User manual SHARP XEA212

XE-A212 ELECTRONIC CASH REGISTER ELEKTRONISCHE REGISTRIERKASSE CAISSE ENREGISTREUSE ELECTRONIQUE CAJA REGISTRADORA ELECTRONICA ELEKTRONISCHE KASSA MODEL MODELL MODELE MODELO MODEL XE-A212 INSTRUCTION MANUAL BEDIENUNGSANLEITUNG MANUEL D'INSTRUCTIONS MANUAL DE INSTRUCCIONES GEBRUIKSAANWIJZING A212(Cover2-3) 03.7.3 11:12 AM Page C2 CAUTION: The cash register should be securely fitted to the supporting platforms to avoid instability when the drawer is open. CAUTION: The socket-outlet shall be installed near the equipment and shall be easily accessible. VORSICHT: Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein. ATTENTION: La prise de courant murale devra être installée à proximité de l'équipement et devra être facilement accessible. AVISO: El tomacorriente debe estar instalado cerca del equipo y debe quedar bien accesible. VARNING: Det matande vägguttaget skall placeras nära apparaten och vara lätt åtkomligt. LET OP: Het stopcontact dient in de buurt van de kassa en gemakkelijk toegangbaar te zijn. CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe de tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen. LET OP: Trek de stekker uit het stopcontact indien u de stroom geheel wilt uitschakelen. A212_1 03.7.5 8:00 AM Page 1 Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A212. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems. CAUTION! IMPORTANT · Be very careful when removing and replacing the printer cover, as the cutter mounted on it is very sharp. · Install the cash register in a location not subject to direct sunlight, unusual temperature changes, high humidity or splashing water. Installation in such locations could cause damage to the cabinet and the electronic components. · Never operate the register with wet hands. The water could seep into the interior of the register and cause component failure. · When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or thinner. The use of such chemicals will lead to discoloration or deterioration of the cabinet. · The register plugs into any standard wall outlet (official (nominal) voltage). Other electrical devices on the same electrical circuit could cause the register to malfunction. · For protection against data loss, please install three R6 or LR6 batteries ("AA" size) after initializing the cash register. When handling the batteries, please observe the following: Incorrectly using batteries can cause them to burst or leak, possibly damaging the interior of the cash register. · Be sure that the the positive (+) and negative (­) poles of each battery are facing in the proper direction for installation. · Never mix batteries of different types. · Never mix old batteries and new ones. · Never leave dead batteries in the battery compartment. · Remove the batteries if you do not plan to use the cash register for long periods. · Should a battery leak, clean out the battery compartment immediately, taking care to avoid letting the battery fluid come into direct contact with your skin. · For battery disposal, follow the corresponding law in your country. · For complete electrical disconnection, disconnect the main plug. For Easy Set-up, see "GETTING STARTED" (page 8). 1 English Never install the batteries into the cash register before initializing it. Before you start operating the cash register, you must first initialize it, then install three new R6 or LR6 batteries ("AA" size) on the register. Otherwise, distorted memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 9. English INTRODUCTION A212_1 03.7.5 8:00 AM Page 2 CONTENTS INTRODUCTION ............................................................................................................................................1 IMPORTANT ..................................................................................................................................................1 CONTENTS....................................................................................................................................................2 PARTS AND THEIR FUNCTIONS.................................................................................................................4 1 External View ........................................................................................................................................4 2 Printer ....................................................................................................................................................4 3 Mode Switch and Mode Keys ................................................................................................................5 4 Keyboard ...............................................................................................................................................5 5 Displays .................................................................................................................................................7 6 Drawer Lock Key ...................................................................................................................................7 GETTING STARTED......................................................................................................................................8 FOR THE OPERATOR BASIC SALES ENTRY ................................................................................................................................13 1 Basic Sales Entry Example .................................................................................................................13 2 Error Warning ......................................................................................................................................14 3 Item Entries .........................................................................................................................................15 Single item