User manual SHARP MX-2300N/2700N

MODEL: MX-2300N MX-2700N DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM Quick Start Guide General information Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function. Printing Using the printer function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive. System settings Keep this manual close at hand for reference whenever needed. Configuring settings to make the machine easier to use. MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are stored on the hard drive in the machine. The printed manuals contain information that you should know before using the machine, including the basic procedures for operating the machine. Please read these manuals well. The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a Web browser. Printed manuals Quick Start Guide (this manual) This manual is intended to help you get started using the many basic and convenient functions of the machine. When you are ready to learn about the machine in more detail, see the manuals in PDF format described on the next page. Troubleshooting This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. Software Setup Guide This manual explains how to install the software and configure settings to use the machine as a printer or scanner. Facsimile Quick Reference Guide This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format. Manuals in PDF format Manuals in PDF format can be downloaded from the Web server* in the machine. The manuals contain detailed explanations of the procedures for using the machine. To download the PDF manuals, see "How to download the manuals in PDF format" (page 3). User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. Copier Guide This manual provides detailed explanations of the procedures for using the copy function. Printer Guide This manual provides detailed explanations of the procedures for using the printer function. Facsimile Guide This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax. Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. System Settings Guide This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings". * You will need the IP address of the machine in order to access the Web server in the machine. The IP address is configured in the Network Settings menu in the system settings. 1 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Access the Web server in the machine to open the Web pages. Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine. Recommended Web browsers Internet Explorer: 6.0 or higher (Windows®) Netscape Navigator: 7.0 or higher Safari: 1.2 or higher The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication. Checking the IP address To check the IP address of the machine, print out the all custom setting list in the system settings. SYSTEM SETTINGS 1 Press the [SYSTEM SETTINGS] key. System Settings Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Exit 2 Select the all custom setting list in the touch panel. (1) Touch the [List Print (User)] key. Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control (1) System Settings List Print (User) OK 1/2 All Custom Setting List Printer Test Page Sending Address List (2) Touch the [All Custom Setting List] key. The IP address is shown in the list that is printed. (2) 2 How to download the manuals in PDF format Manuals containing detailed information on the machine can be downloaded from the Web pages. Download a manual in PDF format. (1) Click [Operation Manual Download] in the menu of the Web page. (1) (2) Select the desired language. (2) (3) Select the manual that you wish to download. (3) (4) Click the [Download] button. The selected manual is downloaded. (4) 3 TABLE OF CONTENTS General information PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Copying MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .25 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33 SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34 CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 Printing PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 CANCELLING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46 USING PRINTER DRIVER HELP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 PRINTER DRIVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48 SELECTING PRINTER DRIVER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49 CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50 PRINTING FROM A MACINTOSH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 4 Scanning NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57 CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59 SELECTING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61 STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .65 CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66 SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68 SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . .69 CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 Document filing DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 QUICKLY SAVING DOCUMENT DATA (Quick File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79 PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80 System settings SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82 5 General information This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12 USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13 PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14 CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15 7 PART NAMES AND FUNCTIONS Exterior (2) (1) (4) (5) (6) (3) (14) (8) (1) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder. (4) Front cover Open to replace a toner cartridge. (5) Operation panel (6) Exit tray unit (right tray) When installed, output can be delivered to this tray. (7) Output tray (centre tray) Copy jobs and print jobs are delivered to this tray. (8) Saddle Stitch Finisher This can be used to staple output. The saddle stitch finisher can automatically staple output at the centre line and fold the pages to create a pamphlet. A punch module can be installed to punch holes in output. (9) (10) (11) (12) (13) (9) Tray 1 (7) This holds paper. Up to 500 sheets of paper can be loaded. (10) Tray 2 This holds paper. Up to 500 sheets of paper can be loaded. (11) Tray 3 (when a stand/1 x 500 sheet paper drawer or stand/2 x 500 sheet paper drawer is installed) This holds paper. Up to 500 sheets of paper can be loaded. (12) Tray 4 (when a stand/2 x 500 sheet paper drawer is installed) This holds paper. Up to 500 sheets of paper can be loaded. (13) Tray 5 (when a large capacity tray is installed) This holds paper. Up to 3500 sheets of paper can be loaded. When a stand/1 x 500 sheet paper drawer is installed, this is tray 4. (14) Finisher This can be used to staple output. A punch module can be installed to punch holes in output. 8 Interior (15) (15) Main power switch This is used to power on the machine. When using the fax function or Internet fax function, always keep this switch in the "ON" position. (16) Bypass tray (16) Special types of paper can be fed from the bypass tray. Peripheral devices The following are some of the peripheral devices that are available. For information on the other peripheral devices, see "4. PERIPHERAL DEVICES" in the User's Guide. PS3 expansion kit (MX-PKX1) This kit enables the machine to be used as a PostScript 3 compatible printer. Facsimile expansion kit (MX-FXX1) This kit enables the fax function of the machine to be used. Internet fax expansion kit (MX-FWX1) This kit enables Internet fax to be used on the machine. 9 OPERATION PANEL Touch panel Messages and keys appear in the LCD display. Operations are performed by directly touching the displayed keys with your fingers. When a key is touched, a beep sounds and the selected item is highlighted. This lets you check an operation as you perform it. [SYSTEM SETTINGS] key Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses. Print mode indicators READY indicator Print data can be received when this indicator is lit. DATA indicator This blinks while print data is being received and lights steadily while printing is taking place. Ready to scan for copy. Full Colour Colour Mode Job Detail Settings 0 Original A4 Plain A4 1. 2. 3. 4. DOCUMENT FILING IMAGE SEND COPY PRINT READY DATA LINE DATA 2-Sided Copy Output Special Modes File Quick File Auto Exposure 100% Copy Ratio A4 A4R B4 A3 SYSTEM JOB STATUS SETTINGS Mode select keys Use these keys to change the mode displayed in the touch panel. The indicator of the selected key lights up. [DOCUMENT FILING] key When you wish to print or send a file stored on the hard drive, press this key to select document filing mode. [IMAGE SEND] key When you wish to use the scan or fax functions, press this key to select network scanner / fax mode. · LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. · DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted. [COPY] key When you wish to use the copy function, press this key to select copy mode. You can hold down the [COPY] key to check the total page count and how much toner remains. [JOB STATUS] key Press this key to view the job status screen. You can check the status of jobs and cancel jobs in the job status screen. 