User manual RICOH AFICIO1035

1035/1045 Operating Instructions Copy Reference Zdsh000j.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 1035/1045 Operating Instructions Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 United Kingdom RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060 France RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)-821-01-74-26 Spain RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500 Hong Kong RICOH HONG KONG LTD. 21/F., Tai Yau Building, 181, Johnston Road, Wan Chai, Hong Kong Phone: +852-2862-2888 Singapore RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888 Printed in China AE AE B004-6608C Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes Some illustrations may be slightly different from your machine. Certain options may not be available in some countries. For details, please contact your local dealer. Operator Safety This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. The following label is attached on the right side of the machine. Laser Safety: The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, P.1 "Machine Types".) · · Type1: Aficio 1035 Type2: Aficio 1045 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product. Power Source 220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source, P.231 "Power Connection". In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2001 Ricoh Co., Ltd. Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R CAUTION: R WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists: · You spill something into the equipment. · You suspect that your equipment needs service or repair. · Your equipment's cover has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer or at appropriate collection sites. · Dispose of the used toner bottle in accordance with the local regulation. i R CAUTION: · Protect the equipment from dampness or wet weather, such as rain, snow, and so on. · Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. · Keep toner (used or unused) and toner bottle out of the reach of children. · For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. ii How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. · WARNINGS and CAUTIONS are notes for your safety. Important If this instruction is not followed, paper might be misfeed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. { } Keys built into the machine's control panel. iii TABLE OF CONTENTS Machine Types........................................................................................... 1 What You Can Do with This Machine (Copy Mode)................................ 2 Guide To Components .............................................................................. 5 Output Tray Guide......................................................................................... 7 Options ....................................................................................................... 8 Control Panel ............................................................................................. 9 Display Panel ........................................................................................... 11 Displays and Key Operations...................................................................... 11 Function List Based on Options ............................................................ 13 1. Basics Turning On the Power ............................................................................. Turning On the Main Power ........................................................................ Turning On the Power ................................................................................. Turning Off the Power ................................................................................. Changing Modes...................................................................................... Originals ................................................................................................... Sizes and Weights of Recommended Originals.......................................... Sizes Detectable by the Auto Paper Select ................................................ Missing Image Area .................................................................................... Copy Paper............................................................................................... Recommended Paper Sizes and Types...................................................... Direction-fixed paper or 2-sided paper........................................................ Non-recommended Paper........................................................................... Paper Storage ............................................................................................. Toner......................................................................................................... Handling Toner............................................................................................ Toner Storage ............................................................................................. Used Toner ................................................................................................. 15 15 16 16 17 18 18 19 20 21 21 24 25 25 26 26 26 26 iv 2. Copying Basic Procedure ...................................................................................... Setting Originals...................................................................................... Setting Originals on the Exposure Glass .................................................... Setting Originals in the Document Feeder .................................................. Original Orientation ..................................................................................... Setting Special Originals ............................................................................. Mixed Size mode......................................................................................... Setting Custom Size Originals .................................................................... Basic Functions....................................................................................... Adjusting Copy Image Density .................................................................... Selecting Original Type Setting................................................................... Selecting Copy Paper ................................................................................. Auto Reduce/Enlarge .................................................................................. Sort/Stack/Staple ..................................................................................... Sort.............................................................................................................. Stack ........................................................................................................... Staple .......................................................................................................... To Stop Scanning Temporarily.................................................................... When Memory Reaches 0% ....................................................................... To Remove the Paper from the Staple Unit ................................................ Punch........................................................................................................ Copying from the Bypass Tray .............................................................. When Copying onto OHP Transparencies or Thick Paper.......................... Programs.................................................................................................. Storing a Program ....................................................................................... Deleting a Program ..................................................................................... Recalling a Program.................................................................................... Job Preset ................................................................................................ Other Functions....................................................................................... Energy Saver Mode .................................................................................... Interrupt Copy ............................................................................................. Original Beeper ........................................................................................... Sample Copy............................................................................................... Changing the Number of Sets..................................................................... Preset Reduce/Enlarge ........................................................................... Create Margin mode ................................................................................... Zoom......................................................................................................... 27 29 29 30 30 31 32 33 35 35 36 38 41 42 43 45 47 52 52 53 54 58 60 62 62 63 64 65 66 66 66 67 67 67 69 70 71 Size Magnification ................................................................................... 