entries ........................................................................................................................15 Repeat entries ..............................................................................................................................16 Multiplication entries .....................................................................................................................16 Single item cash sale (SICS) entry ...............................................................................................17 PLU level shift (for direct PLU key)...............................................................................................17 4 Displaying Subtotals ............................................................................................................................19 5 Finalization of Transaction ..................................................................................................................19 Cash or cheque tendering ............................................................................................................19 Cash or cheque sale that does not require tender entry ..............................................................19 Credit sale ....................................................................................................................................20 Mixed-tender sale .........................................................................................................................20 6 Computation of VAT (Value Added Tax)/tax .......................................................................................20 VAT/tax system ............................................................................................................................20 OPTIONAL FEATURES...............................................................................................................................21 1 Auxiliary Entries...................................................................................................................................21 Percent calculations (premium or discount) .................................................................................21 Deduction entries..........................................................................................................................22 Refund entries ..............................................................................................................................22 Non-add code number entries and printing ..................................................................................23 2 Guest Look-up (GLU) ..........................................................................................................................23 3 Auxiliary Payment Treatment ..............................................................................................................25 Currency exchange ......................................................................................................................25 Received-on account entries ........................................................................................................26 Paid-out entries ............................................................................................................................26 No sale (exchange) ......................................................................................................................26 4 Automatic Sequence Key (a key) Entries.........................................................................................26 CORRECTION .............................................................................................................................................27 1 Correction of the Last Entry (direct void) .............................................................................................27 2 Correction of the Next-to-last or Earlier Entry (indirect void) ...............................................................27 3 Subtotal Void .......................................................................................................................................28 4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function ...........................28 2 A212_1 03.7.5 8:00 AM Page 3 FOR THE MANAGER PRIOR TO PROGRAMMING ......................................................................................................................29 BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................34 1 Date and Time Programming ..............................................................................................................34 2 Tax Programming ................................................................................................................................34 Tax rate programming ..................................................................................................................35 AUXILIARY FUNCTION PROGRAMMING .................................................................................................36 1 Department Programming ...................................................................................................................36 2 PLU (Price Look-Up) and Subdepartment Programming ....................................................................37 3 Miscellaneous Key Programming ........................................................................................................40 Rate for % and V .....................................................................................................................40 Amount for - ..............................................................................................................................41 Percent rate limitation for % .......................................................................................................41 