User manual SEAGATE FREEAGENTTM

Seagate Manager User Guide For Use With Your FreeAgentTM Drive Seagate Manager User Guide for Use With Your FreeAgent Drive i Contents Contents Getting Started.............................................................................................................. 1 Using the Seagate Status Icon ...................................................... 1 Restoring the Seagate Status Icon .................................. 2 Managing Your Drives............................................................................................ 3 Using the My Drives Window ........................................................ 3 Settings ................................................................................................... 4 Adjusting the Power Setting ............................................. 4 Testing Your Drive ................................................................ 5 Updating Your Software ...................................................... 5 Adjust LED Control ............................................................... 6 Drive Info ................................................................................................ 6 Storage Features ................................................................................. 7 External Storage ..................................................................... 7 Online Storage ........................................................................ 7 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage........................................................................ 9 Backup Features ............................................................................... 10 Backup Plans for your FreeAgent ................................. 11 Backup Plans for Online Storage ................................... 11 Creating a Backup Plan .................................................................. 12 Using Simple Backup with FreeAgent ........................ 12 Using Simple Backup with Online Storage ................ 13 Creating a Custom Backup with FreeAgent ............ 13 Creating a Custom Backup with Online Storage .... 15 Drive Rotation with FreeAgent ...................................... 16 Managing Backup Settings ........................................................... 17 Editing Backup Settings for FreeAgent ...................... 17 Editing Backup Settings for Online Storage ............. 18 Seagate Manager User Guide for Use With Your FreeAgent Drive ii Contents Deleting a Backup Plan for FreeAgent ........................ 18 Deleting a Backup Plan for Online Storage ............... 19 Using Scheduled Backup .................................................. 19 Backing Up Manually ......................................................... 20 Viewing the Backup Log ................................................... 20 Restoring Files ................................................................................... 21 Restoring an Historical Version from FreeAgent .... 21 Restoring an Historical Version from Online Storage ..................................................................................... 22 Restoring Most Recent Version from FreeAgent .... 22 Synchronizing Folders .......................................................................................... 23 Using Simple Sync ............................................................................ 24 Using Custom Sync .......................................................................... 24 Using Sync Encryption ....................................................... 25 Completing the Sync ....................................................................... 26 Editing Sync Settings ...................................................................... 27 Checking Sync Status ...................................................................... 27 Deleting Sync Settings ....................................................... 27 Using Automatic Sync ..................................................................... 28 Turning Off Automatic Sync ............................................ 28 Using the Sync Preview Window ............................................... 29 Using Automatic Overwrite ............................................. 30 Managing Security ................................................................................................... 31 Creating an Encryption Folder ....................................... 31 Managing an Encryption Folder .................................... 33 Seagate and Maxtor Seagate SecureTM Storage Devices .. 37 Index...................................................................................................................................... 42 Seagate Manager User Guide for Use With Your FreeAgent Drive iii Getting Started Using the Seagate Status Icon Getting Started The Seagate Manager software, included with your FreeAgentTM drive, adds a powerful set of tools to your FreeAgent Drive: · Backup and restore features to enable you to protect your data. · Online storage, file sharing, and backup. Not available in all regions or with all products. · Sync, to synchronize one or more folders between two or more computers. · Security features, including encryption of multiple files and folders in one location, as · Settings to control power management, software updates, drive lights and more. well as backup and sync encryption. Not available in all regions or with all products. The features described in this guide (except where noted) are compatible with all Seagate FreeAgent and Maxtor OneTouch drives and both Windows XP and Vista operating systems. Using the Seagate Status Icon After you install your drive, the Seagate Status icon appears in the taskbar notification area on your computer desktop. You can use this icon to check the status of your FreeAgent drive and to access the drive features. Step 1: To check the status of your drive, roll your mouse over the Seagate icon: Figure 1: Seagate Taskbar Icon The information popup confirms the drive's status and identifies the drive letter. The color of the Seagate Status icon informs you of the drive's status: Blue Green Yellow Gray Red Drive connected Drive connected, backup passed and sync idle Backup or sync in progress No drive connected Backup or sync failed Note: When a backup or sync has failed, the red icon continues to display until the next successful backup or sync. You can view the log file to determine why the backup failed. Seagate Manager User Guide for Use With Your FreeAgent Drive 4 Getting Started Using the Seagate Status Icon Step 2: To display the Seagate Status menu, right-click the taskbar icon: Figure 2: Seagate Status Menu Step 3: Select the feature you want to access or select Exit to close the menu. Restoring the Seagate Status Icon