User manual SHARP XEA202

ELECTRONIC CASH REGISTER CAJA REGISTRADORA ELECTRONICA MODEL MODELO XE-A202 INSTRUCTION MANUAL MANUAL DE INSTRUCCIONES WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when this equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. CAUTION The AC power socket-outlet should be installed near the equipment and should be easily accessible. FOR YOUR RECORDS Please record below the model number and serial number for easy reference in case of loss or theft. These numbers are located on the right side of the unit. Space is provided for further pertinent data. Model Number Serial Number Date of Purchase Place of Purchase Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A202. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems. CAUTION! IMPORTANT · On the printer, a cutter to cut the paper roll is mounted. Always be careful not to cut yourself by the cutter. · Install your register in a location that is not subject to direct radiation, unusual temperature changes, high humidity or exposed to water sources. Installation in such locations could cause damage to the cabinet and the electronic components. · Never operate the register with wet hands. The water could seep into the interior of the register and cause component failure. · When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or thinner. The use of such chemicals will lead to discoloration or deterioration of the cabinet. · The register plugs into any standard wall outlet (120V AC ±10%). Other electrical devices on the same electrical circuit could cause the register to malfunction. · For protection against data loss, please install three "AA" batteries after initializing the cash register. When handling the batteries, never fail to observe the followings: Incorrectly using batteries can cause them to burst or leak, possibly damaging the interior of the cash register. · Be sure that the the positive (+) and negative (-) poles of each battery are facing in the proper direction for installation. · Never mix batteries of different types. · Never mix old batteries and new ones. · Never leave dead batteries in the battery compartment. · Remove the batteries if you do not plan to use the cash register for long periods. · Should a battery leak, clean out the battery compartment immediately, taking care to avoid letting the battery fluid come into direct contact with your skin. · For battery disposal, follow the corresponding law in your country. · If the register malfunctions, call 1-800-BE-SHARP for service - do not try to repair the register yourself. · For a complete electrical disconnection, disconnect the main plug. Customer Service Hotline 1-800-BE-SHARP For Easy Set-up, see "GETTING STARTED" (page 7). The Spanish version (summary of English version) is after the English version. La versión española (el resumen de la versión inglesa) sigue a la versión inglesa. 1 English Never install the batteries into the cash register before initializing it. Before you start operating the cash register, you must first initialize it, then install the batteries. Otherwise, distorted memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 7. English INTRODUCTION CONTENTS INTRODUCTION ............................................................................................................................................1 IMPORTANT ..................................................................................................................................................1 CONTENTS....................................................................................................................................................2 PARTS AND THEIR FUNCTIONS.................................................................................................................4 1 External View ........................................................................................................................................4 2 Printer ....................................................................................................................................................4 3 Mode Switch and Mode Keys ................................................................................................................5 4 Keyboard ...............................................................................................................................................5 5 Displays .................................................................................................................................................6 6 Drawer Lock Key ...................................................................................................................................6 GETTING STARTED......................................................................................................................................7 FOR THE OPERATOR OVERVIEW OF FLOW OF DAILY SALES ENTRIES .................................................................................11 BASIC SALES ENTRY ................................................................................................................................12 1 Basic Sales Entry Example .................................................................................................................12 2 Error Warning ......................................................................................................................................13 3 Item Entries .........................................................................................................................................14 Single item entries ........................................................................................................................14 Repeat entries ..............................................................................................................................15 Multiplication entries .....................................................................................................................15 Split pricing entries .......................................................................................................................16 Single item cash sale (SICS) entry ...............................................................................................17 4 Displaying Subtotal..............................................................................................................................17 5 Finalization of Transaction ..................................................................................................................17 Cash or check tendering...............................................................................................................17 Cash or check sale that does not require tender entry .................................................................18 Charge (credit) sale ......................................................................................................................18 Mixed-tender sale .........................................................................................................................18 6 Tax Calculation....................................................................................................................................19 Automatic tax ................................................................................................................................19 Manual tax ....................................................................................................................................19 Tax delete .....................................................................................................................................19 Tax status shift .............................................................................................................................20 OPTIONAL FEATURES...............................................................................................................................21 1 Auxiliary Entries...................................................................................................................................21 Discount and premium entries using the percent key...................................................................21 Discount and premium entries using the discount key .................................................................21 Refund entries ..............................................................................................................................22 Non-add code number entries and printing ..................................................................................22 2 Auxiliary Payment Treatment ..............................................................................................................23 Currency conversion.....................................................................................................................23 Received-on Account and Paid-out Entries ..................................................................................24 No sale (exchange) ......................................................................................................................24 3 Automatic Sequence Key (a key) Entries.........................................................................................24 CORRECTION .............................................................................................................................................25 1 Correction of the Last Entry (direct void) .............................................................................................25 2 Correction of the Next-to-last or Earlier Entry (indirect void) ...............................................................25 3 Subtotal Void .......................................................................................................................................26 4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function ...........................26 FOR THE MANAGER PRIOR TO PROGRAMMING ......................................................................................................................27 2 BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................27 1 Date and Time Programming ..............................................................................................................27 2 Tax Programming for Automatic Tax Calculation Function .................................................................28 Tax programming using a tax rate ................................................................................................28 The tax table (applicable to the add-on tax) .................................................................................29 Quantity for doughnut tax exempt (for Canadian tax system) ......................................................31 AUXILIARY FUNCTION PROGRAMMING .................................................................................................32 1 Department Programming ...................................................................................................................32 2 PLU (Price Look-Up) and Subdepartment Programming ....................................................................33 3 Miscellaneous Key Programming ........................................................................................................35 Rate for %, & and V ..............................................................................................................35 Amount for - ..............................................................................................................................36 Percent rate limitation for % and & ..........................................................................................36 Function parameters