User manual RICOH IS330DC

Color Scanner Operating Instructions Network Delivery Scanner Reference ZDLH300.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. Color Scanner Operating Instructions Printed in Japan EE GB UE USA G558-6641 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Power Source Color Scanner: 220 - 240V, 50/60 Hz, 5A or more Please be sure to connect the Power Cord to a power source as above. Caution: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This scanner contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. · In this manual, all the information about Windows was written with the assumption that users are familiar with Windows. If you are not familiar with the Windows environment, please refer to your Windows literature. In this manual, the term Windows NT® refers to Windows NT® Workstation and Windows NT Server. · Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC." In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2001 Trademarks Microsoft®, Windows® and Windows NT ® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. Notes: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer. Trademarks Microsoft®, Windows® and Windows NT ® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. Notes: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer. Note The proper names of the Windows operating systems are as follows: · Microsoft® Windows® 95 operating system · Microsoft® Windows® 98 operating system · Microsoft® Windows® Millennium Edition (Windows Me) operating system · Microsoft® Windows® 2000 Professional · Microsoft® Windows® 2000 Server · Microsoft® Windows NT® Server operating system Version 4.0 · Microsoft® Windows NT® Workstation operating system Version 4.0 · Microsoft® Windows NT® Server network operating system version 3.51 · Microsoft® Windows NT® work station operating system version 3.51 i Safety Information When using your scanner, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R WARNING: · Connect the Power Cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists: · You spill something into the equipment. · You suspect that your equipment needs service or repair. · Your equipment's cover has been damaged. · Disposal can take place at our authorized dealer or at appropriate collection sites. ii R CAUTION: · Protect the equipment from dampness or wet weather, such as rain, snow, and so on. · Unplug the Power Cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the Power Cord will not be damaged under the equipment. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. · For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. Lithium Batteries (Memory Back-up) R WARNING: · Do not try to replace the lithium batteries by yourself. A battery of this type can explode if incorrectly replaced. If the lithium batteries need to be replaced, contact an authorized dealer to request servicing. · Never dispose of the lithium batteries by incineration. This can cause them to rupture resulting in injury. Note Please return used NIC boards to our authorized dealer or service representative. Your cooperation with our recycling activities is appreciated. NIC boards are equipped with a lithium battery. In the case NIC boards are disposed of by the customer, please dispose them in accordance with national or local regulations after separating the lithium batteries from the NIC board. iii How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard. Names of Major Options Major options of this scanner are referred to as follows in this documentation. · SDRAM module II (32, 64, and 128 MB) --> Memory module For other options, see the respective documentation. The following software products are referred to using a general name. · DeskTopBinder V2 Lite (standard) and DeskTopBinder V2 Professional (sold separately) --> DeskTopBinder V2 · ScanRouter V2 Lite (standard) and ScanRouter V2 Professional (sold separately) --> ScanRouter V2 Lite/Professional iv TABLE OF CONTENTS Before Using This Product ....................................................................... 1 Network Delivery Scanner Overview............................................................. 1 Manual Contents and Reference Material..................................................... 3 1. Before Use Preparation................................................................................................. 5 Software and Manuals Supplied on CD-ROM ......................................... 7 List of Files .................................................................................................... 7 Software for the Network Delivery Scanner .................................................. 8 Instruction Manuals and Help Files ............................................................. 11 Software Installation Sequence................................................................... 