If you exit from the Seagate Status menu, the Seagate icon disappears from the taskbar notification area. To restore the Seagate Status icon to the taskbar notification area, go to Start >Programs > Seagate > Seagate Manager > Seagate Status Icon Figure 3: Restore Seagate Status Icon Seagate Manager User Guide for Use With Your FreeAgent Drive 5 Managing Your Drives Using the My Drives Window Managing Your Drives The My Drives window provides a central point from which to manage your Seagate FreeAgent device. This is the default window that appears when you open Seagate Manager. You can also get to the My Drives window by clicking the My Drives button in the Command Panel from any other window within the software. Command Panel Help Online Storage External Storage Figure 1: My Drives Using the My Drives Window In the My Drives window, you first select the storage location and then the feature you want to use with it. There are two storage locations: · External Storage: Store files on your FreeAgent drive · Online Storage: Store files on the Internet For details about these different storage methods, see Storage Features The Command Panel across the top of the window allows you to access Seagate Manager's features: Backup, Sync and Security. Seagate Manager User Guide for Use With Your FreeAgent Drive 6 Managing Your Drives Settings When you use external storage, the middle of the My Drives window displays the connected FreeAgent drive. If there is more than one drive connected, there will be a list of drives to choose from. The drive that is currently selected is highlighted in light blue (as shown in Figure 1). To select a different drive, click the drive icon or partition name. To access advanced settings for the selected drive, click the Settings button. For more information, see Settings To get more information about the selected drive, click the Drive Info button. For more information, see Drive Info Any time you need help, you can click the Seagate Manager help icon. If you are not able find the answer to your question, you can click the Customer Support button to go to Seagate's Support website. Note: External drives are automatically detected and listed in the My Drives window. It can take a few seconds for the Seagate Manager software to detect your device. If your device doesn't appear, make sure it's properly connected and turned on. All Seagate and Maxtor external drives are detected. Settings The Settings button, located at the bottom of the My Drives window, allows you to access the following features: · · · · Adjust Power Settting Test My Drive Adjust LED Control Check for Software Update Adjusting the Power Setting You can choose how long your drive should remain inactive before it goes into power-saving mode. Power-saving mode conserves energy by telling your FreeAgent drive's internal storage disk to stop spinning when it is not in use. Though power-saving mode uses less electricity, it takes a little more time for your drive to become active again when you want to use it. If you use your drive a lot, you may want to choose a longer time interval, so that your work is not interrupted when opening files from or saving files to your FreeAgent. If you use your drive less frequently, you may want to choose a shorter time interval, so that your FreeAgent is not consuming more energy than it needs. Seagate Manager User Guide for Use With Your FreeAgent Drive 7 Managing Your Drives Settings To adjust the power setting, Step 1: In the My Drives window, click External Storage. Step 2: Select the FreeAgent drive you want to adjust and click Settings. The Settings window opens. Step 3: Click Adjust Power Setting. The Adjust Power Setting window opens. Step 4: Select an interval from the drop-down menu or click Default to return to the original power setting time for the drive. Step 5: Click Apply to save the power setting. The Adjust Power Setting window confirms that the power setting for your drive has been changed. Step 6: Click OK to return to the My Drives window. Testing Your Drive Test your drive to check the health of your FreeAgent drive. The diagnostic utility performs its tests without affecting the data on your drive. To test your drive: Step 1: In the My Drives window, click External Storage. Step 2: Select the FreeAgent drive you want to test and click Settings. The Settings window opens. Step 3: Click Test My Drive. The Test My Drive window opens. Step 4: Click Test. A progress bar indicates the progress of the test. When the test is complete, the results are displayed. If the diagnostic encounters an error during testing, the serial number of the bad device is displayed with instructions to contact Seagate for service and support. Step 5: Click OK. Updating Your Software The Software Update feature automatically informs you when an update is available for your software. However, you can manually check to see if an update is available or you can turn off the Software Update feature. To check for software updates: Step 1: In the My Drives window, click External Storage and then Settings. Seagate Manager User Guide for Use With Your FreeAgent Drive 8 Managing Your Drives Drive Info The Settings window opens. Step 2: Click Check for Software Update. The Software Update window opens. Check for updates automatically is selected by default. Step 3: To turn off Software Update, deselect Check for updates automatically. Step 4: To check for updates now, click Check Now. A Software Update window appears to inform you whether your software is up to date or not. If new software is available, you can download it from this window. To find out more information about the new software, click More Info. Adjust LED Control The LED Control feature allows you to control the lights on your FreeAgent drive. Your drive lights flicker to indicate drive activity and status. Note: This feature is only available for FreeAgent drives. Step 1: In the My Drives window, click External Storage. Step 2: Select the FreeAgent drive you want to adjust and click Settings. The Settings window opens. Step 3: Click Adjust LED Control. The Drive Lights window opens. Step 4: To turn the drive lights off, click Turn lights off and click Apply. To turn the drive lights back on, click Display status and activity lights and click Apply. The drive lights may automatically turn back on in the following situations: · If power is turned off and back on for the FreeAgent · If the FreeAgent is disconnected and reconnected Drive Info The Drive Info feature provides the following information about your FreeAgent drive: · Volume The name of your FreeAgent drive. · Capacity The total capacity of your FreeAgent drive. Seagate Manager User Guide for Use With Your FreeAgent Drive 9 Managing Your Drives Storage Features · Free Space The amount of space remaining on your FreeAgent drive. · File System The Windows