User manual SAGEM FAX 4440 / MF 4461

TELECOM SAGEM FAX 4440 MF 4461 Instruction booklet Fax 4440 / MF 4461 For your security and comfort, we urge you to carefully read the chapter Security, page 1 before any use. By buying this multifunction machine, you have opted for a SAGEM quality product. Your device satisfies the different specifications of a modern office automation tool. This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can connect the MF 4461 multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP). Install the software included to use the MF 4461 multifunction device as a printer. Besides, you can scan, edit and save documents through the PC. You have a connection with a WLAN adaptor (optional equipment) to communicate with a personal computer. WLAN is an option working only with an original adaptor that you can obtain from your retailer. You will find further information on our Internet website: www.sagem.com. Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use. The Fax 4440 / MF 4461 multifunction machine hereby described, comes with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your MF 4461 multifunction machine like a scanner and a printer from a personal computer. It also gives you the possibility to manage your multifunction machine. Consumables Refer to section Consumable specifications, page 62. Dear customer Dear customer Fax 4440 / MF 4461 Fax transmission Immediate transmission Delayed transmission Transmission with auto redial Fax reception Relay broadcast Fax answering machine Saving an access code Activating / Deactivating the answering machine Printing fax messages stored in the memory Fax rerouting Activating rerouting Setting the re-direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress MailBoxes (MBX Fax) Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document 18 18 18 18 18 19 19 19 19 20 20 20 20 20 20 20 20 20 21 21 21 21 21 21 21 22 22 22 22 22 22 22 22 23 23 23 Dear customer Consumables I I Security Security directives Positions of Safety labels on the machine Symbols for the main power switch 1 1 2 2 Certification Environment The packaging Batteries and rechargeable batteries The product 2 3 3 3 3 Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Prohibited reproductions 4 4 4 4 4 4 4 4 5 5 5 Installation Location conditions Cautions of use Paper recommendations Loading paper in the main unit tray Handling of paper Humidity control Utilisation d'enveloppes EP Cartridge recommendations Terminal description Command panel Accessing terminal menus Packaging contents Device installation Installing the document feeder Feed cassette paper insertion Cartridge installation Paper delivery stop Starting your device Device connection Paper insertion in the manual input tray 6 6 6 7 7 7 7 7 7 8 9 10 11 11 11 11 12 13 13 13 14 SMS SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS 24 24 24 24 24 Parameters/Setup Date/Time Your fax number/Your name Type of network Geographical settings Country Network Language Local prefix Prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception (Model MF 4461) Received faxes reduction mode Technical Parameters -I- 25 25 25 25 25 25 25 26 26 26 26 26 26 27 27 27 27 27 28 Copy Simple copy ECO mode copy Sophisticated copy Special setup for the copy Resolution setup Zoom setup Assembled copy setup Analysis origin setup Contrast setup Brightness setup Paper type setup Paper tray selection Sheet-feed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup 15 15 15 15 15 16 16 16 16 16 16 16 17 17 17 17 17 1 - Contents Contents Fax 18 Fax 4440 / MF 4461 Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Lock the SMS service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner 29 29 29 29 29 29 29 30 30 30 30 30 30 30 1 - Contents Analysis from a TWAIN compatible software Character recognition software (OCR) 44 44 Printing Printing with the multifunction machine 44 44 Address book Add a contact to the terminal address book Add a group to the terminal address book Manage the address book Modify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book 45 45 45 46 46 46 46 46 Import or export a directory Import a directory Save your address book 46 46 46 Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list Printing the directory 31 31 31 31 31 31 Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from application 47 47 47 47 48 WLAN network (Model MF 4461) Type of radio network Radio infrastructure network Radio ad-hoc network Radio networks (WLAN) Connect your WLAN adaptor Configure your network Creating or rejoining a network Referring to or changing your network parameters An example of how an AD-HOC network may be set up Setting up a multifunction machine Setting up the PC 32 32 32 32 32 33 33 33 33 35 35 35 Receive a fax Follow-up of fax communications The outbox The send memory (items sent) The outbox log The inbox log 48 48 48 49 49 49 Fax parameters Access to fax parameters Description of the tab Log and Report Description of the tab Fax Parameters Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template 49 49 49 50 50 50 51 52 USB memory key (Model MF 4461) Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the key 36 36 36 36 36 SMS Communication Presentation of the SMS window Send an SMS Follow-up of SMS The outbox The outbox log The sent item memory (items sent) 53 53 54 54 54 54 55 Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key 37 37 37 SMS Parameters Access to SMS parameters Description of the tab Logs and reports 55 55 55 PC Features (Model MF 4461) Introduction