User manual RICOH FAX1700

FAX1700L RICOH Read the safety instructions on page i to iv Operator's Manual Optional equipment PAPER FEED UNIT TYPE 70 A paper feed unit can be added to the base machine. FAX EXPANSION CARD TYPE 10 A 1-Mbyte memory card can be added. FAX EXPANSION CARD TYPE 20 A 2-Mbyte memory card can be added. Caution Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. In accordance with ISO 7001, this machine uses the following symbols for the main switch: I means POWER ON J means POWER OFF WARNING This symbol is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the machine. Operator Safety This machine is classified as class 1 laser device according to EN60825. The Facsimile contains a 5-milliwatt, 770-810 nanometer wavelength, AIGaAs laser diode. Direct (or indirect reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. SAFETY Important Safety Instructions All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following: WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly. CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury. In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions. 1 2 3 4 5. 6. 7. Read all of these instructions. Save these instructions for later use. Follow all warnings and cautions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type of plug is used.) 8. 9. i SAFETY When to Call Your Service Representative 10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. 11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes. 12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product. 13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel. When to Call Your Service Representative WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a need for service. ii Power and Grounding SAFETY Power and Grounding Power Supply 1. 2. 3. 4. 5. 6. 7. 8. Power requirements: 220-240 V, 50/60 Hz (Only 50Hz is printed on the rating plate of some machines.) Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily accessible. Do not connect other equipment to the same socket. Do not step on or set anything on the power cord. Do not connect other equipment to the same extension cord. Be sure that the power cord is not in a position where it would trip someone. The wall outlet must be easily accessible. Grounding Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded. The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet. Cold Weather Power-up Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine. 1. Raise the room temperature to 10°C at less than 20°C per hour. 2. Wait for 30 to 60 minutes. 3. Turn the power on. 4. Do not use the machine near a humidifier. iii SAFETY Thunderstorms Thunderstorms With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord. GENERAL 1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual. Do not make modifications or replacements other than those mentioned in this manual. When not using the machine for a long period, disconnect the power cord. 2. 3. Ozone The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room. Symbols & Conventions Used In This Manual Documents: A document is anything you put on the feed table of your machine whether your are faxing it or copying it. A print is anything that comes out of the machine: a fax message you received or a copy you made. Procedures are described step by step. Perform them in order. When you see an LCD display, it always shows what comes after performing the step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step. THIS CORRESPONDS TO THE LCD DISPLAY. Prints: Procedures: 1 This is a step in a procedure. iv Machine Layout Operation panel 1- The Receive File indicator lights when a fax message is stored in memory (see page 14). 2- The Check Display indicator lights to tell you to read the display. 3- Press the Auto Select key to use Auto Receive Mode. The indicator lights when you are in this mode. 4- The resolution/Halftone is indicated by these three indicators and can be changed by the resolution/Halftone button. 5- When the Memory indicator is on, then memory transmission is in effect, if it is off, immediate transmission is in effect. Switch between the two with the Memory button. 6- There are ten Quick Dial keys. Use them to store individual numbers (see page 21) or groups (see page 23 ). Use the keys to enter characters (see page 71). Use Quick Dial 09 as a dial option key . Use Quick Dial 10 as a Group key (see page 25). 7- The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages appear here. The LCD consists of two 20-character lines. 8- Use the arrow buttons to navigate through functions, to accept or reject settings, or to set function options. 9- Press the Function key and enter a two digit code to access functions 11 to 51. (For functions 61 to 94, enter 6, the access code on page 64 and the function number.) 10- Press the Speed Dial key and enter a two digit code (between 00 & 49) to dial or store individual numbers (see page 21). 11- The Pause/Redial key inserts a pause when you are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn't work once you've started dialing a new number.) 12- Press the On Hook Dial key to dial a phone call from the keypad without having to lift the phone or handset off the hook (phone or handset option needed). 13- Press the Clear key to erase the last character or digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor. 14- Press the Stop key to stop a transmission or a document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop. 15- Press the Start key to start all tasks. 16- Use the numeric keypad (sometimes called the 10 keys) to dial fax numbers, to enter the numbers of copies, etc. Note: When you attach the sheet to the machine, make sure the line above "Symbol" is aligned with the arrow mark on the machine. 1 Part Names 5 4 3 2 1 7 6 9 8 10 1- The main switch turns your machine on and off. 2- 10 Quick Dial keys store telephone numbers. 