file system of your FreeAgent drive. To view the Drive Info for your FreeAgent drive: Step 1: In the My Drives window, click External Storage. Step 2: Select the FreeAgent drive you want information about and click Drive Info. The Drive Info window opens. Step 3: To close the Drive Info window, click OK. Storage Features Using External Storage, you store files on your FreeAgent drive. You can backup or restore your files using your FreeAgent drive. Using Online Storage, you store files on the Internet using the Seagate Online Storage website. You can share, backup or restore files using the Internet. External Storage To access Seagate FreeAgent and other external drives connected to your computer: Step 1: Click External Storage. All Seagate external drives appear. Step 2: Select the drive you want to use with Seagate Manager. Online Storage To access the Online Storage features of Seagate Manager: Step 1: From the My Drives window, click Online Storage. The My Drives Online Storage window appears. Note: If this is your first time using the Online Storage feature, you'll need to create an account. For more information, see Creating a Seagate Online Storage Account Step 2: Do one of the following: · To back up or restore files, click Backup in the command panel. The Backup Online Storage window appears. Seagate Manager User Guide for Use With Your FreeAgent Drive 10 Managing Your Drives Storage Features · To access the Seagate Online Storage website, click Online in the command panel. A web browser window opens and the Seagate Online Storage website appears. For more information about backing up and restoring files, see Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Seagate Manager User Guide for Use With Your FreeAgent Drive 11 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage With Seagate Manager, you can back up valuable files to your FreeAgent drive. You can also back up your files to the Internet, with the Seagate Online Storage feature. Each file you choose to back up from your computer is copied to your FreeAgent drive or Seagate Online Storage. If you ever lose one of the original files on your computer, you can easily restore it from the backup version. For increased data security, you can back up your files to an encrypted folder on your FreeAgent. Folder encryption uses AES 256-bit encryption to ensure your private files can't be accessed without your encryption password. Files that you back up to Seagate Online Storage are also encrypted and are protected, as well, during the backup and restore processes, with a secure connection.. Figure 1: Backup for External Storage Seagate Manager User Guide for Use With Your FreeAgent Drive 12 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Backup Features Figure 2: Backup for Online Storage Backup Features The Seagate Manager Backup features allow you to: · · · · · · · · Back up folders to a FreeAgent drive or the Internet Restore backed-up files from a FreeAgent drive or the Internet Schedule the backup of selected folders Edit backup settings Launch an immediate file backup Use the same backup plan for multiple FreeAgent drives Restore backed-up files Back up your files to an encrypted folder After the initial backup, Seagate Manager backs up changed files in backed-up folders on a schedule you set or when you click Back Up Now in the Backup window. Note: The Seagate Manager backup feature does not back up locked files. Seagate Manager User Guide for Use With Your FreeAgent Drive 13 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Backup Features Backup Plans for your FreeAgent You can create one Backup Plan for each FreeAgent drive connected to your computer. You can select either of two types of Backup Plans: · Simple Backup: Pre-configured to back up your XP My Documents or your Vista Personal Folder folder daily at 10:00 p.m. -- OR -- · Custom Backup: You select the folders to be backed up and set a backup destination and schedule. -- OR -- · Drive Rotation: You can use the same backup plan with two or more FreeAgent drives. Backup Plans for Online Storage You can create one Online Backup Plan per computer on up to two computers. For example, you could create one for your work computer and one for your home computer. You can select either of two types of Online Backup Plans: · Simple Backup: Pre-configured to back up your XP My Documents or your Vista Personal Folder folder daily at 11:00 p.m. -- OR -- · Custom Backup: You select the folders to be backed up and set a backup destination and schedule. Creating a Seagate Online Storage Account The first time you use Online Storage, you need to create an account. To create an account: Step 1: Connect your FreeAgent drive. Step 2: Click My Drives. The My Drives window opens. Step 3: Click Online Storage. The My Drives Online Storage window opens. Step 4: Click Backup or Online in the Command panel. Step 5: The Online Storage Account window opens. Step 6: Click Create an online account. The Create Account window appears. Seagate Manager User Guide for Use With Your FreeAgent Drive 14 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan Step 7: Enter your email address, create a password and re-enter that password. Step 8: Select your country of residence from the list. Step 9: Click the checkbox next to I accept the Terms and Conditions. Note: If you wish to read Terms and Conditions, you can do so by clicking the I accept the Terms and Conditions link. Step 10: Click Create Account. Note: If you clicked Online in step 3, A web browser opens and the Seagate Online Storage Log In page appears. If you wish, you can log in to review the features available on the Seagate Online Storage website. You will receive a Seagate Online Storage Welcome email, at the email address you provided, confirming your new account. Your Seagate Online Storage account is now created. From now on, as long as you are connected to the Internet, when you click Online Storage from the My Drives page and then click Backup, Seagate Manager automatically connects you to your Seagate Online Storage account. You do not need to log in or go to the Seagate Online website. Backing up and restoring files using Seagate Online Storage works the same way as backing up and restoring files using your FreeAgent drive, except that you use the Internet instead of your FreeAgent drive. Creating a Backup Plan Seagate Manager provides several options for creating a backup plan: · · · · · Using Simple Backup with FreeAgent Using Simple Backup with Seagate Online Storage Creating a Custom Backup for FreeAgent Creating a Custom Backup for Seagate Online Storage Drive Rotation with FreeAgent (for more than one drive) Using Simple Backup with FreeAgent Use Simple Backup to back up your XP My Documents or Vista Personal Folder folder daily at 10 p.m. To use Simple Backup: Step 1: Click My Drives in the