12 2. Initial Scanner Setup Use as a Network Delivery Scanner....................................................... Scan Setup ............................................................................................... Settings ....................................................................................................... Registration Operation Sequence ............................................................... Scanner Configuration............................................................................ Settings ....................................................................................................... Setting Procedure ....................................................................................... 15 17 17 19 23 23 27 3. Sending Originals Original Setting........................................................................................ Original Orientation and Scan Area Setting ................................................ Setting the Original on the Platen Glass ..................................................... Setting Originals in the ADF........................................................................ Sending Scans with a Network Delivery Scanner ................................ Displaying Destinations and Senders ......................................................... Sending Scans ............................................................................................ Making Scan Settings Manually .................................................................. 29 30 32 32 34 35 36 40 4. Appendix Remarks ................................................................................................... Troubleshooting ...................................................................................... The Network Delivery Scanner is Unusable................................................ The scanner Does Not Scan Originals as Expected ................................... When an Error Message is Displayed......................................................... 43 44 44 44 45 INDEX........................................................................................................ 48 v vi Before Using This Product This manual describes how to use the network delivery scanner. The following section contains an overview of the scanner and a description of the contents of this manual, as well as information about related material. Network Delivery Scanner Overview When used as a network delivery scanner, the scanner delivers scan data to a specified destination selected from a list of destinations programmed in the delivery server. This requires that ScanRouter V2 Lite or ScanRouter V2 Professional (sold separately) is installed on the delivery server on the network. 3 SCN SCN 2 SCN 5 SCN 4 SCN 1 SCN 7 8 SCN 5 6 6 5 ZEPX010J 1. Scan data Specify destination and scan document. Send scan data to the delivery server. 2. Delivery processing by delivery server ScanRouter V2 Lite/Professional is installed on the server. The server delivers scan data to devices on the network. With the ScanRouter V2 Administration Utility, destinations and sender names are stored in an address book format, and delivery options can be selected individually for each destination. The ScanRouter V2 Administration Utility allows setting the following delivery options. · In-Tray save Scan data is saved in the in-trays of the delivery server. · Save as Windows file Scan data is saved in a specified folder on a computer on the same network as the delivery server. Note The optional ScanRouter V2 Professional provides the following additional functions. For details, see the ScanRouter V2 Professional documentation. · Deliver scan data as an e-mail attachment · Deliver scan data with DeskTopBinder V2 · View scan data with a web browser or download to a client computer 1 3. Save scan data in an in-tray An in-tray is created for destinations programmed with the ScanRouter V2 Administration Utility. Data sent from the scanner is saved according to settings made with the ScanRouter V2 Administration Utility. 5. Client computer 6. Edit scan data with DeskTopBinder V2 DeskTopBinder V2 is installed on a client computer. This software allows viewing scan data downloaded to the client computer, and also viewing and deleting scan data saved in the in-tray of the delivery server. 4. File arrival notification and file retrieval with ScanRouter V2 Link The ScanRouter V2 Link (part of DeskTopBinder V2) monitors the in-trays of the delivery server. When the delivery server receives scan data from the scanner, ScanRouter V2 Link processes the data according to the setting made in advance. The following functions are available. · Retrieve scan data from the in-tray and store in the DeskTopBinder V2 work folder · Retrieve scan data from the in-tray and store in a specified folder · Notify the client computer when scan data arrives in the in-tray 7. Data viewing/erasing/retrieval with DeskTopBinder V2 When you selected to save scan data in the in-tray with the ScanRouter V2 Administration Utility, and data is not retrieved with ScanRouter V2 Link, data is saved in the in-tray. DeskTopBinder V2 can then be used to view, delete, or retrieve the scan data files in the in-tray. 8. Save in a specified folder According to a setting made with the ScanRouter V2 Administration Utility, scan data sent to the delivery server can be saved in a specified folder. 