3 The cover release button 4- Incoming faxes and copies are sent to the copy tray. 5- The automatic document feeder (ADF) holds up to 30 sheets which are fed one at a time. Place your original documents here. 6- Match the document guide to the size of your original documents. 7- Scanned documents are stacked on the Document Tray. 8- The main paper tray holds copy paper. 9- When loading paper, match the paper guide to the paper size. 10- The optional paper feed unit holds more paper. 2 FAXING If you have not yet installed your fax machine, do so now. See Installation, on page 75. This section covers what you'll most often need to do: Recommended Types of Document ................................................................. 4 Memory Transmission and Immediate Transmission ........................................ 6 Receiving Calls & Fax Messages(Faxes/Phone Calls)..................................... 11 Printing a Message Received & Stored (Substitute Reception) ...................................................................................... 14 Faxing a Page With Very Fine Detail................................................................. 15 Optional Feature for Transmission .................................................................... 16 Redialing ........................................................................................................... 19 Storing & Editing Fax Numbers (Functions 31 & 32) ........................................ 21 Storing & Editing a Group of Fax Numbers (Function 33) ................................ 23 Chain Dialing..................................................................................................... 27 Erasing a Stored Message Before It Is Sent (Functions 21 & 22)........................................................................................... 28 Printing a Stored Message (Function 51) ......................................................... 29 Polling Reception (Function 11) ........................................................................ 30 Talking Before Sending a Fax(On Hook Dial) ................................................... 31 Sending a Fax using the Handset .................................................................... 31 A Few Hints... Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 71. 3 FAXING Recommended Types of Document Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty. Minimum size 148mm 105mm Maximum size 216mm 208mm Scanning direction 600mm Scanning direction *The part shaded will not be scanned, because it is outside the maximum scanning width range. Correct Size for the Auto Document Feeder Thickness: 0.05 to 0.2mm (50 to 90g/m2 paper) Length and Width: See the above diagram. If the page is too short, put it inside a document carrier or enlarge it with a copier. If the page is too long, divide it into two or more sheets. Clearly Written Small faint characters may not be transmitted clearly. Uniform Page Size Do not use different sizes of document in the same transmission. 4 Recommended Types of Document Page Condition Do not place damaged pages in the automatic document feeder. FAXING Ë Ë Ë Ë If your pages are curled or dog eared, flatten them. If your pages are stuck together, shuffle the stack. If your pages are folded, torn, or patched together, make copies. If your pages have binding hiles, trim the edges or make copies. Originals that contain the following materials should not be placed in the document feeder. Note: Copies made with a copier that uses silicone oil may cause a misfeed. To avoid this, do not scan such copies until five or ten minutes after copying. 5 FAXING Memory Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax message. Ë Ë Immediate Transmission Memory Transmission Immediate Transmission (Memory indicator not lit) Immediate Transmission is convenient when: Ë Ë Ë You wish to send a message immediately You wish to quickly check whether you have successfully connected with the other party's fax machine. Your machine's memory is getting full The machine dials immediately after you press Start (or at the specified later time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory. Memory Transmission (Memory indicator lit) Memory Transmission is convenient because: Ë Ë Ë Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long). While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long). You can send the same message to more than one place with the same operation. After you press Start, the machine doesn't dial until all the pages of your fax message have been stored in the memory. 6 Memory Transmission and Immediate Transmission Memory Transmission FAXING Caution: If your document gets stuck while it is being processed, press the Stop key, and turn to page 55 for instructions on how to safely remove the original. 1 2 Make sure that the machine is in standby mode for faxing. The display should look like this: Fan your document stack (at most 30 pages: 80g/m2) to make sure all pages are loose, then square it. All pages in your document must be one-sided and be of the same size. Insert the document face up in the feeder and adjust the guides to fit the width of the document. Note: You can dial before you set the document. Place the document after you dial the number and go to step 7. READY 100% 10:00 SET DOC. OR DIAL NO. 3 4 5 The display will look like this: If the memory indicator is not lit, press the Memory key. TRANSMIT OPTION k DIAL FAX NUMBER 7 FAXING Memory Transmission and Immediate Transmission 6 Dial the number in one of the following ways. b) Quick Dial TRANSMIT Y/START 5551234©©©©©©©©©©©©© a) Ten Key Pad d) Group Example: Method 1 * Quick Dial key 08. 