Command panel. Step 2: Click External Storage and select the FreeAgent drive to which you want to back up. Seagate Manager User Guide for Use With Your FreeAgent Drive 15 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan Step 3: Click Backup in the Command panel. The Backup window opens. Step 4: Click Simple Backup. A Simple Backup Confirmation window confirms that you've selected Simple Backup and asks you to name this Backup Plan. Step 5: Enter a name for your Backup Plan and click OK. The Backup window now offers the options of editing your backup settings, restoring backed-up files and deleting backup plans. It also describes your Backup Plan. Scheduled backup is turned on. Using Simple Backup with Online Storage Use Simple Backup to back up your XP My Documents or Vista Personal Folder folder to Seagate Online Storage daily at 11 p.m. To use Simple Backup with Seagate Online Storage: Step 1: Click My Drives in the Command panel. Step 2: Click Online Storage. The Online Storage window appears. Step 3: Click Backup in the Command panel. The Backup Online Storage window opens. Step 4: Click Simple Backup. A Simple Backup Confirmation window confirms that you've selected Simple Backup and asks you to name this Backup Plan. Step 5: Enter a name for your Backup Plan and click OK. The Backup window now offers the options of editing your backup settings, restoring backed-up files and describes your Backup Plan. Scheduled Backup is turned on. Creating a Custom Backup with FreeAgent To select specific folders and a schedule for backup to your FreeAgent drive: Step 1: On the My Drives page, click External Storage. Step 2: Select the FreeAgent drive to which you want to backup. Step 3: Click Backup in the Command panel. The Backup window opens. Step 4: In the Backup window, click Custom Backup. Seagate Manager User Guide for Use With Your FreeAgent Drive 16 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan The Backup Folder Selection window opens. Step 5: Name your Backup Plan, select the folders to be backed up, and click Next. The Backup File Types window opens. Step 6: Select the types of files you want to back up: · All File Types · Photos, Music, Videos, Documents Back up any or all of these types of files: · Custom Select specific file types to include or exclude for backup: -- To back up only a few of the available file types, 1. Select Include these file types. 2. Select each file type you do want to back up and click Add to move it to the Include list. -- To back up most of the available file types, 1. Select Exclude these file types. 2. Select each file type you don't want to back up and click Add to move it to the Exclude list. Note: File extensions are the suffix characters to the right of a file name that define the file format. Step 7: Click Next. The Backup Schedule window opens. Step 8: Select the days and time you want to back up your folders. You have the option of backing up your files to an encrypted folder. Note: If you do not wish to encrypt your backup, skip to step 13. Step 9: To encrypt your backup, click Enable Encryption. · If you do not have an encrypted folder or you have one but have not created a password for it yet, the Folder Encryption window opens. Go to step 10. will appear in the Enable Encryption checkbox. Go to step 11. · If you already have an encrypted folder and it is currently open, a checkmark Step 10: Create a password, re-type that password and click OK. Step 11: Click Finish. The Backup window now displays the details of your backup and Scheduled Backup is turned on. Seagate Manager User Guide for Use With Your FreeAgent Drive 17 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan Creating a Custom Backup with Online Storage To select specific folders and a schedule for backup to Seagate Online Storage: Step 1: Click My Drives in the Command panel. Step 2: Click Online Storage. The Online Storage window appears. Step 3: Click Backup in the Command panel. The Backup Online Storage window opens. Note: If you have already created an External Storage backup plan for your FreeAgent drive, you can select Copy the existing folder selection, to select the same folders for online backup that you chose for backup to your FreeAgent drive. Step 4: Click Custom Backup. The Backup Folder Selection window opens. Step 5: Name your Backup Plan, select the folders to be backed up (unless you selected all you want by copying the existing folder selection in Step 3), and click Next. The Backup File Types Online Storage window opens. Step 6: Select the types of files you want to back up: · All File Types · Photos, Music, Videos, Documents Back up any or all of these types of files: · Custom Select specific file types to include or exclude for backup: -- To back up only a few of the available file types: 1. Select Include these file types. 2. Select each file type you do want to back up and click Add to move it to the Include list. -- To back up most of the available file types: 1. Select Exclude these file types. 2. Select each file type you don't want to back up and click Add to move it to the Exclude list. Note: File extensions are the suffix characters to the right of a file name that define the file format. Step 7: Click Next. Seagate Manager User Guide for Use With Your FreeAgent Drive 18 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan The Backup Schedule window opens. Step 8: Select the days and time you want to back up your folders and click Finish. The Backup window now displays the details of your backup and Scheduled Backup is turned on. Drive Rotation with FreeAgent With Drive Rotation, you can use one backup plan with multiple FreeAgent drives. This is useful if you have files that are so important that you want to give yourself the added security of backing them up to more than one drive. Step 1: Connect the first FreeAgent drive to which you want to back up your files. Step 2: Click My Drives in the command panel. The My Drives page opens. Step 3: Select your drive (if not already selected). Step 4: Click Backup in the command panel. The Backup window opens. Step 5: Create a backup plan for this drive (if you haven't done so already). This backup plan can be either a simple or custom backup plan. Step 6: Connect your second FreeAgent drive. Step 7: Click My Drives in the command panel. The My Drives page opens. Step 8: Select the second drive. Step 9: Click Backup in the command panel. The Backup window opens. Step 10: Click Drive Rotation. The Backup Drive Rotation window opens. Step 11: Select the Backup Plan you want to use with your second FreeAgent drive. Step 12: Click OK. The Backup window opens, displaying the plan you selected as the Active Plan and indicating Scheduled Backup is turned on. You can share your backup plan additional drives by repeating steps 6 - 12, if you wish. Step 13: Each time backup takes