Function parameters for % and - ............................................................................................41 Function parameters for V .........................................................................................................42 Function parameters for r, o, X, Y, c, b and A .......................................................42 4 Text Programming ...............................................................................................................................43 ADVANCED FUNCTION PROGRAMMING ................................................................................................48 1 Register Number and Consecutive Number Programming .................................................................48 2 Various Function Selection Programming 1 ........................................................................................49 Function selection for miscellaneous keys ...................................................................................49 Print format ...................................................................................................................................50 Receipt print format ......................................................................................................................50 PLU level shift and GLU function parameters ..............................................................................51 Other programming ......................................................................................................................51 3 Various Function Selection Programming 2 ........................................................................................56 Power save mode .........................................................................................................................56 Logo message print format ...........................................................................................................56 Thermal printer density .................................................................................................................57 Language selection ......................................................................................................................57 EJ memory type............................................................................................................................57 Training clerk specification for training mode ...............................................................................58 AUTO key programming ...............................................................................................................58 4 EURO Programming ...........................................................................................................................59 5 Reading Stored Programs ...................................................................................................................61 TRAINING MODE ........................................................................................................................................63 READING (X) AND RESETTING (Z) OF SALES TOTALS.........................................................................64 EJ REPORT READING AND RESETTING .................................................................................................68 OVERRIDE ENTRIES ..................................................................................................................................69 CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................69 EURO MIGRATION FUNCTION ..................................................................................................................70 OPERATOR MAINTENANCE......................................................................................................................73 1 In Case of Power Failure .....................................................................................................................73 2 In Case of Printer Error .......................................................................................................................73 3 Cautions in Handling the Printer and Recording Paper.......................................................................73 4 Replacing the Batteries .......................................................................................................................74 5 Replacing the Paper Roll.....................................................................................................................75 6 Removing a Paper Jam .......................................................................................................................77 7 Cleaning the Printer (Print Head / Sensor / Roller) .............................................................................77 8 Removing the Till and the Drawer .......................................................................................................78 9 Opening the Drawer by Hand ..............................................................................................................78 10 Before Calling for Service....................................................................................................................79 Error message table .....................................................................................................................79 SPECIFICATIONS .......................................................................................................................................80 3 A212_1 03.7.5 8:00 AM Page 4 PARTS AND THEIR FUNCTIONS 1 External View Front view Operator display Printer cover Receipt paper AC power cord Rear view Customer display (Pop-up type) Mode switch Keyboard Drawer lock Drawer 2 Printer The printer is one station type thermal printer, therefore it does not require any type of ink ribbon or cartridge. Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close. Caution: The paper cutter is mounted on the printer cover. Be careful not to cut yourself. Take-up spool Paper roll cradle Print roller arm Paper positioning guides Print roller release rever Inner cover Do not attempt to remove the paper roll with the print roller arm is locked. This may result in damage to the printer and print head. 4 A212_1 03.7.5 8:00 AM Page 5 3 Mode Switch and Mode Keys The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the "REG" or " " position. The mode switch has these settings: : This mode locks all register operations. (AC power turns off.) No change occurs to register data. OP X/Z: To take individual clerk X or Z reports, and to take flash reports. It can be used to toggle receipt state "ON" and "OFF" by pressing the R key. REG: For entering sales. PGM: To program various items. : Enters into the void mode. This mode allows correction after finalizing a transaction. MGR: For manager's entries. The manager can use this mode for an override entry. X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly) consolidation Manager key (MA) MA Operator key (OP) OP 4 Keyboard Keyboard layout ESC RCPT CLK # # EX VAT PLU SUB 2 1 4 3 6 5 GC RCPT AUTO DEPT # L3 L2 L1 7 6 5 4 3 2 1 14 13 12 11 10 9 8 21 20 19 18 17 16 15 28 27 26 25 24 23 22 35 34 33 32 31 30 29 42 41 40 39 38 37 36 49 48 47 46 45 44 43 56 55 54 53 52 51 50 63 62 61 60 59 58 57 70 69 68 67 66 65 64 CL 7 4 1 0 8 5 2 00 9 6 3 NS GLU NBAL CR1 CH1 ST CR2 CH2 TL % PO RA RF Key names Paper feed key ESC RCPT CLK # Discount key % PO RA · CL Decimal point key Clear key 0~ 9 Escape key Receipt print key Clerk code entry key Non-add code/Time display key Foreign currency exchange key Value added tax key PLU/Subdepartment key Percent keys Paid-out key Received-on account key Void key 00 NS GC RCPT Numeric keys No sale key Guest check receipt key Automatic sequence key Department code entry key PLU level shift keys # EX VAT PLU /SUB RF Refund key 6 AUTO DEPT # 1~ Department keys Multiplication key L1 ~ L3 5 A212_1 03.7.5 8:00 AM Page 6 GLU NBAL Guest look up key New balance key Credit 1 and 2 keys CH1 CH2 Cheque 1 and 2 keys TL Total key 70 ST Subtotal key 1~ Direct PLU keys CR1 CR2 In this manual, key tops are shown in one line, such as p for easy reading. Department keys are shown like !, and numeric keys are indicated with simple number indication, such as 1, unless otherwise specified. Keyboard sheet Two types of keyboard sheets are installed on the cash register; one for ordinal use and one for text programming. To reinstall the keyboard sheet or a new sheet, please follow the procedure below. Keyboard cover Turn over the keyboard cover. Insert the keyboard sheet into a slit. Keyboard sheet Close the keyboard cover. · Do not spread the keyboard cover too far as it might tear the tabs. · Replace the keyboard sheet with a new one if chance it gets wet. Use of a wet keyboard sheet may cause problems. · Be sure to use only SHARP-supplied keyboard sheets. Thick or hard sheets can make key operations difficult. · Place the keyboard sheet evenly under the keyboard cover. · The keyboard cover will eventually wear out. If your keyboard cover is dirty or broken, replace the cover with a new one. For details, please contact a nearby authorized SHARP dealer. 6 A212_1 03.7.5 8:00 AM Page 7 5 Displays Operator display Clerk code or mode name Function message display area Numeric entry display area Receipt OFF indicator Repeat / Power save mark · Clerk code or Mode name The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, "?01?" is displayed when clerk 01 is assigned. · Repeat mark The number of repeats is displayed, starting at "2" and incremental with each repeat. When you have registered ten times, the display will show "0". (2 © 3 ......9 © 0 © 1 © 2...) · Power save mark When the cash register goes into the power save mode, the power save mark (decimal point) lights up. · Function message display area Item labels of departments and PLU/subdepartments and function texts you use, such as %, (­) and CASH are displayed. For the details of function texts, please refer to pages 45. When an amount is to be entered or entered, "AMOUNT" is displayed: When an amount is to be entered, ------- is displayed at the numeric entry area with "AMOUNT". When a preset price has been set, the price is displayed at the numeric entry area with "AMOUNT". · Numeric entry display area Numbers entered using numeric keys are displayed here. Date and time display Date and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press the N key to display the date and time. Error message When an error occurs, the corresponding error message is displayed in the function message display area. For details of error messages, please refer to "Error message table" on page 79. Customer display (Pop-up type) Power save mark (Mark only lights up in the power save mode.) 6 Drawer Lock Key This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise. SK1-1 7 A212_1 03.7.5 8:00 AM Page 8 GETTING STARTED Please follow the procedure shown below. Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to "Specifications" section. For installing the cash register, find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight, then install the register using the fixing angle bracket provided with the register. The fixing angle bracket prevents the register from moving when the drawer opens. By hooking the register on the bracket, you can secure the register to the position. Follow the procedure shown below for the installation. How to install the fixing angle bracket 1 Installing the cash register 1. Thoroughly clean the location where the fixing angle bracket (B) is to be placed. 2. Peel off the adhesive tape on the fixing angle bracket. 