MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Quick Start Guide General information Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function. Printing Using the printer function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive. System settings Keep this manual close at hand for reference whenever needed. Configuring settings to make the machine easier to use. MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are stored on the hard drive in the machine. The printed manuals contain information that you should know before using the machine, including the basic procedures for operating the machine. Please read these manuals well. The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a Web browser. Printed manuals Quick Start Guide (this manual) This manual is intended to help you get started using the many basic and convenient functions of the machine. When you are ready to learn about the machine in more detail, see the manuals in PDF format described on the next page. Troubleshooting This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. Software Setup Guide This manual explains how to install the software and configure settings to use the machine as a printer or scanner. Facsimile Quick Reference Guide This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format. Manuals in PDF format Manuals in PDF format can be downloaded from the Web server* in the machine. The manuals contain detailed explanations of the procedures for using the machine. To download the PDF manuals, see "How to download the manuals in PDF format" (page 3). User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. Copier Guide This manual provides detailed explanations of the procedures for using the copy function. Printer Guide This manual provides detailed explanations of the procedures for using the printer function. Facsimile Guide This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax. Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. System Settings Guide This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings". * You will need the IP address of the machine in order to access the Web server in the machine. The IP address is configured in the Network Settings menu in the system settings. 1 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Access the Web server in the machine to open the Web pages. Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine. Recommended Web browsers Internet Explorer: 6.0 or higher (Windows®) Netscape Navigator: 7.0 or higher Safari: 1.2 or higher The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication. Checking the IP address To check the IP address of the machine, print out the all custom setting list in the system settings. SYSTEM SETTINGS 1 Press the [SYSTEM SETTINGS] key. System Settings Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Exit 2 Select the all custom setting list in the touch panel. (1) Touch the [List Print (User)] key. Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control (1) System Settings List Print (User) OK 1/2 All Custom Setting List Printer Test Page Sending Address List (2) Touch the [All Custom Setting List] key. The IP address is shown in the list that is printed. (2) 2 How to download the manuals in PDF format Manuals containing detailed information on the machine can be downloaded from the Web pages. Download a manual in PDF format. (1) Click [Operation Manual Download] in the menu of the Web page. (1) (2) Select the desired language. (2) (3) (3) Select the manual that you wish to download. (4) Click the [Download] button. The selected manual is downloaded. (4) 3 TABLE OF CONTENTS General information PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Copying MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .25 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33 SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34 CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 Printing PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 CANCELING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46 USING PRINTER DRIVER HELP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 PRINTER DRIVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48 SELECTING PRINTER DRIVER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49 CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50 PRINTING FROM A MACINTOSH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 4 Scanning NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57 CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59 SELECTING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61 STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .65 CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66 SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68 SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . .69 CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 Document filing DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 QUICKLY SAVING DOCUMENT DATA (Quick File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79 PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80 System settings SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82 5 General information This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12 USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13 PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14 CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15 7 PART NAMES AND FUNCTIONS Exterior (1) A (2) (4) (5) (6) B (1) (2) (7) (3) (9) (1) Automatic document feeder (10) (11) (12) (13) (14) (9) Saddle Stitch Finisher (8) This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. Illustration A shows the MX-3501N/4501N models. Illustration B shows the MX-2300N/2700N/3500N/4500N models. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Finisher This can be used to staple output. A punch module can be installed to punch holes in output. (4) Front cover Open to replace a toner cartridge. (5) Operation panel (6) Exit tray unit (right tray) When installed, output can be delivered to this tray. (7) Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder. (8) Output tray (center tray) Copy jobs and print jobs are delivered to this tray. This can be used to staple output. The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet. A punch module can be installed to punch holes in output. (10) Tray 1 This holds paper. Up to 500 sheets of paper can be loaded. (11) Tray 2 This holds paper. Up to 500 sheets of paper can be loaded. (12) Tray 3 ...