User manual RICOH FAX2210L

Operating Instructions Laser Facsimile For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it. About the Operating Instructions Your machine comes with the References: This Operating Instructions provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine. Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine. Copyright © 2004. · Centronics is a trademark of Centronics Data Computer Corporation. · IBM and IBM PC are a Trademark of International Business Machines Corporation. · Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0 and Windows XP are registered trademarks of Microsoft Corporation. · TrueType is a trademarks of Apple Computer, Inc. · All other brand or product names are trademarks of their respective companies or organizations. Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. WARNING: · Connect the power cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: ·You spill something into the machine. ·You suspect that your machine needs service or repair. ·The external housing of your machine has been damaged. · Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. · Disposal can take place at our authorized dealer. · Dispose of the used toner bottle in accordance with the local regulations. · Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. ii CAUTION: · Protect the machine from dampness or wet weather, such as rain and snow. · Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the machine. · Keep toner (used or unused) and toner bottle out of the reach of children. · Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. · For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise, an injury might occur. Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety This product generates ozone during operation. Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room. For Fax or Telephone Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak. Laser Safety: This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 760-800 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the equipment. Caution: Use of controls or adjustment or performance of procedures other than those specified in this Operating Instructions might result in hazardous radiation exposure. For North America Laser Safety: This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760­800 nanometer wavelength, AlGaAs laser diode. Caution: Use of controls or adjustment or performance of procedures other than those specified in this Operating Instructions might result in hazardous radiation exposure. iii Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. FAX1130L/FAX1170L/F230/F250/LF120/LF125m : The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc IF3030/IF3035 : The CE Declaration of Conformity is available by accessing the URL: http://jboard.danka.de/jboard/produkte/index.htmlo and selecting the product applicable. iv Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. * * *This label is stuck to hot surfaces. Be careful not to touch these areas. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. v NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio /TV technician for help. Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. vi USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail. 4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours, such as early morning hours or late evenings. CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. This product meets the applicable Industry Canada technical specifications. Note: This Class B digital apparatus complies with Canadian ICES-003. vii Differences Between British and American English British English (Re)dialling Colour Emphasise Recognise Organise Authorise Cancelling Customise Socket Labelling American English (Re)dialing Color Emphasize Recognize Organize Authorize Canceling Customize Jack Labeling WARNING · Do not disassemble the machine as it may give you an electric shock. · If you print large amount of copies, the surface of the output tray may become hot. Be careful not to touch the surface, especially for children. viii CONTENTS Chapter 1: GETTING STARTED Setting Up Your Machine Unpacking .......................................................... 1.2 Selecting a Location ........................................ 1.5 Understanding the Component Location .................. Front View ..................................................... Rear View ...................................................... Control Panel Functions ................................... 1.6 1.6 1.6 1.7 Attaching Accessories ........................................... 1.9 Document Output Support ............................... 1.9 Handset and Handset Cradle( for America only) . 1.10 Installing the Toner Cartridge ............................... Loading Paper .................................................... Making Connections ............................................ Connecting to your computer (for MFP model only) ........................................... Turning the Machine On ....................................... Installing Software 1.11 1.13 1.16 1.18 1.19 About Software(for MFP model only) ..................... 1.20 Printer Driver Features ................................... 1.21 Installing Software in Windows (for MFP model only) ........................................... 1.22 System Requirements .................................... 1.22 Installing Software in windows ....................... 1.23 Repairing Software(for MFP model only) ................ 1.25 Removing Software(for MFP model only) ................ 1.27 Setting Up the Machine System Changing the Display Language ............................ 1.28 Setting the Machine ID ........................................ 1.29 Entering Characters Using the Number Keypad .. 1.30 Setting the Date and Time ................................... 1.32 Changing the Clock Mode ................................ 