10 Numeric keys These are used to enter the number of copies, fax numbers, and other numbers. [LOGOUT] key ( ) When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line. [#/P] key ( ) Press this key to use a job program when using the copier function. When using the fax function, press this key to dial using a program. [CLEAR] key Press this key to return settings such as the number of copies to "0". [STOP] key Press this key to stop a copy job or scanning of an original. [COLOUR START] key Use this key to copy or scan an original in colour. Main power indicator This indicator lights when the main power is switched on. [POWER] key LOGOUT Use this key to turn the machine power on and off. [CLEAR ALL] key Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state. [POWER SAVE] key Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode. [BLACK & WHITE START] key Use this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode. 11 USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Settings related to the original are generally grouped together on the left side of the base screen. This appears when one or more special modes are selected. Touch the icon to check what modes are selected. This indicates that an original has been placed in the automatic document feeder. A4 The size of the original appears automatically. Ready to scan for copy. Full Colour Colour Mode Job Detail Settings Auto Exposure 100% Copy Ratio 1. 3. 0 Original A Pl A4 A4 File B4 A3 Quick File -Sided Copy Output Special Modes Settings related to output are generally grouped together on the top right side of the base screen. Advanced settings are grouped here. You can have frequently used touch keys displayed as shortcuts in this position. This shows the status of the paper trays on the machine. You can check the paper size, paper type and amount of paper remaining. The currently selected tray is highlighted. The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of the job status screen appears, and this can be touched to bring the screen to the front. Job Queue 1 2 3 4 Copy Copy Computer01 0312345678 Print Job Sets / Progress 020 / 001 020 / 000 020 / 000 002 / 000 Scan to Status Copying Waiting Detail Waiting Waiting Fax Job Priority Stop/Delete Internet Fax 1/1 Spool Job Queue Complete A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be cancelled. Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it. Using general keys Special Modes Transparency Inserts OK 2/4 Covers/Inserts Multi Shot 60 Book Copy Tab Copy Card Shot (10~240) sec. System Settings Auto Clear Setting Set the time for auto clear. OK (1) (2) Cancel Timer (3) (1) When the displayed screen is one of two or more screens, use the keys to switch through the screens. (2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled. (3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your finger on the key. 12 USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password. Please ask the administrator of the machine for the information that is required to log in. For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide. Login by user number Enter your user number. OK This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine. Admin Login Login by login name and password Please enter your login name / password. User Authentication Login Name User Name Password Auth to: Login Locally OK This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication. Logout When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine. How to log out You can log out from all modes of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place. 13 PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass. Using the automatic document feeder When using the automatic document feeder, place the originals in the document feeder tray. Place the originals face up with the edges aligned evenly. The indicator line indicates approximately 100 originals. The placed originals must not be higher than this line. Adjust the original guides to the width of the originals. Using the document glass Place the original face down. Align the top left corner of the original with the tip of the mark in the far left corner of the glass. To place a thick original such as a book with many pages, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly. Place the original face down. 14 CHANGING PAPER IN A TRAY To change the paper in a tray, you must load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. As an example, this section explains how to change the paper in tray 1 from B4 (8-1/2" x 14") plain paper to A4 (8-1/2" x 11") size recycled paper. Loading paper in a tray Pull out the paper tray. If paper remains in the tray, remove it. Move the two guides on the tray to change the size from B4 (8-1/2" x 14") to A4 (8-1/2" x 11"). Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line. When using letter head paper or preprinted paper, insert the paper with the print side face down. If "Disabling of Duplex" is enabled in the system settings, insert the paper with the print side face up. Gently push the tray into the machine. 15 Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. DOCUMENT FILING IMAGE SEND COPY PRINT READY DATA LINE DATA 1 Press the [SYSTEM SETTINGS] key. SYSTEM JOB STATUS SETTINGS LOGOUT System Settings Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Exit 2 Configure the tray settings in the touch panel. Some of the settings only appear when you have administrator rights. Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control (1) (1) Touch the [Paper Tray Settings] key. System Settings Paper Tray Settings OK (2) Touch the [Tray Settings] key. Tray Settings Paper Type Registration Auto Tray Switching (2) System Settings Paper Tray Settings Type / Size Tray 1 Plain / B4 Fixed Paper Side Disable Duplex Doc. Filing Disable Staple Disable Punch 1/6 OK (3) Touch the [Tray 1] key. Print Copy Fax (3)I-Fax System Settings Tray 1 Type/Size Setting Select the paper type. 1/2 Plain Pre-Printed Recycled Letter Head Pre-Punched Colour 1/2 2/2 Cancel (4) Touch the [Recycled] key. (4) System Settings Tray 1 Type/Size Setting Type Recycled A3 A5R B5R Size A4 B4 (5) 216x330(8 x13) 12 / Type OK 1/3 (6) (5) Touch the key of desired paper size. (6) Touch the [OK] key. The above steps change the paper settings for tray 1 to A4 (8-1/2" x 11") recycled paper. A4R B5 2/2 16 Names of the trays (6) (5) (1) Tray 1 (2) Tray 2 (3) Tray 3 (1) (2) (3) (4) (4) Tray 4 (5) Tray 5 (large capacity tray) (6) Bypass tray Paper that can be loaded in each tray Type Tray1/Tray2 Acceptable paper sizes Type Tray3/Tray4 Acceptable paper sizes Type Acceptable paper sizes Type Acceptable paper sizes Type Acceptable paper sizes Bypass tray Type Acceptable paper sizes Type Acceptable paper sizes Type Acceptable paper sizes AB Inch AB Inch AB Inch AB Inch AB Inch AB Inch AB Inch Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Colour A3, B4, A4, A4R, B5, B5R, A5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR) 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, (8K, 16K, 16KR) Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Colour A3, B4, A4, A4R, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR) 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, (8K, 16K, 16KR) Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Colour A4, B5, 8-1/2" x 11" 8-1/2" x 11", A4 Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Colour, Thin Paper, Heavy Paper A3W, A3, B4, A4, A4R, B5, B5R, A5R, 11" x 17", 216 mm x 330 mm (8-1/2" x 13"), 8-1/2" x 11", (8K, 16K, 16KR) 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, B4, A4, B5, (8K, 16K, 16KR) Labels A4, A4R, B5, B5R 8-1/2" x 11", 8-1/2" x 11"R Transparency Film A4, A4R 8-1/2" x 11", 8-1/2" x 11"R Tab Paper A4 8-1/2" x 11" Envelope Monarch, Com-10, DL, C5 Tray5 (large capacity tray) 17 Other trays Bypass tray The side to be copied on must be face down! When loading A3W, A3 or B4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for postcards. Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. Loading special paper Loading postcards Loading envelopes Place postcards face down in the indicated orientation. Only the address side of envelopes can be printed on. Place envelopes with the address side face down. Large capacity tray Load paper in the large capacity tray as shown. The size of paper used in the large capacity tray can only be changed by a service technician. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide. 18 Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2-SIDED COPYING (Automatic Document Feeder) . . 21 COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 22 SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . 24 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 25 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 29 STORING COPY OPERATIONS (Job Programs) . . . . 30 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34 CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35 19 MAKING COPIES This is the most basic procedure for making copies. 1-sided original 1-sided copy DOCUMENT FILING IMAGE SEND COPY PRINT READY DATA LINE DATA 1 Press the [COPY] key. SYSTEM JOB STATUS SETTINGS LOGOUT Ready to scan for copy. Full Colour Colour Mode Job Detail Settings Auto Exposure 100% Copy Ratio 1. 2. 3. 4. The base screen of copy mode appears. 0 2-Sided Copy Output Plain A4 Special Modes File Quick File A4 A4R B4 A3 The side to be scanned must be face up! 2 Place the original. When using the document glass, place the original with the side to be scanned face down. 3 Set the number of copies and then press the [COLOUR START] key or the [BLACK & WHITE START] key. or When [Auto] is selected for the colour mode, the machine automatically detects whether the original is black and white or colour when the [COLOUR START] key is pressed. Correct sets Cancel scanning Cancel copying 20 2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper. 1-sided original 2-sided copy The side to be scanned must be face up! 1 Place the originals. Ready to scan for copy. Full Colour Colour Mode Job Detail Settings Auto Exposure 100% Copy Ratio 1. 2. 3. 4. 