User manual SHARP UX-41/61 FO-51/71

MODEL UX-41/UX-61/FO-51/FO-71 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Installation Sending Faxes Receiving Faxes Making Copies Making Telephone Calls Answering Machine Connection Special Functions Printing Lists Maintenance Troubleshooting Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Fax paper Rapid Key Dialling: 5 numbers Speed Dialling: 35 numbers Initial starter roll (included with machine): 10 m Replacement roll (not included): FO-20PR 30 m (12.7 mm core) UX-41/FO-51: Tear off by hand UX-61/FO-71: Automatic cutter 448 KB (approx. 17 average pages) 9,600 bps with automatic fallback to lower speeds. Approx. 15 seconds Horizontal: 8 pels/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm 5 pages max. (Letter/A4, 80 g/m2 paper) Thermal recording 64 levels MR, MH, H2 Paper cutting method Memory size* Modem speed Transmission time* Resolution Automatic document feeder Recording system Halftone (grayscale) Compression scheme *Based on Sharp Standard No.1 Chart at standard resolution is Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). 1 Display 16-digit LCD display Applicable telephone line Public switched telephone network Compatibility Input document size ITU-T (CCITT) G3 mode Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm 210 mm max. 210 mm max. Automatic/Dark selectable TEL/FAX, TEL, FAX, A.M. (Note: A.M. mode is for connecting an answering machine) Yes Yes (cannot be used if power fails) 220-240 V AC, 50/60 Hz 5 - 35°C 30 - 85% RH Standby: 4.0 W Maximum: 115 W Width: 304 mm Depth: 236mm Height: 122 mm Approx. 2.6 kg Effective scanning width Effective printing width Contrast control Reception modes Copy function Telephone function Power requirements Operating temperature Humidity Power consumption Dimensions Weight As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. 2 Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine. Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged. Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. This machine must only be connected to a 220 - 240 V, 50/60 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. Never install telephone wiring during a lightning storm. Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. 3 Table of Contents A Look at the Operation Panel 1. Installation 6 8 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Loading the Thermal Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 16 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 2. Sending Faxes Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 23 23 24 26 28 29 3. Receiving Faxes Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 38 39 39 41 43 44 4. Making Copies 5. Making Telephone Calls 45 46 4 Table of Contents 6. Answering Machine Connection 48 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 48 Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 49 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 7. Special Functions 54 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 54 Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 55 8. Printing Lists 9. Maintenance 10. Troubleshooting 57 60 62 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Quick Reference Guide Guide de référence rapide Index 72 73 74 5 A Look at the Operation Panel 1 2 3 4 5 6 7 TEL FAX RECEPTION MODE FUNCTION RESOLUTION TEL A.M. FAX DOWN VOLUME UP TEL/FAX A.M. ABC ABC DEF SPEED DIAL 1 VOLUME 01 02 2 JKL 2 DEF STOP 3 SPEED DIAL A GHI JKL B MNO C STOP D GHI MNO E/ POLL REDIAL 4 FUNCTION 03 04 PQRS 5 TUV COPY/HELP WXYZ 6 REDIAL HOLD/ SEARCH PQRS TUV WXYZ HOLD/SEARCH START COPY/ HELP RESOLUTION/ RECEPTION MODE 07 05 06 7 8 0 9 START SPEAKER 08 SPEAKER 09 10/POLL 8 9 10 11 12 13 14 1 2 3 4 Rapid Dial keys Press one of these keys to dial a fax number automatically. Display Displays messages to help you operate the machine. FUNCTION key Press this key to select various special functions. VOLUME key Press this key to adjust the volume of the speaker when the pressed, or the volume of the ringer at all other times. SPEAKER has been 5 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. SPEED DIAL key Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number. REDIAL key Press this key to automatically redial the last number dialed. 6 7 6 8 START key Press this key to begin transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling. STOP key Press this key to cancel an operation before it is completed. COPY/HELP key When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. RESOLUTION / RECEPTION MODE key When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode). SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. HOLD/SEARCH key Press this key to search for an auto-dial number, or, during a phone conversation, press this key to put the other party on hold. Panel release Grasp this finger hold and pull toward you to open the operation panel. 9 10 11 12 13 14 7 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Handset Original document support Handset cord Operation manual Fax paper (Sample roll) Paper shaft Paper roll shims Telephone line cord Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine. 8 Connections Connecting the handset Connect the handset as shown and place it on the handset rest. The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. Removing the packing paper 1 Grasp the finger hold and open the operation panel. 2 Flip up the front paper guide . Note: Do not peel off or bend this strip of film. UX-41 FO-51 UX-61 FO-71 9 1. Installation Connections 3 Remove the packing paper. UX-41 FO-51 UX-61 FO-71 4 Flip down the front paper guide and then close the operation panel. UX-41 FO-51 UX-61 FO-71 Connecting the power cord Plug the power cord into a 220 - 240 V, 50/60 Hz, earthed AC (2-prong) outlet. When disconnecting the fax, unplug the telephone line cord before unplugging the power cord. Caution: Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord. 10 Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Dial mode: The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the keys on the operation panel as follows: TE SEL. T TE L LIN . E 1 2 3 Press FUNCTION once and 4 once. Display: OPTION SETTING Press 4 times. DIAL MODE Select the dial mode: TONE: 1 PULSE (GROUP 1): 2 PULSE (GROUP 2): 3 · Group 1 countries: Iran, Saudi Arabia, Egypt, Yemen, Kuwait, West Africa, India, Philippines, Israel · Group 2 countries: Qatar, Bahrain, Oman, UAE, Tunisia, Morroco, Jordan 4 STOP Press Comments: to exit. The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. 