User manual RICOH AFICIO700

551/700 Operating Instructions COPY REFERENCE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. RICOH COMPANY, LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111 551/700 Operating Instructions Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 United Kingdom RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060 France RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38 Spain RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500 Hong Kong RICOH HONG KONG LTD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888 Singapore RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888 Printed in Japan UE USA A293-7207 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes Some illustrations may be slightly different from your machine. Certain options may not be available in some countries. For details, please contact your local dealer. Operator Safety This machine is considered a CDRH class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. Laser Safety: The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.1 "Machine Types".) · · Type1: Aficio 551 Type2: Aficio 700 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product. Power Source 120V, 60Hz, 20A or more Please be sure to connect the power cord to a power source as above. For details about power source, see P.335 "Power Connection". In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2000 Ricoh Co., Ltd. Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes Some illustrations may be slightly different from your machine. Certain options may not be available in some countries. For details, please contact your local dealer. Operator Safety This machine is considered a CDRH class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. Laser Safety: The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes: The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.1 "Machine Types".) · · Type1: 2055DP, 3355 Type2: 2070DP, 3370 Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Savin recommends that you use genuine toner. Savin shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts in your office product. Power Source 120V, 60Hz, 20A or more Please be sure to connect the power cord to a power source as above. For details about power source, see P.335 "Power Connection". Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. SAVIN CORPORATION 333 Ludlow Street, Stamford, CT 06904 203-967-5000 Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists: · You spill something into the equipment. · You suspect that your equipment needs service or repair. · Your equipment's cover has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer or at appropriate collection sites. · Dispose of the used toner bottle in accordance with the local regulation. i R CAUTION: · Protect the equipment from dampness or wet weather, such as rain, snow, and so on. · Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. · Keep toner (used or unused) and toner bottle out of the reach of children. · For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. ii How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. · WARNINGS and CAUTIONS are notes for your safety. Important If this instruction is not followed, paper might be misfeed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. { } Keys built into the machine's control panel. iii TABLE OF CONTENTS Machine Types........................................................................................... 1 What You Can Do with This Machine (Copy Mode)................................ 2 Guide To Components .............................................................................. 4 Output Tray Guide......................................................................................... 6 Options ....................................................................................................... 7 Control Panel ............................................................................................. 8 Display Panel ........................................................................................... 10 Displays and Key Operations ...................................................................... 10 Function List Based on Options ............................................................ 13 1. Basics Turning On the Power ............................................................................. Turning On the Main Power ........................................................................ Starting the Machine ................................................................................... Shutting Down the Machine ........................................................................ Turning Off the Main Power ........................................................................ Originals ................................................................................................... Sizes and Weights of Recommended Originals .......................................... Sizes Detectable by the Auto Paper Select ................................................ Missing Image Area .................................................................................... Copy Paper............................................................................................... Recommended Paper Sizes and Types...................................................... Non-recommended Paper........................................................................... Paper Storage ............................................................................................. Toner......................................................................................................... Handling Toner............................................................................................ Toner Storage ............................................................................................. Used Toner ................................................................................................. 17 17 18 18 18 19 19 20 21 23 23 25 26 27 27 27 27 2. Copying Basic Procedure ...................................................................................... Setting Originals...................................................................................... Setting Originals on the Exposure Glass .................................................... Setting Originals in the Document Feeder .................................................. Original Orientation ..................................................................................... Setting Special Originals ............................................................................. Basic Functions....................................................................................... Adjusting Copy Image Density .................................................................... Selecting Original Type Setting................................................................... Selecting Copy Paper ................................................................................. 29 31 31 32 33 36 40 40 42 43 iv Auto Reduce/Enlarge .................................................................................. 47 Copying onto Tab Stock.............................................................................. 48 Sort/Stack/Staple ..................................................................................... 52 Sort.............................................................................................................. 55 Stack ........................................................................................................... 58 Staple .......................................................................................................... 60 To Stop Scanning Temporarily.................................................................... 67 When Memory Reaches 0% ....................................................................... 68 To Remove the Paper from the Staple Unit ................................................ 68 Punch........................................................................................................ 69 Copying from the Bypass Tray .............................................................. 73 When Copying onto OHP Transparencies or Thick Paper.......................... 76 Programs.................................................................................................. 78 Storing a Program ....................................................................................... 