OPERATOR'S MANUAL RICOH FAX 170 / 180 Type I.......RICOH FAX 180 Type II.....RICOH FAX 170 Please read all of these instructions and keep this manual by your machine. OFFICIAL NOTICE TO USERS USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area. 4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications in order to maintain uninterrupted service. 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved. 8. This equipment cannot be used on telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs. WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours, such as early morning hours or late evenings. CANADA The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational, and safety requirements. The department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. The standard connecting arrangement code for this equipment is CA11A. The Load Number (LN) assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device to prevent overloading. The termination of a loop may consist of any combination of devices subject only to the requirement that the sum of the load numbers of all the devices does not exceed 100. SUPPLIES Caution: Ricoh Shall not be responsible for any damage or expense that may result from the use of parts other recommended parts. Paper Roll Paper Roll Type 30AS is recommended for the best performance. Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000 U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlingon, VA22209. 403-525-3234 Ricoh Business Machines Ltd.: 23/F., China Overseas Building, 139 Hennessy Road, WANCHAI, Hong Kong. 2862-2888 Ricoh Company., Ltd. 15-5, Minami-Aoyama 1-chome, Minatoku, Tokyo 107, Japan ENG Part No. H0688601B Printed in China WARNING: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Reorient or relocate the receiving antenna. - Increase the separation between the equipment and receiver. - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention Please! The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the "Getting Started" and/or "Programming" sections. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time. Thank you. NOTICE TO USERS (New Zealand) Equipment connected to the interface port shall be certified to meet the requirements of Reg. 18 of the New Zealand wiring Regulations 1976. Telepermitted equipment may only be connected to the interface port. The operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom Faults Service. Immediately disconnect the equipment should it ever suffer physical damage which results in their internal parts becoming accessible in normal use. Arrange for its disposal or have it repaired before it is reconnected. Should it necessary to move the equipment, it is necessary to disconnect the Telecom network connection before disconnecting the Power lead or any separate earth lead. Similarly, when reconnecting the equipment it is necessary to connect the power lead or earth lead before connecting the telecom Network. Not all standard telephones will respond to incoming ringing when connected to the extension socket. IMPORTANT SAFETY INSTRUCTIONS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Read all of these instructions. Save these instructions for later use. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type plug is used) Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. If an extension cord is used with this product. Make sure that the total of ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation. E. If the product has been dropped or cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a need for service. Table of Contents IMPORTANT SAFETY INSTRUCTIONS INTRODUCTION WHAT DOES A FAX MACHINE DO? SOME OF THE THINGS THAT THIS MACHINE CAN DO FACSIMILE FEATURES AVAILABILITY TABLE MANUAL OVERVIEW MANUAL CONVENTIONS Key Names Displays Symbols 1 1 2 4 5 5 5 6 GENERAL PRECAUTIONS POWER AND GROUNDING Power Supply Grounding COLD WEATHER POWER-UP THUNDERSTORMS PAPER PRECAUTIONS OPERATING PRECAUTIONS GENERAL 7 7 7 8 8 9 9 9 GUIDE TO COMPONENTS 1. OPERATION PANEL Type I Model (USA) (ASIA) Type II Model 2. FRONT VIEW 3. REAR VIEW 10 10 10 10 12 12 INSTALLING THE MACHINE LOCATION INSTALLATION Installation Procedure SOME ITEMS MUST BE PROGRAMMED FIRST Overview Setting the Date and Time Setting Your Machine's Identification RTI (Identification Display) TTI (Page Header) CSI (Telephone number display) Tone Dial or Pulse Dial? 13 13 14 16 16 17 18 18 19 20 21 When You Change to Daylight Saving Time Cutting Paper Switching the Automatic Cutter On Out Line or Extension Telephone System? Setting The Access Number Cutting the Leading Edge of The Paper STORING OFTEN USED NUMBERS Three Convenient Ways to Dial Quick Dial and Speed Dial Groups (Type I Only) Programming Quick Dials Programming a New Quick Dial Editing a Quick Dial Erasing a Quick Dial Programming Speed Dials Programming a New Speed Dial Editing a Speed Dial Erasing a Speed Dial Programming Groups (Type I Only) Programming a Group Editing Group Dial Erasing Group Dials ...