User manual SHARP AL-2030

MODEL AL-2030 AL-2040CS DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL Page INTRODUCTION SETTING UP THE UNIT LOADING PAPER INSTALLING THE SOFTWARE MAKING COPIES SPECIAL FUNCTIONS MAINTENANCE TROUBLESHOOTING THE UNIT APPENDIX 4 7 14 19 46 52 57 61 69 AL-2030 AL-2040CS FOR YOUR PROTECTION... To aid in reporting this unit in case of loss or theft, please record below the model number and serial number located on the back of the unit. We also suggest you record all the information listed and retain for future reference. MODEL NUMBER DATE OF PURCHASE Dealer Address State Service Station Address State Zip City Telephone Zip City Telephone SERIAL NUMBER To obtain service, or to obtain product literature, accessories, or supplies, please call 1-(630)378-3590 in the USA. For customer assistance, please visit http://www.sharpusa.com/ (for USA) on the World Wide Web or call 1-(630)378-3590 (for USA). Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations. Do not make copies of anything which is prohibited from copying by law. The following items are normally prohibited from copying by national law. Other items may be prohibited by local law. Money Stamps Bonds Stocks Bank drafts Checks Passports Driver's licenses CAUTIONS Caution label on the unit The label ( , ) in the fusing area of the unit indicates the following: : Caution, risk of danger : Caution, hot surface Cautions on using Follow the cautions below when using this unit. Warning: · The fusing area is hot. Exercise care in this area when removing misfed paper. · Do not look directly at the light source. Doing so may damage your eyes. Caution: · Place the unit on a firm, level surface. · Do not install the unit in a humid or dusty location. · When the unit is not used for a long time, for example during prolonged holidays, turn the power switch off and remove the power cord from the outlet. · When moving the unit, be sure to turn the power switch off and remove the power cord from the outlet. · Do not switch the unit rapidly on and off. After turning the unit off, wait 10 to 15 seconds before turning it back on. · Do not cover the unit with a dust cover, cloth or plastic film while the power is on. Doing so may prevent heat radiation, damaging the unit. · Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. · The socket-outlet shall be installed near the unit and shall be easily accessible. Important points when selecting an installation site Do not install your unit in areas that are: · damp, humid, or very dusty · subject to extreme temperature or · exposed to direct sunlight humidity changes, e.g., near an air · poorly ventilated conditioner or heater. Be sure to allow the required space around the 8" (20 cm) machine for servicing and proper ventilation. 4" (10 cm) 4" (10 cm) Cautions on handling Be careful in handling the unit as follows to maintain the performance of this unit. Do not drop the unit, subject it to shock or strike it against any object. Do not expose the drum cartridge to direct sunlight. · Doing so will damage the surface (green portion) of the drum cartridge, causing smudges on copies. Store spare supplies such as drum cartridges and TD cartridges in a dark place without removing from the package before use. · If they are exposed to direct sunlight, smudges on copies may result. Do not touch the surface (green portion) of the drum cartridge. · Doing so will damage the surface of the cartridge, causing smudges on copies. Supply and Consumables The supply of spare parts for a repair of the appliance is guaranteed for at least 7 years following the termination of production. Spare parts are those parts of the apparatus which may break down within the scope of ordinary use of the product - whereas those parts which normally exceed the life of the product are not considered spare parts. Consumables also, are available for 7 years following the termination of production. 1 Trademark acknowledgements · Microsoft®, Windows®, Windows® 98, Windows® Me, Windows® 2000, Windows® XP and Internet Explorer® are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and other countries. · Adobe®, the Adobe® logo, Acrobat®, the Adobe® PDF logo, and ReaderTM are registered trademarks or trademarks of Adobe Systems Incorporated in the United States and other countries. · IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation. · Sharpdesk is a trademark of Sharp Corporation. · All other trademarks and copyrights are the property of their respective owners. For users in the USA Products that have earned the ENERGY STAR® are designed to protect the environment through superior energy efficiency. Laser information Wave length Pulse times (North America) Output power 780 nm +10 nm (Four laser diodes) -15 nm 12.88 µs ±12.88 ns/7 mm Max 0.2 mW (Total Power) At the production line, the output power of the scanner unit is adjusted to 1.2 MILLIWATT (Total Power) PLUS 5% and is maintained constant by the operation of the Automatic Power Control (APC). Caution Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. This Digital Equipment is CLASS 1 LASER PRODUCT (IEC 60825-1 Edition 1.2-2001) SAFETY PRECAUTIONS This Digital Copier is rated Class 1 and complies with 21 CFR 1040.10 and 1040.11 of the CDRH standards. This