Configuration requirements Installation Install the software on your PC Connections USB Connection Wireless connection 38 38 38 38 38 40 40 40 Maintenance Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Printer issues Error messages Paper jam Scanner issues Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes Specifications Physical specifications - II - 56 56 56 56 56 57 57 57 57 57 57 58 58 59 59 59 59 59 59 61 61 Uninstall the software from your PC Multifunction Terminal's Supervision Checking the connection between the PC and the multifunction machine MF Director Graphical presentation Utilities and applications activation MF Monitor Graphical presentation Display the consumable status Scan To Companion Suite Pro LL functionalities Document analysis Analysis with Scan To 41 42 42 42 42 42 43 43 43 43 43 43 44 Fax 4440 / MF 4461 - III - 1 - Contents Electrical specifications Environmental specifications Peripheral specifications Consumable specifications 61 61 61 62 Fax 4440 / MF 4461 1 - Security - Certification - Environment - Licence Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground. Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual. Because of the device model, the power connector is the only way to disconnecting the device from the power network, that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet located nearby. The outlet shall be easily accessible. Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing. Repairs-maintenance: Repairs and maintenance should only be carried out by a qualified technician. No user serviceable parts inside the machine. To reduce the risk of electrical shock, you shall not proceed with these operations yourself, because by opening or removing the lids, you could expose yourself to two hazards: APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1 - The laser beam can cause irreversible eye damage. - Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences. For installation conditions and safe use precautions, refer to chapter Installation, page 6. -1- Fax 4440 / MF 4461 The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. Certification The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/EC directive. For users security, in accordance with the 73/23/EEC directive. For electromagnetic disturbances, in accordance with the 89/336/EEC directive. The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE 1999/5/EC directive. The conformity declaration is available on www.sagem.com, see the support section or at the following address: Sagem Communication - Customer relations department 4, rue du Petit Albi - 95800 Cergy Saint-Christophe - France -2- 1 - Security - Certification - Environment - Licence Positions of Safety labels on the machine Fax 4440 / MF 4461 1 - Security - Certification - Environment - Licence Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. The packaging The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures. To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste. Batteries and rechargeable batteries If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated collecting centers. The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family. Therefore, according to European regulations you are requested to dispose of it at the selected collection areas: - to distribution centers in case of equivalent equipment purchase, - to the available local collecting centers (dump, selective collection, etc.). Thus, you participate in the "Waste of Electric and Electronic Equipment reuse and development" which can have potential effects on the environment and human health. -3- Fax 4440 / MF 4461 CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded. No refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase. Definition The Software designates programs and associated documentation. License - This license allows you to use this Software on personal computers on a local network. You only have permission to use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it. - You are allowed to make a back up copy. - This license is non-exclusive and non-transferable. Property The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation. Any rights not explicitly approved are reserved by the manufacturer or its providers. Duration This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate documentation. Warranty The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair and service expenses will be covered by the buyer. Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty. Responsibility If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization, merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as, but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or inability to use the program. Development With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications without any notice. In case of modification, your user right does not give you access to free updates. -4- 1 - Security - Certification - Environment - Licence Software use license Fax 4440 / MF 4461 1 - Security - Certification - Environment - Licence Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product. All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document. Registered trademarks Given the technical evolution, Sagem Communication reserves the right to modify the technical specifications of this product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of Sagem Communication. Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated. PaperPort9SE is a registered trademark of ScanSoft. Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows 2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries. All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners. The screenshots presented in this user booklet have been created with Windows XP. If you use another operating system, the screenshots displayed may be different from the ones presented in this booklet. The informations contents of this user manual are subject to change without notice. Prohibited reproductions Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law : - bank notes; - checks; - bonds; - stock certificates; - bank drafts; - passports; - driver's licenses. The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. -5- Fax 4440 / MF 4461 Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened. - Make sure that this location does not present any ammonia nor any other organic gasses emission hazard. - The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect the machine shall be located close to this one and have an easy access. - Make sure that the machine is not directly exposed to sun light. - Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or ventilation system, nor in an area subject to big temperature or humidity jumps. - Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations. - Keep the machine away from any object that could obstruct its ventilation ports. - Do not place the machine close to hangings or any other flammable objects. - Choose a location where the water and other splashes of liquid are limited. - Make sure that this location is dry, clean and dust free. Make sure to place the machine in well ventilated premises. When operating, the printer generates a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in not well ventilated premises. For a secure use, make sure you place the machine in well ventilated premises. Cautions of use Take into account the important precautions below when using the machine. Running environment: - Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour. - Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour. Terminal: The section below describes the precautions to be taken when using the machine: - Never turn the machine off and never open the lids while printing. - Never use gas or flammable liquids, or objects generating magnetic field close to the machine. - When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents a potential fire hazard or an electric shock hazard. - Never touch the power cord with wet hands. You risk getting an electric shock. - Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged and create a fire hazard or an electric shock hazard. - Always unplug the power cord when you plan not to use the machine for a long period of time. - Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric shock hazard. - Always make sure that the machine is not sitting on the power cord or any other electric device communication cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard. - Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable). - Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk. -6- 2 - Installation Installation Fax 4440 / MF 4461 2 - Installation - Never try to modify the machine. This could cause a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards. - Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard. - If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard. - Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning. - Never move the terminal during printing. - Always lift the terminal when you wish to move it. Paper recommendations Loading paper in the main unit tray - Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and paper jams. - Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed failure, skewing, and paper jams. - Adding paper in the pile must be avoided because it may cause double feeding. - When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it. - If you use paper already printed by your machine or another printer, the printing quality may not be optimal. Handling of paper - Curling must be corrected before printing. Curls must not exceed 10 mm. - Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity. Humidity control - Paper which has become damp, or paper which has been left unused for a very long time. - After opening the paper, it must be kept in a plastic bag. - Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not be used. Utilisation d'enveloppes - Feeding can be done only through the manual feed. - Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the left and right edges, and the rear edge. - A few lines may be given in solid print at the part of being overlapped. - Envelopes which are not recommended may lead to improper printing (refer to paragraph Peripheral specifications, page 61). - Curled envelope after printing should be fixed manually. - Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the reverse side. - Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper position after aligning in case it is bent or warped. EP Cartridge recommendations - Must not be stood on the side, or held upside down. -7- Fax 4440 / MF 4461 Front side Commands panel Document feeder Paper output Smart card insertion point Fold-down stop for paper delivery Manual input tray Master USB connection (USB key) (Model MF 4461) Manual paper feed setup guides Paper tray Cartridge access cover Back side Paper jam cover Master USB connection (USB key) (Model MF 4461) Slave USB connection (for PC) (Model MF 4461) Additional telephone cable socket Telephone cable socket On/Off switch Power supply cord connection -8- 2 - Installation Terminal description Fax 4440 / MF 4461 2 - Installation Command panel Fax 4440 1 27 28 2 3 29 31 32 33 ABC DEF 26 GHI JKL MNO 4 5 25 PQRS TUV WXYZ 6 7 23 ECO FAX SM S COPY 22 21 20 19 18 17 16 15 14 13 10 9 8 MF 4461 1 27 28 2 3 29 30 31 32 33 ABC DEF 26 GHI JKL MNO 4 5 25 PQRS TUV WXYZ 6 7 24 ECO FAX SM S STOP PRINT COPY SCAN 22 21 20 19 18 17 16 15 14 13 10 9 12 8 11 1. Screen. 