User manual SHARP UX300

MODEL UX-300 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Hookup 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11. Troubleshooting WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and the receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 "The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information: (1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR® partner, SHARP has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for other relevant information. Model Number _____________________________________________________________ Serial Number _____________________________________________________________ Date of Purchase ___________________________________________________________ Place of Purchase __________________________________________________________ Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialing Imaging film Rapid Key Dialing: 5 numbers Speed Dialing: 40 numbers Initial starter roll (included with fax machine): 32 ft. (10 m) roll (approx. 30 letter-size pages) Replacement roll: UX-3CR 98 ft. (30 m) roll (two rolls in package, one roll yields approx. 100 lettersize pages) 10 sheets max. 512 KB (approx. 30 average pages) 9600 bps with automatic fallback to 7200, 4800, or 2400 bps Approx. 15 seconds (Sharp special mode) TEL/FAX/A.M. (Note: A.M. mode is for connecting an answering machine) Automatic document feeder Memory size*: Modem speed Transmission time* Reception modes Resolution Horizontal: 203 pels/inch (8 pels/mm) Vertical: Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm) Note: The facsimile machine is Year 2000 compliant. * Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). 1 Display Recording system Paper tray capacity (16- to 20-lb. paper) Halftone (grayscale) Applicable telephone line Compatibility Compression scheme Scanning method Effective printing width Input document size 16-digit LCD display Thermal transfer recording Letter: 60 sheets Legal: 30 sheets 64 levels Public switched telephone network ITU-T (CCITT) G3 mode MH, MR, Sharp Sheet-feeder CIS (Contact Image Sensor) 8.3" (208 mm) max. Automatic feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm) Manual feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 600 mm) 8.3" (210 mm) max. Automatic/Dark selectable Standard Standard (cannot be used if power fails) 120 V AC, 60 Hz 41 to 95°F (5 to 35°C) Maximum: 85 % Stand-by: 4.2 W Maximum: 100 W Width: 13.5" (343 mm) Depth: 10.1" (256 mm) Height: 7.2" (182 mm) Approx. 7.3 lbs. (3.3 kg) Effective scanning width Contrast control Copy function Telephone function Power requirements Operating temperature Humidity Power consumption Dimensions Weight As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. 2 Important safety information · Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine. Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged. Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. 3 · · · · · · · · · · · Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. · · Important: · This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. · This facsimile machine is not compatible with digital telephone systems. 4 Table of Contents 1 Installation 7 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 24 Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 2 Sending Documents Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . 33 33 35 37 39 41 3 Receiving Documents 50 Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 4 5 6 Making Copies Making Telephone Calls Answering Machine Hookup 56 59 62 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Activating the Answering Machine Hookup . . . . . . . . . . . . . . . . . . . . 63 5 7 Special Functions Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 65 70 72 74 77 79 81 83 86 8 9 10 11 Option Settings Printing Reports and Lists Maintenance Troubleshooting 88 96 102 106 Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Ordering parts FCC Regulatory Information Quick Reference Guide Guia de Consulta Rapida Index 117 118 119 121 123 6 1 Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Original document support Paper tray extension Handset Rapid key labels Operation manual Telephone line cord Imaging film cartridge Handset cord Gears (4) Imaging film (initial starter roll) 7 1. Installation Chapter A Look at the Operation Panel A Look at the Operation Panel 1 2 3 4 5 6 7 8 TEL FAX A.M. ABC DEF SPEED DIAL RECEPTION MODE VOLUME DOWN UP 1 GHI JKL 2 MNO 3 REDIAL RESOLUTION FUNCTION 4 PQRS TUV 5 8 0 6 WXYZ HOLD/ SEARCH COPY/HELP STOP 7 9 SPEAKER 01 02 03 04 05/POLL START/MEMORY 9 10 11 12 13 14 15 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. REDIAL key Press this key to automatically redial the last number dialed. Display This displays messages and prompts during operation and programming. RECEPTION MODE key Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode. RESOLUTION key Press this key to adjust the resolution and contrast before sending or copying a document. 2 3 4 5 8 6 VOLUME keys Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. FUNCTION key Press this key to select various special functions. Panel release Grasp this finger hold and pull toward you to open the operation panel. Number keys Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures. HOLD/SEARCH key Press this key to search for an automatic dialing number, or, during a phone conversation, press this key to put the other party on hold. SPEAKER key Press this key to hear the line and fax tones through the speaker when sending a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. Rapid Dial keys Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.) STOP key Press this key to cancel operations before they are completed. START/MEMORY key Press this key to send or receive a document, or to scan a document into memory before sending it. COPY/HELP key When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax. 9 7 8 9 10 11 12 13 14 15 1. Installation A Look at the Operation Panel Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine. 10 Handset Connect the handset as shown and place it on the handset rest. The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually. 11 1. Installation Connections Connections Power cord Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord. Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores. 12 Telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. TE SEL. T T EL LI . NE Be sure to insert the telephone line cord into the TEL. LINE jack. Do not insert it into the TEL. SET jack! Comments: · Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax for pulse dialing by changing Option Setting 8. This procedure is described in Chapter 8, Option Settings. · If you intend to use a computer fax modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings. 13 1. Installation Connections Connections Trays Attach the paper tray extension. Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over. 14 Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. To connect an answering machine to your fax, see Chapter 6, Answering Machine Hookup. 1 Remove the seal covering the TEL. SET jack. 2 Connect the extension phone line to the TEL. SET jack. TE SEL. T T EL LI . NE 15 1. Installation Connections Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 letter-size pages. When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages. Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film. 1 Open the operation panel by grasping the finger hold and pulling up. 2 Pull the green release on the right side of the machine forward, and open the print compartment cover. 16 If you are installing the imaging film for the first time, go to Step 6. 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 4 Remove the used film from the cartridge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 17 1. Installation Loading the Imaging Film Loading the Imaging Film 6 Remove the new roll of imaging film from its packaging. · Do not yet remove the band that holds the rolls together. 7 Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool. · If needed, pull the spools apart slightly to allow the gears to fit (the band will stretch). Slot Protrusion Large gear 18