means that the equipment does not produce hazardous laser radiation. For your safety, observe the precautions below. · Do not remove the cabinet, operation panel or any other covers. · The equipment's exterior covers contain several safety interlock switches. Do not bypass any safety interlock by inserting wedges or other items into switch slots. A small amount of ozone is produced within the unit during operation. The emission level is insufficient to cause any health hazard. Note: The present recommended long term exposure limit for ozone is 0.1 ppm (0.2 mg/m3) calculated as an 8 hr. time-weighted average concentration. However, since the small amount that is emitted may have an objectionable odor, it is advisable to place the unit in a ventilated area. SOFTWARE LICENSE The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion of the software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE LICENSE. 2 CONTENTS 1 INTRODUCTION USING THE MANUALS ................. 4 PART NAMES ................................ 5 OPERATION PANEL...................... 6 6 SPECIAL FUNCTIONS TWO SIDED COPYING ...............52 DESCRIPTION OF OTHER SPECIAL FUNCTIONS................54 TONER SAVE MODE ..................54 USER PROGRAMS .....................55 DISPLAYING TOTAL NUMBER OF COPIES .................................56 1 2 3 4 5 6 7 8 9 3 2 SETTING UP THE UNIT SETUP PROCEDURE ................... 7 CHECKING PACKED COMPONENTS AND ACCESSORIES ............................. 8 PREPARING THE UNIT FOR INSTALLATION .............................. 8 INSTALLING THE TD CARTRIDGE .......................... 10 POWER ON ................................. 12 7 MAINTENANCE TD CARTRIDGE REPLACEMENT ..........................57 DRUM CARTRIDGE REPLACEMENT ..........................58 CLEANING THE UNIT .................59 3 LOADING PAPER PAPER ......................................... 14 LOADING THE PAPER TRAY ..... 15 BYPASS FEED (including special paper).............. 17 8 TROUBLESHOOTING THE UNIT TROUBLESHOOTING .................61 STATUS INDICATORS .................62 MISFEED REMOVAL ...................63 IF AN ORIGINAL MISFEED OCCURS WHILE USING THE SPF ..............................................68 4 INSTALLING THE SOFTWARE SOFTWARE................................. 19 BEFORE INSTALLATION ............ 20 INSTALLING THE SOFTWARE... 21 INDICATORS ON THE OPERATION PANEL.................... 33 USING THE PRINTER MODE..... 34 USING THE SCANNER MODE... 36 HOW TO USE THE ONLINE MANUAL ...................................... 45 9 APPENDIX SPECIFICATIONS .......................69 ABOUT SUPPLIES AND OPTIONS.....................................71 MOVING AND STORING THE UNIT ....................................72 MATERIAL SAFETY DATA SHEET ..................................76 INDEX ..........................................84 5 MAKING COPIES COPY FLOW ............................... 46 ORIGINAL PLACEMENT............. 47 SET THE COPY QUANTITY ....... 49 EXPOSURE ADJUSTMENT/ PHOTO COPYING....................... 49 REDUCTION/ENLARGEMENT/ ZOOM .......................................... 51 SELECTING THE PAPER TRAY .... 51 1 Online manual INTRODUCTION This chapter provides basic information for using the unit. USING THE MANUALS In addition to this printed manual an online manual is also provided. To get full use of all features and functions of this product, be sure to familiarize yourself with both manuals. This printed manual provides all installation and setup instructions as well as instructions in the use of all copier functions. The online manual contains the following information. Provides you with information on how to specify preferences and troubleshooting. Check the online manual when you use this unit after all the initial setup is completed. How to use the online manual Explains how to use the online manual. Print Provides information on how to print a document. Scan (AL-2040CS only) Explains how to scan using the scanner driver and how to adjust the settings for the Button Manager. Troubleshooting Provides instructions on how to solve driver or software problems. Conventions used in this manual and online manual · This operation manual explains the operation of the AL-2030 and AL-2040CS models. In cases where the operation is the same, the AL-2040CS is used. · The illustrations in this manual generally show the AL-2040CS. · Wherever "AL-xxxx" appears in this manual, please substitute your model name for "xxxx". · Illustrations of driver screens and other computer screens show the screens that appear in Windows XP Home Edition. Some of the names that appear in these illustrations may differ slightly from the screens that appear in other operating systems. · This operation manual refers to the Single Pass Feeder as the "SPF". · In this manual, the following icons are used to provide the user with information pertinent to the use of the unit. Warns the user that injury may result if the contents of the warning are not properly followed. Cautions the user that damage to the unit or one of its components may result if the contents of the caution are not properly followed. Notes provide information relevant to the unit regarding specifications, functions, performance, operation and such, that may be useful to the user. Indicates a letter displayed in the display. 