® MODEL OZ-630/OZ-640/ OZ-650 ELECTRONIC ORGANIZER OPERATION MANUAL SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135. SHARP CORPORATION Separate the Quick Reference Guide from this manual and keep for reference. OZ-630 model requires OZ-60K for , `Zero-Touch PC Synchronization Separe la Guía de referencia rápida de este manual y quárdela para usarla como referencia. * Introduction * One of the models described in this manual may not be available in some countries. Some of the accessories described in the manual may be unavailable in some countries. Congratulations on purchasing the OZ-630/OZ-640/OZ-650 Electronic Organizer. Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference. Some of the accessories described in this manual may not be available at the time you purchase this product. Check with your local SHARP dealer concerning availability. All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers. Note: * The differences between OZ-630/OZ-640/OZ-650 are memory capacity. Also, the OZ-650 Organizer has an optical communication terminal (IrDA), while OZ-630 and OZ-640 do not. The remainder of the functions are common. * Unless otherwise specified, the text and material in this manual apply to both models. NOTICE * SHARP strongly recommends that you keep separate permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause. * SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc. The information provided in this manual is subject to change without notice. 3 * a 1 Contents Chapter 3 Time Management ................ 31-40 The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application Chapter 4 Creating Your Own Database ........ 41-46 The Tel Application User File Application Customizing the User File Application Chapter 5 Memo ......................... 47-50 The Memo Application Chapter 6 Desk Accessories ................ 51-62 The Calc (Calculator) Application The Clock Application Chapter 7 Expense ....................... 63-68 The Expense Application The Expense Report Application Chapter 8 Features and Utilities for Added Power Copying or Moving Blocks of Text Copying or Moving Entries Special Characters 69-72 Introduction ............................. 1 Contents ............................... 2-3 Caring for the Organizer .................... 4 Chapter 1 Getting Started .................. 5-16 Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer Chapter 2 General Operation ................ 17-30 Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date Checking the Memory The TOOLS Menu - the Organizer's Basic Utilities Chapter 9 Using the Optional Peripherals ...... 73-80 The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to remember when using peripherals 2 Chapter 10 Personalizing Your Organizer ....... 81-88 The Start-Up Display Setting the Owner's Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view Appendices ............................. 89-93 A. Resetting the Organizer All reset operation B. Battery Replacement General guidelines Replacing the operating batteries C. Specifications Index .................................. 94-98 Product Support .......................... 99 3 a 3 * Caring for the Organizer Sharp or hard object can scratch and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag. Clean the Organizer only with a soft, dry cloth. Do not use solvents. The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer's care to ensure it gives you many years of reliable and troublefree use. * Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty. Do not drop the Organizer or subject it to severe impact or extreme force. Bending the Organizer unduly can damage it. * * Do not carry the Organizer around in your back pocket, as it may break when you sit down. The display is made of glass and is very delicate. * * Since this product is not waterproof, do not use it or store it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction. Replace the batteries as soon as they become weak (see p.90). Failing to replace weak batteries may result in leakage or lost data. * Do not use extreme force when pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them. * 4 CHAPTER 1 Getting Started 1 This chapter explains everything you need to know to set up and begin working with your Organizer, from installingthe batteriesto initialization.The chapter also includes a labeled illustrationof the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols. a 5 5-16 5 8/6/98, 4:04 PM Part Names and Functions Display Shows information, and is used for navigating the variousfunctions. Numeric keypad Used for operating the calculator and entering numbers in other applications. Application keys Startsappropriateapplications. Infrared Transfer (IRDA) For data transfer between two OZ-650 Organizers via the infraredport. (only OZ-650 hasthefunctionof infraredtransfer.) Keyboard For entry of characters and commands. 4-pin cable jack Connects 4 pin Communication Cable for otherinterfaces,etc. 6 5-16 6 8/6/98, 4:04 PM Reset button Initializesandresets the Organizer. Connects the docking stationfor PC communication. Lock button Opens the Organzier. Getting the Organizer Up and Running 1 Installingthebatter ies 1 . Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes v s l ). i ibe Slideoff theoperatingbatteriescover. 