User manual RICOH AFICIO SP C210SF

Network User's Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in "User's Guide" before using the machine. Definitions of warnings, cautions, and notes We use the following icon throughout this User's Guide: Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Trademarks UNIX is a registered trademark of The Open Group. HP and Hewlett-Packard are registered trademarks of Hewlett-Packard Company. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation. BRAdmin Professional is a trademark of Brother Industries, Ltd. All other terms, brand and product names mentioned in this User's Guide are registered trademarks or trademarks of their respective companies. i Table of contents 1 Introduction Overview............................................................................................................................................ 1-1 Network function features.................................................................................................................. 1-2 Network printing........................................................................................................................... 1-2 Network scanning ........................................................................................................................ 1-2 Network PC-FAX ......................................................................................................................... 1-2 Management utility ...................................................................................................................... 1-2 BRAdmin Professional............................................................................................................. 1-2 Types of Network Connections.......................................................................................................... 1-3 Network Connection Example ..................................................................................................... 1-3 Peer-to-Peer printing using TCP/IP......................................................................................... 1-3 Network Shared Printing.......................................................................................................... 1-4 Protocols............................................................................................................................................ 1-5 TCP/IP Protocols ......................................................................................................................... 1-5 DHCP/BOOTP/RARP.............................................................................................................. 1-5 APIPA...................................................................................................................................... 1-5 DNS client................................................................................................................................ 1-5 LPR/LPD ................................................................................................................................. 1-5 Port 9100................................................................................................................................. 1-5 SMTP client ............................................................................................................................. 1-6 IPP........................................................................................................................................... 1-6 TELNET................................................................................................................................... 1-6 SNMP ...................................................................................................................................... 1-6 Web server (HTTP) ................................................................................................................. 1-6 2 Configuring your network printer Overview............................................................................................................................................ 2-1 IP addresses, subnet masks and gateways ...................................................................................... 2-1 IP address ................................................................................................................................... 2-1 Subnet mask................................................................................................................................ 2-2 Setting the IP address and subnet mask........................................................................................... 2-3 Using the BRAdmin Professional utility and the TCP/IP protocol to configure your network printer..................................................................................................................... 2-3 BRAdmin Professional utility ................................................................................................... 2-3 How to configure your machine using the BRAdmin Professional utility ................................. 2-3 Using a web browser to change the print/scan settings .............................................................. 2-4 3 Front Panel Setup LAN Main Setup Menu....................................................................................................................... 3-1 Setup TCP/IP............................................................................................................................... 3-1 BOOT Method ......................................................................................................................... 3-1 IP Address............................................................................................................................... 3-3 Subnet Mask ........................................................................................................................... 3-4 Gateway .................................................................................................................................. 3-4 Node Name ............................................................................................................................. 3-4 WINS Config............................................................................................................................ 3-5 WINS Server............................................................................................................................ 3-5 ii DNS Server ............................................................................................................................. 3-6 APIPA...................................................................................................................................... 3-6 Setup Internet .............................................................................................................................. 3-7 Making corrections: ................................................................................................................. 3-7 Repeating letters: .................................................................................................................... 3-8 SMTP Server ........................................................................................................................... 3-8 POP3 Server ........................................................................................................................... 3-8 POP3 Server address.............................................................................................................. 3-8 Mailbox Name.......................................................................................................................... 3-9 Mailbox Pwd ............................................................................................................................ 