4 PART NAMES SPF Original guide Document feeder cover Peep hole Document feeder tray Interface Interface 1 Exit area USB connector LAN connector (AL-2040CS only) 1 2 3 4 5 7 8 9 10 11 12 13 14 6 TD cartridge Drum cartridge 7 15 3 16 17 1 2 3 4 5 6 7 8 9 Document glass Operation panel Front cover Paper tray 1 Paper tray 2 (AL-2040CS only) Multi-bypass tray Side cover Side cover open button Bypass tray paper guides 10 11 12 13 14 15 16 17 Paper output tray Paper output tray extension Power switch Handle Power cord Fusing unit release lever Transfer charger Charger cleaner 5 OPERATION PANEL 1 2 3 4 Original to copy key and indicators* Two-sided copies from one-sided originals. Turn on Long Edge or Turn on Short Edge can be selected. Exposure mode selector key and indicators Use to sequentially select the exposure modes: AUTO, MANUAL or PHOTO. Selected mode is shown by a lit indicator. (p.49) Light and dark keys and indicators Use to adjust the MANUAL or PHOTO exposure level. Selected exposure level is shown by a lit indicator. (p.49) Use to start and terminate user program setting. (p.55) Alarm indicators Drum replacement required indicator (p.58) Misfeed indicator (p.63) TD cartridge replacement required indicator (p.57) SPF indicator (p.48) SPF misfeed indicator (p.67) Copy ratio selector key and indicators Use to sequentially select preset reduction/enlargement copy ratios. Selected copy ratio is shown by a lit indicator. (p.51) Copy ratio display (%) key · Use to verify a zoom setting without changing the zoom ratio. (p.51) · Use to check the number of originals that must be returned to the document feeder tray if a misfeed occurs in the machine when the SPF is used. (p.68) Display Displays the specified copy quantity, zoom copy ratio, user program code and error code. 10 11 12 13 14 15 16 5 6 7 17 8 18 9 SCAN key and indicator* (p.33, p.41) ONLINE key and indicator Lights up when the unit is used as a printer and scanner*. For description of the ONLINE indicator, see "INDICATORS ON THE OPERATION PANEL" (p.33). Start key and indicator · Copying is possible when the indicator is on. · Press to start copying · Use to set a user program. (p.55) Power save indicator Lights up when the unit is in a power save mode. (p.54, p.55) Tray select key Use to select a paper feed station (paper tray 1, paper tray 2* or multibypass tray). (p.51) Paper feed location indicators Light up to show the selected paper feed station. ZOOM keys and indicator Use to select any reduction or enlargement copy ratio from 25% to 400% in 1% increments. (When the SPF is being used, the zoom copy ratio range is 50% to 200%.) (p.51) Copy quantity keys · Use to select the desired copy quantity (1 to 99). (p.49) · Use to make user program entries. (p.55) Clear key · Press to clear the display, or press during a copy run to terminate copying. (p.49) · Press and hold down during standby to display the total number of copies made to date. (p.56) * AL-2040CS only 6 2 SETTING UP THE UNIT If the unit does not function properly during setup or use, or if a function cannot be used, see "TROUBLESHOOTING THE UNIT" (p.61). Follow the installation procedure below to use the unit properly. SETUP PROCEDURE When using the unit for the first time, setup the unit following the procedure shown below. 2 1 Open the package, and make sure that all the accessories are supplied with the unit. (p.8) 2 Remove the protective materials. (p.9) 3 Install the TD cartridge. (p.10) 4 Load the paper in the paper tray (p.15) or the multi-bypass tray . (p.17) 5 Plug the other end of the power cord into the nearest outlet. (p.12) 6 Install the software.*1 (p.19) 7 Connect the interface cable*1 (p.25) and turn on the unit. (p.12) 8 Now, you can copy (p.46), print (p.35) or scan*2 (p.36) your document. *1 If you are only using the unit for copying, skip this step. *2 The scanner function is only available on the AL-2040CS. 7 CHECKING PACKED COMPONENTS AND ACCESSORIES Open the carton and check if the following components and accessories are included. If anything is not included or is damaged, contact our Technical Assistance Department at 1-(630)378-3590 in the USA. Operation manual Software CD-ROM Drum cartridge (installed in unit) TD cartridge PREPARING THE UNIT FOR INSTALLATION 1 Be sure to hold the handles on both sides of the unit to unpack the unit and carry it to the installation location. 8 2 Remove all pieces of tape shown in the illustration below. Then open the SPF and remove protective materials. After that, take out the bag containing the TD cartridge. 2 AL-2040CS AL-2030 3 Release the scan head locking switch. The scan head locking switch is under the document glass. If the switch is locked ( ), the unit will not operate. Unlock the switch ( as shown below. ) Grasp here and turn in the direction of the arrow. A Lock Unlock To lock the scan head locking switch, hold up the catch in illustration A and turn the center knob counter-clockwise 90 degrees until you hear a click. 9 INSTALLING THE TD CARTRIDGE 1 Open the multi-bypass tray, and then open the side cover. 2 Remove the CAUTION tape from the front cover and remove the two protective pins from the fusing unit by pulling the strings upward one at a time. Protective pins CAUTION tape 3 Push gently on both sides of the front cover to open the cover. 