2 . Battery replacement switch Locks the battery compartment to prevent access to the batteries Infraredport For wireless communication with other OZ-650 Organizers. Operating battery compartment Holds operating battery 3 . Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus (-) polarity,as shown below. a 7 5-16 7 8/6/98, 4:04 PM 4 . 5 . Replace the cover. Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears). The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position. The Name Field Setting window appears. * Iiilzn ntaiig The Organizer must be initialized when it is used for the first time. 1 . 2 . Press and hold the [ON] key. While holding down the [ON] key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear. 4 . Press 1 or 2 to select the desired name order. Press [ENTER] when you have finished. Or you can press [N] to initializethe Organizerratherthan to select the Name Field Setting. The LCD Contrast screen then appears. If the displayis not clear, press[ ] and [ and [NEXT]until the displayis satisfactory. Press [ENTER] when ready. ] or [PREV] 5 . 6 . 7 . The message "Working...Please Wait." appears while the Organizer proceeds with the initialization procedure. 3 . Press [Y] to select the Name Field Setting. The Organizer then automatically starts the SETUP utility, so that the owner information, the time and date and various other settings are defined before use. 8 5-16 8 8/6/98, 4:04 PM Setting up the Organizer after Initialization The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer. * * * * Welcome messages and instructions Setting the Owner Information Setting the Clock User's Preferences Press [ENTER] to continue. The User Setup Basic Instructions appear to instruct you how to move around the screen during User Setup and normal use. You can use [ ] [ ] [ ] [ ] to move around the screen. You can also use [PREV] and [NEXT] to move from field to fed il. Press [ENTER] to proceed with setting the Owner Information (or [CANCEL] to exit the SETUP procedure). 1 Setting the Owner's Information The Owner Information comprises your name, address and telephone number. * If you make a mistake while entering the Owner Information, don't worry! You can amend the Owner Information easily during normal use, so just proceed with the rest of the User Setup. (see PREFERENCES, p.82) After pressing [ENTER] after the previous Basic Instructions screen, the Set Owner Information screen appears. Welcome messages and instructions After completing the LCD Contrast setting above, the Organizer displays the following welcome message, briefly outlining its functions. 1 . a Press [ENTER] to proceed with the User Setup. The User Setup introduction appears to explain the operations you are about to carry out. 9 5-16 9 8/6/98, 4:04 PM 2 . Enter your name, then press [ ] or [NEXT]. The cursor moves to the NO. field. Enter your number an example, tel number, mobile phone number, etc. Then press [ ] or [NEXT]. The cursor moves to the ADDRESS field. Enteryour full address. 1 . Press [ ] to move the start of the next line in ADDRESS. * If the desired city does not appear, press [PREV] or [NEXT] to displaymorecities. You can jump to a particular country by pressing the first letterof that country'sname. Select the desired city by moving the cursor to it and then press [ENTER] to confirm. Or select numbers [1] - [4] d re l i cty. 3 . 4 . * 5 . Press [ENTER] when done. Press [ENTER] to proceed with setting up the Clock as described below (or [CANCEL] to quit the User Setup procedure). 2 . Setting the Clock The Daylight Saving Time screen appears. In order for the Calendar, Schedule, To Do, and other timebased applications to work correctly, the built-in clock must be set to the correct time, date and city. The Clock application displays the time in two different cities: the Local city, where the user normally lives or works, and the World city, which is any other city of the user's choice. When the Organizer is first initialized,the Localcity is automaticallyset to New York,and the World city is London. Before setting the Clock's correct time, you should first select the Local City for which you want to set thetime. After entering the Owner Information above, the followinglist of citiesappears: 10 3 . If yourcityis currentlyon DaylightSavingTime,press[Y], otherwise press [N]. The ADJUST TIME/DATE window then appears. 4 . Select the time system you want the Clock to use by pressing [ ] or [ ], then press [ ] or [NEXT]. In the LOCAL DATE field, press [ ] to display the popup calendar. Use [PREV] and [NEXT] to select the current month, then use the arrow keys to select today's date. 5 . 5-16 10 8/6/98, 4:04 PM 6 . Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the LOCAL DATE field. Enter the local time, preceding single-digit hours and minutes with "0". Press [PM] to select PM or [AM] for AM, then press [ENTER]. Setting the World City 1 As well as settingthe Local City previously,you can also select the world city, used to display the time in another city of your choice alongside the Local time. When the Organizer is initialized,the Worldcityis setto London. To select the World city: 1 . Select CHANGE WORLD CITY from the Advanced Setup screen. 7 . 8 . A new screen then appears to inform you that the basic setup procedure is now completed, and the Organizer is ready for use. However, there are other ...