1.33 Setting the Paper Type and Size ........................... 1.33 Setting Sounds ................................................... 1.34 ix Speaker, Ringer, Key Sound and Alarm Sound ... 1.34 Speaker Volume ............................................ 1.35 Using the Save Mode .......................................... 1.36 Power Save Mode .......................................... 1.36 Chapter 2: PAPER HANDLING Selecting Print Materials ....................................... 2.2 Type, Input Sources and Capacities ................... 2.2 Guidelines for Paper and Special Materials .......... 2.3 Selecting an Output Location ................................. 2.4 Printing to the Front Output Tray (Face down) .... 2.5 Printing to the Rear Output Slot (Face up) .......... 2.5 Loading Paper in the Paper Tray ............................ 2.7 Using the Manual Feeder ...................................... 2.8 Setting the Paper Type and Size for the Manual Feeder ............................................... 2.10 Chapter 3: COPYING Loading Paper for Copying .................................... Preparing a Document .......................................... Making a Copy .................................................... Setting Copy Options ........................................... Darkness ...................................................... Original Type ................................................ Number of Copies ........................................... Reduced/Enlarged Copying .............................. 3.2 3.2 3.3 3.4 3.4 3.5 3.5 3.6 Changing the Default Settings ............................... 3.7 Setting the Time Out Option .................................. 3.8 Collation Copying ................................................. 3.8 Chapter 4: FAXING Sending a Fax Changing the Fax Setup options ............................ Available Fax Setup Options .................................. ......................................................................... Adjusting the Document Resolution ........................ Sending a Fax Automatically ................................. Sending a Fax Manually ........................................ Redialing the Last Number .................................... Confirming Transmission ...................................... Automatic Redialing ............................................. 4.2 4.3 4.5 4.6 4.7 4.8 4.8 4.9 4.9 x Receiving a Fax About Receiving Modes ........................................ 4.10 Loading Paper for Receiving Faxes ........................ 4.11 Receiving Automatically in Fax Mode ..................... 4.11 Receiving Automatically in Ans/Fax Mode ............... 4.12 Receiving Manually in Tel Mode ............................ 4.12 Receiving Manually Using Remote Receive Start Code 4.13 Receiving Faxes Using the DRPD Mode .................. 4.13 Receiving Faxes in the Memory ............................. 4.14 Automatic Dialing One-touch Dialing ............................................... 4.15 Storing a Number for One-touch Dialing ........... 4.15 Sending a Fax using a One-touch Number ......... 4.16 Speed Dialing ..................................................... 4.16 Storing a Number for Speed Dialing ................. 4.16 Sending a Fax using a Speed Number ............... 4.17 Group Dialing ..................................................... Setting a Group Dial Number ........................... Editing Group Dial Numbers ............................ Sending a Fax Using Group Dialing (Multi-address Transmission) .......................... 4.18 4.18 4.19 4.20 Searching for a Number in the Memory .................. 4.20 Searching Sequentially through the Memory ...... 4.21 Searching with a Particular First Letter ............. 4.21 Printing a Phone Book List ................................... 4.21 Advanced Fax Functions Sending Broadcasting Faxes ................................. Sending a Delayed Fax ........................................ Sending a Priority Fax ......................................... Polling a Remote Machine .................................... Adding Documents to a Scheduled Fax .................. Canceling a Scheduled Fax ................................... Additional Features 4.22 4.23 4.25 4.26 4.27 4.28 Using Secure Receiving Mode ............................... Printing Reports ................................................. Using Advanced Fax Settings ................................ Changing Setting Options ............................... Advanced Fax Setting Options ......................... 4.29 4.31 4.33 4.33 4.34 Using the Remote Control Panel (for MFP model only) ........................................... 4.36 xi Chapter 5: PRINTING (FOR MFP MODEL ONLY) 5.2 5.5 5.6 5.6 Printing a Document in Windows ............................ Canceling a Print Job ....................................... Using a Favorite Setting .................................. Using Help ..................................................... Setting Paper Properties ....................................... 5.7 Setting Graphic Properties .................................... 5.9 Printing Multiple Pages on One Sheet of the Paper ... 5.11 Printing a Reduced or Enlarged Document .............. 5.13 Fitting Your Document to a Selected Paper Size ...... 5.14 Printing Posters .................................................. 5.15 Using Watermarks .............................................. 5.16 Using an Existing Watermark ........................... 5.16 Creating a Watermark .................................... 5.17 Editing a Watermark ...................................... 5.18 Deleting a Watermark .................................... 5.18 Using Overlays ................................................... What is an Overlay? ....................................... Creating a New Page Overlay .......................... Using a Page Overlay ..................................... Deleting a Page Overlay ................................. 