for %, & and - ....................................................................................36 Function parameters for V .........................................................................................................37 Entry digit limit for r, R and t ............................................................................................38 Function parameters for C, c and A (when using as CA key) .........................................38 4 Text programming ...............................................................................................................................39 ADVANCED PROGRAMMING ....................................................................................................................44 1 Register Number and Consecutive Number Programming .................................................................44 2 Electronic Journal (EJ) Programming..................................................................................................45 3 Various Function Selection Programming 1 ........................................................................................47 Function selection for miscellaneous keys ...................................................................................47 Print format ...................................................................................................................................48 Receipt print format ......................................................................................................................48 Function selection for tax..............................................................................................................48 Other programming ......................................................................................................................49 4 Various Function Selection Programming 2 ........................................................................................51 Power save mode .........................................................................................................................51 Logo message print format ...........................................................................................................51 RS-232C interface ........................................................................................................................52 Thermal printer density .................................................................................................................53 Language selection ......................................................................................................................53 Training clerk specification for training mode ...............................................................................53 AUTO key programming ...............................................................................................................54 5 Reading Stored Program.....................................................................................................................54 TRAINING MODE ........................................................................................................................................56 READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................57 EJ REPORT READING AND RESETTING .................................................................................................60 OVERRIDE ENTRIES ..................................................................................................................................61 CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................61 OPERATOR MAINTENANCE......................................................................................................................62 1 In Case of Power Failure .....................................................................................................................62 2 In Case of Printer Error .......................................................................................................................62 3 Cautions in Handling the Printer and Recording Paper.......................................................................62 4 Replacing the Batteries .......................................................................................................................63 5 Replacing the Paper Roll.....................................................................................................................63 6 Removing a Paper Jam .......................................................................................................................66 7 Cleaning the Printer (Print Head / Sensor / Roller) .............................................................................66 8 Removing the Drawer..........................................................................................................................66 9 Opening the Drawer by Hand ..............................................................................................................66 10 Before calling for service .....................................................................................................................67 Error code table ............................................................................................................................67 SPECIFICATIONS .......................................................................................................................................68 MANUAL DE INSTRUCCIONES (VERSION EN ESPAÑOL) 3 PARTS AND THEIR FUNCTIONS 1 External View Front view Operator display Printer cover Receipt paper Customer display (Pop-up type) Rear view Power cord Mode switch Drawer Keyboard Drawer lock RS-232C connector 2 Printer The printer is one station type thermal printer, therefore it does not require any type of ink ribbon or cartridge. Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close. Caution: The paper cutter is mounted on the printer cover. Be careful not to cut yourself. Take-up spool Paper roll cradle Print roller arm Paper positioning guides Print roller release rever Inner cover Do not attempt to remove the paper roll with the print roller arm is locked. This may result in damage to the printer and print head. 4 3 Mode Switch and Mode Keys The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the "REG" or "OFF" position. MA OP REG OPX/Z OFF VOID PGM MGR X1/Z1 X2/Z2 Manager key (MA) Operator key (OP) The mode switch has these settings: OFF: This mode locks all register operations. (AC power turns off.) No change occurs to register data. OP X/Z: To take individual clerk X or Z reports, and to take flash reports. It can be used to toggle receipt state "ON" and "OFF" by pressing the R key. REG: For entering sales. PGM: To program various items. VOID: Enters into the void mode. This mode allows correction after finalizing a transaction. MGR: For manager's entries. The manager can use this mode for an override entry. X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly) consolidation MA OP 4 Keyboard Keyboard layout PLU /SUB A CONV RA %1 RCPT /PO ­ @/FOR · 8 5 2 CL DEPT # F DEPT SHIFT K CLK# P TAX AUTO U X 7 4 1 0 9 6 3 00 20 24 28 32 4 3 2 1 B 8 7 6 5 G 12 11 10 9 L 16 15 14 13 TAX1 SHIFT V TAX2 SHIFT Y Q %2 NUMBER SHIFT 19 C 23 H 27 M 31 R CHK CH W Z VOID RFND DC 18 D 22 I 26 N 30 S MDSE #/TM SBTL SBTL ESC BS SPACE 17 E 21 J 25 O 29 T CA/AT/NS The small characters on the bottom or lower right in each key indicates functions or characters which can be used for character entries for text programming. For details, refer to page 39. Key names Paper feed key RA RCPT /PO @/FOR Multiplication key Decimal point key Clear key 0 TAX Tax key Tax 1 and 2 shift keys Received-on account key Receipt print/Paid-out key Void key Escape key Conversion key Percent 1 and 2 keys · CL TAX1 TAX2 SHIFT SHIFT AUTO Automatic sequence key Check key Charge key Merchandise subtotal key VOID 00 PLU /SUB DEPT # DEPT SHIFT ~9 Numeric keys CHK CH MDSE SBTL #/TM SBTL ESC CONV PLU/Subdepartment key Department code entry key Department shift key Clerk code entry key ~ 32 %1 %2 RFND Refund key Discount key CLK# 17 Non-add code/Time display /Subtotal key CA/AT/NS Total/Amount tender /No sale key 1 16 Department keys 5 5 Displays Operator display PLU/SUB DEPT REPEAT Customer display (Pop-up type) Clerk code RCPT OFF DC SHIFT NUMBER Appears in the far-right eight (max.) positions. When the amount is negative, the minus symbol "-" appears before the amount. Number of repeats for repetitive registrations: The number of repeats is displayed, starting at "2" and incremental with each repeat. When you have registered ten times, the display will show "0."(2 3 ..... 9 0 1 2 ... ) Receipt function status: The indicator "_" appears in the RCPT OFF position when the receipt function is in the OFF status. Time: Appears in the far-right six positions (hour-minute -" " or hour-minute -" ") in the OP X/Z, REG, or MGR mode. " " is displayed in the morning (AM), and " " in the afternoon (PM). In the REG or MGR mode, press the s key to display the time. Amount: Machine state symbols : : : : : : Appears during programming. Appears when an error is detected. Appears when the subtotal is displayed or when the amount tendered is smaller than the sales amount. Appears when the V key is pressed to calculate a subtotal in foreign currency. Appears when a transaction is finalized by pressing the A, C or c key. Appears when the change due amount is displayed. : May appear in the far-left three positions at the timing of key entry when the electronic journal (EJ) memory is full. (Depending on programming.) Appears when the voltage of the installed batteries is under the required level. You must replace with new ones within two days. Refer to page 63 for details. Appears when the batteries are not installed, or the installed batteries are dead. You must replace with new ones immediately. Refer to page 63 for details. May appear right below the eighth and ninth places at the timing of finalization of a transaction when the electronic journal (EJ) memory is nearly full. Also appears right below the tenth place when power save mode is effective. Appears when the print roller arm is not locked. : Appears when the paper is not set or out. : : : : 6 Drawer Lock Key This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise. SK1-1 6 GETTING STARTED Please follow the procedure shown below. The batteries are not installed and the power is OFF. Find a stable surface where the cash register is not subject to water sources or direct sunlight near an AC outlet. Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to "Specifications" section. 1 2 Installing the cash register Initializing the cash register In order for your cash register to operate properly, you must initialize it before programming for the first time. Follow this procedure. 1. Insert the manager (MA) key into the mode switch and turn it to the REG position. OPX/Z OFF VOID PGM REG MGR X1/Z1 X2/Z2 2. Insert the plug into the AC outlet. The buzzer will sound three times. IMPORTANT: This operation must be performed without batteries installed. 3. The cash register has now been initialized. The register display will show "0.00" with " ". If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is still high because you operated the cash register just before starting initialization.) In this case, wait at least one minute after pulling out the plug, and insert the plug again. Three new "AA" batteries must be installed in the cash register to prevent the data and user-programmed settings from being erased from the memory, when the AC cord is accidentally disconnected or in case of power failure. Once installed, the batteries will last approximately one year before needing replacement. At this time, the " " symbol will appear on the display to indicate the batteries are low and must be replaced within two days. If the no battery symbol " " appears, you must install the batteries at once. Install three new "AA" batteries according to the procedure shown below with the AC cord connected and the mode switch set to the REG position: 3 Installing batteries 1. Push the printer cover forward and detach it. Be careful with the paper cutter, so as not to cut yourself. 