User manual SAGEM LASER PRO 348 UK

SAGEM Laser Pro 346/348 User Manual S WELCOME Congratulations for purchasing this SAGEM new generation communication terminal. This terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements. This User's Manual presents the model in the range: Model Laser Pro 346 Equipment · Colour scanner. · 33.6 kbps fax and 56 kbps data modem. · 16 ppm black & white laser printer. · Colour scanner. Laser Pro 348 · 33.6 kbps fax and 56 kbps data modem. · 16 ppm black & white laser printer. · LAN 10/100 Base T. It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory. Providing access to the Internet, your terminal lets you, depending on model: · send and receive faxes to E-mails thanks to the F@x to E-mail function, · send and receive E-mails, · send and receive SMS's1. Depending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript® level 3 language). We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your terminal. List of accessories2 The following additional accessories are proposed for these models: · Directory card. · 500-page paper tray. · Activation kit PCL® 6 and SGScript2 (depending on model). · Companion Suite Pro kit PC (depending on model). Consumables To refer to the last page of this user manual for the references. 1. 2. Depending on country and depending on your operator. The list of accessories is subject to change without prior notice. Control panel 1. 2. 3. 4. 5. 6. 7. key: manual line taking, tone monitoring during fax transmission. key: attachment to a typed-in mail. key: scanning resolution during transmission or copy. key: contrast adjustment. key: SMS transmission. key: access to directory and quick-dial numbers. key: access to the last dialled numbers, or to the last entered e-mail addresses after pressing the key. 8. 10. 11. 12. 13. key: broadcast transmission (fax, e-mail or SMS). key: fax transmission or black & white local copy. key: Scan to e-mail (Internet fax transmission). key: colour document transmission over the Internet. key: stop current operation. 9. Numerical keypad. 18. Alphabetical keypad. 19. 20. 21. 22. 23. 24. key: access to special characters. key: enter or go to next line. key: erase character before cursor. key: Shift key. key: Caps lock key. and keys: memorise a key combination. Default setting: F1 : Scan to PC F2 : Scan to FTP1 A Scanning resolution during fax transmission (Fine, SFine, Photo). B "Line" icon: On: communication in progress. Blinking: communication being established. . C Printer Paper Jam indicator D "Toner" icon: On: toner empty. Blinking: toner near end, toner low. 14. M key: access to the different functions (MENU). 15. OK key: confirm displayed selection. 16. C key: return to previous menu and correct data entry. 17. or keys: navigation keys. E Fax reception icon: * On: reception possible. * Blinking: unprinted document(s) in memory or being received. * Off: reception impossible. 1. Depending on model. 1 2 3 A B C D E 4 5 678 9 23 22 FineSFinePhoto @ @ @ 21 18 19 16 20 21 14 13 17 12 15 11 10 CONTENTS 1 INSTALLATION Installing your terminal Installation requirements Operational precautions Telephone and LAN connection Power line connection and switch-on 2 GETTING STARTED Navigation methods Presentation The navigator The display screen Access to functions Functions list Menu-driven access Direct access by number 2-1 2-1 2-1 2-1 2-3 2-3 2-3 2-4 2-4 3-1 3-1 3-1 3-1 3-2 3-2 3-2 3-2 3-2 3-2 3-3 3-3 3-4 3-4 3-5 3-5 3-5 Embedded web server Main settings Prerequisites Access to the Web server Before reception Fax answering machine -1- Safety Date/Time Your fax number/your name Type of network Geographical settings Local prefix Transmission report Document feed type Economy period Maintenance Before transmission Operation 3 SETTING YOUR MACHINE Remote setting of parameters (depending on the model) Directory Setting your machine Connections Getting started Unpacking the shipping box Unpacking the machine parts Description Installing the removable parts Installing the printer paper tray Installing the printer output stacker Installing the document feeder for scanning Installing the original document output stacker Loading paper Loading paper manually Installing the second paper cassette unit (option) 1-1 1-1 1-1 1-2 1-4 1-5 1-8 1-9 1-9 1-10 1-10 1-11 1-11 1-12 1-14 1-15 1-16 1-16 Installation Contents Local Area Network (LAN) settings (depending on model) Local network settings Automatic configuration Manual configuration IEEE address (or Ethernet address) or MAC address Netbios names Technical parameters Reception without paper Number of copies Relay broadcast Fax or PC reception (depending on model) Message service and the Internet Initialisation parameters Settings Access to connection and message service parameters Access to servers parameters Access to the authentification SMTP parameters Standard settings Mail sorting Internet Connection The SMS service Deactivating the Internet function SMS Parameters Sending an SMS Erase an SMS SMS Reception SMS Server Immediate connection to the Internet Programmed connection 3-6 3-6 3-6 3-7 3-7 3-10 3-10 3-10 3-11 3-11 3-11 3-11 3-12 3-12 3-13 3-13 3-15 3-15 3-16 3-18 