5.19 5.19 5.19 5.21 5.23 Setting Up the Locally Shared Printer .................... 5.24 In Windows 9x/Me ......................................... 5.24 In Windows NT 4.0/2000/XP ........................... 5.25 Chapter 6: SCANNING (FOR MFP MODEL ONLY) Scanning Basics .................................................. 6.2 Scanning Process with TWAIN-enabled Software ...... 6.2 Chapter 7: MAINTENANCE Clearing the Memory ............................................ Adjusting Shading ............................................... Cleaning Your Machine ......................................... Cleaning the Outside ....................................... Cleaning the Inside ......................................... Cleaning the Scan Unit .................................... 7.2 7.3 7.3 7.3 7.4 7.5 Maintaining the Toner Cartridge ............................. 7.7 Redistributing Toner ........................................ 7.8 Replacing the Toner Cartridge .......................... 7.9 xii Setting the Notify Toner Option ....................... 7.10 Cleaning the Drum ......................................... 7.11 Ignoring the Toner Empty Message .................. 7.11 Chapter 8: TROUBLESHOOTING Clearing Document Jams ...................................... 8.2 Input Misfeed ................................................. 8.2 Exit Misfeed ................................................... 8.2 Clearing Paper Jams ............................................. In the Paper Tray ........................................... In the Paper Exit Area ..................................... In the Fuser Area or Around the Toner Cartridge . In the Manual Feeder ...................................... Tips for Avoiding Paper Jams ............................ 8.3 8.4 8.5 8.6 8.6 8.7 Clearing LCD Error Messages ................................. 8.8 Solving Problems ................................................ 8.11 Paper Feeding Problems ................................. 8.11 Faxing Problems ............................................ 8.12 Copying Problems .......................................... 8.13 Printing Quality Problems ................................ 8.14 Printing Problems(for MFP model only) ............. 8.19 Scanning Problems(for MFP model only) ........... 8.22 Appendix A: SPECIFICATIONS General Specifications .......................................... A.2 Facsimile Specifications ........................................ A.3 Scanner and Copier Specifications .......................... A.4 Printer Specifications(for MFP model only) ............... A.4 Paper Specification .............................................. A.5 Overview ....................................................... A.5 Supported Sizes of Paper ................................. A.5 Guidelines for Using Paper ............................... A.6 Paper Specifications ........................................ A.8 Paper Output Capacity ..................................... A.8 Paper Storage Environment .............................. A.8 Envelopes ...................................................... A.9 Labels(for MFP model only) ............................. A.11 Transparencies(for MFP model only) ................. A.11 xiii 1 GETTING STARTED Thank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing functions! This chapter gives you step-by-step instructions for setting up your machine. This chapter includes: · Setting Up Your Machine · Installing Software · Setting Up the Machine System Setting Up Your Machine Unpacking Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items. If there is a missing item, contact the retailer where you bought the machine: Starter Toner Cartridge AC Power Cord* Telephone Line Cord* (Not packed with Asia model) CD-ROM** (Not packed with Asia model) Quick Install Guide Quick Guide Handset (for America only) Cardle (for America only) 1.2 GETTING STARTED 1 Document Output Support USB Cable (for America only) Brand plaque*** (May already be affixed to the machine in some regions) Key layout sheet (for Europe only /May already be affixed to the machine in some regions) * The appearance of the power cord and the telephone line cord may differ according to your country's specifications. ** The CD-ROM contains the Type 1200 Driver, the Operating Instructions and the Adobe Acrobat Reader program. ***Peel off the brand plaque's backing, and then stick down the plaque in the control panel's left corner. NOTES: · You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor's, it should be AWG #26 or larger telephone line cord. · The power cord must be plugged into a grounded power socket. · Components may differ from one country to another. GETTING STARTED 1.3 Remove the packing tape from the front, back and sides of the machine. Tape 1.4 GETTING STARTED Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the machine close to the edge of your desk or table. 1 Clearance Space · Front: 482.6 mm (enough space so that the paper tray can be removed) · Back: 250 mm (enough space for ventilation) · Right: 100 mm · Left: 100 mm (enough space for ventilation) GETTING STARTED 1.5 Understanding the Component Location These are the main components of your machine: Front View Document Input Support Automatic Document Feeder Control Panel (See page 1.7) Document Output Tray Document Guides Front Output Tray (Face down) Paper Output Extension Front Cover Toner Cartridge Handset (for America only) Manual Feeder Guides Paper Level Indicator Manual Feeder Paper Tray Rear View Rear Cover Rear Output Slot (Face up) EXT Jack* Line Jack USB Connector (for MFP model only) Parallel Connector (for MFP model only) * If your country has a different telephone connection system, this socket may be blocked. Power Switch AC Power Cord Connector 1.6 GETTING STARTED