4 Remove the TD cartridge from the bag. Remove the protective paper. Hold the cartridge on both sides and shake it horizontally four or five times. Hold the tab of the protective cover and pull the tab to your side to remove the cover. 4 or 5 times 10 5 Gently insert the TD cartridge until it locks in place while pushing the lock release button. Lock release button 6 Close the front cover and then the side cover by pressing the round projections near the side cover open button. When closing the covers, be sure to close the front cover securely and then close the side cover. If the covers are closed in the wrong order, the covers may be damaged. 2 11 POWER ON Ensure that the power switch of the unit is in the OFF position. Plug the other end of the power cord into the nearest outlet. Turn the power switch on the left side of the unit to the "ON" position. The start ( ) indicator will light up and other indicators which show the initial settings of the operation panel will also light up to indicate the ready condition. For the initial settings, see "Initial settings of operation panel" (p.13). If you use the unit in a country other than the country where the unit was purchased, you will need to make sure that your local power supply is compatible with your model. If you plug the unit into an incompatible power supply, irreparable damage to the unit will result. · Only insert the power cord into a properly grounded wall socket. · Do not use extension cords or power strips. · The unit will enter a power save mode once the set time has elapsed without any unit operation. The settings of the power save modes can be modified. See "USER PROGRAMS" (p.55). · The unit will return to the initial settings a preset amount of time after the end of a job. The preset amount of time (auto clear time) can be changed. See "USER PROGRAMS" (p.55). About the scan head The scan head lamp remains on constantly when the unit is in the ready condition (when the start ( ) indicator is illuminated). The unit adjusts the scan head lamp periodically to maintain copying quality. At this time, the scan head moves automatically. This is normal and does not indicate unit trouble. 12 Initial settings of operation panel When the unit power is on, the operation panel will revert to the initial settings when the time set with the "Auto clear time" setting (p.55) elapses after a job is finished, or when the clear key is pressed twice. The initial settings of the operation panel are shown below. 2 "0" is displayed in the display. When copying has begun in this state, the settings in the following table are used. Copy quantity Exposure adjustment Zoom Tray Two-sided copy (AL-2040CS only) 1 copy AUTO 100% Paper tray 1 The "Original to copy" indicator does not illuminate. (One-sided copy is selected.) Power off methods If not used for a certain period of time, the unit will automatically enter auto power shut-off mode (p.54) in order to minimize power consumption. In cases where the machine will not be used for a long time, turn off the power switch and remove the power cord from the outlet. 13 3 PAPER Type of paper feeding Paper tray LOADING PAPER Follow the steps below to load paper into the tray. For best results, use only paper recommended by SHARP. Type of media Standard paper Size Letter (8-1/2" x 11") Legal (8-1/2" x 14") Invoice (5-1/2" x 8-1/2") Letter (8-1/2" x 11") Legal (8-1/2" x 14") Invoice (5-1/2" x 8-1/2") Weight 15 lbs. to 21 lbs. (56g/m2 to 80g/m2) 14 lbs. to 34.5 lbs.*2 (52g/m2 to 128g/m2) Multi-bypass tray Standard paper and thick paper Special Transparency Letter (8-1/2" x 11") media film Envelope*1 Commercial 10 (4-1/8" x 9-1/2") Monarch (3-7/8" x 7-1/2") *1 Do not use non-standard envelopes, and envelopes that have metal clasps, plastic snappers, string closures, windows, linings, self-adhesive, patches or synthetic materials. Do not use envelopes that are filled with air or envelopes that have labels or stamps attached. These will cause physical damage to the unit. *2 For paper weighing from 28 lbs. to 34.5 lbs. (105g/m2 to 128g/m2), 8-1/2" x 11" is the maximum size that can be fed through the multi-bypass tray. · Special papers such as transparency film, labels and envelopes must be fed one sheet at a time through the multi-bypass tray. 14 LOADING THE PAPER TRAY 1 Raise the handle of the paper tray and pull the paper tray out until it stops. 2 Remove the pressure plate lock. Rotate the pressure plate lock in the direction of the arrow to remove it while pressing down the pressure plate of the paper tray. 3 3 Store the pressure plate lock which has been removed in step 2. To store the pressure plate lock, rotate the lock to fix it on the relevant location. Pressure plate lock 4 Adjust the paper guides on the paper tray to the copy paper width and length. Squeeze the lever of paper guide A and slide the guide to match with the width of the paper. Move paper guide B to the appropriate slot as marked on the tray. Paper guide B Paper guide A 15 5 Fan the paper and insert it into the tray. Make sure the edges go under the corner hooks. Do not load paper above the maximum height line ( the line will cause a paper misfeed. ). Exceeding 6 