2. Open the battery compartment cover next to the paper roll cradle. 7 3. Insert three new "AA" batteries as illustrated at the right. When the batteries are properly installed " " on the display will disappear. 4. Close the battery compartment cover. Be sure to observe precautions shown on page 1 when handling batteries. 4 Installing a paper roll Precaution: The paper cutter is mounted on the printer cover. Take caution when removing and installing the cover. The register can print receipts or journals. For the printer, you must install the paper roll provided with the register, even when you program the register for not printing receipts or journals. Install the paper roll according to the procedure shown below with the AC cord connected and the mode switch set to the REG position: 1. Lift up the print roller release lever to unlock and open the print roller arm. Print roller arm Print roller release lever 2. Set a paper roll in the paper roll cradle as illustrated at the right. To the printer Correct To the printer Incorrect 3. Feed the end of the paper along with the paper positioning guides as illustrated at the right. Paper positioning guides 8 4. While holding down the paper, slowly close the print roller arm, and push down the arm until you hear a click locking the arm. Make sure securely you push down the center of the wing part of the arm as illustrated at the right. The paper will be fed automatically. If the print roller arm is not securely locked, printing is not done right. If this problem occurs, open the arm, and close the arm as instructed above. 5. When not using the take-up spool (using as receipt paper): · Cut off the excess paper using the edge of the inner cover, and replace the printer cover. Press the key to make sure the paper end comes out of the printer cover and clean paper appears. If the paper end does not come out, open the printer cover, and pass the paper end between the paper cutter and the paper guide of the printer cover, and replace the cover. F When using the take-up spool (using as journal paper): · Insert the end of the paper into the slit in the spool. (Press the key to feed more paper if required.) · Wind the paper two or three turns around the spool shaft. · Set the spool on the bearing, and press the key to take up excess slack in the paper. · Replace the printer cover. F F When using a paper roll as journal paper, you must change the printing style. Refer to "Print Format" in "Various Function Selection Programming 1" section (Job code 6) for changing the printing style. 5 Programming date, time and tax The cash register provides text languages of English, French and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to "Language selection" in "Various Function Selection Programming 2" section for changing the language. Before you can proceed with registration of sales, you must program: · date · time · tax Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 27). 9 While the cash register is pre-programmed so it can be used with minimal setup, it does provide you with optional functions. Before you start programming, please read through the sales operations section to understand optional functions. The main optional functions are listed below. · PLU (price lookup) · Consecutive number · Machine number · Receipt or journal printing selection (factory setting: receipt printing) · Power save mode (factory setting: goes into power save mode in 30 minutes) · Electronic journal (EJ) memory size (factory setting: 2000 lines are storable. Up to 3000 lines) The memory for electronic journal is commonly used for PLU. If you change the setting, the maximum number of PLU code will decrease from 1200 to 200. · Text programming for clerk name, department items, PLU/subdepartment items, logo messages printed on the top or bottom of receipts, function texts and foreign currency symbol · Split pricing entry This is not factory preset. You must enable this function. · Foreign currency conversion rate You must set a conversion rate to use V key. · Preset unit price for departments and PLUs · Preset amount for · Preset rates for % & You do not have to program these preset prices/amount/rates because you can enter when registration. It might be convenient to preset so you do not have to re-enter every time. · Amount entry digit limit for PO amount, RA amount, Manual tax amount The factory setting makes the maximum amount you can enter. You can program to limit the amount. · Key sequence for AUTO key · RS-232C programming · Specification of clerk to be trained Department programming: The cash register is pre-programmed for departments as follows: Department: Allow open price entry, taxable status- taxable 1 for department 1 to 10, and non taxable for department 11 to 99 When you use department 11 or above, and/or you apply taxable status other than taxable 1 for department 1 to 10, you must change department settings. Please refer to the department programming section for programming details. 6 Programming other necessary items 7 Starting sales entries Now you are ready for sales registration. 