3. Hook the angle bracket onto the hook (A) that is located at the bottom rear of the register. 4. Firmly stick the fixing angle bracket to the table surface that you cleaned above. B A How to remove the register from the fixing angle bracket 1. Lift up the front of the register and pull the register towards you. 8 A212_1 03.7.5 8:00 AM Page 9 In order for the cash register to operate properly, you must initialize it before operating for the first time. Follow this procedure. 2 Initializing the cash register 1. Insert the manager (MA) key into the mode switch and turn it to the REG position. OPX/Z REG MGR X1/Z1 X2/Z2 2. Insert the plug of the AC power cord into the AC outlet. The buzzer will sound three times. IMPORTANT: This operation must be performed without batteries installed. PGM 3. The cash register has now been initialized. The register display will show "0.00" with "NO BATTERY". NO BATTERY 0.00 If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is high because you operated the cash register before starting initialization.) Wait at least one minute after pulling out the plug and insert the plug again. Three new R6 or LR6 batteries ("AA"size) must be installed in the cash register to prevent the data and user-programmed settings from being erased from the memory, when the AC cord is accidentally disconnected or in case of power failure. Once installed, the batteries will last approximately one year before needing replacement. At this time, the warning message "LOW BATTERY" will appear on the display to indicate the batteries are low and must be replaced within two days. If the warning message "NO BATTERY" appears, you must install the batteries at once. Install three new R6 or LR6 batteries ("AA"size) according to the procedure shown below with the AC cord connected and the mode switch set to the REG position: 3 Installing batteries 1. Push the printer cover forward and detach it. Be careful with the paper cutter, so as not to cut yourself. 2. Open the battery compartment cover next to the paper roll cradle. 3. Install three new R6 or LR6 batteries ("AA"size) as per the diagram. When the batteries are properly installed "NO BATTERY" message on the display will disappear. 4. Close the battery compartment cover. · Be sure to observe precautions shown on page 1 when handling batteries. · If you press a key by mistake, an error message "PAPER EMPTY" may be displayed. Press the l key to clear message after installing paper rolls. 9 A212_1 03.7.5 8:00 AM Page 10 4 Installing a paper roll Precaution: The paper cutter is mounted on the printer cover. Take caution when removing and installing the cover. The register can print receipts or journals. For the printer, you must install the paper roll provided with the register, even when you program the register for not printing receipts or journals. Install the paper roll according to the procedure shown below with the AC cord connected and the mode switch set to the REG position: 1. Lift up the print roller release lever to unlock and open the print roller arm. Print roller arm Print roller release lever 2. Set a paper roll in the paper roll cradle as per the diagram. To the printer Correct To the printer Incorrect 3. Feed the end of the paper along with the paper positioning guides as per the diagram. Paper positioning guides 4. While holding down the paper, slowly close the print roller arm, and push down the arm until you hear a click locking the arm. Make sure securely you push down the center of the wing part of the arm as per the diagram. The paper will be fed automatically. If the print roller arm is not securely locked, printing is not done right. If this problem occurs, open the arm, and close the arm as instructed above. 10 A212_1 03.7.5 8:00 AM Page 11 5. When not using the take-up spool (using as receipt paper): · Cut off the excess paper using the edge of the inner cover, and replace the printer cover. Press the F key to make sure the paper end comes out of the printer cover and clean paper appears. If the paper end does not come out, open the printer cover, and pass the paper end between the paper cutter and the paper guide of the printer cover, and replace the cover. When using the take-up spool (using as journal paper): · Insert the end of the paper into the slit in the spool. (Press the F key to feed more paper if required.) · Wind the paper two or three turns around the spool shaft. · Set the spool on the bearing, and press the F key to take up excess slack in the paper. · Replace the printer cover. When using a paper roll as journal paper, you must change the printing style. Refer to "Print Format" in "Various Function Selection Programming 1" section (Job code 6) for changing the printing style. 5 Programming date, time and VAT/tax The cash register provides text languages of English, German, French and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to "Language selection" in "Various Function Selection Programming 2" (Job code 88) section for changing the language. Before you can proceed with registration of sales, you must program: · date · time · VAT/tax Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 34). 