Gently push the paper tray back into the unit. · Be sure that paper is free of rips, dust, wrinkles, and curled or bent edges. · Make sure all the paper in the stack is the same size and type. · When loading paper, ensure there is no space between the paper and the guide, and check if the guide is not set too narrow causing the paper to bend. Loading paper in these ways will result in document skew or a paper jam. · When not using the unit for an extended period, remove all paper from the paper tray and store it in a dry place. If paper is left in the unit for an extended period, the paper will absorb moisture from the air, resulting in paper jams. · When adding new paper to the paper tray, remove the old paper already contained in the tray. Placing new paper on top of the paper already contained in the tray may result in feeding two sheets at one time. 16 BYPASS FEED (including special paper) The multi-bypass tray can be used to feed standard paper, transparency film, labels, envelopes, and other special purpose paper. Paper measuring from 3-1/2" x 5-1/2" to 8-1/2" x 14" and in the weight range of 14 lbs. to 34.5 lbs. (52g/m2 to 128g/m2) can be used in this tray. (For paper weighing from 28 lbs. to 34.5 lbs. (105g/m2 to 128g/m2), 8-1/2" x 11" is the maximum size.) · The multi-bypass tray can hold maximum of 50 sheets of paper. (Capacity will vary depending on the type of paper loaded.) · The original image must be smaller than the paper or media for copying. If the original image is bigger than the paper or media, this may cause smudges on the edges of the copies. The multi-bypass tray 1 Open the multi-bypass tray and extend the tray. 3 To close the multi-bypass tray, perform step 1 and then step 2 in the illustration and push the round projections at the right of the tray until they click. 17 2 Set the paper guides to the paper width. Insert the paper (print face down) all the way into the multi-bypass tray. Print face · Paper must be fed narrow side into the feed slot. · Special papers such as transparency film, labels, and envelopes must be fed one sheet at a time through the multi-bypass tray. · When copying onto transparency film, remove each copy promptly. Do not let copies stack up. 3 Press the tray select ( ) key to select the multi-bypass tray. Note for loading envelopes · Envelopes must be fed narrow side into the feed slot at a time. · Do not use non-standard envelopes, and envelopes that have metal clasps, plastic snappers, string closures, windows, linings, self-adhesive, patches or synthetic materials. Do not use envelopes that are filled with air or envelopes that have labels or stamps attached. · Envelopes of which the surface is not flat because of embossing may cause the copies/prints to become smudged. · Under high humidity and temperature conditions the glue flaps on some envelopes may become sticky and be sealed when copied/printed. · Use only envelopes which are flat and crisply folded. Curled or poorly formed envelopes may be poorly printed or may cause misfeeds. · Be sure to select either Com10, DL, C5 or Monarch on the paper size setting of the printer driver. (For detailed information on printer driver, refer to the online manual.) · It is recommended that you perform a test print before performing the actual copy/ print job. Note for loading thick paper Copying on thick paper requires higher fusing temperature setting. Set the user program 29 to "2 (High)" when using thick paper. (See page 55 and 56.) 18 4 INSTALLING THE SOFTWARE This chapter explains how to install and configure the software that is required for the printer and scanner functions of the machine. The procedure for viewing the Online Manual is also explained. · The scanner function is only available on the AL-2040CS. · The screen images in this manual are mainly for Windows XP. With other versions of Windows, some screen images may be different from those in this manual. · This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM". SOFTWARE The CD-ROM that accompanies the machine contains the following software: Printer driver (AL-2030) The printer driver enables you to use the printer function of the machine. The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the printing status, the name of the document currently being printed, and error messages. Please note that the printing over a network connection is not possible. 4 MFP driver (AL-2040CS) Printer driver The printer driver enables you to use the printer function of the machine. The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the printing status, the name of the document currently being printed, and error messages. Please note that the Print Status Window does not operate when the machine is used as a network printer. Scanner driver* The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and WIA-compliant applications. Sharpdesk* (AL-2040CS) Sharpdesk is an integrated software environment that makes it easy to manage documents and image files, and launch applications. Button Manager* (AL-2040CS) Button Manager allows you to use the scanner menus on the machine to scan a document. * The scanning feature can only be used with computers that are connected to the machine by a USB cable. If you are connected to the machine by a LAN