3-9 Setup Mail RX............................................................................................................................ 3-10 Auto Polling ........................................................................................................................... 3-10 Poll Frequency....................................................................................................................... 3-10 Header................................................................................................................................... 3-10 Del Error Mail......................................................................................................................... 3-10 Notification............................................................................................................................. 3-11 Setup Mail TX ............................................................................................................................ 3-11 Sender Subject ...................................................................................................................... 3-11 Size Limit ............................................................................................................................... 3-11 Notification............................................................................................................................. 3-12 Setup Relay ............................................................................................................................... 3-12 Rly Broadcast ........................................................................................................................ 3-12 Relay Domain........................................................................................................................ 3-13 Relay Report.......................................................................................................................... 3-13 Setup Misc................................................................................................................................. 3-14 Ethernet ................................................................................................................................. 3-14 Time Zone ............................................................................................................................. 3-14 Windows® Time Zone Setting................................................................................................ 3-14 Scan to E-mail (E-mail server)................................................................................................... 3-15 Black and White File Type for Scan to E-mail (E-mail server)............................................... 3-15 Color File Type for Scan to E-mail (E-mail server)................................................................ 3-15 Restoring the network settings to factory default....................................................................... 3-15 Printing the Network Configuration List ..................................................................................... 3-16 4 Network printing from Windows® basic TCP/IP Peer-to-Peer printing Overview............................................................................................................................................ 4-1 For Windows® 2000/XP users ........................................................................................................... 4-1 Configuring the standard TCP/IP port ......................................................................................... 4-2 Printer driver not yet installed .................................................................................................. 4-2 Printer driver already installed ................................................................................................. 4-3 For Windows NT® 4.0 users .............................................................................................................. 4-3 Installing the TCP/IP protocol ...................................................................................................... 4-3 Installing the Peer-to-Peer software ............................................................................................ 4-4 Associating to the printer ............................................................................................................. 4-5 Adding a second LPR port........................................................................................................... 4-6 For Windows® 98/Me users ............................................................................................................... 4-6 Installing the Peer-to-Peer software ............................................................................................ 4-6 Associating to the printer ............................................................................................................. 4-7 Adding a second LPR port........................................................................................................... 4-8 Other sources of information ............................................................................................................. 4-8 iii 5 Internet printing Internet Printing Installation ............................................................................................................... 5-1 Overview...................................................................................................................................... 5-1 Quick Tips................................................................................................................................ 5-1 Internet Print General Information ............................................................................................... 5-1 Internet Print: Configuring the Print Server.................................................................................. 5-2 Print Server Configuration Checklist........................................................................................ 5-2 Internet Print: Using the BRAdmin Professional utility to Configure the Print Server .................. 5-3 Internet Print: Using a Web Browser to Configure the Print Server............................................. 5-4 Internet Print: Installing the BIP software on Windows® 98/Me/2000/XP and Windows NT® 4.0 ................................................................................................................. 5-4 Setup from CD-ROM ............................................................................................................... 5-4 Adding a Second Internet Port .................................................................................................... 5-6 Windows® 2000/XP IPP printing.................................................................................................. 5-7 Specifying a different URL........................................................................................................... 5-9 Other sources of information ............................................................................................................. 5-9 6 Web Based Management How to use a Web Browser to manage your Device ......................................................................... 6-1 Overview...................................................................................................................................... 6-1 How to connect to your machine using a Browser ...................................................................... 6-1 Password Information.................................................................................................................. 6-1 7 Internet FAX Overview............................................................................................................................................ 