10 FOR THE OPERATOR OVERVIEW OF FLOW OF DAILY SALES ENTRIES Things to do before you start sales entries: · Make sure the power cord is securely inserted into the AC outlet. · Turn the mode switch to OP X/Z position, and check if time is correctly set. · Replace the drawer, if removed for safety. · Check if there is enough paper on roll. · Select receipt ON/OFF function. · Make any necessary programming for the day in PGM mode. For details, refer to BASIC SALES ENTRY, page 12. For drawer and paper roll, refer to OPERATOR MAINTENANCE, page 62 and for programming, refer to programming sections. Things you can do for sales entries: · Item entries · Item repeat entries · Item multiplication entries · Single item cash sale (SICS), if programmed. · Split pricing entries, if programmed. · Displaying subtotals · Cash/Check/Charge sale · Cash tendering in a foreign currency, if the currency conversion rate is programmed. · Manual tax entry · Discount or premium using % & and - key · Refund entry · No sale · Paid-out entries · Received on account entries · Printing non-add code number · Making corrections · Checking sales report For details of sales entry method, refer to BASIC SALES ENTRY (page 12) and OPTIONAL FEATURES (page 21). For details of correcting sales entries, refer to CORRECTION (page 25). For details on reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page 57). Things to do after you close your store: · Print sales reports, and clear sales data for the day. · Print Electronic Journal (EJ) reports, and clear Electronic Journal (EJ) data, if necessary. · Account money - comparing it with the amount in cash in drawer printed on the general report. · Remove the drawer for safety. · Turn the mode switch to OFF position. For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page 57) and EJ REPORT READING AND RESETTING (page 60). For details of removing the drawer and maintenance details, refer to OPERATOR MAINTENANCE (page 62). 11 BASIC SALES ENTRY 1 Basic Sales Entry Example Listed below is a basic sales entry example when selling department items by cash. For operation details, please refer to each section. REG Mode switch setting OPX/Z MGR 1. Turn the mode switch to the REG position. OFF X1/Z1 Clerk assignment X2/Z2 VOID PGM 2. Enter your clerk code. (For example, clerk code is 1. Press the 1 and L key in this order.) The clerk code 1 is automatically selected just after initialization of the cash register. Item entries 3. Enter the price for the first department item. (For example, for 15.00, enter 15:, and press the appropriate department key.) For department 17 to department 32, press the D key first before pressing the department key. For department 33 and above, enter the department code using numeric keys, and press the d key, then enter the price and press the d key again. 4. Repeat step 3 for all the department items. Displaying subtotals 5. Press the s key to display the amount due. Finalizing the transaction 6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as the subtotal.) 7. Press the A key, and the change due is displayed (when the amount received was not entered, the total amount is displayed) and the drawer is opened. 8. Tear off the receipt and give it to the customer with his or her change. 9. Close the drawer. Key operation example Clerk assignment Item entries Displaying subtotal Finalizing the transaction Print 1L 1500 ! 2300 " Graphic logo s 5000 A Date/Time/Clerk code number Register number /Consecutive number/Clerk name Items Price Merchandise subtotal Tax amount Tax status (T1: Total quantity Total amount Cash tendering/amount received Change Not printed when non-taxable items only are sold. taxable 1) (In this example, the tax rate is set to 6.25%.) 12 Clerk assignment Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the next transaction. Sign-on (in REG, MGR, VOID mode) To display the signed-on clerk code Clerk code 1 to 25 Sign-off (in REG, MGR, VOID mode) L L L Receipt ON/OFF function When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the R key in the OP X/Z position. This key toggles the receipt printing status ON and OFF. To check the receipt printing status, turn the mode switch to the OP X/Z position or press the l key in the REG mode. When the function is in the OFF status, the receipt off indicator "_" is illuminated. Your register will print reports regardless of the receipt state, so the paper roll must be installed even when the receipt state is "OFF". To issue a receipt when receipt ON/OFF function is set to OFF: If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function being OFF status, press the R key. This will produce a receipt. However, if more than 30 items were entered, the receipt will be issued in the format of summary receipt print. Power Save Mode The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When your register goes to the power save mode, it will light off all the display except the decimal point at the leftmost position. Your register will return to the normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when your register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning. 2 Error Warning In the following examples, your register will go into an error state accompanied with a warning beep and the error symbol " " on the display. Clear the error state by pressing the l key and take proper action. Please refer to the error code table on page 67. · You enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number. · You make an error in key operation: Clear the error and continue operation. · You make an entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is correct, it can be rung up in the MGR mode. Contact your manager. · An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the l key and press the A, C or c key to finalize the transaction. Error escape function When you want to quit a transaction due to an error or an unforeseen event, use the error escape function as shown below: To clear the error state Transaction l E E The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale. 13 3 Item Entries Single item entries Department entries The cash register provides a maximum of 99 departments for a merchandise classification. Group attributes, such as taxable status, are applied on items when they are entered to the