3-18 3-18 3-18 3-18 3-19 3-19 3-20 3-21 3-22 4-1 4-1 4-2 4-3 4-3 4-4 4-4 4-5 4-5 4-5 4-5 4-6 4-7 4-8 5-1 5-1 5-1 4 DIRECTORY Creating subscribers records Adding a record Adding a list Adding or deleting a number from the list Creating subscribers lists Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory Exporting a directory The file structure Procedure 5 OPERATION Sending Document positioning -2- Choosing the resolution/contrast Dialling Resolution Contrast Scanner -3- Safety 5-4 5-4 5-4 5-4 5-5 Transmission over the Internet 5-6 Sending a black and white document to an E-Mail address 5-6 Sending a colour document to an E-mail address 5-6 Sending a typed message to an E-Mail address 5-6 Scan to FTP (depending on model) 5-7 Deposit a file in an FTP server : 5-8 Multi-contact sending 5-8 Transmission waiting queue 5-8 Immediately perform transmission from the waiting queue 5-9 Consult or modify the waiting queue 5-9 Deleting a transmission on hold 5-9 Printing a document in waiting or in deposit 5-9 Print the waiting queue 5-9 Cancelling a transmission in progress 5-10 Reception 5-10 Reception over the Public Switched Telephone Network (PSTN) 5-10 Reception over the Internet 5-10 Copying 5-11 Local copy 5-11 Standard copy 5-11 "Sophisticated" copy 5-11 Specific copy settings 5-11 Scanner settings 5-12 Printer settings 5-13 Other functions 5-14 Logs 5-14 Printing the functions list 5-14 Printing the machine settings 5-15 Memorizing a sequence of keys 5-15 Font printing (depends on model) 5-16 Counters 5-16 Deposit and polling 5-16 Lock 5-17 Entering the locking code 5-18 Locking the keyboard 5-18 Immediate transmission Delayed transmission Transmission with auto redial Rerouting Transmission over the Public Switched Telephone Network (PSTN) Maintenance Operation Directory Setting your machine Getting started Installation From the directory From the redial key To multiple numbers 5-1 5-2 5-2 5-2 5-2 5-2 5-3 5-3 Contents Mail box (MBX FAX) Scan to PC (depends on model) MBX management Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax Locking the numbers Locking the Internet settings Locking the SMS service 5-18 5-19 5-19 5-19 5-19 5-20 5-20 5-20 5-21 5-21 5-21 5-21 5-21 5-22 6-1 6-1 6-1 6-2 6-2 6-13 6-13 6-13 6-15 6-15 6-15 6-15 6-15 6-15 6-16 6-18 6-18 6-19 6-21 6-22 6-22 6-23 6-23 6-25 6-25 7-1 6 MAINTENANCE Maintenance General Replacing the consumables (toner and drum cartridges) Cleaning Replacing cartridges Cleaning the scanner's reading devices Cleaning the printer Incidents Servicing Scanner calibration Communication errors Printer errors Transmission from the feeder Transmission from memory Communication error codes Error messages Printer paper jam Paper jam at the feeders and trays Scanner paper jam Scanner incidents Characteristics Miscellaneous incidents Machine packing and transportation Unit characteristics 7 SAFETY -4- This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier. The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC. The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/ 5/EC. -5- Safety Maintenance Operation Directory Setting your machine Getting started Installation Contents 1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. · Choose a location that is well ventilated. · When installing the terminal close to a wall, make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover. 25 cm 1-1 Installation · Make sure there is no chance of ammonia or other organic gasses being generated in the area. · The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. · Make sure that the printer is not exposed to direct sunlight. · Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes. · Choose a sturdy, level surface where the printer will not be exposed to strong vibration. · Keep the printer away from any objects that might block its heat vents. · Do not locate the printer near curtains or other combustible objects. · Choose an area where there is no possibility of the printer being splashed with water or other liquids. · Make sure that the surrounding area is clean, dry, and free of dust. Operational precautions Note the following important precautions whenever using the printer. Operating Environment The following describes the operating environment required when using the printer: · Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour. · Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour. Terminal The following describes precautions for using the terminal. · Never turn the terminal off or open any of its covers during a print operation. · Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal. · When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock. · Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock. · Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock. · Always unplug the power cord if you do not plan to use the terminal for a long time. · Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed. · Never try to modify the terminal. Doing so creates the danger of fire or electrical shock. · Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock. · Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal's mechanism. Any of these conditions create the danger of malfunction and fire. · Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock. 1-2 Installation · Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal. · Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock. · Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock. · Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal. Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area. 1-3 Safety Maintenance Operation Directory Setting your machine Getting started Installation Contents Installation UNPACKING THE SHIPPING BOX Take the protection profiles, the packing material and the machine out of the shipping box. Protection profiles Packing material Machine Shipping box 1-4 Installation UNPACKING THE MACHINE PARTS Remove the plastic bags and check for the parts depicted below. 8 1 7 6 2 5 5 4 3 2 : Printer output stacker 3 : Printer paper feed tray 4 : AC power cord (depending on country) 6 : Fax/printer terminal 7 : Document feed tray for scanning 8 : CD-ROM (User Manual) depending on model 1-5 Safety Maintenance Operation 1 : Scanner output stacker 5 : Telephone line cord (depending on country) Directory Setting your machine Getting started Installation Contents Installation Peel off the three strips of shipping tape from the front of the terminal. Pull out the two pads from the paper feed inlet. 1-6 Installation Press the paper size guide on the right, in order to push both paper size guides to the left or to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet. 1-7 Safety Maintenance Operation Directory Peel off the shipping tape from the paper tray. Setting your machine Getting started Installation Contents Installation DESCRIPTION Scanner Document feed tray for scanning Adjustable paper guide Scanner release button Printer cover release button On/Off switch Second cassette paper tray (500 pages) (option) Control panel Original document output stacker Printer output stacker Printer Printer paper feed tray Second paper cassette (option) Chip card reader Telephone line connector AC power connector Drum cartridge (pre-installed) Toner cartridge (pre-installed) Phone cord AC power cord 1-8 Installation INSTALLING THE REMOVABLE PARTS This section details the installation of the terminal's removable parts. INSTALLING THE PRINTER PAPER TRAY Using the printer's left and right notches, gently push the tray in until it stops (as illustrated below). 1-9 Safety Maintenance Operation Fit the tray cover. Directory Setting your machine Getting started Installation Contents Installation INSTALLING THE PRINTER OUTPUT STACKER With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape. If necessary, push at the base and at the centre of the stacker from underneath so that is snaps into place behind notch A. A INSTALLING THE DOCUMENT FEEDER FOR SCANNING Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal. 1-10 Installation INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER Fit the output stacker on the upper front part of the terminal by inserting its two toes into the notches provided. LOADING PAPER Press the paper size guide on the right in order to push both paper size guides to the left or to the right. Place a stack of paper into the tray. In case of letterhead paper, be sure to place the paper printed side up. 1-11 Safety Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack. Maintenance Operation Directory Setting your machine Getting started Installation Contents Installation Supported types of paper: Auto-feed cassette Manual feed tray Fit the paper tray cover into place. 60 to 90 g/m2 60 to 160 g/m2 Caution - Do not add paper in the paper tray while the machine is printing. LOADING PAPER MANUALLY When printing on special paper, such as 60 to 160 g/m² max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other. To do so: Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer. 1-12 Installation Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2. 1 2 1-13 Safety Maintenance Operation Directory Setting your machine Getting started Installation Contents Installation INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION) Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place. Place the printer on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the printer. Remove the cover from tray 2. Press down on the paper lifting plate located inside of tray 2 until it locks. Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up. Replace the cassette cover and insert tray 2 into the second paper cassette unit. 1-14 Installation Remark : be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit. CONNECTIONS A B C D 1 2 1-15 Safety Maintenance Operation Directory Setting your machine Getting started Installation Contents Installation Make sure the On/Off switch is set to 0 (Off). Key to the diagram: A: Telephone line connector B: LAN connector (depending on model) C: USB port D: AC power connector (model depending on country) 1: Line cord (model depending on country) 2: AC power cord (model depending on country) TELEPHONE AND LAN CONNECTION Plug end of the telephone line (1) into the connector on the fax machine (A), and the other end into the wall telephone socket. LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into port (B) of your fax machine and the other end into your local network port dedicated to your fax machine. POWER LINE CONNECTION AND SWITCH-ON Caution - Refer to safety procedures in the Safety Chapter. Plug end of the main power cord (2) into the connector (D) on the fax machine, and the other end in the wall outlet. Set the On/Off switch to position 1 (On). After a few seconds, when the printer has warmed up, the date and time will appear. To set the language and the time of your terminal, refer to paragraph Setting your machine, page 3-1. 1-16 2 GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 5 keys and allows you to move within the menus available on your machine. 2-1 Getting started Moving within the menus To Use key Symbol used Enter the main menu. M Select the next line in a menu. Select the previous line in a menu. Confirm entry and go to the following menu. OK Return to the previous menu. C Confirm and exit from the current menu. Exit without confirming from the current menu. Moving within a data entry field To Use key Symbol used Move to the right. Move to the left. 2-2 Getting started To Use key Symbol used Confirm your entry OK Delete a character by moving the cursor to the left. C Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters. The cursor 1 2 shows the line you selected. DIRECTORY SETUP For menus with more than two choices, use the arrows next (hidden) lines of the menu (3,4, etc.). or of the navigator to obtain the ACCESS TO FUNCTIONS Access to functions may be achieved in two ways. · Direct function access. · Menu-driven access. Menu-driven access You may print the functions list to know the number of a function. Press the M key, the functions menu appears. 1 2 DIRECTORY SETUP Use the 4 5 or navigator arrows to move the cursor in front of the required function. SMS SERVICE PRINT Validate your choice by pressing OK. 2-3 Safety Maintenance Operation Directory Setting your machine Getting started Installation Contents Getting started When in the selected menu, use the of the required sub-function. 51 52 FUNCTIONS LIST LOGS or navigator arrows to move the cursor in front Validate your choice by pressing OK. Direct access by number You may print the functions list (M 51 OK) to know the number of a function. From the stand-by mode: Press the M key, enter the number of the required function and validate your choice by pressing OK. FUNCTIONS LIST MAIN MENU 1: DIRECTORY Functions M 11 OK M 12 OK M 13 OK M 14 OK M 15 OK M 16 OK 161 OK 162 OK M 17 OK M 18 OK - Function description Enter a name in the directory Enter a relay broadcast list Modify a record or a list Delete a record or a list Print the directory Store the directory on a chip card Save the directory to a chip card Load the directory from a chip card Enable directory importation by e-mail Export the directory by e-mail MAIN MENU 2: SETUP Page p. 4-2 p. 4-3 p. 4-5 p. 4-5 p. 4-5 p. 4-1 p. 4-1 p. 4-7 p. 4-8 - NEW CONTACT NEW LIST MODIFY CANCEL PRINT SAVE/LOAD SAVE LOAD IMPORT EXPORT Functions M 21 OK M 22 OK M 23 OK 231 OK 232 OK 233 OK M 24 OK 241 OK 242 OK - Function description Enter the date and the time Enter your name and your number Transmission settings Choose to print the communication report (see M 381 OK) Send from feeder or memory Set the economy period (see M 32 OK) Reception settings Accept reception without paper Number of copies of received documents 2-4 Page p. 3-2 p. 3-2 p. 3-4 p. 3-4 p. 3-5 p. 3-6 p. 3-6 DATE/TIME NUMBER / NAME SEND SEND REPORT MEMORY SEND ECO PER. RECEPTION REC. PAPER NBR OF COPIE - Getting started MAIN MENU 2: SETUP Functions 243 OK M 25 OK 251 OK 252 OK M 26 OK 261 OK 262 OK 263 OK 264 OK 265 OK 266 OK 267 OK M 29 OK M 20 OK 201 OK 202 OK 203 OK - Function description Choice for PC reception Telephone network settings Select the type of network Activate the dialling prefix LAN settings (depending on model) Select the configuration mode IP address of the terminal Sub-network mask Gateway address IEEE address of the terminal (consultation only) NetBIOS name 1 NetBIOS name 2 Technical parameters Geographical settings The country you select will set the corresponding network, language and keyboard Set the network individually Set the language individually MAIN MENU 3: FAX Page p. 3-7 - - PC RECEPT. TEL. NETWORK NETWORK TYPE PREFIX LOCAL NETWORK CONFIGURATIO IP ADDRESS SUBNET MASK GATEWAY IEEE ADDRESS NETBIOS 1 NAME NETBIOS 2 NAME TECHNICALS GEOGRAPHICAL COUNTRY NETWORK LANGUAGE p. 3-3 Functions M 31 OK M 32 OK M 33 OK M 34 OK M 35 OK M 36 OK M 37 OK M 38 OK M 39 OK 391 OK 392 OK 393 OK - Function description Single- and multiple-address transmission Send a document during the economy period Polling request Deposit a document Send to a mailbox Poll a mailbox Broadcast transmission Control of fax answering machine Rerouting of a document to a directory entry Gateway activation Choice your destination Rerouted document local printing MAIN MENU 4: SMS SERVICE Page p. 5-4 p. 3-5 p. 5-17 p. 5-17 p. 5-21 p. 5-22 p. 3-6 p. 3-5 p. 5-5 p. 5-5 p. 5-5 p. 5-5 DESTINATION COPY M 41 OK M 42 OK M 43 OK 431 OK 432 OK 433 OK M 44 OK M 45 OK 451 OK 452 OK