78 Changing a Stored Program ....................................................................... 80 Deleting a Program ..................................................................................... 80 Recalling a Program.................................................................................... 81 Job Preset ................................................................................................ 83 Editing Job Preset ....................................................................................... 84 Deleting Job Preset..................................................................................... 86 Other Functions....................................................................................... 88 Energy Saver Mode .................................................................................... 88 Interrupt Copy ............................................................................................. 88 User Codes ................................................................................................. 90 Auto Start .................................................................................................... 90 Original Beeper ........................................................................................... 91 Sample Copy............................................................................................... 91 Changing the Number of Sets ..................................................................... 92 Preset Reduce/Enlarge ........................................................................... 94 Shrink&Center mode................................................................................... 96 Zoom......................................................................................................... 97 Size Magnification ................................................................................... 99 Directional Magnification (%) ............................................................... 101 Directional Size Magnification (inch)................................................... 104 Duplex/Combine .................................................................................... 107 Original Direction and Completed Copies ................................................. 109 Originals and Copy Direction .................................................................... 109 Specifying Orientation of Bound Originals ................................................ 110 Duplex..................................................................................................... 111 1 Sided 2 Sided .................................................................................... 111 2 Sided 2 Sided .................................................................................... 113 Combine ................................................................................................. 115 1 Sided 2 Pages Combine 1 Side......................................................... 117 1 Sided 4 Pages Combine 1 Side......................................................... 119 v 1 Sided 8 Pages Combine 1 Side......................................................... 1 Sided 4 Pages Combine 2 Side......................................................... 1 Sided 8 Pages Combine 2 Side......................................................... 1 Sided 16 Pages Combine 2 Side....................................................... 2 Sided 2 Pages Combine 1 Side......................................................... 2 Sided 4 Pages Combine 1 Side......................................................... 2 Sided 8 Pages Combine 1 Side......................................................... 2 Sided 4 Pages Combine 2 Side......................................................... 2 Sided 8 Pages Combine 2 Side......................................................... 2 Sided 16 Pages Combine 2 Side....................................................... 120 122 123 125 127 128 130 131 133 135 Series/Book............................................................................................ Series Copies ............................................................................................ Copying Book Originals............................................................................. Cover/Slip Sheet .................................................................................... Front Cover ............................................................................................... Front/Back Covers .................................................................................... Designate .................................................................................................. Chapters.................................................................................................... Slip Sheets ............................................................................................. Double Copies ....................................................................................... Image Repeat ......................................................................................... Margin Adjustment ................................................................................ Erase....................................................................................................... Border Erase ............................................................................................. Center Erase ............................................................................................. Center/Border Erase ................................................................................. Centering................................................................................................ Stamp...................................................................................................... Background Numbering ............................................................................ Preset Stamp ............................................................................................ User Stamp ............................................................................................... Date Stamp ............................................................................................... Page Numbering ....................................................................................... Combination Chart ................................................................................ 137 138 140 151 151 154 156 158 162 165 167 170 172 173 175 177 179 181 181 183 186 194 198 206 3. Document Server Overview................................................................................................. Document Server Features ....................................................................... Features and Benefits ........................................................................... On Demand Printing.................................................................................. File Merge Printing .................................................................................... Scanning Originals................................................................................ 209 209 210 210 211 212 vi Printing Saved Documents................................................................... Sample Printing......................................................................................... Print First Page ......................................................................................... To Search by File Name ........................................................................... Deleting Saved Documents .................................................................. 216 218 218 219 220 4. Connect Copy (Option) What is Connect Copy? ........................................................................ How Connect Copy Works.................................................................... Connectable Copier Models ...................................................................... Functions Not Available with Connect Copy ............................................. Interrupt Functions .................................................................................... Before You Start........................................................................................ Connect Copy Display Panel................................................................ Using Connect Copy ............................................................................. Exiting Connect Copy Mode...................................................................... Printing Saved Documents with Connect Copy ........................................ Relationship Between Master Unit and Sub-Unit System Settings ... Relationship Between Master Unit and Sub-Unit Copy/ Document Server Features.................................................................. 223 225 225 226 226 226 227 230 235 236 239 242 5. What to Do If Something Goes Wrong If Your Machine Does Not Operate as You Want................................ General ..................................................................................................... Document Server ...................................................................................... Display ...................................................................................................... If Connect Copy Is Cleared ....................................................................... If You Cannot Exit Connect Copy ............................................................. If You Cannot Make Clear Copies ........................................................ If You Cannot Make Copies As You Want ........................................... General ..................................................................................................... Adjust Image ............................................................................................. Combine.................................................................................................... Duplex ....................................................................................................... Stamp........................................................................................................ When Memory Is Full ................................................................................ B Loading Paper................................................................................... Loading Paper in Tray 1 (Tandem Tray) ................................................... Loading Paper in Tray 2 or 3..................................................................... Loading Paper in the Large Capacity Tray................................................ D Changing the Toner Bottle .............................................................. x Clearing Misfeeds............................................................................. 247 247 250 251 254 255 257 258 258 259 259 260 261 261 263 263 265 266 268 270 vii Changing the Paper Size ...................................................................... Changing the Paper Size in Tray 2 ........................................................... d Adding Staples ................................................................................. 50-Sheet Finisher...................................................................................... 100-Sheet Finisher.................................................................................... Booklet Finisher ........................................................................................ e Removing Jammed Staples............................................................. 50-Sheet Finisher...................................................................................... 100-Sheet Finisher.................................................................................... Booklet Finisher ........................................................................................ y Removing Punch Waste................................................................... 50-Sheet Finisher...................................................................................... 100-Sheet Finisher.................................................................................... 282 282 285 285 287 290 293 293 295 298 301 301 302 6. User Tools (Copy/Document Server Features) Accessing the User Tools (Copy/Document Server Features) ......... Exiting From the User Tools...................................................................... User Tools Menu (Copy/Document Server Features) ........................ Settings You Can Change with the User Tools .................................. General Features 1/3 ................................................................................. 305 306 308 310 310 General Features 2/3 ................................................................................. 313 General Features 3/3 ................................................................................. 314 Reproduction Ratio 1/2 .............................................................................. 315 Reproduction Ratio 2/2 .............................................................................. 316 Page Format 1/2 ........................................................................................ 317 Page Format 2/2 ........................................................................................ Stamp Setting............................................................................................ Input/Output .............................................................................................. Count Manager ......................................................................................... 320 323 329 331 7. REMARKS Do's And Don'ts..................................................................................... Where to Put Your Machine.................................................................. Machine Environment ............................................................................... Power Connection..................................................................................... Access to the Machine .............................................................................. Maintaining Your Machine .................................................................... Cleaning the Exposure Glass.................................................................... Cleaning the Document Feeder ................................................................ 333 334 334 335 336 337 337 337 viii 8. Specification Mainframe............................................................................................... Document Feeder .................................................................................. 50-Sheet Finisher................................................................................... 100-Sheet Finisher................................................................................. Booklet Finisher .................................................................................... Punch Kit (Option)................................................................................. Output Tray (Option) ............................................................................. Large Capacity Tray (LCT) (Option)..................................................... Copy Connector Cable (Option)........................................................... 339 343 344 346 348 350 351 352 353 INDEX...................................................................................................... 354 ix x Machine Types This machine comes in two models which vary in copy speed. To make sure which model you have, see the inside front cover. Type 1 Copy speed 55 copies/minute (A4K, 81/2" × 11"K) Type 2 70 copies/minute (A4K, 81/2" × 11"K) 1 What You Can Do with This Machine (Copy Mode) 2 3 Guide To Components ZBQS010N 1. Document Feeder (ADF) The document feeder automatically feeds a stack of originals one by one. 7. On indicator This indicator goes on when the operation switch is turned on, and goes off when the switch is turned off. 2. Exposure glass Place originals here face down for copying. 8. Operation switch Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off). 3. Output tray Copied paper is delivered here. 4. Output tray guide This guide prevents copied OHP transparencies and translucent paper from being curled when delivered. 9. Control panel See P.8 "Control Panel". 10. Front cover Open to access the inside of the machine. 5. Main power switch If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. 11. Paper tray Set paper here. Tray 1 is a tandem tray where the paper on the left side automatically moves to the right side when the paper on the right side has run out. 6. ADF external tray When copying one-sided originals, the originals are delivered here. 4