connection, only the printer function can be used. 19 BEFORE INSTALLATION Hardware and software requirements Check the following hardware and software requirements in order to install the software. Computer type IBM PC/AT or compatible computer equipped with a USB 2.0/1.1*1 or 10Base-T LAN interface 4 Operating system*2 *3 Windows 98, Windows Me, Windows 2000 Professional* , Windows XP Professional*4, Windows XP Home Edition*4 Display 800 x 600 dots (SVGA) display with 256 colors (or better) Hard disk free space 150 MB or more Other hardware requirements An environment on which any of the operating systems listed above can fully operate *1 Compatible with Windows 98, Windows Me, Windows 2000 Professional, Windows XP Professional or Windows XP Home Edition preinstalled model standardly equipped with a USB port. *2 Printing is not available in MS-DOS mode. *3 The machine does not support printing from a Macintosh environment. *4 Administrator's rights are required to install the software using the installer. Installation environment and usable software The following table shows the drivers and software that can be installed for each version of Windows and interface connection method. Cable USB LAN Operating system Windows 98/Me/ 2000/XP Windows 98/Me/ 2000/XP Printer driver Scanner driver Button Manager Available Available*1 Not Available*2 Sharpdesk *1 The printer driver that is installed will vary depending on the type of connection between the machine and your computer. *2 Although it is possible to install Button Manager and Sharpdesk on Windows 98/Me/2000/XP, neither Button Manager nor the scanner function of Sharpdesk can actually be used. 20 INSTALLING THE SOFTWARE · If you need to use a different connection method after installing the software using a USB or network connection, you must first uninstall the software and then install it using the new connection method. · In the following explanations it is assumed that the mouse is configured for right hand operation. · The scanner function only works when using a USB cable. · If an error message appears, follow the instructions on the screen to solve the problem. After the problem is solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel" button to exit the installer. In this case, reinstall the software from the beginning after solving the problem. Using the machine with a USB connection 1 The USB cable must not be connected to the machine. Make sure that the cable is not connected before proceeding. If the cable is connected, a Plug and Play window will appear. If this happens, click the "Cancel" button to close the window and disconnect the cable. The cable will be connected in step 13. 4 2 3 4 5 Insert the CD-ROM into your computer's CD-ROM drive. Click the "start" button, click "My Computer" ( double-click the CD-ROM icon ( ). ), and then In Windows 98/Me/2000, double-click "My Computer", and then double-click the CD-ROM icon. Double-click the "setup" icon ( ). The "SOFTWARE LICENSE" window will appear. Make sure that you understand the contents of the software license, and then click the "Yes" button. You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu. To install the software in the selected language, continue the installation with that language selected. 6 Read the "Readme First" in the "Welcome" window and then click the "Next" button. 21 AL-2030 AL-2040CS 7 To install all of the software, click the "Standard" button and go to step 12. To install particular packages, click the "Custom" button and go to next step. 7 To install all of the software, click the "Standard" button and go to step 12. To install particular packages, click the "Custom" button and go to next step. 8 Click the "Printer Driver" button. Click the "Display Readme" button to show information on packages that are selected. 8 Click the "MFP Driver" button. Click the "Display Readme" button to show information on packages that are selected. 22 AL-2030 AL-2040CS 9 Select "Connected to this computer" and click the "Next" button. 9 The files required for installation of the MFP driver are copied. Follow the on-screen instructions. When "The installation of the SHARP software is complete." appears, click the "OK" button. Follow the on-screen instructions. When "The installation of the SHARP software is complete." appears, click the "OK" button and go to step 12. If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes". 4 10 You will return to the window of step 8. If you wish to install Button Manager or Sharpdesk, click the "Utility Software" button. If you do not wish to install the Utility Software, click the "Close" button and go to step 12. After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer. Installing the Utility Software 11 Click the "Button Manager" or the "Sharpdesk" button. Click the "Display Readme" button to show information on packages that are selected. Follow the on-screen instructions. 23 In Windows 98/Me/2000, if the following screen appears, click the "Skip" button or the "Continue" button as appropriate to continue the Sharpdesk installation. If "Skip" is selected, the Sharpdesk installation will continue without installing Sharpdesk Imaging. If "Continue" is selected, Sharpdesk Imaging will be installed. If Imaging for Windows is installed on your computer, Sharpdesk Imaging will overwrite Imaging for Windows. 