User manual RICOH FAX1160L

Trademarks · Windows, Windows 95, Windows 98, Windows Me, Windows NT, Windows 2000 and Windows XP are trademarks of Microsoft corporation. · Other names and trademarks mentioned in this manual are trademarks of their respective holders. Contents 1 Getting Started Introduction Welcome! ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.1 Contents ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.3 Identifying Parts ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.4 Setting Up Your Machine Choosing a Location ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.9 Preparing Your Machine for Use ­­­­­­­­­­­­­­­­­­­­­ 1.9 Attaching the Supports ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.10 Connecting to the Phone Line ­­­­­­­­­­­­­­­­­­­­­­ 1.11 Connecting to the Computer (MFP model only) ­­­­­­ 1.12 Plugging In the Power ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.13 Loading Paper ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1.13 Installing the Toner Cartridge ­­­­­­­­­­­­­­­­­­­­­­ 1.16 Setting the Date and Time ­­­­­­­­­­­­­­­­­­­­­­­­­ 1.18 Setting Your Fax Number and Name ­­­­­­­­­­­­­­­­ 1.19 2 Stand-alone Fax Setting Up Stand-alone Fax System Setting Volume ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2.1 Setting Alert Tones ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2.2 Setting User-Selectable System Options ­­­­­­­­­­­­­­ 2.2 Sending a Fax Preparing Documents for Faxing or Copying ­­­­­­­­­­­ 2.7 Setting Document Resolution and Contrast ­­­­­­­­­­­­ 2.8 Loading Documents ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2.9 Sending a Fax Automatically ­­­­­­­­­­­­­­­­­­­­­­­ 2.10 Sending a Fax After Talking ­­­­­­­­­­­­­­­­­­­­­­­ 2.11 I 2 Stand-alone Fax (continued) Receiving a Fax About Reception Modes ­­­­­­­­­­­­­­­­­­­­­­­­­­ Loading Paper for Receiving Faxes ­­­­­­­­­­­­­­­­ Receiving Automatically in FAX Mode ­­­­­­­­­­­­­­­­ Receiving in AUTO Mode ­­­­­­­­­­­­­­­­­­­­­­­­­­ Receiving Automatically in ANS/FAX Mode ­­­­­­­­­­­­ Receiving Manually in TEL Mode ­­­­­­­­­­­­­­­­­­­­ Receiving Manually Using Remote Receive Start Code ­­­ 2.12 2.13 2.13 2.14 2.14 2.15 2.15 Making a Copy Copying Overview ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2.16 Making a Single Copy ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2.16 Using Advanced Copy Features ­­­­­­­­­­­­­­­­­­­­­ 2.17 Automatic Dialling How To Enter a Name Using the Number Keys ­­­­­­­­­ One-Touch Dialling ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Speed Dialling ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Searching for a Number in the Memory ­­­­­­­­­­­­­­ Transmission Options Broadcasting ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Delayed Fax ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Priority Fax ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Polling ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Adding Documents To a Scheduled Operation ­­­­­­­­­ Cancelling a Scheduled Operation ­­­­­­­­­­­­­­­­­­­ Additional Functions Monitoring a Dual Job Status ­­­­­­­­­­­­­­­­­­­­­­­ Forwarding Received Faxes ­­­­­­­­­­­­­­­­­­­­­­­­ Printing Reports ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Group Dialling (for Multi-Address Transmission) ­­­­­­­­­­­ 2.18 2.20 2.22 2.24 2.25 2.26 2.28 2.29 2.31 2.31 2.32 2.32 2.33 2.35 II Contents (continued) 3 Printing and Scanning (MFP model only) Installing Software System Requirements ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 3.1 Installing the Software ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 3.1 Uninstalling the Software ­­­­­­­­­­­­­­­­­­­­­­­ 3.3 Print Media Selecting Print Media ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 3.5 Using the Automatic Paper Input Tray ­­­­­­­­­­­­­­­­ 3.7 Using the Manual Paper Input Tray ­­­­­­­­­­­­­­­­­­ 3.9 Specialty Paper Guidelines ­­­­­­­­­­­­­­­­­­­­­­­­­ 3.12 Printing Printing a Document ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Cancelling a Print Job ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing Help ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing Several Pages Per Sheet ­­­­­­­­­­­­­­­­­­­ Scaling Your Document ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Fitting Your Document to a Selected Paper Size ­­­­­­ Printing Posters ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing Watermarks ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Using Page Overlays ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing in a Network Environment ­­­­­­­­­­­­­­­­­ 3.13 3.16 3.17 3.18 3.19 3.20 3.21 3.22 3.24 3.28 Scanning Scanning from a Windows Application ­­­­­­­­­­­­­­ 3.30 Type1100 TWAIN for Scan Window ­­­­­­­­­­­­­­­­­ 3.31 III 4 Maintenance Guidelines for Maintenance ­­­­­­­­­­­­­­­­­­­­­­­­­ 4.1 Clearing Memory ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4.1 Cleaning the OPC Drum ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4.2 Adjusting Shading ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4.2 Setting the Machine to be Checked by Phone ­­­­­­­­­ 4.3 Sending Toner Low Information to the Service Company ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4.3 Cleaning the Machine ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4.4 Managing the Toner Cartridge ­­­­­­­­­­­­­­­­­­­­­­­ 4.7 Automatic Document Feeder Rubber Pad Replacement 4.10 5 Troubleshooting Clearing Paper Jams ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5.1 LCD Error Messages ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5.5 Fax Problems ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5.7 General Printing Problems (MFP model only) ­­­­­­­­­­ 5.9 Print Quality Problems ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5.11 Appendix Connecting Other Devices to the Phone line ­­­­­­­­­­­ A.1 Specifications ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ A.4 Safety Information ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ A.6 Index ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ A.13 IV Environmental and Safety Consideration Laser Safety Statement The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825. Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition. CAUTION: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. WARNING Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The reflected beam, although invisible, can damage your eyes. V Ozone Safety During normal operation, this machine produces ozone. the ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area. If you need additional information about ozone, please request your nearest dealer. Power Saver This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use. When the printer does not receive data for an extended period of time, power consumption is automatically lowered. The energy star emblem does not represent EPA endorsement of any product or service. Radio Frequency Emissions FCC Regulations This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you must first stop operation of the equipment. Use of shielded cable is required to comply with Class B limits in Subpart B of Part 15 of FCC Rules. CAUTION: Changes or modifications not expressly approved by the manufacture responsible for compliance could void the user's authority to operate the equipment. VI Canadian Radio Interference Regulations This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the Industry and Science Canada. Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numériques", ICES-003 édictée par l'Industrie et Sciences Canada. Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. Ricoh/NRG/LANIER: The CE Decalration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/ VII Memo VIII chapter 1 This chapter provides information on the following topics: Introduction N Welcome! N Contents N Identifying Parts Setting Up Your Machine N Choosing a Location N Preparing Your Machine for Use N Attaching the Supports N Connecting to the Phone Line N Connecting to the Computer (MFP model only) N Plugging In the Power N Loading Paper N Installing Toner Cartridge N Setting the Date and Time N Setting Your Fax Number and Name Introduction Welcome! Thank you for purchasing this product, a powerful business tool with the capabilities of a full range of office equipment. With this machine, you can: Fax Use this product as a full-featured stand-alone fax machine to send and receive faxes. Perform advanced tasks such as delayed transmission, broadcasting, and unattended memory sending. Print (MFP model only) You can get 600 x 600 dpi high-quality laserjet printing from this machine. You can create professional documents using the creative printing features on the various kinds of print media, such as plain papers, envelopes, transparencies, label, and so on. Getting Started 1.1 Copy A A Make up to 99 copies of a 20-pages document without having to connect to a PC. You can adjust the contrast, enlarge or reduce the copies and collate. Scan (MFP model only) Scan important documents to create electronic files. Use the scanner to add photo or graphic images to other software applications or to jazz up your projects. 