7-1 Getting Connected .................................................................................................................. 7-1 Front Panel Key Functions ...................................................................................................... 7-2 Sending an Internet Fax .............................................................................................................. 7-2 Manually Entering Text................................................................................................................ 7-3 Making corrections: ................................................................................................................. 7-3 Repeating letters: .................................................................................................................... 7-3 Special characters and symbols.............................................................................................. 7-4 Receiving E-mail or Internet Fax ................................................................................................. 7-4 Receiving an Internet Fax to a PC............................................................................................... 7-5 Forwarding Received E-mail and Fax Messages ........................................................................ 7-5 Relay Broadcasting ..................................................................................................................... 7-5 Relay Broadcast from a machine ............................................................................................ 7-6 Sending to multiple phone numbers: ....................................................................................... 7-6 Outlook 97/98/2000/2002/2003: .............................................................................................. 7-7 TX Verification Mail...................................................................................................................... 7-7 Setup Mail (TX)............................................................................................................................ 7-8 Setup Mail (RX) ........................................................................................................................... 7-8 Error mail ..................................................................................................................................... 7-8 Important information on Internet Fax ......................................................................................... 7-9 iv 8 Troubleshooting Overview............................................................................................................................................ 8-1 General problems .............................................................................................................................. 8-1 CD-ROM is inserted, but does not start automatically............................................................. 8-1 How to reset the print server to factory default........................................................................ 8-1 Network print software installation problems ..................................................................................... 8-1 The print server is not found during setup of the network print software installation or from the printer driver of the machine in Windows®. ......................................... 8-1 Printing problems............................................................................................................................... 8-3 Print job is not printed.............................................................................................................. 8-3 Protocol-specific troubleshooting....................................................................................................... 8-3 Windows® 98/98SE/Me and Windows NT® 4.0 Peer-to-Peer print (LPR) troubleshooting.......... 8-3 Windows® 2000/XP IPP troubleshooting..................................................................................... 8-4 Want to use a different Port number other than 631. .............................................................. 8-4 Get More Info option in Windows® 2000 not working .............................................................. 8-4 Web browser troubleshooting (TCP/IP)....................................................................................... 8-4 A Appendix A Using services ................................................................................................................................... A-1 Other ways to set the IP address (for advanced users and Administrators)...................................... A-1 Using DHCP to configure the IP address .................................................................................... A-1 Using BOOTP to configure the IP address.................................................................................. A-2 Using RARP to configure the IP address .................................................................................... A-2 Using APIPA to configure the IP address.................................................................................... A-3 Using ARP to configure the IP address ....................................................................................... A-3 Windows® systems .................................................................................................................. A-3 UNIX®/Linux systems .............................................................................................................. A-4 Using the TELNET console to configure the IP address ............................................................. A-4 Installation when using a Network Print Queue or Share (printer driver only)................................... A-6 Multi-function Print Server specifications........................................................................................... A-7 Function Table and Default Factory Settings..................................................................................... A-8 I Index v 1 Introduction Overview The machine can be shared on a 10/100 MB wired Ethernet network using the internal network print server. The print server supports various functions and methods of connection depending on the operating system you are running on a network supporting TCP/IP. These functions include printing, scanning, PC-FAX send, and Status Monitor. The following chart shows what network features and connections are supported by each operating system. 1 Operating Systems 10/100 BASE-TX Wired Ethernet (TCP/IP) Printing Scanning PC-Fax Send Status Moitor Windows® 98/98SE/Me/ 2000/XP Windows NT® 4.0 To use the machine through a network, you need to configure the print server, and set up the computers you use. In this chapter, you will learn the basic concept of the network function, connection and protocols. In Chapter 2, you will read information on network configuration. In Chapter 3, you will learn how to configure the print server using the control panel. Chapter 4 through Chapter 5 describe how to configure your print server with your operating system: Chapter 2: Configuring your network printer Chapter 3: Front Panel Setup Chapter 4: Network printing from Windows ® basic TCP/IP Peer-to-Peer printing Chapter 5: Internet printing 1-1 Introduction Network function features SP C210SF has the following basic network function. Network printing The print server provides printing services for Windows® 98/98SE/Me/NT®/2000/XP supporting the TCP/IP protocols. 1 Network scanning You can scan documents over the network to your computer (See Chapter 4 of the Software User's Guide on the CD-ROM). Network PC-FAX You can directly send a PC file as a PC-FAX on your network (See Chapter 6 of the Software User's Guide on the CD-ROM for complete description). Management utility BRAdmin Professional The BRAdmin Professional utility provides powerful, easy to use configuration and management of fax and network settings. 