06 07 Speed Dial Method 2 ** Quick Dial key 10 1 0 and 1 on the ten key pad. If you install the handset, you can sent the message manually. Pick up the handset and dial. Example: Speed Dial 10 c) Speed Dial If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key. *: In this example Group Dial is programmed in Quick Dial 08. **: In this example Quick Dial key 10 is programmed as the Group key, and Group dial number 1 is programmed. Programming Quick Dial: see page 21. Programming Speed Dial: see page 21. Programming Group Dial: see page 23. Programming Group key: see page 25. Note: The maximum destinations you can dial using the ten key pad is 49. However, this limitation is also subject to memory capacity. If you enter the wrong number, press No or Clear and enter again. Press Clear to delete one digit. Press No to delete the whole number. 7 Press Yes to enter another number. If you have only one destination, press Start. TRANSMIT DIAL/START DIAL NEXT FAX NUMBER 8 Memory Transmission and Immediate Transmission FAXING 8 Repeat steps 6 and 7 until all destinations are entered. The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 16 . 9 Press the Start key and wait. The machine will dial the destination's number. If you like to cancel the transmission, press the Stop key during communication. Then press Yes to cancel the transmission. If the other party's line is busy, your machine will dial again. 5551234 SET DOC. OR DIAL NO. 5551234 STOP & CLR FILE? Y/N READY 100% 10:04 SET DOC. OR DIAL NO. If the other party's fax machine (a number or label ) SET DOC. OR DIAL NO. answers, both machines will connect and yours will send the message. Tip: If your line goes through a local switchboard (a PBX) remember to dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number. 9 FAXING Memory Transmission and Immediate Transmission Immediate Transmission 1 2 3 Make sure that the machine is in standby mode. The display should look like this: The memory indicator should go out. If the memory indicator is lit, press the Memory key. READY 100% 10:00 SET DOC. OR DIAL NO. Place the entire document face up into the feeder. (No more than 30 pages.) How to set document see page 7. Note: You can dial before you set the document. Place the document after you dial the number and go to step 6. TRANSMIT OPTION k DIAL FAX NUMBER 4 5 6 Dial. (See page 8 for how to dial.) Press the Start key TRANSMIT Y/START 5551234©©©©©©©©©©©©© 5551234 DIALING The machine dials and connect to the other party. The number that you dialed and the other party's RTI or CSI is displayed. (RTI, CSI: see page 88.) 10 Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls) Overview The machine can treat incoming fax messages and telephone calls in three ways. Ë Auto mode (Auto Select Lit) Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see page 13). Also use this mode if you have a telephone answering machine connected (see page 13). Fax mode (Auto Select Lit) Use this mode if you have a dedicated fax line. The machine assumes all calls are fax messages. It will ring once to alert you to an incoming call and then start receiving. Manual Receive Mode (Auto Select Not Lit) Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times. Ë Ë 11 FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls) Auto Mode or Fax Mode (Auto Select Lit) When the Auto Select indicator is lit, the machine is in one of the automatic reception modes ( Auto mode or Fax mode). Which mode is active depends on how you set up your machine. Decide which mode you will use most often and program it with the following procedure. Then press the Auto Select button whenever you wish to switch to and from this mode. 1 2 3 4 Press the Function key and 6, 2, 2, 2, 2, 6, 2 using the ten key pad, then press the Yes key. Press the k key until "SELECT AUTO RECEIVE" appears. Press the Yes key. SELECT LINE Y/NEXT k Y/NEXT k SELECT AUTO RECEIVE PRIORITY FAX k Y/j AUTO k Select the setting you want using the j and the k keys. Ë Select "FAX": Auto Select indicator shows you are in Fax mode. Ë Select "AUTO": Auto Select indicator shows you are in Auto Receive mode. Press the Function key. 5 Manual Receive Mode (Auto Select Not Lit) This mode is active when the Auto Select indicator is NOT lit. Press the Auto Select key to switch to and from this mode. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows: 1 2 Pick up the handset. Listen to the other end. Ë Ë If you hear a voice, continue your conversation as you would normally. If you hear a fax tone, remove any documents from the feeder, press the Start key then replace the handset. The machine will start receiving. 12 Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING Setting the Auto Ring Time In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time. 1 2 3 Press the Function key and 6, 2, 2, 2, 2, 6, 1 using the ten key pad, then press the Yes key. Press the k key until the opposite display appears. Press the Yes key. The factory setting will be displayed, either: Ë Change the number of rings, press the No key, then press the new number using the ten key pad. Example 03. Press 0, 3 using the ten key pad. Ë Keep these settings, go to step 4. Press the Yes key, then the Function key. Y/NEXT SET OWN NUMBER k Y/NEXT SET NO. OF RINGS NO. OF RINGS 06 RINGS k Y/N 4 When you connect Telephone Answering Machine When you are in Auto Mode, you can connect the Telephone Answering Machine. Ë Ë Ë Plug the answering machine into the TEL jack on your fax machine. Auto mode ensures that your answering machine has the chance to respond to incoming telephone calls. If the call happens to be a fax message, the message will be given to the fax machine automatically. When you connect the telephone answering machine, the Auto Ring Time must be set to one ring more than the number of rings that your answering machine waits before it takes the call. To check this number, have a friend call and do not answer the phone, count the number of rings that you hear before the answering machine takes the call. 13