departments. · When using the department keys (for department 1 to 32) For department 1 to 16, enter a unit price and press a department key. If you use a programmed unit price, press a department key only. For department 17 to 32, enter a unit price, press the D key and press a department key. If you use a programmed unit price, press the D key and press a department key. When using a programmed unit price Unit price *1 (max. 7 digits) *2 Department key D *1 Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added. *2 For the optional departments 17 through 32, press the D key. · When using the department code entry key Enter a department(dept.) code and press the d key, then enter a unit price and press the d key again. If the dept. code is programmed to preset price entry style and a unit price is preset, your cash register will finish its registration operation. When using a programmed unit price Dept. code (1 to 99) d *1 Less than the programmed upper limit Unit price amounts (max. 7 digits) When zero is entered, only the sales quantity is added. (In case only preset price entry is allowed.) *1 d PLU/subdepartment entries For another merchandise classification, the cash register provides a maximum of 1200 PLUs/subdepartments. PLUs are used to call up preset prices by a code entry. Subdepartments are used to classify merchandise into smaller groups under the departments. Every PLU and subdepartment has a code form 1 to 1200, and should belong to a department to obtain attributes of that department. The cash register is pre-programmed to PLU mode and zero for unit price. To use PLU entries, their preset unit prices should be previously programmed. (Refer to page 33.) To use subdepartment entries, change to subdepartment mode for the PLU codes. · PLU entries PLU code (1 to 1200) p p Unit price * (max. 7 digits) · Subdepartment (open PLU) entries PLU code (1 to 1200) p * Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added. 14 Key operation example Print 1200 ( 500 D ! Department entry PLU entry Subdepartment entry ) D" 50 d 1500 d 33 d 2p 11p1200p A Repeat entries You can use this function for entering a sale of two or more of the same items. Repeat pressing a department key, d key or p key as shown on key operation example. Key operation example Print 1200 ( ( 500 D ! ! Department entry PLU entry Subdepartment entry )) D"" 50 d 1500 d d 33 d d 2pp 11 p 1200 p p A Multiplication entries When you sell a large quantity of items, it is convenient to use the multiplication entry method. Enter quantity using numeric keys and press the @ key before starting item entry as shown in the example below. When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal, as 7P5 for entering 7.5. 15 Key operation example Print Department entry PLU entry Subdepartment entry 3 @ 1200 ( 5 @ 500 D ! 3@) 5@D" 3 @ 50 d 1500 d 5 @ 33 d 3@2p 5@ 11p1200p A Split pricing entries This function is practical when the customer wants to purchase items normally sold in bulk. To realize this function, you must change the programmed setting. Refer to "Various Function Selection Programming 1" (job code 70) for programming details. To make split pricing entries, follow the procedure below: When using a programmed unit price Selling q'ty (Up to 4 digits) @ Base q'ty (Up to 2 digits) @ Unit price per base q'ty Department key Dept. code D d p p Print Unit price per base q'ty d (Only preset entry is allowed.) PLU code PLU code Unit price per base q'ty p Key operation example Department entry PLU entry 7 @ 10 @ 600 * 8 @ 12 @ 35 p A 16 Single item cash sale (SICS) entry · This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. · The transaction is complete and the drawer opens as soon as you press the department key, d key or p key. Key operation example Print 250 For finishing the transaction , If an entry to a department or PLU/subdepartment set for SICS follows the ones to departments or PLUs/subdepartments not set for SICS, it does not finalize and results in a normal sale. 4 Displaying Subtotals The register provides three types of subtotals: Merchandise subtotal Press the m key at any point during a transaction. The net sale subtotal - not including tax - will appear in the display. Taxable subtotal Taxable 1 subtotal Press the T and s keys in this order at any point during a transaction. The sale subtotal of taxable 1 items will appear in the display. Taxable 2 subtotal Press the U and s keys in this order at any point during a transaction. The sale subtotal of taxable 2 items will appear in the display. Including-tax subtotal (full subtotal) Press the s key at any point during a transaction. The sale subtotal including tax and the symbol " appear in the display. " will 5 Finalization of Transaction Cash or check tendering Press the s key to get an including tax subtotal, enter the amount tendered by your customer, then press the A key if it is a cash tender or press the C key if it is a check tender. When the amount tendered is greater than the amount of the sale, your register will show the change due amount and the symbol " " will light up. Otherwise the register will show a deficit and the symbol " " will light up. You now must make a correct tender entry. Cash tendering Key operation example Print s 1000 A 17 Check tendering Key operation example Print s 1000 C Cash or check sale that does not require entry Enter items and press the A key if it is a cash sale or press the C if it is a check sale. Your register will display the total sale amount. Key operation example Print 300 + 10 p A In the case of check sale Charge (credit) sale Enter items and press the charge key (c). Key operation example Print 2500 + 3250 * c Mixed-tender sale You can perform mixed-tendering of check and cash, cash and charge, and check and charge. Example: Your customer pays $9.50 in cash and $40.00 by charge for an including-tax subtotal of $49.50. Key operation example Print s 950 A c 18