1.2 Getting Started Contents Here's what comes with this machine. Fax machine Toner cartridge Document output support Document input support Power cord * Telephone line cord * One-touch label for the front panel and a panel sheet (for Europe only) CD-ROM User's Guide Quick Guide software CD-ROM (for MFP model only) *: These may look different depending on the country. Notes: You should use the Telephone line cord which is supplied with the machine. If you are replacing it with the other vendor's part, it should be AWG #26 or lower gage. Power cord must be plugged in grounded power socket. · · Getting Started 1.3 Identifying Parts Before setting up your machine, make sure you identify the following parts related to the scanner and paper print paths. Identifying Scanner Path Parts Items to be faxed, copied, or scanned use the scanner path which consists of the following parts: Document input support Supports original documents. Document guides Aligns documents. Automatic document feeder Loads up to 20 pages at a time. Document output support Supports the original document when faxing, copying, or scanning is complete. 1.4 Getting Started Identifying Printer Path Parts Paper for printing, receiving faxes and copying follow the printer path. This path consists of the following parts: Paper input support Support the print media Paper guides Aligns paper. Automatic paper input tray Holds paper. Manual paper input tray (For MFP model only) Paper output tray Supports the printed pages. Use to feed paper one sheet at a time. Getting Started 1.5 Identifying Front Panel Features Look for the following keys and features on the front panel. These features are used to fax documents, make copies, and adjust settings. User Tools Use to set up various system options. LCD Display Displays messages and menu settings. Scroll/Volume Use to scroll the menu items or us to move the cursor left or right through the display. Also, use to adjust the ringer volume. Search/Delete Use to search for a number in memory or to delete the last digit when typing text. Report/Help Use to print various reports and the help list. 01 02 03 04 05 1 06 07 08 09 10 GHI Trans. Option Use to access advanced fax operations. 11 12 13 14 15 4 PQRS T 7 16 17 18 19 20 Twenty One-Touch Buttons Store frequently dialled fax numbers. Sy Demo Status Use to switch the display status while performing dual jobs. Pause/Redial Use to redial the last fax number or to insert a pause into a fax number. On Hook Dial Use to dial numbers without picking up the handset. Also, use to make a voice call after sending or receiving a fax. 1.6 Getting Started Rcv. Mode/Contrast When a document is loaded, choose the contrast characteristic of copied or transmitted documents. When a document is not loaded, choose the receive mode to use. The selected mode is displayed in Standby mode. Resolution Choose the resolution of documents. Resolution Rcv. Mode/ Contrast Fax Forward 2 JKL 3 MNO Allows you to forward the received faxes to the defined remote fax machine at a specified duration. 5 UV 6 WXYZ Copy Makes a copy of a document. 8 mbols 9 Start/Enter Starts a job. Also use to activate the selection shown on the display. 0 Speed Stop Stops an operation at any time. Number Keypad Use to enter fax numbers manually or to enter letters. Speed(#) Use to send documents by entering a registered 2-digit number. Getting Started 1.7 Identifying Connecting Parts and Others Power cord connector Telephone line jack Extension telephone jack Parallel cable connector (MFP model only) Cover Cover release buttons (right and left) 1.8 Getting Started Setting Up Your Machine Choosing a Location For the trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading and exiting, as well as opening the front cover. Do not place your machine: · In direct sunlight. · Near heat sources or air conditioners. · In a dusty or dirty environment. Preparing Your Machine for Use When you take this machine out the box, note that it has been packaged to protect it during shipping. Before you use the machine, make certain that you check for the following items: · Remove all tapes. · Remove all packing materials. Getting Started 1.9