Reset n originals.", replace the originals that you were copying. Note The previous copy job settings are restored. Simply press the {Start} key to continue copying from where it left off. 2 Left Original Beeper The beeper sounds and an error message is displayed when you leave your originals on the exposure glass after copying. Note For details, see "Tone: Original Remains", General Settings Guide. Job Preset You can set up the next copy content during copying. If a long copy job is in progress and you do not want to wait for it to finish, you can use this function to set up the next copy job in advance. When the current copy job is finished, the next job will start automatically. A Press [New Job] when "Copying..." appears. B Be sure message "Ready" appears, and then set up the next copy job. C Place the originals, and then press the {Start} key. All originals are scanned. When the preset job is complete, a job preset confirmation dialog box appears. D Press [Exit]. You return to the copy screen. After the current copy job, the next copy job starts automatically. 27 Copying Note You can switch the display to the current copy job by pressing [To Copying Screen]. You can switch the display to the preset job by pressing [To Reserv. Screen]. 2 28