0 Original A4 Plain A4 2-Sided Copy Output Special Modes File Quick File 2 Select 2-sided copying in the touch panel. (1) Touch the [2-Sided Copy] key. (1) A4 A4R B4 A3 2-Sided Copy OK Binding Change (2) Touch the [1-Side to 2-Side] key. (3) Touch the [OK] key. (3) (2) 3 or Set the number of copies and then press the [COLOUR START] key or the [BLACK & WHITE START] key. Correct sets Cancel scanning Cancel copying 21 COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special types of paper such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray. Original Copy on heavy paper The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. The side to be copied on must be face down! 2 Insert paper in the bypass tray. Full Colour Colour Mode Job Detail Settings Auto (1) Exposure 100% Copy Ratio Auto Original Auto A4 Paper Select 2-Sided Copy Output Plain A4 Special Modes File Quick File 3 Select paper settings in the touch panel. (1) Touch the [Job Detail Settings] key. (2) Touch the [Paper Select] key. (2) Special Modes Paper Select A4 A4R B4 A3 Plain Plain Plain Plain A4 Plain OK (3) Touch the [Plain] key. Touch the key of the type of paper that is loaded in the bypass tray. (3) Copy Mode Bypass Tray Type/Size Setting Select the paper type. 1/2 Plain Pre-Printed Recycled Letter Head Pre-Punched Colour Thin Paper Heavy Paper Labels Transparency Tab Paper Envelope 1/2 Cancel (4) Touch the [Heavy Paper] key. (4) 22 System Settings Bypass Tray Type/Size Setting Type Heavy paper Auto-Inch Type Size 12x18,11x17,81/2x14 81/2x11,81/2x11R,51/2x81/2R 71/4x101/2R,A3,A4,B4,B5 A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(81/2x13) 11x17,81/2x11 X420 Y297 2/2 OK 8K Select paper settings in the touch panel. (Continued) (6) (5) Touch the [Auto-AB] key. (6) Touch the [OK] key. 16K 16KR Auto-AB Size Input (5) Paper Select 1. A4 2. A4R 3. B4 4. A3 Plain Plain Plain Plain A4 heavy paper Pre-Printed OK (8) (7) Touch the bypass tray key. (8) Touch the [OK] key. (7) 4 or Set the number of copies and then press the [COLOUR START] key or the [BLACK & WHITE START] key. Correct sets Cancel scanning Cancel copying Selecting a tray Ready to scan for copy. Full colour Colour mode Job Detail settings Auto Exposure 100% Copy Ratio 1. 2. 3. 4. 0 2-sided Copy Output Plain A4 A4 A4R B4 A3 5. To select the paper to be used for a copy job, touch the image of the machine in the base screen of copy mode. Special Modes File Quick File A4 Paper Select 1. A4 2. A4R Plain Plain Plain Plain 5.A4 A4 (2) Plain OK (1) (3) (4) 3. B4 4. A3 Plain Touch a key to select a tray. (1) The keys appear in the following order from the top: Tray 1, Tray 2, Tray 3, Tray 4. (2) Touch this key to select the bypass tray. (3) Touch this key to set the type of paper in the bypass tray. (4) Touch this key to select Tray 5 (large capacity tray). 23 SELECTING THE EXPOSURE MODE For a clearer copy result, select an exposure mode appropriate for the original type. The example of copying an original with light colours such as pencil writing is explained below. Light original Exposure adjustment The side to be scanned must be face up! 1 Place the original. When using the document glass, place the original with the side to be scanned face down. Ready to scan for copy. Full Colour Colour Mode Job Detail Settings Auto Exposure 100% (1) Copy Ratio 1. 2. 3. 4. 0 Original A4 Plain A4 2-Sided Copy Output Special Modes File Quick File 2 Select exposure settings in the touch panel. (1) Touch the [Exposure] key. A4 A4R B4 A3 Exposure Text Text/Photo Photo OK Auto Manual Text/ Prtd.Photo 5 (2) Use the screens. 1/2 keys to switch through the 1 3 Printed Photo (2) (3) Touch the [Light Original] key. OK Exposure Map Light Original (4) Darken the exposure with the key. (5) 2/2 Manual 1 3 5 (4) (3) Nine levels are available for the exposure. Darken the exposure with the key, and lighten the exposure with the key. (5) Touch the [OK] key. 3 or Set the number of copies and then press the [COLOUR START] key or the [BLACK & WHITE START] key. Correct sets Cancel scanning Cancel copying 24 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper. A4 A3 The side to be scanned must be face up! 1 Place the original. When using the document glass, place the original with the side to be scanned face down. Full Colour Colour Mode Job Detail Settings Exposure posur 100% Copy Ratio Auto Original Auto A4 Paper Select ain Special Modes A4 ial M 2-Sided Copy Output Special Modes File Quick File 2 Select automatic ratio selection in the touch panel. (1) Touch the [Job Detail Settings] key. (2) Touch the [Paper Select] key. (3) Touch the tray that has the desired paper size. (4) Touch the [OK] key. (2) () (1) () Paper Select 1.A4 2.A4R 3.B4 4. A3 Plain Plain Plain Plain A4 Plain OK (4) () (3) () Ready to scan for copy. Full Colour Colour Mode Job Detail Settings Exposure posur 100% Copy Ratio Original A4R Plain A4 2-Sided Copy Output Special Modes File Quick File 0 (5) Touch the [Job Detail Settings] key to close the job detail settings screen. (6) Touch the [Auto Image] key. (5) () (6) () Auto Image