2 Manual Contents and Reference Material This manual explains how to setup the scanner to be used as a network delivery scanner, place documents to be scanned, and deliver scan data. This manual also contains information about software used with this scanner and troubleshooting for unexpected scanning results. To deliver scan data scanned, settings on the delivery server as well on this scanner must be made. See the network delivery scanner user manuals and make the necessary settings. Depending on the setup or operation to be performed, see the respective manuals below. Reference You can find the network delivery scanner user's manual in PDF format on the CD-ROM provided with this scanner. For further details, see " P.11 "Instruction Manuals and Help Files" ". Setting up the scanner For more information about the operation and Configuration of the scanner (i.e. how to set up the scanner, how to set user names), see the Setup Guide. Setting up the delivery server (installing ScanRouter V2 Lite/Professional) For more information about the setup and operation of the delivery server (i.e. how to install ScanRouter V2 Lite/Professional on the delivery server, how to record addresses and users on the delivery server, how to perform delivery server maintenance), see the following manuals: · ScanRouter V2 Setup Guide · ScanRouter V2 Management Guide Setting up and operating client computers (installing DeskTopBinder V2 ) For more information about client computer setup and operation (i.e. how to install theDeskTopBinder V2 on a client computer, how to view documents using the DeskTopBinder V2 ), see the following manuals: · DeskTopBinder V2 Setup Guide · DeskTopBinder V2 Introduction Guide · ScanRouter V2 Link Guide 3 4 1. Before Use Preparation Before using this scanner as a network delivery scanner, the following preparations are required. Setting the scanner to be used as a network delivery scanner To use this scanner in a network environment with a delivery server, the following settings are required. P.15 "Use as a Network Delivery Scanner" · "Network settings" in Initial setup Make sure that the appropriate basic settings were made, such as the IP address, to allow the scanner to be used as a network scanner. Reference For information about how to make basic settings to allow the scanner to be used as a network scanner, see the Network Quick Installation Guide. · "Delivery options" in Scanner settings Select delivery options and make the necessary settings to use the scanner as a network delivery scanner. · "Delivery server IP address" in Network settings Specify the delivery server IP address. Note Specifying the IP address is only possible when "Delivery options" in the Scanner settings is selected. Setting the scanner to scan documents as a network delivery scanner To scan documents using the scanner or a network delivery scanner, the following settings are required. · Scan setup Make the necessary settings for scanning documents, such as density, resolution and scan size. By specifying settings under user names beforehand, you can easily change them for each document. · Scanner Configuration Make the settings for scanner operation such as the maximum data size that can be sent to the delivery server. Reference For more information, see " P.15 "Initial Scanner Setup" ". 5 Before Use 1 Installing software and setting up the delivery server Install the necessary software on the delivery server and the client computer. · On the delivery server, install ScanRouter V2 Lite/Professional. With ScanRouter V2 Administration Utility, you can register an address book (a list of destinations and senders) and make settings for maintenance of the delivery server. For more details, see the user manuals provided with ScanRouter V2 Lite/Professional. ScanRouter V2 Setup Guide ScanRouter V2 Management Guide Note It is not necessary to register this scanner in the ScanRouter V2 Administration Utility "Set I/O Device". · On client computers, install the DeskTopBinder V2 . DeskTopBinder V2 allows you to view documents in the delivery server with a client computer. In addition, with ScanRouter V2 Link, you can receive notification that a document has arrived in an in-tray of the delivery server and automatically retrieve that document. For more details, see the user manuals provided with DeskTopBinder V2 DeskTopBinder V2 Setup Guide DeskTopBinder V2 Introduction Guide ScanRouter V2 Link Guide Reference For details about the software provided with this scanner, see " P.7 "Software and Manuals Supplied on CD-ROM" ". 