12 When installing is finished, click the "Close" button. If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes". A message will appear instructing you to connect the machine to your computer. Click the "OK" button. After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer. 13 14 Make sure that the power of the machine is turned on, and then connect the USB cable (p. 25). Windows will detect the machine and a Plug and Play screen will appear. Follow the instructions in the plug and play window to install the driver. Follow the on-screen instructions. If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes". A "USB 2.0 Composite Device" installation window may appear prior to this procedure. In this case, follow the instructions in the window to install the USB 2.0 Composite Device. This completes the installation of the software. · If you installed Button Manager, set up Button Manager as explained in "Setting up the Button Manager" (p.36). · If you installed Sharpdesk, the Sharpdesk setup screen will appear. Follow the instructions in the screen to set up Sharpdesk. 24 Connecting a USB cable Follow the procedure below to connect the machine to your computer. A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the appropriate cable for your computer. · USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows 98, Windows Me, Windows 2000 Professional, Windows XP Professional or Windows XP Home Edition preinstalled. · Do not connect the USB cable before installing the printer driver. The USB cable should be connected during installation of the printer driver. 1 Insert the cable into the USB connector on the machine. 4 2 Insert the other end of the cable into your computer's USB port. Using the machine as a network printer (AL-2040CS only) · Interface cables for connecting the machine to your computer are not included with the machine. Please purchase the appropriate cable for your computer. · If you intend to use the machine as a scanner, it must be connected to your computer with a USB interface cable. The scanner function cannot be used if the machine is connected with a LAN cable. 1 Insert the LAN cable into the LAN connector on the machine. Use a network cable that is shielded. 2 3 4 Turn on the machine. Insert the CD-ROM into your computer's CD-ROM drive. Click the "start" button, click "My Computer" ( double-click the CD-ROM icon ( ). ), and then In Windows 98/Me/2000, double-click "My Computer", and then double-click the CD-ROM icon. 25 5 6 Double-click the "setup" icon ( ) The "SOFTWARE LICENSE" window will appear. Make sure that you understand the contents of the software license, and then click the "Yes" button. You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu. To install the software in the selected language, continue the installation with that language selected. 7 Read the "Readme First" in the "Welcome" window and then click the "Next" button. To set the IP address of the machine, follow the steps below. If the machine is already connected to the network and its IP address has been set, go to "LPR (TCP/IP) direct printing" (p.27). Set the IP Address This setting is only required once when using the machine on a network. 8 Click the "Set the IP Address" button. 9 The printer or printers connected to the network will be detected. Click the printer to be configured (the machine) and click the "Next" button. 26 · The "Ethernet Address" is indicated on the left side of the machine near the LAN connector. · If the machine is used on a different network after the IP address is set, the machine will not be recognized. Enter the Ethernet Address and click the "Initialize" button to initialize the IP address. Follow the on-screen instructions to click the "OK" button and then the "Search" button. 10 Enter the IP address, subnet mask, and default gateway. The settings in the above window are examples. Be sure to ask your network administrator for the correct IP address, subnet mask, and default gateway to be entered. When "Get IP Address Automatically" is selected, the IP address may at times change automatically. This will prevent printing. In this event, select "Assign IP Address" and enter the IP address. 4 11 12 Click the "Next" button. Click the "Yes" button. Go to step 11 on page 28. LPR (TCP/IP) direct printing After step 1-7 on page 25-26 8 Click the "Printer Driver" button. If you have not set the IP Address, click the "Set the IP Address" button first and go to step 8 on page 26. 27 9 10 Read the message in the "Welcome" window and then click the "Next" button. Select "LPR Direct Print" and click the "Next" button. 11 The printer or printers connected to the network will be detected. Click the printer to be configured (the machine) and click the "Next" button. If the machine's IP address cannot be found, make sure the machine is powered on, make sure the network cable is connected correctly, and then click the "Search" button. 12 In the window for setting the destination print port name, make sure that ":lp" appears at the end of the IP address and click the "Next" button. Any name can be entered in "Printer Port Name" (maximum of 38 characters). 