2. Digital keypad. 3. Alphabetical keypad. 4. Key : deletes the character to the left of the cursor. 5. Key 6. Key 7. Key : input or line feed. : access to special characters. : Shift. 16. Key : Validation. 17. Key OK: confirms the displayed selection. 18. Key : menu access and navigation down the menus. 19. Key C: back to the previous menu and input correction. 20. Key 21. Key : navigation up the menus. : stops the current operation. 22. Key ECO: sets up the activation delay. 23. Key 24. Key 25. Key 26. Key 27. Icon 28. Icon 29. Icon 30. Icon 31. Icon 32. Icon 33. Icon -9: prints the functions list. : color analysis mode selection. : analysis resolution setup. : contrast setup. : SuperFine resolution. : Photo resolution. : Fine resolution. : colour mode. : activity on the telephone line. : Fax mode. : external answering machine mode. 8. Key COPY: local copy. 9. Key : sending of an SMS (Short Message Service). 10. Key : sending of a fax. 11. Key SCAN: document analysis to a PC or a media (USB key). 12. Key STOP PRINT: stops the current printing. 13. Key : access to directory and quick dial numbers. 14. Key : line manual connection, listen for tone during fax sending. 15. Key SMS). : multiple contact sending (fax, e-mail or Fax 4440 / MF 4461 All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number). Two methods are available to access menu items : a step by step method or a shortcut method. To print the functions list with the Step by step method: 1 Press on . 2 Use the or button to browse the menu and select 5 - PRINT. Confirm with OK. 3 Use the or button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK. To print the functions list with with the shortcut method: 1 Press on . 2 Enter 51 with the numerical keypad to directly print the functions list. - 10 - 2 - Installation Accessing terminal menus Fax 4440 / MF 4461 2 - Installation Packaging contents The packaging contains the items listed below: Multifunction device 1 initialisation card Device installation 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. 5 Place the control panel in front of the machine, insert the control panel in its back slots (A). Control panel Fax 4440 MF 4461 B A B 1 toner cartridge 6 Push the front side of the control panel (B) to clip it. Installing the document feeder 1 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose. A B 1 installation guide and 1 PC installation CD ROM 1 power cord 1 telephone cord Feed cassette paper insertion Before inserting paper, refer to paragraph Paper recommendations, page 7. Your device accepts a number of formats and types of papers (refer to paragraph Consumable specifications, page 62). - 11 - Fax 4440 / MF 4461 You can use paper weighing between 60 and 105 g/m2. 1 Remove the paper feed cassette completely. 5 Put the paper stack in the feed cassette (200 sheets for 80 g/m² paper for instance). 6 Put the feed cassette back in its location. Cartridge installation 1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it at the same time towards you. 2 Push the lower panel down until it clicks. 3 Unpack the cartridge and hold it by its handle. 3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C). C 4 Insert the cartridge in its slot by pushing it until it clicks (last move down) as shown on the picture below. A B 5 Close the cover. - 12 - 2 - Installation 4 Take a paper stack, pull the paper off and align it on a flat surface. PUSH Fax 4440 / M F 4461 2 - Installation Paper delivery stop Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. 3 Connect the power cord to the device. Plug the power cord to outlet on the wall 4 Press the On/Off button to turn on the device (I position). 5 After initialisation, "WAITING FOR INIT" appears on the screen. Insert the initialisation card provided in the card reader as indicated on the picture. Starting your device Device connection Before plugging the power cord, it is imperative to refer to the Security directives, page 1. 1 Plug the end of the telephone line into the terminal socket and the other end into the wall telephone socket. 6 After an analysis phase, "INIT. OK - REMOVE CARD" appears on the screen. Remove the initialisation card from the drive. 7 By default, the machine is set to operate in England and in English. To modify this parameter, refer to Country, page 25. 8 Set the date and time, refer to Date/Time, page 25. 2 Make sure that the On/Off switch is on Off (O position). - 13 - Fax 4440 / MF 4461 Before inserting paper, refer to paragraph Paper recommendations, page 7. The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to paragraph Consumable specifications, page 62). Only one sheet or envelope can be fed at a time. You can use paper, which weights between 52 and 160 g/m². 1 Spread the manual feed guides to the maximum. 