place, your files will be backed up to as many of the drives with which you have shared your backup plan as are connected at that time. If only one of the drives is connected, then your files will backed up to only that drive. If all of the drives are connected, then your files will be backed up to all of them. Seagate Manager User Guide for Use With Your FreeAgent Drive 19 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings Managing Backup Settings Once you create a backup plan, the Backup window displays: · · · · The active backup plan Which file types will be backed up The time of the backup The Scheduled Backup (On/Off) setting Editing Backup Settings for FreeAgent To edit the settings of a Backup Plan for your FreeAgent: Step 1: Click My Drives in the Command panel. Step 2: Click External Storage and select your FreeAgent. Step 3: Click Backup in the Command panel. The Backup window opens. Step 4: In the Backup window, click Edit Backup Settings. The Backup Folder Selection window displays your current Backup Plan name and folder selection: Step 5: Edit the Backup Plan Name and/or the folder selection(s) and click Next. The Backup File Types window displays your current selections. Step 6: Edit the types of files to be backed up and click Next. The Backup Schedule window displays your current schedule. Note: If you previously had encryption enabled, it remains enabled (displaying a checkmark). You cannot edit the encryption settings for your backup. The only way to enable or disable encryption for a backup is to do it when you create the backup plan. Step 7: Edit the days and/or time you want to back up your folders. If this drive previously participated in Drive Rotation (sharing a backup plan with another FreeAgent drive), the Next button is displayed. If not, the Finish button is displayed. Step 8: Click Next or Finish. If you clicked Finish: The Backup window now displays the new details of your backup and Scheduled Backup is turned on. You have completed editing of your backup settings. If you clicked Next: The Backup Options window opens, showing a list of drives to which this plan backs up. Go to the next step. Seagate Manager User Guide for Use With Your FreeAgent Drive 20 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings Step 9: Uncheck any drive in the list to remove that drive from this backup plan and click Finish. Editing Backup Settings for Online Storage To edit the settings of a Backup Plan for Online Storage: Step 1: Click My Drives in the Command panel. Step 2: Click Online Storage. Step 3: The My Drives Online Storage window opens. Step 4: Click Backup in the Command panel. The Backup Online Storage window opens. Step 5: In the Backup window, click Edit Backup Settings. The Backup Folder Selection window displays your current Backup Plan name and folder selection: Step 6: Edit the Backup Plan Name and/or the folder selection(s) and click Next. The Backup File Types Online Storage window displays your current selections. Step 7: Edit the types of files to be backed up and click Next. The Backup Schedule Online Storage window displays your current schedule. Step 8: Edit the days and/or time you want to back up your folders and click Finish. Step 9: Click Finish. The Backup Online Storage window now displays the new details of your backup and Scheduled Backup is turned on. Deleting a Backup Plan for FreeAgent You can delete the Backup Plan for any FreeAgent drive on which you've created one, even if the drive is not connected to your computer. To delete a Backup Plan for your FreeAgent: Step 1: Click My Drives from the Command panel. Step 2: Click External Storage. Step 3: Click Backup in the Command panel. The Backup window opens. Step 4: In the Backup window, click Delete Backup Plans. The Delete Backup Plans window opens. Listed is the Backup Plan for each FreeAgent drive. Step 5: Select the Backup Plan you want to delete and click Delete. Seagate Manager User Guide for Use With Your FreeAgent Drive 21 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings The selected backup plan is deleted. Note: Your backed up files are NOT deleted. Deleting a Backup Plan for Online Storage To delete a Backup Plan for Seagate Online: Step 1: Click My Drives in the Command panel. Step 2: Click Online Storage. Step 3: Click Backup in the Command panel. The Backup Online Storage window opens. Step 4: Click Delete Backup Plans. The Delete Backup Plans Online Storage window opens. Listed is the Online Backup Plan for your computer. Step 5: Select the Backup Plan you want to delete and click Delete. The selected backup plan is deleted in Seagate Manager. Step 6: Click Back. Step 7: The Account Online Storage window opens, displaying two options: · Create an online account. · I already have an online account. Note: When you delete an online backup plan, you will no longer be automatically logged in to Seagate Online. To create a new online backup plan, click I already have an online account, and reconnect to your online account. Note: Your backed-up files are NOT deleted in Seagate Online. Using Scheduled Backup Use Scheduled Backup to back up changed files to your FreeAgent drive or Seagate Online on the days and time you set. The Scheduled Backup On/Off switch enables or disables the backup plan schedule. By default, Scheduled Backup is turned on. If Scheduled Backup is missed: · because the computer is off, it automatically runs the next time the computer is booted. · because the FreeAgent is not connected, it automatically runs the next time the FreeAgent is connected. Seagate Manager User Guide for Use With Your FreeAgent Drive 22 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings Turning Off Scheduled Backup To turn off Scheduled Backup: · In the Backup window, click the Scheduled Backup Off button. Backing Up Manually You can back up files manually whenever you like, whether Scheduled Backup is on or off or whether Seagate Manager is open or not. To launch a manual backup to your FreeAgent drive: · Click Back Up Now in the lower right corner of the Backup window. -- OR -- · Select Seagate Drive > Back Up Now from the Seagate Status icon menu: The Seagate Status icon turns yellow and the backup takes place in the background. When the backup is complete, the icon turns green. To launch a manual backup to Seagate Online: · Click Back Up Now in the lower right corner of the Backup Online Storage window. -- OR -- · Select Online Backup > Back Up Now from the Seagate Status icon menu: The Seagate Status icon turns yellow and the backup takes place in the background. When the backup is complete, the icon turns green. To get the current information about your backup, move your mouse over the Seagate Status icon. A message appears with the information about your backup. Viewing the Backup Log The Backup Log is a text-based report of your backup