11 1. Installation Connections Connections The fax machine is not compatible with digital telephone systems. If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores. Moving your fax and reconnecting If it is necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power cord. When reconnecting, it is necessary to connect the power cord before connecting the telephone line cord. Attaching the original document support Attach the original document support as shown below. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. To connect an answering machine to your fax, see page 48. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket. TE SEL. T T EL LIN . E 12 Loading the Thermal Paper Your fax machine prints incoming faxes on a special kind of paper called thermal paper. The fax machine's print head creates text and images by applying heat to the thermal paper. 1 Grasp the finger hold as shown and pull up to open the operation panel. 2 Flip up the front paper guide. UX-41 FO-51 UX-61 FO-71 Press the knob to make sure the front side of the metal guide is down. 3 If you are loading paper that is 210 mm in width, place the paper roll shims on each side of the paper compartment. (Note that Sharp recommended paper, including the initial roll, is 216 mm in width.) · The ribbed side of the shims should face in (toward each other). 13 1. Installation Loading the Thermal Paper Loading the Thermal Paper 4 Unwrap the roll of thermal paper and insert the paper shaft. 5 Place the roll of thermal paper in the compartment, making sure the ends of the paper shaft fit into the notches on each side of the compartment. YES NO! · Important: The roll must be placed so that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.) 6 Insert the leading edge of the paper into the slot as shown. Continue to push the paper through the slot until it comes out the opening in the front of the machine. 7 Make sure the paper comes out straight, and then flip down the paper guide. UX-41 FO-51 14 UX-61 FO-71 8 Close the operation panel, making sure it clicks into place. · UX-41/FO-51: A short length of the paper will feed out. Grasp the paper by the edge and pull upward to tear it off. · UX-61/FO-71: A short length of the paper will be cut off. Click Replacing the thermal paper When the paper runs out, OUT OF PAPER will appear in the display. Reception and copying will no longer be possible. To replace the paper, first take out the old roll, then load the new roll as described above. To assure a long life for your fax and obtain the best reproduction quality, we recommend that you use the following Sharp thermal paper, which is available from your dealer or retailer: FO-20PR THERMAL PAPER (30 m roll) The use of any other paper may result in poor copy quality and excessive build-up of residue on the head. Handling thermal paper Do not unpack the paper until you are ready to use it. It may become discoloured if: It is stored at high humidity or high temperature. It is exposed to direct sunlight. It comes in contact with glue, thinner, or a freshly copied blueprint. A rubber eraser or adhesive tape is used on it, or it is scratched. 15 1. Installation Loading the Thermal Paper Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. TEL FAX TEL/FAX A.M. ABC DEF 1 A B C STOP D E/ POLL VOLUME GHI JKL 2 MNO 3 6 WXYZ SPEED DIAL 4 FUNCTION RESOLUTION/ RECEPTION MODE PQRS TUV 5 8 0 REDIAL HOLD/ SEARCH 3 STOP START COPY/ HELP 7 9 SPEAKER START FUNCTION 1 2 3 4 Press FUNCTION Display: once and 3 once. ENTRY MODE Press twice. OWN NUMBER SET Press START once. ENTER FAX # Enter your fax number by pressing the number keys (max. 20 digits). · To insert a space between digits, press · To clear a mistake, press 16 SPEED DIAL . To enter a "+", press . . 5 6 Press START to enter the fax number in memory. Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 77777 444 22 7777 SPACE = A= B= C= D= E= F= G= H= I= J= K= L= M= N= O= P= Q= R= S= SPEAKER 77 T= U= V= W= X= Y= Z= To enter two letters in succession that require the same key, press after entering the first letter. ( moves the cursor backward. ) SPEAKER SPEAKER moves the cursor forward, and HOLD/ SEARCH To clear a mistake, press To change case, press or )( SPEED DIAL . REDIAL . To enter one of the following symbols, press repeatedly: . / ! " # $ % & ' ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } 7 8 Press START DATE & TIME SET STOP Press to return to the date and time display. 17 1. Installation Entering Your Name and Fax Number Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. TEL FAX TEL/FAX A.M. ABC DEF 1 A B C STOP FUNCTION RESOLUTION/ RECEPTION MODE D E/ POLL VOLUME GHI JKL 2 MNO 3 6 WXYZ SPEED DIAL 3 REDIAL HOLD/ SEARCH STOP START 4 PQRS TUV 5 8 0 7 COPY/ HELP 9 SPEAKER START FUNCTION 1 2 3 Press FUNCTION Display: once and 3 once. ENTRY MODE Press 3 times. DATE & TIME SET Press START once. The currently set date appears (example): DATE 15-08-2002 18 4 Enter a two-digit number for the day ("01" to "31"). Example: the 5th 0 5 SPEED DIAL DATE 05-08-2002 · To correct a mistake, press to move the cursor back to the mistake and then enter the correct number. 5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). Example: January 0 1 DATE 05-01-2002 6 Enter the year (four digits). Example: 2002 The currently set time appears (example): 2 0 0 2 TIME 12:19 7 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). Example: 9:25 0 9 2 5 05-JAN 09:25 8 Press START to start the clock. STORE JUNK # 9 STOP Press to return to the date and time display. 19 1. Installation Setting the Date and Time Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically. A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine. Setting the reception mode Make sure a document is not loaded in the document feeder, and then press