11 A212_1 03.7.5 8:00 AM Page 12 While the cash register is pre-programmed so it can be used with minimal setup, it does provide you with optional functions. Especially to use direct PLU keys effectively, you should program for PLU/subdepartments. Before you start programming, please read through the sales operations section to understand optional functions. Decimal point position (tab) setting for domestic currency By default, "2" is selected. When your country has a different tab setting, you must change the setting. Please refer to "Other programming" of "Various Function Selection Programming 1" (Job code 61) on page 51. Rounding system When your country has a special rounding system, such as Australia, Switzerland, Norway, Sweden, Denmark and South Africa, you must change the setting to suit your country. For the setting for Australia, Switzerland, Norway and South Africa, please refer to "Other programming" of "Various Function Selection Programming 1" (Job code 67) on page 53. For the setting for Sweden and Denmark, please refer to "Other programming" of "Various Function Selection Programming 1" (Job code 69) on page 55. VAT/tax The cash register provides 6 kinds of VAT/tax. Select an appropriate VAT/tax system first, then set tax rates (up to 4 rates) and assign taxable status to departments. By default, VAT 1 is assigned for all departments. Department programming: The cash register is pre-programmed for departments as follows: Department: Allow open price entry in normal department, taxable status- taxable 1 for all departments. PLU/subdepartment programming: The cash register is preprogrammed for PLUs/subdepartments as follows: PLU/subdepartment selection: PLU is selected for all PLU codes so that you only have to program unit prices and associated departments for them (by default, unit price is set to 0 and associated department is set to department 1). Function parameters including tax status depend on the status of associated department. · For direct PLU keys, PLU codes 1 through 70 are assigned for PLU 1 through 70 keys respectively. In case you use the PLU level shift keys, you can add number of direct PLU keys. For the function details, please refer to "PLU level shift (for direct PLU key)" on page 17 and for the programming details, please refer to "Direct PLU key programming" on page 37. 6 Programming other necessary items 7 Starting sales entries Now you are ready for sales registration. 12 A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 13 FOR THE OPERATOR BASIC SALES ENTRY 1 Basic Sales Entry Example Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section. Mode switch setting REG OPX/Z MGR 1. Turn the mode switch to the REG position. X1/Z1 Clerk assignment X2/Z2 2. Enter your clerk code. (For example, clerk code is 1. Enter 1 using the numeric PGM key and press the L key.) The clerk code 1 is automatically selected just after initialization of the cash register. Item entries 3. Enter the price for the first department item. (For example, for 15.00, enter 1500 using the numeric keys, and press the appropriate department key.) For department 7 and above, enter the department code using numeric keys and press the d key, then enter the price and press the d key again. 4. Repeat step 3 for all department items. Displaying subtotals 5. Press the s key to display the amount due. Finalizing the transaction 6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as the subtotal.) 7. Press the A key, and the change due is displayed and the drawer is opened. 8. Tear off the receipt and give it to the customer with his or her change. 9. Close the drawer. Key operation example Clerk assignment Item entries Displaying subtotal Receipt print ?01? 1L 1500 !* 2300 "* CLERK 01 DEPT.01 DEPT.02 SUBTOTAL -01?01? 15.00 Logo message ?01? 23.00 ?01? s 4000 38.00 ?01? 4000 CHANGE ?01? Finalizing the transaction * A 2.00 Date/Time/Clerk code Register number /Consecutive number/Clerk name Items Price ! " : indicate department keys. Not printed when non-taxable items only are sold. (In this example, tax system is set to automatic VAT 1 and the tax rate is set to 6.25%.) Total quantity Total amount Cash tendering/amount received Change 13 A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 14 Clerk assignment Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the consecutive transactions. I Sign-on (in REG, MGR, mode) I Sign-off (in REG, MGR, mode) To display the signed-on clerk code Clerk code L L L Receipt ON/OFF function When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the R key in the OP X/Z position. This key toggles the receipt printing status ON and OFF. When the function is in the OFF mode, the receipt off indicator "_" is illuminated. The register will print reports regardless of the receipt state, so the paper roll must be installed. To issue a receipt when receipt ON/OFF function is set to OFF: If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function being OFF status, press the R key. This will produce a receipt. However, if more than 30 items were entered, the receipt will be issued in a summary receipt. Copy receipt You can print a copy receipt by pressing the R key when the receipt ON/OFF function is in the "ON" status. To realize this function, you must enable the function. Please refer to page 52 (Job code 63). Power Save Mode The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When the register goes to the power save mode, all display lights will turn off except the decimal point at the leftmost position of the lower line. The register will return to the normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when the register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning. 2 Error Warning In the following examples, your register will go into an error state accompanied with a warning beep and a corresponding error message. Clear the error state by pressing the l key and take the proper action. Please refer to the error message table on page 79. · Enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number. · An error in key operation: Clear the error and continue operation. · An entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is correct, it can be rung up in the MGR mode. Contact your manager. · An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the l key and press the A, X, Y, c or b key to finalize the transaction. Error escape function To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below: To clear the error state Transaction l E E The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale. 14 A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 