history. To view the Backup Log for your FreeAgent drive: Step 1: Click View Backup Log in the Backup window. -- OR -- Click the Seagate Status icon in the Taskbar notification area to display the Seagate Status menu. Step 2: Click Seagate Drive > View Backup Log to open a text file showing the history of your system backups. To view the Backup Log for your Seagate Online: Step 1: Click View Backup Log in the Backup Online Storage window. -- OR -- Seagate Manager User Guide for Use With Your FreeAgent Drive 23 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Restoring Files Click the Seagate Status icon in the Taskbar notification area to display the Seagate Status menu. Step 2: Click Online Backup > View Backup Log to open a text file showing the history of your system backups. Note: The Backup Log is in English only. Restoring Files When you back up the files stored in selected folders, Seagate Manager can save up to ten (10) previous, or historical, versions of each revised file stored on your FreeAgent drive or Seagate Online. You can restore a saved historical version of a backed-up file based on the date it was last modified, or you can restore the file's most recent version. Note: An encrypted file is restored based on the date it was backed up rather than on the date it was last modified. To restore files: Step 1: Click Backup in the Command panel. The Backup window opens. Listed beneath Restore Files are the date and time of your most recent backup. Step 2: In the Backup window, click Restore Files. The Restore a Backup window opens. Restoring an Historical Version from FreeAgent To restore a specific historical version of a file that you backed up to your FreeAgent drive: Step 1: Click My Drives in the Command panel. Step 2: Select External Storage and click Backup. Step 3: The Backup window opens. Step 4: Click Restore Files. Step 5: The Restore a Backup window opens. Step 6: Click Restore an historical version of backed up file to restore a previous version of a file. The Restore Historical Version window opens. Step 7: Select a file and file version to be restored and click Restore. The selected file version is restored to the location noted in the "Restore to folder" section at the bottom of the window. Seagate Manager User Guide for Use With Your FreeAgent Drive 24 Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Restoring Files Restoring an Historical Version from Online Storage To restore a specific historical version of a file that you backed up to Seagate Online: Step 1: Click My Drives in the Command panel. Step 2: Select Online Storage and click Backup. Step 3: The Backup Online Storage window opens. Step 4: Click Restore Files. Step 5: The Restore Online Storage window opens. Step 6: Select a file and file version to be restored and click Restore. The selected file version is restored to the location noted in the "Restore to folder" section at the bottom of the window. Restoring Most Recent Version from FreeAgent To restore the most recent version of a file that you backed up to your FreeAgent drive: Step 1: Click My Drives in the Command panel. Step 2: Select External Storage and click Backup. Step 3: The Backup window opens. Step 4: Click Restore the most recent version of a backed up file to restore the latest version of a file. The Seagate Backup folder opens. Step 5: Browse to the desired file and drag it to the location where you want it restored. Step 6: Close Windows Explorer. Seagate Manager User Guide for Use With Your FreeAgent Drive 25 Synchronizing Folders Synchronizing Folders With Sync, you can easily keep important files up to date in multiple locations. You select one or more folders on your computer to synchronize. Whenever any files change or are added inside your folder(s), they are automatically copied to your FreeAgent. You can even synchronize folders between different computers, which is convenient way to move files between a computer at work and a computer at home. Note: Files cannot be synchronized between computers running XP and those running Vista. Figure 1: Sync You have these Sync options: Simple Sync: Sync XP My Documents or Vista Personal Folder Sync all file types Sync automatically Always overwrite older file versions Custom Sync: Select one or more folders to sync Select file types to include or exclude Select automatic or manual sync Set Sync and Copy & Replace Rules Encrypt synchronized files Note: Make sure all computers participating in the Sync are set to precisely the same time to ensure that Sync works properly. Seagate Manager User Guide for Use With Your FreeAgent Drive 26 Synchronizing Folders Using Simple Sync Using Simple Sync Simple Sync is pre-configured to automatically sync all file types in your XP My Documents or Vista Personal Folder folder. Newer file versions always overwrite older versions. To select Simple Sync: Step 1: Click Sync in the Command panel. The Sync window opens. Step 2: Click Simple Sync. The Simple Sync Confirmation window opens. Your XP My Documents or Vista Personal Folder folder is now synchronized with your drive. Connect the drive to other computers to complete the synchronization. Using Custom Sync Custom Sync allows you to select specific folders and file types for synchronization and to choose sync and encryption settings. To configure Custom Sync: Step 1: Click Sync in the Command panel. The Sync window opens. Step 2: Click Custom Sync. The Folder Selection window opens. Step 3: Select the folders to be synchronized. You can select as many folders as you like, but they must all reside on the same drive (partition). Step 4: Click Next. The File Types window opens. Step 5: Select the types of files you want to sync. · All file types · Photos, Music,... You can choose to sync any or all of the following: Photos: JPG, GIF, TIFF, BUP,... -- Music: MPG, AIFF, WAV, RA, WMA,... -- Videos: AVI, MOV, MPEG, QT, RM, WMV,... -- Documents: DOC, XLS, RTF, TXT, PDF, PPT,... · Custom Seagate Manager User Guide for Use With Your FreeAgent Drive 27 Synchronizing Folders Using Custom Sync Custom selection allows you to choose the specific file type (by specifying that file's extension) to include or exclude in synchronization: -- To permit synchronization of a specific file type: 1. Select Include these file types. 2. Select each file type, one at a time, that you want to include, and click Add to move it to the Include list. -- To exclude a specific file type from synchronization: 1. Select Exclude these file types. 