73 Directional Magnification (%) ................................................................. 75 Directional Size Magnification (mm)...................................................... Duplex/Combine/Series .......................................................................... Original Direction and Completed Copies ................................................... Originals and Copy Direction ...................................................................... Specifying Orientation of Bound Originals .................................................. 77 79 80 80 80 v Duplex....................................................................................................... 82 1 Sided 2 Sided ...................................................................................... 82 2 Sided 2 Sided ...................................................................................... 83 Combine ................................................................................................... 85 1 Sided 2 Pages Combine 1 Side........................................................... 86 1 Sided 4 Pages Combine 1 Side........................................................... 87 1 Sided 8 Pages Combine 1 Side........................................................... 88 1 Sided 4 Pages Combine 2 Side........................................................... 89 1 Sided 8 Pages Combine 2 Side........................................................... 90 1 Sided 16 Pages Combine 2 Side......................................................... 91 2 Sided 2 Pages Combine 1 Side........................................................... 92 2 Sided 4 Pages Combine 1 Side........................................................... 93 2 Sided 8 Pages Combine 1 Side........................................................... 94 2 Sided 4 Pages Combine 2 Side........................................................... 95 2 Sided 8 Pages Combine 2 Side........................................................... 96 2 Sided 16 Pages Combine 2 Side......................................................... 97 Series/Book.............................................................................................. 98 Series Copies.............................................................................................. 98 Copying Book Originals............................................................................. 102 Edit Image .............................................................................................. 109 Image Repeat............................................................................................ 109 Double Copies........................................................................................... 110 Centering................................................................................................... 111 Positive/Negative ...................................................................................... 112 Erase....................................................................................................... 113 Border Erase ............................................................................................. 114 Center Erase ............................................................................................. 115 Center/Border Erase ................................................................................. 116 Margin Adjustment ................................................................................ 118 Stamp...................................................................................................... 120 Background Numbering ............................................................................ 120 Preset Stamp ............................................................................................ 121 User Stamp ............................................................................................... 123 Program/Delete User Stamp ..................................................................... 125 Date Stamp ............................................................................................... 127 Page Numbering ....................................................................................... 130 Cover/Slip Sheet .................................................................................... 135 Front Cover ............................................................................................... 135 Front/Back Covers .................................................................................... 136 Designate .................................................................................................. 138 Chapter ..................................................................................................... 139 Slip Sheets ............................................................................................. 141 Combination Chart ................................................................................ 143 vi 3. Document Server Overview................................................................................................. Process ..................................................................................................... Features and Benefits ........................................................................... On Demand Printing.................................................................................. File Merge Printing .................................................................................... Facsimile Resend...................................................................................... Operation from a Computer ...................................................................... Scanning Originals................................................................................ Scanning in Document Server mode ........................................................ Scanning in Copy mode ............................................................................ Printing Saved Documents................................................................... Sample Printing......................................................................................... Print First Page ......................................................................................... Searching Saved Documents ............................................................... To Search by File Name ........................................................................... To Search by User Name.......................................................................... To Check the Details of Stored Documents .............................................. Deleting Saved Documents .................................................................. 145 146 147 147 149 151 152 153 153 156 157 159 159 160 160 160 161 162 4. Troubleshooting If Your Machine Does Not Operate as You Want................................ General ..................................................................................................... Document Server ...................................................................................... Display ...................................................................................................... If You Cannot Make Clear Copies ........................................................ If You Cannot Make Copies As You Want ........................................... General ..................................................................................................... Adjust Image ............................................................................................. Stamp........................................................................................................ Combine.................................................................................................... Duplex ....................................................................................................... When Memory Is Full ................................................................................ B Loading Paper................................................................................... Loading Paper in Tray 1or 2...................................................................... Loading Paper in Tray 3 or 4..................................................................... Loading Paper in the Large Capacity Tray................................................ D Adding Toner .................................................................................... x Clearing Misfeeds............................................................................. 165 165 167 168 169 170 170 171 171 172 173 174 175 175 176 177 178 181 Changing the Paper Size ...................................................................... 188 Changing the Paper Size in Tray 1 or 2 .................................................... 188 Changing the Paper Size in Tray 3 or 4 .................................................... 190 vii d Adding Staples ................................................................................. 1000-Sheet Finisher.................................................................................. 2 Tray Finisher .......................................................................................... e Removing Jammed Staples............................................................. 1000-Sheet Finisher.................................................................................. 2 Tray Finisher .......................................................................................... y Removing Punch Waste................................................................... 192 192 194 196 196 198 200 5. User Tools (Copy/Document Server Features) Accessing the User Tools (Copy/Document Server Features) ......... 201 Exiting From the User Tools...................................................................... 202 User Tools Menu (Copier/Document Server Features) ...................... 204 General Features 1/4 .............................................................................. 206 General Features 2/4 .............................................................................. 209 General Features 3/4 .............................................................................. 211 General Features 4/4 .............................................................................. 212 Reproduction Ratio 1/2 .......................................................................... 213 Reproduction Ratio 2/2 .......................................................................... 214 Edit 1/2..................................................................................................... 216 Edit 2/2..................................................................................................... 218 Stamp...................................................................................................... 221 Background Numbering ............................................................................ 221 Preset Stamp 1/4-4/4 .................................................................................. 221 User Stamp 1/2-2/2 ..................................................................................... 222 Date Stamp ............................................................................................... 223 Page Numbering 1/2-2/2 ............................................................................. 224 Input/Output ........................................................................................... 226 viii 6. REMARKS Do's And Don'ts..................................................................................... Where to Put Your Machine.................................................................. Machine Environment ............................................................................... Moving....................................................................................................... Power Connection..................................................................................... Access to the Machine .............................................................................. Maintaining Your Machine .................................................................... Cleaning the Exposure Glass.................................................................... Cleaning the Platen Cover ........................................................................ Cleaning the Document Feeder ................................................................ 229 230 230 230 231 231 232 232 232 232 7. Specification Mainframe............................................................................................... 233 Document Feeder (Option) ................................................................... 237 1000-Sheet Finisher (Option)................................................................ 238 2 Tray Finisher (Option) ........................................................................ 239 Punch Kit (Option)................................................................................. 241 Internal tray 2 (1 bin tray) (Option)....................................................... 242 Extarnal Tray (Option)........................................................................... 243 Large Capacity Tray (LCT) (Option)..................................................... 244 Paper tray unit (Option) ........................................................................ 245 INDEX...................................................................................................... 246 ix x Machine Types This machine comes in two models which vary by copy speed. To make sure which model you have, see the inside front cover. Type 1 Copy speed 35 copies/minute (A4K, 8 /2" × 11"K) 1 Type 2 45 copies/minute (A4K, 81/2" × 11"K) 1 What You Can Do with This Machine (Copy Mode) Positive/Negative 2 *1 Optional 2 Tray finisher is reguired. *2 Optional Bridge unit and optional finisher are reguired. Series/Book Document Server Front & Back 1 Sided & Booklet 2 Sided & Booklet 2 Sided & Magazine 1 Sided & Magazine 3 1. "Selecting Original Type Setting" P.36 2. "Adjusting Copy Image Density" P.35 3. "Setting Special Originals" P.31 4. "Image Repeat" P.109 5. "Double Copies" P.110 6. "Centering" P.111 7. "Erase" P.113 8. "Margin Adjustment" P.118 9. "Positive/Negative" P.112 10. "Stamp" P.120 11. "1 Sided 2 Sided" P.82 12. "2 Sided 2 Sided" P.83 13. "1 Sided 2 Pages Combine 1 14. "1 Sided 4 Pages Combine 1 15. "1 Sided 8 Pages Combine 1 23. "2 Sided 8 Pages Combine 2 Side" P.96 24. "2 Sided 16 Pages Combine 2 Side" P.97 25. "Book 1 Sided" P.98 26. "Book 2 Sided" P.99 27. "Front & Back 2 Sided" P.100 Side" P.86 Side" P.87 Side" P.88 P.75 28. "1 Sided Booklet" P.102 29. "2 Sided Booklet" P.104 30. "1 Sided Magazine" P.105 31. "2 Sided Magazine" P.107 32. "Preset Reduce/Enlarge" P.69 33. "Zoom" P.71 34. "Size Magnification" P.73 35. "Directional Magnification (%)" 36. "Directional Size Magnification (mm)" P.77 16. "2 Sided 2 Pages Combine 1 Side" P.92 17. "2 Sided 4 Pages Combine 1 Side" P.93 18. "2 Sided 8 Pages Combine 1 Side" P.94 19. "1 Sided 4 Pages Combine 2 Side" P.89 20. "1 Sided 8 Pages Combine 2 Side" P.90 21. "1 Sided 16 Pages Combine 2 Side" P.91 22. "2 Sided 4 Pages Combine 2 Side" P.95 37. "Document Server" P.145 38. "Punch" P.54 39. "Sort" P.43 40. "Rotate Sort" P.43 41. "Stack" P.45 42. "Staple" P.47 43. "Front Cover" P.135 44. "Front/Back Covers" P.136 45. "Designate" P.138 46. "Chapter" P.139 47. "Slip Sheets" P.141 48. "Auto Reduce/Enlarge" P.41 4 Guide To Components 1. Document Feeder (ADF) The document feeder automatically feeds a stack of originals one by one. 7. Operation switch Press this switch to turn the power on (the On indicator light up). To turn the power off, press this switch again (the On indicator goes off). 2. Exposure glass Place originals here face down for copying. P.18 "Originals" 8. Control panel P.9 "Control Panel" 3. Internal tray Copied paper is delivered here face down. 9. Remove Paper Indicator The indicator is lit when paper is output to the internal tray 2 (1 bin tray). When paper is removed from the internal tray 2, the indicator goes off. 4. Main power switch If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. 5. Main power indicator This indicator light up when the main power switch is turned on, and goes off when the switch is turned off. Note Internal tray 2 (1 bin tray) is optional. 10. Duplex unit (Unit for two-sided copies) Makes two-sided copies. 6. On indicator This indicator lights up when the operation switch is turned on, and goes off when the switch is turned off. 11. Front cover Open to access the inside of the machine. 12. Paper tray Set paper here. 13. Paper tray unit (Option) 14. Holding stand 5 1. Bypass tray Use when copying onto OHP transparencies, adhesive labels, translucent paper, postcards, and custom size paper. 2. Right side cover Open this when a paper jam occurs. 1. Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing an object near it or leaning an object against it. If the machine overheats, a fault might occur. 6