15 3 Item Entries Single item entries 1. Department entries The cash register provides a maximum of 50 departments for a merchandise classification. Group attributes, such as taxable status, are applied to items when they are entered to the departments. · When using the department keys (for department 1 to 6) For department 1 to 6, enter a unit price and press a department key. If you use a programmed unit price, press a department key only. When using a programmed unit price Unit price * (max. 8 digits) Department key * Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added. · When using the department code entry key Enter a department (dept.) code and press the d key, then enter a unit price and press the d key again. If you use a programmed unit price, enter a dept. code and press the d key. When using a programmed unit price Dept. code (1 to 50) d Unit price * (max. 8 digits) * Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added. (In case only preset price entry is allowed.) d 2. PLU/subdepartment entries For another merchandise classification, the cash register provides a maximum of 1200 PLUs/subdepartments. PLUs are used to call up preset prices by pressing direct PLU keys or entering PLU codes with a press of the p key. Subdepartments are used to classify merchandise into smaller groups under the departments. Every PLU and subdepartment has a code from 1 to 1200, and should belong to a department to obtain attributes of that department. By default, the cash register is preprogrammed to be able to use 1 to 210 codes, and these 210 codes are set to PLU mode and zero for unit price. To extend the number of PLU codes to 1200, please refer to "EJ memory type" on page 57, and for other PLU/subdepartment programming, refer to "PLU and Subdepartment Programming" on page 37. · PLU entries Direct PLU key PLU code Direct key entry p PLU code entry · Subdepartment (open PLU) entries Unit price * (max. 8 digits) PLU code Direct PLU key Direct key entry p Unit price * (max. 8 digits) p PLU code entry * Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added. 15 A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 16 Key operation example Receipt print 1200 " Department entry $ 50 d 1500 d 41 d 80 p 500 fi 85 p 1200 p PLU entry Subdepartment entry A Repeat entries You can use this function for entering a sale of two or more of the same items. Consecutive pressing of a department key, d key, a direct PLU key or p key is as shown on key operation example below. Key operation example Receipt print 1200 " " Department entry $$ 50 d 1500 d d 41 d d 80 p p 500 fi fi 85 p 1200 p p PLU entry Subdepartment entry A Multiplication entries When selling a large quantity of items, it is convenient to use the multiplication entry method. Enter quantity using numeric keys and press the @ key before starting item entry as shown in the example below. When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal. 16 A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 17 Key operation example Receipt print Department entry PLU entry Subdepartment entry 3 @ 1200 " 5@$ 3 @ 50 d 1500 d 5 @ 41 d 3@ 5 @ 80 p 3 @ 500 fi 5 @ 85 p 1200 p A Single item cash sale (SICS) entry · This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. · The transaction is complete and the drawer opens as soon as you press the department key, d key, the direct PLU key or p key. Key operation example Receipt print 250 For finishing the transaction ! If an entry to a department or PLU/subdepartment set for SICS follows the ones to departments or PLUs/subdepartments not set for SICS, it does not finalize and results in a normal sale. PLU level shift (for direct PLU key) This shift can double or triple the number of direct PLU keys on your register without adding additional direct PLU keys. You can use direct PLU keys in three levels by utilizing shift keys Ò, Ú, and Æ. These keys have the following functions. Ò: Shifts the PLU level from level 2 or 3 to level 1 (ordinary level). Ú: Shifts the PLU level from level 1 or 3 to level 2. Æ: Shifts the PLU level from level 1 or 2 to level 3. You can select one of the two PLU level shift modes -- automatic return mode* and lock shift mode** -- and decide whether to allow PLU level shift in both the REG and MGR modes or in the MGR mode alone. * The automatic return mode automatically shifts the PLU level back to level 1. You can select whether the PLU level should return to level 1 each time you enter one item or each time you finalize one transaction. ** The lock shift mode holds the current PLU level until pressing of a PLU level shift key. 17 A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 18 By default, you can operate PLU level shift in both the REG and MGR modes under the automatic return mode (returning to level 1 after an item entry). To change the setting, please refer to "PLU level shift and GLU function parameters" on page 51. · Automatic return mode Returning to level 1 after an item entry (default) Ú Æ Ú Æ · Lock shift mode Numeric entry (Q'ty, ) Direct PLU key (Return to level 1) @ Returning to level 1 after finalizing a transaction Numeric entry (Q'ty, ) Direct PLU key Payment (Return to level 1) @ To shift the level of another PLU Ò Ú Æ Numeric entry (Q'ty, ) Direct PLU key (Keep the current level) @ If you select the automatic return mode, it is not necessary to use the Ò key on the keyboard, but if you select the lock shift mode, it is necessary to use the key. When your machine has been programmed for the automatic return mode (returning to level 1 after an item entry): Key operation example Receipt print The machine returns to level 1 automatically. ¡ Ú¡ TM ¡ A When your machine has been programmed for the lock shift mode: Key operation example The machine keeps the level 2 until other level shift key is pressed. Receipt print Ò¡ Ú¡ TM ¡ Ò¡ A 18