2. Select each file type, one at a time, that you want to exclude, and click Add to move it to the Exclude list. Note: File extensions are the suffix characters to the right of a file name that define the file format. Step 6: After you've selected the types of files to sync, click Next. The Sync Options window opens. Step 7: Select your Sync options: · Sync Rules: -- Sync automatically each time a file changes -- Sync manually using the Sync Now button in the Sync window · Copy & Replace Rules -- Always replace older file versions with newer versions -- Ask before overwriting a file · Sync Encryption -- Automatically encrypt synchronized files on the Seagate FreeAgent drive You must set up Encryption before you can select Sync Encryption. See Using Sync Encryption for more information. Note: You can select Sync Encryption only during your initial setup of Sync. If you later decide you want to encrypt synchronized files, you must delete your current Sync settings and create new settings. Step 8: After you've set your Sync options, click Finish. The Sync window opens. Using Sync Encryption You can automatically encrypt synchronized files to keep them secure as you synchronize them between computers. Your Sync Encryption password is the same as your Encryption Seagate Manager User Guide for Use With Your FreeAgent Drive 28 Synchronizing Folders Completing the Sync password since all encrypted folders are stored in the same folder, called "Encryption Folder." Before you can enable Sync Encryption, you must set up Encryption in the Security window. If you have not yet set up Encryption, the Sync Encryption option is grayed out in the Sync Options window. To set up Encryption and then enable Sync Encryption: Step 1: Click Cancel in the Sync Options window. Step 2: Click Security in the Command panel. Step 3: Click Encryption and follow the steps to set up an encrypted folder. Step 4: Click Sync in the Command panel. Step 5: Click Custom Sync and select your Sync folder and file-type settings. When you reach the Sync Options window, Sync Encryption is no longer grayed out. Step 6: Set your Sync Rules and Copy & Replace Rules and select Sync Encryption. Step 7: Click Finish. Your synchronized folders will now automatically be encrypted using the same password you used to set up Encryption. Note: If you select Sync Encryption, all users must have your encryption password in order to access synchronized folders on their computers. Completing the Sync To complete the Sync, you must remove your FreeAgent drive from the computer on which the original Sync occurred and connect it to another computer on which you want to sync the selected folders. You can connect the FreeAgent drive to as many computers as you wish to include in the Sync. The first time you connect your FreeAgent to a second computer to complete a Sync, you're asked where to put the synchronized folders on this computer. To complete the Sync: Step 1: Safely remove the FreeAgent drive from your computer. Step 2: Connect the FreeAgent drive to another computer. (a) If you've synchronized folders other than XP My Documents (or Vista Personal Folder), the Sync Folders window opens. (b) If you've synchronized your XP My Documents (or Vista Personal Folder), the Sync "My Documents" (or Sync "Personal Folder") window opens. (c) If you've synchronized both XP My Documents (or Vista Personal Folder) and other folders, both windows open. Seagate Manager User Guide for Use With Your FreeAgent Drive 29 Synchronizing Folders Editing Sync Settings Step 3: In each window, select the location at which to store the synchronized folders on this computer and click OK. From now on, the selected folders will automatically sync with the versions on your Seagate FreeAgent drive each time you connect the drive to the computer. Editing Sync Settings To change any of your Sync settings: Step 1: Click Sync in the Command panel. The Sync window opens. Step 2: Click Edit Sync Settings. The Folder Selection window displays your current folder settings. Step 3: Add and/or remove folders from Sync and click Next. Folders removed from Sync are deleted from your FreeAgent drive. The File Types window displays your current file type settings. Step 4: Make the desired changes and click Next. The Sync Options window displays your current Rules settings. Step 5: Make the desired changes and click Finish. Checking Sync Status To check the status of a Sync, Step 1: Click Sync in the Command panel. The Sync window opens. Step 2: Click Check Sync Status. The Sync Status window opens. Listed are the names of the computers on which Sync was set up, the date of the last Sync, and the Automatic Sync setting (On or Off). Step 3: Click OK to return to the Sync window. Deleting Sync Settings To delete all your Sync settings and create a new set: Step 1: Click Sync in the Command panel. The Sync window opens. Seagate Manager User Guide for Use With Your FreeAgent Drive 30 Synchronizing Folders Using Automatic Sync Step 2: Click Delete Sync Settings. The Delete Sync Settings Confirmation window opens. Step 3: Click Delete. The original Sync window opens. Step 4: To create new Sync settings, select Simple Sync or Custom Sync. Note: If you delete your synchronized files in the Seagate Sync folder on your FreeAgent, you can recover the last two versions of those files in the "SyncRecycleBin01" and "SyncRecycleBin02" folders, respectively. Using Automatic Sync The Automatic Sync feature continuously tracks file changes in synchronized folders and automatically synchronizes revised versions by overwriting older versions with newer versions. Your FreeAgent drive must be connected during Automatic Sync. By default, Automatic Sync is turned on. Turning Off Automatic Sync You can turn off Automatic Sync and control when files are synchronized rather than synchronizing files automatically. To turn off Automatic Sync: Step 1: Click Sync in the Command panel. The Sync window opens. Step 2: In the Sync window, click the Automatic Sync Off button. Step 3: To sync manually when Automatic Sync is off, · Click Sync Now in the lower right corner of the Sync window. -- OR -- · Select Sync Now from the Seagate Status menu to Sync on ALL connected drives: Seagate Manager User Guide for Use With Your FreeAgent Drive 31 Synchronizing Folders Using the Sync Preview Window Figure 2: Sync Now The Sync Preview window opens. Listed are the files scheduled to be overwritten. If you do NOT want to overwrite an older file version with a newly-synchronized version, · Uncheck the file in the On column. Using the Sync Preview Window Use the Sync Preview window to manage your synchronized files. · Add or delete files · Decide whether to overwrite existing file versions · Resolve conflicts over which version of a synchronized file to save If the same file is edited on different computers at the same time, a conflict occurs over which version of the file to save. When the FreeAgent drive containing a changed version of a file is connected to a computer containing another changed version of the same file, the Sync Preview window opens. To use the Sync Preview window, Step 4: Use the On checkbox to tell Seagate Manager which file versions to overwrite, add, or delete. Step 5: Click