2 Insert a sheet or an envelope in the manual input tray. 3 Adjust the paper guides against the right and left edges of the sheet or the envelope. Before printing, check that the paper format you are using matches the paper format set on the printer (refer to Copy, page 15). - 14 - 2 - Installation Paper insertion in the manual input tray Fax 4440 / MF 4461 3 - Copy Copy Your machine has the function to make one or more copies. You can also setup several parameters in order to make copies at your will. 5 Choose with the buttons or the printing option (see examples below) depending on the copy mode that you want: - Mosaic mode : 1 Page to 1, 2 Pages to 1, or 4 Pages to 1. Confirm with the OK button. MOSAÏC Copy mode Analyzed sheets Output Simple copy In this case, the default parameters are applied. 1 Place the document to be copied in the automatic document feeder, face printed on the top. 2 Press the COPY button twice. The copy is made using the default parameters. 1 1 page to 1 1 1 2 pages to 1 2 ECO mode copy The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs. When the ECO mode is used, the toner consumption is reduced and the print density becomes lighter. 1 Place the document to be copied in the automatic document feeder, face printed on the top. 2 Press the 3 Press the COPY 1 2 4 pages to 1 3 1 3 1 2 4 4 button. button. ECO Sophisticated copy The sophisticated copy allows to do custom setups for the current copy. 1 Place the document to be copied in the automatic document feeder, face printed on the top. After step 1, you can directly enter the number of copies with the numerical keypad and press the OK button to validate. Then refer to step 4. 2 Press the COPY 6 Adjust the desired zoom level, from 25% TO 400% with the buttons or , confirm with the OK button. 7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button. 8 Choose the resolution depending on the printing quality that you want DRAFT, AUTO, QUALITY TEXT or PHOTO with the buttons or , then confirm with the OK button. 9 Adjust the contrast level with the buttons or , then confirm with the OK button. 10 Adjust the desired brightness level with the buttons or , then confirm with the OK button. 11 Choose the paper type NORMAL, THICK with the buttons or , then confirm with the OK button. button. 3 Enter the number of copies that you want and confirm with the OK button. 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button. Special setup for the copy Setups done through this menu become the device default setups after you confirm. When the quality of the printing is not satisfying, you can proceed to a calibration refer to paragraph Calibrate your scanner, page 30. - 15 - 2 Fax 4440 / MF 4461 DEBUT FEUILLE BEGIN. OF SHEET x y FIN FEUILLE END OF SHEET The RESOLUTION parameter allows you to setup the photocopy resolution. 841 - ADVANCED FCT/COPY/RESOLUTION 1 Choose the resolution with the buttons according to the following table: Parameter DRAFT AUTO QUALITY TEXT PHOTO Signification Analysed area or 844 - ADVANCED FCT/COPY/ORIGIN 1 Select the X and Y coordinates with the buttons or . 2 Setup the desired coordinates with the digital keyboard or the buttons and , confirm your choice by pressing on the OK button. Low resolution. Standard resolution for documents containing text and graphics. Optimal resolution for documents containing text. Optimal resolution for documents containing photographies. Contrast setup The CONTRAST parameter allows to choose the photocopy contrast. 845 - ADVANCED FCT/COPY/CONTRAST 2 Confirm your choice by pressing the OK button. You can also setup the resolution by pressing the button. Zoom setup The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document, from 25 to 400 %. 842 - ADVANCED FCT/COPY/ZOOMING 1 Enter the desired zoom level with the Alpanumerical keyboard or choose among predefined values with the buttons and . 2 Confirm your choice by pressing the OK button. 1 Setup the desired level of contrast with the buttons and , confirm by pressing the OK button. 2 You can also directly setup the desired contrast with the button, press several times on this button until the desired setup without using the Menu 845. 3 Quit this menu by pressing the button. Brightness setup The BRIGHTNESS parameter allows to lighten or darken your original document. 846 - ADVANCED FCT/COPY/LUMINOSITY 1 Setup the desired brightness with the buttons and . 2 Confirm your choice by pressing the OK button. 3 Quit this menu by pressing the button. Assembled copy setup 843 - ADVANCED FCT/COPY/ASSEMBLED The ASSEMBLED parameter allows you to assemble or disassemble your copies. Enter the desired setting and confirm your choice by pressing the OK button. Paper type setup 851 - ADVANCED FCT/SCAN. & PRINT/PAPER TYPE 1 Select the paper NORMAL or THICK that you use with the buttons and . 2 Confirm your setup by pressing the OK button. 3 Quit this menu by pressing the button. Analysis origin setup If you want, you can change the origin of the scanner. By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the - 16 - 3 - Copy Resolution setup diagram below. Fax 4440 / MF 4461 3 - Copy Paper tray selection The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases. Default tray Tray used for copy Top and bottom printing margins setup If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing. 856 - ADVANCED FCT/SCAN. & PRINT/TOP PRINT. 1 Setup the top / bottom margins offsets (by 0.5 mm steps) with the buttons and . 2 Confirm by pressing the OK button. 3 Quit this menu by pressing the button. Same paper format in the trays Selection between the AUTOMATIC main tray and the manual tray. MANUAL The manual tray is used. The main tray is used The manual tray is used. Different paper format in the trays AUTOMATIC MANUAL Format paper setup This menu allows you to define the default paper format of the manual tray and the main tray. You can also setup the default scanning width. 857 - ADVANCED FCT/SCAN. & PRINT/ PAPER FORMAT 1 Select the paper tray for which you want to define a default paper format with the buttons and . 2 Confirm by pressing the OK button. 3 Choose the paper format with the buttons or according to the following table:. Paper tray Available paper format 852 - ADVANCED FCT/SCAN. & PRINT/TRAY PAPER 1 Select the default paper tray to use, AUTOMATIC or MANUAL, with the buttons and . 2 Confirm by pressing the OK button. 3 Quit this menu by pressing the button. Sheet-feed analysis margins setup If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your sheet-feed scanner. 853 - ADVANCED FCT/SCAN. & PRINT/ S.F. MARGINS 1 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons and . 2 Confirm by pressing the OK button. 3 Quit this menu by pressing the button. MAN. TRAY AUTO. TRAY SCANNER A5, A4, Legal and Letter A5, A4, Legal and Letter LTR/LGL and A4 4 Confirm by pressing the OK button. 5 Quit this menu by pressing the button. Left and right printing margins setup If you want to, you can offset the lateral margins of the document to the left or right during printing. 855 - ADVANCED FCT/SCAN. & PRINT/ PRINTER MARG 1 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons and . 2 Confirm by pressing the OK button. 3 Quit this menu by pressing the button. - 17 - Fax 4440 / MF 4461 This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. Fax transmission Immediate transmission 1 Place the document to be copied in the automatic document feeder, face printed on the top. 2 Enter the fax number or choose your dialling mode then press . This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: · to hear if the subscriber's fax is engaged and if so, choose the moment when the line is clear to start the document transmission. · to control the communication progress in case of uncertain numbers, etc. To take the line manually: 1 Place the document in the fax feeder. 2 Press . 3 If necessary, set the sound level with navigator or keys. 4 If not already done, enter the subscriber number. As soon as you hear the remote fax tone, the line is clear and you can start the transmission. 5 Press to start the document transmission. The icon flashes during the call phase, it stays lit when both faxes are in communication. 3 At the end of transmission the initial screen is displayed. Delayed transmission This function allows you to transmit a document at a later time. To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages. When sending in "Deferred Send" mode, make sure that the document is located in the right direction. To delay the transmission time of your document : 1 Place the document to be copied in the automatic document feeder, face printed on the top. 2 Select 31 - FAX / TRANSMISSION. 3 Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK. 4 Next to the current time, enter the new time and confirm with OK. 5 Adjust the contrast and confirm with OK. 6 Select the feed type, FEEDER or MEMORY and confirm with OK. 7 You may enter the number of pages before transmission and confirm with OK. Your document is stored and will be sent at the new time. If your machine is set in order to print a transmission report (Transmission report, page 26), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual. Fax reception Fax reception depends on the parameter settings of your machine. The following parameters let you customize the printing of received faxes : - Reception Mode, page 27; - Reception without paper, page 27; - Number of copies, page 27; - Fax or PC reception (Model MF 4461), page 27; - Received faxes reduction mode, page 27; - Technical Parameters, page 28. The printing is not possible on A5 paper format. The following tables gives which tray is used to print received fax depending on the default tray and the paper format in both trays. - 18 - 4 - Fax Fax Transmission with auto redial Fax 4440 / MF 4461 4 - Fax Default tray set to Manual : Manual tray paper format A4,Letter and Legal A4,Letter and Legal Main tray paper format A4,Letter and Legal A5 Action The fax is printed on manual tray. The fax is printed on manual tray. An error message is displayed on the screen. The paper on manual tray is incompatible. An error message is displayed on the screen. The paper on manual tray is incompatible. 5 You may enter the time you wish to transmit the document next to the current time and press OK. 6 If you wish to modify the document feed type, select one of the options FEEDER or MEMORY, then press OK. 7 If you wish, you may enter the number of pages of your documents before transmitting. The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document. A5 A4,Letter and Legal Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them. The indicator light lets you know the state of your Fax answering machine: · Light on: the answering machine is on. · Blinking: your fax has documents in storage or is in the process of receiving faxes. · Light off: memory full, the terminal cannot receive any more documents. You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for: · printing fax messages in memory, · activating or deactivating the fax answering machine. A5 A5 Default tray set to Automatic : Manual tray paper format A4,Letter and Legal Main tray paper format A4,Letter and Legal Action The fax is printed with an automatic selection of tray. An error message is displayed on the screen. The paper on automatic tray is incompatible. The fax is printed on the main tray. An error message is displayed on the screen. The paper on automatic tray is incompatible.