6 Software and Manuals Supplied on CD-ROM Software and Manuals Supplied on CD-ROM The software that enables this scanner to be used as a network scanner is installed in the "Scanner Driver & Utilities" CD-ROM provided with this product. This section contains information about the software on the "Scanner Driver & Utilities" CD-ROM, the instruction manuals, and Help. Note This manual mainly gives information about the software required to use this scanner as a network delivery scanner. For details about other software, see the Scanner Reference. 1 List of Files CDROM Drive Wizard for the TWAIN driver and utilities Drivers TWAIN TWAIN driver for Windows 95/98/Me, Windows 2000, Windows NT 4.0 and Windows NT 3.51 ScanRouter V2 Lite ScanRouter V2 Administration Utility DeskTopBinder V2 Lite Job Binding ScanRouter V2 Link Acrobat Reader 4.05 Aficio Manager for Admin Aficio Manager for Client UTILITY ROUTERV2 DESK V2 Acrobat NETWORK AFICIOMAN 7 Before Use Software for the Network Delivery Scanner 1 ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server. Scanned data can be sorted and stored in specified in-trays, or saved in folders of client computers on the same network. File storage folder The files are stored in the following folder on the CD-ROM provided with the scanner. \UTILITY\ROUTERV2 System requirements The following system requirements must be met to use ScanRouter V2 Lite. Note Install the software on a stand-alone server running Windows NT Server or Windows 2000 Server. It must not be installed on the primary domain controller or backup domain controller. · Hardware PC/AT compatible · CPU Pentium 200 MHz or faster (Pentium 350 MHz or faster recommended) · Operating system Microsoft® Windows95 (OSR 2 or later) Microsoft® Windows® 98 Microsoft® Windows® 98 Second Edition Microsoft® Windows® Millennium Edition Microsoft® Windows® 2000 Server Microsoft® Windows NT® Server 4.0 (with Service Pack 5 or higher) · Memory 64 MB or more (128 MB or more recommended) · Hard disk space Minimum free space required for installing: 200 MB Note In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. High resolution (for example 600 dpi), high color scans become very large files, so confirm that you have enough space on your hard disk, as required. File sizes always vary according to file type and resolution. For details, see the Scanner Reference. · Network protocol TCP/IP 8 Software and Manuals Supplied on CD-ROM Utility (ScanRouter V2 Administration Utility) ScanRouter V2 Administration Utility, a utility of ScanRouter V2 Lite, manages the delivery system run by ScanRouter V2 Lite. This utility is to be installed together with ScanRouter V2 Lite on the delivery server. To sort scanned documents, you can register destination and sender information in an address book in the delivery server. In addition, this utility can monitor free disk space, record error logs and maintain the delivery server. Note ScanRouter V2 Administration Utility can be installed not only on the delivery server but also on client computers. To install it, click [ScanRouter V2 Lite] [ScanRouter V2 Administration Utility] on the ScanRouter V2 Lite setup screen. Reference For information about the setup procedure using the ScanRouter V2 Administration Utility, see the ScanRouter V2 Lite Management Guide. 1 DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. This software allows you to view documents in in-trays. In addition, by installing the TWAIN driver provided, the scanner can be used as a network TWAIN scanner. For details, see the DeskTopBinder V2 Lite Introduction Guide or DeskTopBinder V2 Lite Help. File storage folder The files are stored in the following folder on the CD-ROM provided with the scanner. \UTILITY\DESK V2 System requirements The following system requirements must be met to use DeskTopBinder V2 Lite. · Hardware PC/AT compatible · CPU Pentium 133 MHz or faster (Pentium 266 MHz or faster recommended) 9 Before Use 1 · Operating system Microsoft® Windows®95 (OSR 2 or later) Microsoft® Windows® 98 Microsoft® Windows® 98 Second Edition Microsoft® Windows® Millennium Edition Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional Microsoft® Windows NT® Server 4.0 (with Service Pack 5 or higher) Microsoft® Windows NT® Workstation 4.0 (with Service Pack 5 or higher) · Memory 48 MB or more (64 MB or more recommended) · Hard disk space 50 MB or more (200 MB or more recommended) · Display resolution 800 x 600 pixels, 64 K color or higher Utility (ScanRouter V2 Link) ScanRouter V2 Lite, a utility of DeskTopBinder V2 Lite, is to be installed on client computers together with DeskTopBinder V2 Lite. With ScanRouter V2 Lite, in-trays in the delivery server are monitored from the client computer. In addition, when a document arrives in the in-tray, the client computer can be notified or the document can be retrieved. 10