Sync Now to complete the sync. A Sync Progress window informs you of the progress of the sync. Step 6: When the sync is complete, click OK to close the window. Seagate Manager User Guide for Use With Your FreeAgent Drive 32 Synchronizing Folders Using the Sync Preview Window Using Automatic Overwrite When Automatic Overwrite is on, older file versions are always replaced with newer versions. When Automatic Overwrite is off, the Seagate Manager displays the Sync Preview window to allow you to decide whether to overwrite an older file version with a new version. Seagate Manager User Guide for Use With Your FreeAgent Drive 33 Managing Security Managing Security The Encryption feature provides encryption of multiple files and folders in one location, the Encryption folder. After you create and set a password for the Encryption folder, you can drag and drop files and folders into it to secure them. When the files are encrypted, they are copied. No files are moved on your computer. The original, unencrypted version of a file or folder remains on your computer along with the newly encrypted version. For total security, you should delete the unencrypted version from your computer. If you do not delete the unencrypted original version of a file, and you later decrypt the encrypted version back into the same location, you will be notified that it will overwrite the original unencrypted version. Note: Encryption is not available in all regions or with all products. Figure 1: Security Creating an Encryption Folder Step 1: Click Security in the Command panel to open the Security window. Step 2: Click Encryption in the Security window. Seagate Manager User Guide for Use With Your FreeAgent Drive 34 Managing Security The Encryption Password window opens. Step 3: Enter and re-enter a password that will you will use to open your Encryption folder. Your password must contain at least six characters, with a minimum of one letter and one number. Be sure to use a password you'll remember; you'll need it each time you want to access the files and folders stored in the Encryption folder. Your Encryption password is attached to the Encryption folder and not to the files and folders stored within it. In addition, you should close your encryption folder before deleting it or changing its password. Step 4: Click Create Folder. Your Encryption folder opens. Figure 2: Encryption folder Step 5: Drag files and folders into your Encryption folder as you would into any folder. Seagate Manager User Guide for Use With Your FreeAgent Drive 35 Managing Security Figure 3: Encryption folder Populated Step 6: Delete the original, unencrypted versions of the files and folders from your computer. Note: Your encrypted files and folders will not be completely secure unless you delete the original, unencrypted versions from your computer. Managing an Encryption Folder You can move files and folders from your Encryption folder to another location on your computer or delete them from your Encryption folder. To manage the files and folders in your Encryption folder, Step 1: Click Security in the Command panel. The Security window opens. Step 2: Click Encryption. The Manage Encryption window opens. Changing Your Encryption Password To change your Encryption password, Step 1: Click Security in the Command panel. The Security window opens. Step 2: Click Encryption. The Manage Encryption window opens. Step 3: Click Change Password. Seagate Manager User Guide for Use With Your FreeAgent Drive 36 Managing Security The first of two Change Password windows opens. Step 4: Enter your current Encryption password and click Next. The second Change Encryption Password window opens. Step 5: Enter and re-enter a new password and click Change. A Change Encryption Password confirmation window opens. Step 6: Click OK. Note: There is no way to recover a forgotten encryption password. If you forget your encryption password, you must delete the Encryption folder. Deleting an Encryption Folder Warning: When you delete an Encryption folder, you also delete the data stored in it. To retain your data, be sure to remove files and folders from your Encryption folder before you delete the folder itself. To delete your Encryption folder: Step 1: Click Security in the Command panel. The Security window opens. Step 2: Click Encryption. The Manage Encryption window opens. Step 3: Click Delete Encryption folder. The Delete Encryption folder window opens. Step 4: Click Open Encryption folder, decrypt and save files and folders stored in the Encryption folder, and close the Encryption folder. See Decrypting Files and Folders for further information. Step 5: Click Delete in the Delete Encryption folder window. A Delete Encryption folder warning window makes certain you want to delete the Encryption folder. Step 6: Click Delete. A Delete Encryption folder confirmation window opens. Step 7: Click OK. Opening an Encryption folder To open an Encryption folder, Step 1: Click Security in the Command panel. The Security window opens. Seagate Manager User Guide for Use With Your FreeAgent Drive 37 Managing Security Step 2: Click Encryption in the Security window. The Manage Encryption window opens. Step 3: Click Open Encryption folder. The Unlock Folder window opens. Step 4: Enter your password and click OK. Your Encryption folder opens. Note: After you open your Encryption folder on the first computer and user account with which you use Seagate Manager, it will be saved on that computer so that will never need to enter it again. When opening your Encryption folder from another computer or user account, however, you will need to enter your password. Decrypting Files and Folders To decrypt files or folders and move them out of your Encryption folder, Step 1: Select the items to be decrypted in the Encryption folder and click Decrypt in the toolbar. Figure 4: Encryption folder - Decrypt Folder A Select Destination Directory window opens. Seagate Manager User Guide for Use With Your FreeAgent Drive 38 Managing Security Figure 5: Select Destination Directory Step 2: Select a destination and click Decrypt. Decrypted copies of the items are placed in the selected location. The encrypted versions remain in the Encryption folder. To remove them from the Encryption folder, use the Delete option in the Encryption folder toolbar. Note: Files can also be dragged and dropped at the desired location on your computer. Folders cannot be dragged and dropped; you must use the Decrypt operation to remove folders from an Encryption folder. Deleting Files and Folders from an Encryption folder To delete files and folders from your Encryption folder, Step 1: Select the items to be deleted in the Encryption folder and click Delete in the toolbar. Seagate Manager User Guide for Use With Your FreeAgent Drive 39 Managing Security Seagate and Maxtor Seagate SecureTM Storage Devices Figure 6: