User manual SHARP FO-P610

MODEL FO-P610 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. Installation Sending Faxes Receiving Faxes Making Copies Answering Machine Connection Special Functions Printing Lists Maintenance Troubleshooting Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling Imaging film 30 numbers Initial starter roll (included with machine): 50 m (approx. 150 A4 pages) Replacement roll (not included): FO-9CR 60 m (one roll yields approx. 180 A4 pages) 448 KB (approx. 24 average pages) 9,600 bps with automatic fallback to lower speeds. Approx. 15 seconds Horizontal: 8 pels/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm 10 pages max. (Letter/A4, 80 g/m2 paper) Thermal transfer recording 64 levels MR, MH, Sharp (H2) Approx. 50 Letter/A4 sheets (at room temperature; maximum stack height should not be higher than the line on the tray) Legal: 5 sheets Memory size* Modem speed Transmission time* Resolution Automatic document feeder Recording system Halftone (grayscale) Compression scheme Paper tray capacity (60 - 80 g/m2 paper) *Based on Sharp Standard Chart at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). 1 Display 16-digit LCD display Applicable telephone line Public switched telephone network Compatibility Input document size ITU-T (CCITT) G3 mode Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm 210 mm max. 210 mm max. Automatic/Dark selectable TEL/FAX, TEL, FAX, A.M. (Note: A.M. mode is for connecting an answering machine) Single / Multi (99 copies/page) Yes (cannot be used if power fails) 220-240 V AC, 50/60 Hz 5 - 35°C 25 - 85% RH Standby: 2.5 W Maximum: 110 W Width: 327 mm Depth: 193 mm Height: 163 mm Approx. 2.8 kg Effective scanning width Effective printing width Contrast control Reception modes Copy function Telephone function Power requirements Operating temperature Humidity Power consumption Dimensions (without attachments) Weight (without attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. 2 Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine. Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged. Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. This machine must only be connected to a 220 - 240 V, 50/60 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. Never install telephone wiring during a lightning storm. Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. 3 Table of Contents A Look at the Operation Panel 1. Installation 6 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 19 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 2. Sending Faxes Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 26 27 28 30 31 37 3. Receiving Faxes Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 39 40 41 42 45 47 4. Making Copies 5. Answering Machine Connection 48 50 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 50 Using the Answering Machine Connection. . . . . . . . . . . . . . . . . . . . 51 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 4 Table of Contents 6. Special Functions 56 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 56 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 61 Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 62 7. Printing Lists 8. Maintenance 9. Troubleshooting 63 66 69 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Quick Reference Guide Index 79 80 5 A Look at the Operation Panel 1 2 3 4 5 6 7 8 9 ABC DEF HELP RESOLUTION TEL FAX GHI 1 JKL 2 MNO 3 6 WXYZ STOP COPY RECEPTION MODE POLL HOLD Z REDIAL TEL/FAX A.M. 4 PQRS TUV 5 8 0 7 A FUNCTION 9 START/MEMORY 10 11 1 12 13 14 15 HELP key Press this key to print out the Help List, a quick reference guide to the operation of your fax machine. RESOLUTION key When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 28). RECEPTION MODE key Press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 23). POLL key Press this key after dialling another fax machine to receive a document (previously loaded in the other machine's feeder) without assistance from the operator of the other machine (page 62). HOLD key Press this key to put the other party on hold during a phone conversation (page 44). Display This displays messages and prompts to help you operate the machine. 2 3 4 5 6 6 7 UP and DOWN arrow keys Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 48). Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time (page 24). FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings. Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. Panel release Press this release to open the operation panel. STOP key Press this key to cancel an operation before it is completed. COPY key When a document is in the feeder, press this key to make a copy of a document (page 48). START/MEMORY key Press this key after dialling to begin fax transmission (page 30). Press this key before dialling to send a fax through memory (page 37). SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Left and right arrow keys Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers (page 34), and the last number dialled (redial; page 36). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting. FUNCTION key Press this key followed by the arrow keys to select special functions and settings. 8 9 10 11 12 13 14 15 7 Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press for high or for low (the volume setting reverts to low each time the handset is replaced). Note that the speaker cannot be used for speaking; it is only for listening. To avoid feedback (a loud howling sound), be sure to turn off the speaker (press once again) before you replace the handset. 8 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine. 9 1. Installation Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. Connecting the power cord Plug the power cord into a 220 - 240 V, 50/60 Hz, earthed AC (2-prong) outlet. When disconnecting the fax, unplug the telephone line cord before unplugging the power cord. Caution: The power outlet must be installed near the equipment and must be easily accessible. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord. 10 Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE Setting the dial mode: The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the machine for pulse dialling. Press the keys on the operation panel as follows: 1 2 3 4 Press FUNCTION Display: once and once. OPTION SETTING Press once and 3 times. DIAL MODE Press once. 1:TONE To select tone dialling, press 1 . To select pulse dialling, press 3 2 if you are in a Group 1 country, or if you are in a Group 2 country. · Group 1 countries: Iran, Saudi Arabia, Egypt, Yemen, Kuwait, West Africa, India, Philippines, Israel · Group 2 countries: Qatar, Bahrain, Oman, UAE, Tunisia, Morroco, Jordan The display briefly shows your selection, then: PSEUDO RING 5 Press STOP to exit. 11 1. Installation Connections Connections Comments: The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. The fax machine is not compatible with digital telephone systems. If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores. Moving your fax and reconnecting Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord. Attach the paper tray and paper tray extension Attach the paper tray Attach the paper tray extension Insert horizontally and rotate up Click! Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over. 12 Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. To connect an answering machine to your fax, see page 50. 1 Remove the seal covering the TEL. SET socket. TE L.S ET TE L.L INE 2 Connect the extension phone line to the TEL. SET socket. TE L.S ET TE L.L INE 13 1. Installation Connections Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. When replacing the film, use a roll of SHARP FO9CR imaging film. One roll can print about 180 A4-size pages. The initial starter roll of imaging film included with your fax can print about 150 A4-size pages. 1 Remove the paper from the paper tray and open the operation panel (press ). 2 If you are loading the imaging film for the first time, go to Step 4. 1 2 Remove the used film and empty spool. 3 Remove the two green gears from the spools. DO NOT DISCARD THE TWO GREEN GEARS! 14 4 Remove the new roll of imaging film from its packaging. · Cut the band that holds the rolls together. 5 Insert the green gears. Make sure the gears fit into the slots in the ends of the rolls. 1 slot 2 slots 6 Insert the film into the print compartment. Fit ends of rolls onto hubs Thick roll to rear 7 Rotate the front gear as shown until the film is taut. 8 Close the operation panel (press down on both sides to make sure it clicks into place). 15 1. Installation Loading the Imaging Film Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of letter/A4 size (5 sheets of legal size), 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). Note: If you are going to use letter size paper, remove the A4 paper guide from the right side of the paper tray. 1 Fan the paper, and then tap the edge against a flat surface to even the stack. Make sure the stack edges are even. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN. · If paper remains in the tray, take it out and combine it into a single stack with the new paper. · Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality. · GENTLY LOAD PAPER INTO THE PAPER TRAY. · DO NOT FORCE IT DOWN INTO THE FEED SLOT. The stack should not be higher than this line Note: Do not use paper that has already been printed on, or paper that is curled. 16 Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it. When you are finished, press START/MEMORY ADD PAPER & . PRESS START KEY Setting the paper size The fax has been set at the factory to scale received faxes to A4-size paper. If you loaded letter or legal paper, you must change the paper size setting to LETTER or LEGAL. 1 2 3 4 Press FUNCTION once and once. Display: OPTION SETTING Press once and twice. PAPER SIZE SET Press once. 1:LETTER The display briefly shows your selection, then: Select the paper size: LETTER: 1 LEGAL: 2 A4: 3 COPY CUT-OFF 5 Press STOP to return to the date and time display. 17 1. Installation Loading Printing Paper Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT. 1 2 3 4 Press FUNCTION once and once. Display: OPTION SETTING Press once and 3 times. PRINT CONTRAST Press once. 1:NORMAL Select the print contrast: NORMAL: The display briefly shows your selection, then: 1 LIGHT: 2 PAPER SIZE SET 5 Press STOP to return to the date and time display. 18 Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 4 7 2 5 8 0 3 6 9 START/MEMORY FUNCTION 1 2 3 Press FUNCTION once and twice. Display: ENTRY MODE Press once. OWN NUMBER SET Press once. ENTER FAX # 19 1. Installation Entering Your Name and Fax Number Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). · To insert a space between digits, press · To clear a mistake, press . . To enter a "+", press . 5 6 Press START/MEMORY to enter the fax number in memory. Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 SPACE = A= B= C= D= E= F= G= H= I= J= K= L= M= N= O= P= Q= R= S= T= 7 U= V= W= X= Y= Z= To enter two letters in succession that require the same key, press after entering the first letter. To clear a mistake, press . To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ' ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( Display: 7 8 20 Press START/MEMORY DATE&TIME SET Press STOP to return to the date and time display. Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 4 7 2 5 8 0 3 6 9 START/MEMORY FUNCTION 1 2 3 4 Press FUNCTION once and twice. Display: ENTRY MODE Press once and once. DATE&TIME SET Press once. The currently set date appears (example): DATE 15-08-2004 Enter a two-digit number for the day ("01" to "31"). Example: the 5th 0 5 DATE 05-08-2004 · To correct a mistake, press then enter the correct number. to move the cursor back to the mistake and 21 1. Installation Setting the Date and Time Setting the Date and Time 5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). Example: January 0 1 DATE 05-01-2004 6 Enter the year (four digits). Example: 2004 The currently set time appears (example): 2 0 0 4 TIME 12:19 7 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). Example: 9:25 0 9 2 5 05-JAN 09:25 8 9 Press START/MEMORY to start the clock. ANTI JUNK # Press STOP to return to the date and time display. 22 Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically. A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine. Setting the reception mode Press RECEPTION MODE RECEPTION MODE