13 A window appears to let you check your entries. Make sure that the entries are correct and then click the "Finish" button. If any of the entries are incorrect, click the "Back" button to return to the appropriate window and correct the entry. 28 14 15 Select the port you want to use with the machine, and click the "Next" button. Select whether or not you wish the printer to be your default printer and click the "Next" button. Follow the on-screen instructions. If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes". 16 17 When "The installation of the SHARP software is complete." appears, click the "OK" button. When the "Finish" screen appears, click the "Close" button. After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer. 4 This completes the installation of the software. Using the machine as a shared printer (AL-2030) If the machine will be used as a shared printer on a network, follow these steps to install the printer driver in the client computer. To configure the appropriate settings in the print server, see the operation manual or help file of your operating system. 1 2 Perform steps 2 through 6 in "Using the machine with a USB connection" (p.21). Click the "Custom" button. 29 3 Click the "Printer Driver" button. Click the "Display Readme" button to show information on packages that are selected. 4 Select "Connected via the network" and click the "Next" button. 5 Click the "Add Network Port" button. 6 Select the network printer that is shared and click the "OK" button. Ask your network administrator for the server name and printer name of the machine on the network. 30 7 In the printer port selection window, verify the network printer that is shared and whether the machine is to be used as the default printer, make the selections and click the "Next" button. Follow the on-screen instructions. If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes". 8 You will return to the window of step 3. Click the "Close" button. After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer. This completes the installation of the software. Sharing the printer using windows networking (AL-2040CS) If the machine will be used as a shared printer on a network, follow these steps to install the printer driver in the client computer. To configure the appropriate settings in the print server, see the operation manual or help file of your operating system. 4 1 2 Perform steps 3 through 7 in "Using the machine as a network printer" (p.25 - p.26). Click the "Printer Driver" button. 31 3 Select "Shared Printer" and click the "Next" button. 4 For the port to be used, select the machine set as a shared printer, and click the "Next" button. You can also click the "Add Network Port" button and select the printer to be shared (the machine) by browsing the network in the window that appears. If the shared printer does not appear in the list, check the settings in the printer server. 5 6 Follow the on-screen instructions. When the "Finish" screen appears, click the "Close" button. After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer. This completes the installation of the software. 32 INDICATORS ON THE OPERATION PANEL The ONLINE indicator and the start ( scanner. ) indicator indicate the state of the printer or SCAN indicator ONLINE indicator Start indicator Power save indicator Start indicator On: Indicates the unit is ready for copying or scanning is being performed. Blinking: The indicator blinks in the following situations: · When a print job is interrupted. · When reserving a copy job. · When toner is being replenished during a copy or print job. Off: The indicator is off in the following situations: · During copying or scanning. · The unit is in the auto power shut-off mode. · When a misfeed or error has occurred. · During print online. 4 ONLINE indicator The ONLINE key is pressed and on line and off line are changed. On: Indicates the unit is ready for printing or scanning is being performed. (On line) Blinking: Printing or data is being received from a computer. Off: Copying is being performed. (Off line) Power save indicator On: Indicates the unit is in a power save mode. Blinking: Indicates that the unit is initializing (when the side cover is opened and closed or the power turned off and on). SCAN indicator (AL-2040CS only) On: The SCAN ( ) key has been pressed and the unit is in scanner mode. Blinking: A scan job is being executed from the computer, or scan data is stored in the unit's memory. Off: The unit is in the copy mode. 33 USING THE PRINTER MODE For problems with the printer function, see the online manual or the help file for the driver. Opening the printer driver from the start menu Open the printer driver setup screen by the method shown below. 1 2 3 4 Click the "start" button. Click "Control Panel", select "Printers and Other Hardware", and then click "Printers and Faxes". On Windows 98/Me/2000, select "Settings" and click "Printers". Click the "SHARP AL-xxxx" printer driver icon and from the "File" menu select "Properties". Click "Printing Preferences" button in the "General" tab. On Windows 98/Me, click the "Setup" tab. The printer driver setup screen will appear. Refer to the Windows manual or help file for more information on the "General" tab, "Details" tab, "Color Management" tab and "Sharing" tab. 34