1-2 Introduction Types of Network Connections Generally speaking, there are two types of network: A Peer-to-Peer network and a shared Network. Network Connection Example Peer-to-Peer printing using TCP/IP In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no central server controlling File access or Printer sharing. Windows® 1 Windows® Windows® Network printer (your machine) Switch or Router TCP/IP TCP/IP In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier to configure than the Network Shared Printing method described on the following page. See Network Shared Printing on page 1-4. Each computer must use the TCP/IP Protocol. The machine needs an appropriate IP address configuration. If you are using a router, the Gateway address must be configured on the computers and the machine. 1-3 Introduction Network Shared Printing In a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a "Server" or a "Print Server". Its job is to control the printing of all print jobs. 1 Windows® Windows® Windows® TCP/IP Windows® Also known as "Server" or "Print Server" Network printer (your machine) Network Shared In a larger network, we recommend a Network Shared printing environment. The "Server" or the "Print Server" must use the TCP/IP Print Protocol. The machine needs an appropriate IP address configuration unless the machine is shared via the parallel port or USB port of the server. 1-4 Introduction Protocols TCP/IP Protocols 1 Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain access to network-connected resources. The print server used on this product supports the TCP/IP (Transmission Control Protocol/Internet Protocol) protocols. TCP/IP is the most popular set of protocols and can be used in almost all operating systems such as Windows® and Linux. The following TCP/IP protocols are available on this product. DHCP/BOOTP/RARP By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured. Note To use the DHCP/BOOTP/RARP protocols, please contact your Network Administrator. APIPA If you do not assign an IP address manually (using the Multi-Function Suite Installation or BRAdmin software) or automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. DNS client The print server supports the Domain Name Service (DNS) client function. This function allows the print server to communicate with other devices by using its DNS name. LPR/LPD Commonly used printing protocol on a TCP/IP network. Port 9100 Another commonly used printing protocol on a TCP/IP network. 1-5 Introduction SMTP client The Simple Mail Transfer Protocol (SMTP) allows the machine to send and receive e-mails. IPP The Internet Printing Protocol (IPP Version 1.0) allows you to print documents via the internet. 1 TELNET The print server supports TELNET server for command line configuration. SNMP Simple Network Management Protocol (SNMP) is used to manage network devices including computers, routers and network ready machines. Web server (HTTP) The print server is equipped with a built in web server that allows you to monitor its status or change of its configuration settings. Note We recommend Internet Explorer 6.0 (or higher) or Netscape Navigator 7.1 (or higher). If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1. 1-6 2 Configuring your network printer Overview Before you can use your machine on your network, you need to install the software and also configure the appropriate TCP/IP network settings on the machine itself. To do this, we recommend that you use the automatic installer on the CD-ROM as this will guide you through the software and network installation. If you do not wish to use the automatic installer, or you do not understand some of the terms used by the automatic installer, refer to the remainder of this chapter for more information. Note If you do not wish to, or are unable to use the automatic installer or any of software tools, you can also use the machine's control panel to change network settings. For more information, see Front Panel Setup on page 3-1. 2 IP addresses, subnet masks and gateways To use the machine in a networked TCP/IP environment, you need to configure its IP address and subnet mask. The IP address you assign to the print server must be on the same logical network as your host computers. If it is not, you must properly configure the subnet mask and the gateway address. IP address An IP address is a series of numbers that identifies each device connected to a network. An IP address consists of four numbers separated by dots. Each number is between 0 and 255. Example: In a small network, you would normally change the final number. 192.168.1.1, 192.168.1.2, 192.168.1.3 If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX®/Linux or Windows® 2000/XP network) the print server will automatically obtain its IP address from the DHCP server. Note On smaller networks, the DHCP server may be the Router. 2-1 Configuring your network printer Subnet mask Subnet masks restrict network communication. Example: PC1 can talk to PC2 PC1 IP Address:192.168.1.2 Subnet Mask: 255.255.255.0 PC2 IP Address:192.168.1.3 Subnet Mask: 255.255.255.0 In the above example, we can communicate with anything that has an IP address that begins with 192.168.1.X For more information on DHCP, BOOTP and RARP, see Using DHCP to configure the IP address on page A-1, Using BOOTP to configure the IP address on page A-2 and Using RARP to configure the IP address on page A-2. If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on APIPA, see Using APIPA to configure the IP address on page A-3. If the APIPA protocol is disabled, the default IP address of a print server is 192.0.0.192. However, you can easily change this IP address number to match with the IP address details of your network. For information on how to change the IP address, see Setting the IP address and subnet mask on page 2-3. 2 2-2 Configuring your network printer Setting the IP address and subnet mask Using the BRAdmin Professional utility and the TCP/IP protocol to configure your network printer BRAdmin Professional utility The BRAdmin Professional utility is designed to allow you to manage your network connected machines in a TCP/IP environment. 2 How to configure your machine using the BRAdmin Professional utility Note · Please use the BRAdmin Professional utility that was supplied on the CD-ROM of your product. · If you are using Personal Firewall software (e.g. the Internet Connection Firewall available in Windows® XP), disable it. Once you are sure that you can print, re-start your Personal Firewall software. · The default password for print servers is "access". 1 2 3 Start the BRAdmin Professional utility (from Windows® 98/98SE/Me, Windows NT® 4.0 and Windows® 2000/XP), by clicking Start / Programs / Administrator Utilities / BRAdmin Professional Utilities / BRAdmin Professional. Select TCP/IP in the left frame of the main BRAdmin window. Select Search Active Devices from the Devices menu. BRAdmin Professional will search for new devices automatically. 2-3 Configuring your network printer Note · If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the device will appear as an APIPA device in the BRAdmin Professional utility screen. · You can find the node name and Ethernet address by printing the Network Configuration List. See Printing the Network Configuration List on page 3-16 for information on how to print the Network Configuration List on your print server. 2 4 5 6 7 Double-click the unconfigured device. Enter the IP address, Subnet Mask and Gateway (if needed) of your print server. Click OK. With the correctly programmed IP address, you will see the print server in the device list. Using a web browser to change the print/scan settings A standard web browser (we recommend Microsoft Internet Explorer® version 6.0 or later, or Netscape Navigator® version 7.1 or later) can be used to change your print server settings using the HTTP (Hyper Text Transfer Protocol). To use a web browser, you must have assigned an IP address to the print server. 1 Type http://printer_ip_address/ into your browser. (Where printer_ip_address is the IP address or the print server name) For example: http://192.168.1.2/ (if the printer's IP address is 192.168.1.2.) Note If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List. See Printing the Network Configuration List on page 3-16 for information on how to print the Network Configuration List on your print server. The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet address. 2 3 4 5 6 Click Network Configuration. Enter a user name and a password. The User Name is "admin" and the default Password is "access". Click OK. Click Configure TCP/IP. You can now change the printer server settings. 2-4 3 Front Panel Setup LAN Main Setup Menu The control panel LAN menu section can be used to configure network settings. Press Menu/Set, then press number, 6 for LAN and then proceed to the menu selection you wish to configure. Please note that the machine is supplied with the BRAdmin Professional Windows® software, which also can be used to configure network settings. 3 Setup TCP/IP This menu has nine sections: Boot Method, IP Address, Subnet Mask, Gateway, Node Name, WINS Config, WINS Server, DNS Server and APIPA. BOOT Method 1 2 3 4 Press Menu/Set, 6, 1, 1. Press or to select Auto, Static, RARP, BOOTP or DHCP. Press Menu/Set. Press Stop/Exit. Static mode In this mode the machine's IP address must be manually assigned. Once entered the IP address is locked to the assigned address. Auto mode In this mode, the machine will scan the network for a DHCP server, if it can find one, and if the DHCP server is configured to allocate an IP address to the machine, then the IP address supplied by the DHCP server will be used. If no DHCP server is available, the machine will scan for a BOOTP server. If a BOOTP server is available, and it is configured correctly, the machine will take its IP address from the BOOTP server. If a BOOTP server is not available, the machine will scan for a RARP server. If a RARP server also does not answer, the machine will use an APIPA address, see Using APIPA to configure the IP address on page A-3. This whole process can take 2 to 3 minutes so we recommend printing a Network Configuration List to confirm the network settings are set correctly. 3-1 Front Panel Setup RARP mode The print server IP address can be configured using the Reverse ARP (RARP) facility on your host computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an entry similar to the following: 00:80:77:31:01:07 BRN_310107 3 Where the first entry is the Ethernet address of the print server and the second entry is the name of the print server (the name must be the same as the one you put in the /etc/hosts file). If the RARP daemon is not already running, start it (depending on the system the command can be rarpd, rarpd -a, in.rarpd -a or something else; type man rarpd or refer to your system documentation for additional information). To verify that the RARP daemon is running on a Berkeley UNIX-based system, type the following command: ps -ax | grep -v grep | grep rarpd For AT&T UNIX-based systems, type: ps -ef | grep -v grep | grep rarpd The print server will get the IP address from the RARP daemon when it is powered on. BOOTP mode BOOTP is an alternative to RARP. However, unlike RARP, it is able to configure the subnet mask and gateway. In order to use BOOTP to configure the IP address make sure that BOOTP is installed and running on your host computer (it should appear in the /etc/services file on your host as a real service; type man bootpd or refer to your system documentation for information). BOOTP is usually started up via the /etc/inetd.conf file, so you may need to enable it by removing the "#" in front of the bootp entry in that file. For example, a typical bootp entry in the /etc/inetd.conf file would be: #bootp dgram udp wait /usr/etc/bootpd bootpd -i Note Depending on the system, this entry might be called "bootps" instead of "bootp". In order to enable BOOTP, simply use an editor to delete the "#" (if there is no "#", then BOOTP is already enabled). Then edit the BOOTP configuration file (usually /etc/bootptab) and enter the name, network type (1 for Ethernet), Ethernet address and the IP address, subnet mask and gateway of the print server. Unfortunately, the exact format for doing this is not standardized, so you will need to refer to your system documentation to determine how to enter this information (many UNIX® systems also have template examples in the bootptab file that you can use for reference). Some examples of typical /etc/bootptab entries include: BRN_310107 1 00:80:77:31:01:07 192.189.207.3 and: BRN_310107:ht=ethernet:ha=008077310107:\ ip=192.189.207.3: 3-2 Front Panel Setup Certain BOOTP host software implementations will not respond to BOOTP requests if you have not included a download filename in the configuration file; if this is the case, simply create a null file on the host and specify the name of this file and its path in the configuration file. As with RARP, the print server will load its IP address from the BOOTP server when the printer is powered on. 3 DHCP mode Dynamic Host Configuration Protocol (DHCP) is one of several automated mechanisms for IP address allocation. If you have DHCP server in your network (typically a UNIX®, Windows® 2000/XP network) the print server automatically obtains its IP address from DHCP server and register its name with any RFC 1001 and 1002-compliant dynamic name services. Note If you do not want your print server to be configured using DHCP, BOOTP or RARP, you must set the BOOT METHOD to static, this will prevent the print server from trying to obtain an IP address from any of these systems. To change the BOOT METHOD, use the control panel, Web browser or by using the BRAdmin application. IP Address This field displays the current IP address of the machine. If the BOOT Method is set to Static, enter the IP address that you wish to assign to the machine (check with your network manager for the IP address to use). If you have selected a method other than Static, the machine will attempt to determine its IP address using the DHCP, RARP or BOOTP protocols. The default IP address of your machine will probably be incompatible with the IP address numbering scheme of your network. We recommend that you contact your network manager for the correct IP address settings. 1 2 3 4 Press Menu/Set, 6, 1, 2. Select 1 to change. Enter the IP address. Press Menu/Set. Press Stop/Exit. 3-3 Front Panel Setup Subnet Mask This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to obtain the subnet mask, enter the desired subnet mask. Check with your network manager for the subnet mask to use. 1 2 3 4 Press Menu/Set, 6, 1, 3. Select 1 to change. Enter the Subnet Mask address. Press Menu/Set. Press Stop/Exit. 3 Gateway This field displays the current gateway or router address used by the machine. If you are not using DHCP or BOOTP to obtain the gateway or router address, enter the address you wish to assign. If you do not have a gateway or router, leave this field blank. Check with your network manager if you are unsure. 1 2 3 4 Press Menu/Set, 6, 1, 4. Enter the Gateway address. Press Menu/Set. Press Stop/Exit. Node Name You can register the machine name on the Network. This name is often referred to as a NetBIOS name; and is the name that is registered by the WINS server on your network. We recommend the name BRN_XXXXXX (where XXXXXX is the last six digits of the Ethernet address) (up to 15 characters). 1 2 3 4 Press Menu/Set, 6, 1, 5. Select 1 to change. Enter the Node Name. Press Menu/Set. Press Stop/Exit. 3-4 Front Panel Setup WINS Config This selection controls how the machine obtains the IP address of the WINS server. 1 2 3 4 Press Menu/Set, 6, 1, 6. Press or to select Auto or Static. Press Menu/Set. Press Stop/Exit. 3 Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers. WINS Server 1 2 3 4 5 6 Press Menu/Set, 6, 1, 7. Press or to select Primary or secondary. Press Menu/Set. Enter the WINS Server address. Press Menu/Set. Press Stop/Exit. Primary WINS Server IP Address This field specifies the IP address of the primary WINS (Windows® Internet Naming Service) server. Secondary WINS Server IP Address This field specifies the IP address of the secondary WINS server. It is used as a backup to the Primary WINS server address. If the Primary server is unavailable, the machine still can register itself with a secondary server. If you have a primary WINS server, but no secondary WINS server, simply leave this field blank. 3-5 Front Panel Setup DNS Server 1 2 3 4 5 6 Press Menu/Set, 6, 1, 8. Press or to select Primary or Secondary. Press Menu/Set. Enter the DNS Server address. Press Menu/Set. Press Stop/Exit. 3 Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name Service) server. Secondary DNS Server IP Address This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS server address. If the Primary server is unavailable, the machine will contact the Secondary DNS server. APIPA When enabled, the print server will automatically allocate a IP address in the range (169.254.1.0 169.254.254.255) when the print server cannot obtain an IP address through the BOOT Method you have set (Menu/Set, 6, 1, 1). Selecting Off means the IP address doesn't change, when the print server cannot obtain an IP address through the BOOT Method you have set. 1 2 3 4 Press Menu/Set, 6, 1, 9. Press or to select On or Off. Press Menu/Set. Press Stop/Exit. 3-6 Front Panel Setup Setup Internet This menu has five selections: Mail Address, SMTP Server, POP3 Server, Mailbox Name and Mailbox Pwd. As this section requires you to enter a lot of text characters, you may find that it is more convenient to use your favorite web browser to configure these settings. (See Web Based Management on page 6-1. For more details about Internet Fax, see Internet FAX on page 7-1.) 3 Mail Address 1 2 3 Press Menu/Set, 6, 2, 1. Select 1 to change. Enter the mail address. Press Menu/Set. Press Stop/Exit. Entering text You can access the character you want by repeatedly pressing the appropriate number key. Key 1 2 3 4 5 6 7 8 9 Once @ A D G J M P T W Twice . B E H K N Q U X Three times / C F I L O R V Y Four times 1 2 3 4 5 6 S 8 Z To switch between upper and lower case, press Shift and 3. Making corrections: If you entered a letter incorrectly and want to change it, use you want to change, and then type over it. or to position the cursor under the character If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted. 3-7 Front Panel Setup Repeating letters: If you need to repeat a character, press move the cursor to the right. As you enter the E-mail address, it will appear character by character on the LCD panel. If you specify more than 16 characters, the LCD panel will scroll the name to the left, character by character. You can enter up to 60 characters. 3 SMTP Server This field displays the Node Name or IP address of an SMTP mail server (outgoing E-mail Server) on your network. (Ex, mailhost.spmail.net -or- 192.000.000.001) 1 2 3 4 5 1 2 3 4 5 Press Menu/Set, 6, 2, 2. Press or to select Name or IP Address. Enter the SMTP SERVER Address. Press Menu/Set. Press Stop/Exit. POP3 Server Press Menu/Set 6, 2, 3. Press or to select Name or IP Address. Enter the POP3 Server Address. Press Menu/Set. Press Stop/Exit. POP3 Server address This field displays the Node Name or IP address of the POP3 server (incoming E-mail server) used by the machine. This address is necessary for the Internet Fax features to function correctly. (Ex, mailhost.spmail.net -or- 192.000.000.001) 3-8 Front Panel Setup Mailbox Name 1 2 3 4 1 2 3 4 5 Press Menu/Set, 6, 2, 4. Enter the user account name assigned to the machine that will login to the POP3 Server. Press Menu/Set. Press Stop/Exit. 3 Mailbox Pwd Press Menu/Set, 6, 2, 5. Enter the user password assigned to the machine that will login to the POP3 Server. Please note that this password is case sensitive. Press Menu/Set. Press Menu/Set again to verify the password. Press Stop/Exit. 3-9 Front Panel Setup Setup Mail RX This menu has five selections Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On the machine automatically checks the POP3 server for new messages. "No Mail" will be displayed if there are no E-mail messages when the POP3 server is polled. 1 Press Menu/Set, 6, 3, 1. 2 Press or to select On or Off. 3 Press Menu/Set. 4 Press Stop/Exit. 3 Poll Frequency Sets the interval for checking for new messages on the POP3 server (default is 10Min). 1 Press Menu/Set, 6, 3, 2. 2 Enter the polling frequency. 3 Press Menu/Set. 4 Press Stop/Exit. Header This selection allows the contents of the mail header to be printed when the received message is printed (Subject+From+To or All or None). 1 Press Menu/Set, 6, 3, 3. 2 Press or to select All or Subject+From+To or None. 3 Press Menu/Set. 4 Press Stop/Exit. Del Error Mail When set to On, the machine automatically deletes error mails that the machine can not receive from the POP server. 1 2 Press Menu/Set, 6, 3, 4. Press or to select On or Off. 3 - 10 Front Panel Setup 3 4 Press Menu/Set. Press Stop/Exit. Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station When the I-Fax has been received. This feature only works on I-Fax machines that support the "MDN" specification. 3 1 2 3 4 Press Menu/Set, 6, 3, 5. Press or to select On or MDN or Off. Press Menu/Set. Press Stop/Exit. Setup Mail TX This menu has three selections Sender Subject, Size Limit and Notification. Sender Subject This field displays the subject that is attached to the Internet Fax data being sent from the machine to a PC (default is "Internet Fax Job"). 1 2 3 4 5 Press Menu/Set, 6, 4, 1. Select 1 to change the Sender Subject--OR--2 to exit. Enter the subject information. Press Menu/Set. Press Stop/Exit. Size Limit Some E-mail servers do not allow you to send large E-mail documents. (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1Mbyte in size. The document will not be sent and an error report will be printed. The document you are sending should be separated into smaller documents that will be accepted by the mail server. (For your information, a 42 page document based on the ITU-T Test Chart#1 test chart is approximately 1Mbyte in size). 1 Press Menu/Set, 6, 4, 2. 3 - 11 Front Panel Setup 2 3 4 Press or to select On or Off. Press Menu/Set. Press Stop/Exit. 3 Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station When the I-Fax has been received. This feature only works on I-Fax machines that support the "MDN" specification. 1 2 3 4 Press Menu/Set, 6, 4, 3. Press or to select On or Off. Press Menu/Set. Press Stop/Exit. Setup Relay This menu has three selections Rly Broadcast, Relay Domain and Relay Report. For more information on Relay Broadcast, see Relay Broadcasting on page 7-5 of this User's Guide. Rly Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines 1 2 3 4 Press Menu/Set, 6, 5, 1. Press or to select On or Off. Press Menu/Set. Press Stop/Exit. 3 - 12 Front Panel Setup Relay Domain You can register the Domain Names (Max.10) that are allowed to request a Relay Broadcast. 1 2 3 4 5 6 Press Menu/Set, 6, 5, 2. Press or to select the Relay Domain (01 - 10). Press Menu/Set. Enter the Relay Domain name for the Domain that is being allowed to request a Relay Broadcast. Press Menu/Set. Press Stop/Exit. 3 Relay Report A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts. When the machine is used with the Network PC Fax software the machine is also acting as a Relay Station for fax transmissions from the network. This means that a Relay Report can also be printed for confirmation of sent network faxes. (For US / Canada only) Its primary function is to print reports of any relayed broadcasts that have been sent through the machine. Please note: in order to use this function, you must assign the relay domain in the "Trusted Domains" section of the Relay function settings. 1 2 3 4 Press Menu/Set, 6, 5, 3. Press or to select On or Off. Press Menu/Set. Press Stop/Exit. 3 - 13 Front Panel Setup Setup Misc. Ethernet Ethernet link mode. Auto allows the print server to operate in 100BaseTX full or half duplex, or in 10BaseT full or half duplex mode. 100BaseTX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BaseT Full Duplex (10B-FD) or Half Duplex (10B-HD) fix the print server link mode. This change is valid after the print server has been reset (default is Auto). Note If you incorrectly set this value, you may not be able to communicate with your print server. 3 1 2 3 4 Press Menu/Set, 6, 6, 1. Press or to select Auto/100B-FD/100B-HD/10B-FD/10B-HD. Press Menu/Set. Press Stop/Exit. Time Zone This field displays your country time zone. The time shown is the time difference between your country and Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is GMT-05:00. 1 2 3 4 Press Menu/Set, 6, 6, 2. Press or to select the time. Press Menu/Set to accept the selection. Press Stop/Exit to exit the configuration menu. Windows® Time Zone Setting You can see the time difference for your country by using the Time Zone setting in Windows®. 1 2 3 4 Click on Start. Select Settings / Control Panel. Double click on Date/Time. Select Time Zone. Change the date and time. Verify your time zone setting from the pull-down menu (this menu displays the time difference from GMT). 3 - 14 Front Panel Setup Scan to E-mail (E-mail server) Black and White File Type for Scan to E-mail (E-mail server) You can select the default Black and White file type for the Scan to E-mail (E-mail server) function. 3 1 2 3 4 Press Menu/Set, 6, 7, 1. Press or to select PDF or TIFF. Press Menu/Set. Press Stop/Exit. Color File Type for Scan to E-mail (E-mail server) You can select the default color file type for the Scan to E-mail (E-mail server) function. 1 2 3 4 Press Menu/Set, 6, 7, 2. Press or to select PDF or JPEG. Press Menu/Set. Press Stop/Exit. Restoring the network settings to factory default If you wish to reset the print server back to its default factory settings (resetting all information such as the password and IP address information), please follow these steps: 1 2 3 4 5 Make sure the machine is not operating, then disconnect all the cables from the machine (except power cable). Press Menu/Set, 6, 0. Press 1 to select Reset. Press 1 to select Yes. The machine will re-start, re-connect cables once this is complete. 3 - 15 Front Panel Setup Printing the Network Configuration List Note Node Name: Node Name appears in the Network Configuration List. The default Node Name is "BRN_xxxxxx" ("xxxxxx" is the last six digits of Ethernet address.). The Network Configuration List prints a report listing all the current network configuration including the network print server settings. 3 1 2 Press Menu/Set, 5, 6. Press Black Start or Color Start. 3 - 16 4 Network printing from Windows® basic TCP/IP Peer-to-Peer printing 4 Overview If you are a Windows® user and want to print using the TCP/IP protocol in a Peer-to-Peer environment, please follow the instructions in this chapter. This chapter explains how to install the network software and the printer driver which you will need to be able to print using your network printer. Note · You must configure the IP address on your machine before you proceed with this chapter. If you have not configured the IP address, see Configuring your network printer on page 2-1 first. · Verify the host computer and print server are either on the same subnet, or that the router is properly configured to pass data between the two devices. · The default password for print servers is "access". · If you are connecting to a Nework Print Queue or Share (printing only), see Installation when using a Network Print Queue or Share (printer driver only) on page A-6 for installation details. For Windows® 2000/XP users By default, Windows® 2000/XP systems install with all the necessary software required for you to be able to print. This section describes the most commonly used configuration, Standard TCP/IP Port printing. Windows® 2000/XP users can also print via Internet using the IPP protocol. For more information, see Internet printing on page 5-1. If you have already installed the printer driver, jump to Printer driver already installed on page 4-3. 4-1 Configuring the standard TCP/IP port Printer driver not yet installed 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 For Windows® 2000: Go to the Start button, select Settings and then Printers. For Windows® XP: Go to the Start button and select Printers and Faxes. For Windows® 2000: Double click the Add Printer icon to get the Add Printer Wizard. For Windows® XP: Double-click Add a printer to get the Add Printer Wizard. Click Next when you see the Welcome to the Add Printer Wizard screen. Select Local printer and deselect the Automatically detect and install my Plug and Play printer option. Click Next. You must now select the correct Network printing port. Select Create a new port and select Standard TCP/IP Port port from the pull-down window. Click Next. The Add Standard TCP/IP Printer Port Wizard will now appear. Click Next. Enter the IP address, or the print server name you wish to configure. The Wizard will automatically enter the Port name information for you. Click Next. Windows® 2000/XP will now contact the printer that you specified. If you did not specify the correct IP address or name then you will receive an error message. Click Finish to complete the Wizard. Now that you have configured the port, you must specify which printer driver you wish to use. Select the appropriate driver from the list of supported printers. If you are using a driver supplied with the machine on CD-ROM then select the Have Disk option to browse to the CD-ROM. For example, select the "X:\your language\W2K\Addprt" folder (where X is your drive letter). Click Open, and then OK. Select your printer, then click Next. Specify a name and select Yes or No if you want this driver to be default printer, and then click Next. Now specify if you wish to share the printer, enter the share name and click Next. Select Yes and Next to print a test page. Continue through the Wizard clicking Finish when complete. 4-2 4 Printer driver already installed If you have already installed the printer driver and wish to configure it for network printing, follow these steps: 1 2 3 4 5 6 Select the printer driver you wish to configure. Select File and then Properties. Click the Ports tab of the driver and click Add Port. Select the port that you wish to use. Typically this would be Standard TCP/IP Port. Then click the New Port... button. The Standard TCP/IP Port Wizard will start. Follow steps 8 to 12 of Printer driver not yet installed on page 4-2. Close Add Port and Properties dialog box. 4 For Windows NT® 4.0 users Windows NT® 4.0 users can send print job using Peer-to-Peer Print software provided on the CD-ROM supplied with the machine. Installing the TCP/IP protocol If you did not install the TCP/IP protocol during the installation of your Windows NT® 4.0 system (either workstation or server) follow these steps. If you have already installed the TCP/IP protocol, proceed to the next section, Installing the Peer-to-Peer software on page 4-4. 1 2 3 4 5 6 7 Go to the Start button, select Settings, and then Control Panel. Run the Network applet by double clicking the Network icon and then click the Protocols tab. Select Add, and double click TCP/IP Protocol. Insert the requested disk(s), or CD-ROM, to copy the required files. Click Close. The Windows NT® 4.0 system will review protocol bindings and then you will see the TCP/IP Properties dialog. Configure the host IP address, subnet mask, and gateway address in that dialog. Consult your system manager for these addresses. Click OK to exit (your Windows NT® 4.0 workstation or server will need to be re-booted). 4-3 Installing the Peer-to-Peer software 1 2 3 4 5 6 7 8 Start the CD-ROM installation menu program according to the Quick Setup Guide. Select the model name and your language (if necessary), and then click Install Optional Applications. Click Network Print Software. Click Next in response to the Welcome message. Follow the on-screen instructions. Select Peer-to-Peer Print (LPR). Select the desired directory to install the Peer-to-Peer Print (LPR) files and click Next. The installation program will create the directory for you if it does not already exist on your disk. Enter the Port name that you wish to use and click OK. The default port name is BLP1. Whichever name you choose, it must be unique and it MUST begin with BLP. You must now enter the actual IP address of the print server and the print server name. If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List. The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet address. Note · The node name and the NetBIOS name is printed on the Network Configuration List. To learn how to print the Network Configuration List, see Printing the Network Configuration List on page 3-16. · You can use the Browse button to search for the print server in Step 8. Click Browse and then select the Node Name/IP Address from the list. If you search for the device using the Browse button in Step 8, temporarily disable any Personal Firewall software you may be using. Once you are sure that you can print, re-start your Personal Firewall software. 4 9 Click OK. When prompted you must re-boot your computer. 4-4 Associating to the printer You must now create a printer on your Windows® system using the standard Windows® printer setup procedure. 4 1 2 3 4 5 6 7 8 9 To do this, go to the Start button, select Settings and then Printers. Double click the Add Printer icon to get the Add Printer Wizard. Select My Computer (not Network Printer) and click Next. Select the LPR Port (the port name you assigned in step 7 of the "Installing Peer-to-Peer Software" section in this chapter) and click Next. Select the desired printer model. If the correct model is not displayed, click the Have Disk option and insert the CD-ROM supplied with your machine. If the driver already exists, select Keep Existing Driver (if it does not exist, this step will be skipped), and then click Next. If desired, change the name of the printer and select Yes or No if you want this driver to be default printer, and then click Next. If desired, make the printer shared (so other user can access it), and select the operating system(s) that these other computers will be running. Click Next. Select Yes when you asked Would you like to print a test page?. Click Finish to complete the installation. You may now print to the printer as if it were a local printer. 4-5 Adding a second LPR port You do not need to re-run the install program to add a new LPR port. Instead, go to the Start button, select Settings, and open the Printers window. Click the icon of the printer that you wish to configure, select File from the menu bar, and then Properties. Click the Ports tab and then the Add Port button. In the Printer Ports dialog, highlight LPR Port. Click the New Port button and enter the port name. The default port name is BLP1. If you have already used this name, you will get an error message if you try to use it again, in which case use BLP2, etc... Once you have specified the port name, click OK. You will then see the Port Settings dialog. Enter the IP address of the printer that you wish to print to and click OK. And then click Close in the Printer Ports dialog. You should now see the port that you have just created in the Print to the following port(s) setting of the printer driver. 4 For Windows® 98/Me users Windows® 98/Me users can send print job using Peer-to-Peer Print software provided on the CD-ROM which we have supplied with the machine. Installing the Peer-to-Peer software Note If you already installed the driver from the supplied CD-ROM with the machine Installer and you selected "Peer-to-Peer Network Printer" during the installation then you do not need to install the Network Print Software again. 1 2 3 4 5 6 7 Start the CD-ROM installation menu program according to the Quick Setup Guide. Select the model name and your language (if necessary), and then click Install Optional Applications. Click Network Print Software. Click Next in response to the Welcome message. Follow the on-screen instructions. Select Peer-to-Peer Print (LPR). Select the desired directory to install the Peer-to-Peer Print (LPR) files and click Next. The installation program will create the directory for you if it does not already exist on your disk. Enter the Port name that you wish to use and click OK. The default port name is BLP1. Whichever name you choose, it must be unique and it MUST begin with BLP. 4-6 8 You must now enter the actual IP address of the print server and the print server name. If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List. The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet address. Note · The node name and the NetBIOS name is printed on the Network Configuration List. To learn how to print the Network Configuration List, see Printing the Network Configuration List on page 3-16. · You can use the Browse button to search for the print server in Step 8. Click Browse and then select the Node Name/IP Address from the list. If you search for the device using the Browse button in Step 8, temporarily disable any Personal Firewall software you may be using. Once you are sure that you can print, re-start your Personal Firewall software. 4 9 Click OK. When prompted you must re-boot your computer. Associating to the printer You must now create a printer on your Windows® system using the standard Windows® printer setup procedure. 1 2 3 4 5 6 7 8 9 To do this, go the Start button, select Settings and then Printers. Double click the Add Printer icon to get the Add Printer Wizard. Click Next when you get the Add Printer Wizard window. Select Local Printer when you are asked how the printers are connected to your computer, and then click Next. Select the desired printer model. If the correct model is not displayed, click the Have Disk option and insert the CD-ROM supplied with your machine. If you have selected a printer driver that is already being used, you have the option of either keeping the existing driver (recommended) or replacing it. Select the desired option and click Next. Select the LPR port (the port name you assigned in step 7 of the Installing the Peer-to-Peer software on page 4-6) and click Next. Enter any desired name for the printer. For example, you could call the printer "Networked Printer". Select Yes or No if you want this driver to be default printer, and then click Next. Windows® will now ask you if you wish to print out a test page, select Yes and then select Finish. You have now finished installing the Peer-to-Peer Print (LPR) software. 4-7 Adding a second LPR port You do not re-run the install program to add a new LPR port. Instead, go to the Start button, select Settings, and open the Printers window. Click the icon of the printer that you wish to configure, select File from the menu bar, and then Properties. Click the Details tab and then the Add Port button. In the Add Port dialog, select the Other radio button and then highlight LPR port. Click OK and enter the port name. The default port name is BLP1. If you have already used this name, you will get an error message if you try to use it again, in which case use BLP2, etc... Once you have specified the port name, click OK. You will then see the Port Properties dialog. Enter the IP address of the printer that you wish to print to and click OK. You should now see the port that you have just created in the Print to the following port setting of the printer driver. 4 Other sources of information See Configuring your network printer on page 2-1 to learn how to configure the IP address of the printer. 4-8 5 Overview Internet printing