OPERATION MANUAL Astra 4400 Color Scanner For the UMAX Data Systems, Inc. 1 This operation manual contains all the information that you can't find in the Quick Start Guide. For quick installation instructions, see the Quick Start Guide accompanying your scanner. Trademarks IBM PC/AT is a trademark of International Business Machines Corporation. MS-Windows, Windows are trademarks of Microsoft Corporation. MGI PhotoSuite is trademark of MGI Software Corp. Other names and trademarks appearing herein are trademarks of their respective holders. Copyright Copyright 2001 UMAX Data Systems, Inc. All Rights Reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of UMAX Data Systems, Inc. 2 Important Safeguards Read all the instructions. Save these instructions for later use. Follow all warnings and instructions marked on the product. When replacement parts are required, be sure that service technicians have used replacement parts that conform to at least the same safety standards with regard to fire, electric shock, or other hazards. Do not use this product near water or in rainy/moist environment. Do not place the scanner on an uneven surface. This may cause serious damage to the scanner. The product should be operated using only the type of power source indicated on the product label. Do not attempt to service this product yourself as opening or removing the enclosure may expose you to dangerous voltage or other hazards. This unit has input circuitry suitable for a 12V DC supply. The sound pressure level at the operators position according to IEC 7041:1982 should be less than or equal to 70dB(A). 3 Contents Overview of Your Scanner............................................... 5 Completing Your First Scan ............................................ 8 Configuring the Push Buttons ....................................... 15 Scanning with VistaScan................................................ 20 Troubleshooting .............................................................. 28 Maintenance .................................................................... 30 Specifications ................................................................... 32 Glossary............................................................................ 33 4 SCANNER OVERVIEW OF YOUR SCANNER Front View Document Cover The plastic cover over the object glass that can be raised and lowered over a document. Object Glass The glass surface on which the document or image should be placed. Power Indicator Illuminates to indicate that the scanner is powered on. Scan, Copy, E-mail/Fax and Custom buttons 5 Back View Power Adapter Receptacle The power adapter is plugged-in here. 4-Pin USB Connector Universal Transparency Cover Socket The socket used by the Universal Transparency Cover. 6 Push buttons on the front panel The defining feature of the Astra 4400 is its push button functionality. You can scan an image to e-mail, perform OCR, or even use the scanner as a copy machine by pressing the buttons on the front panel of the scanner. The scanner has four push buttons on the front panel, from left to right: "Scan", "Copy", "E-mail/Fax" and "Custom". Scan ­ Press this button to start scanning the image on the scanner to the image editing application, scanning the document on the scanner to the text editing application or scanning the document on the scanner to Microsoft Excel. Copy ­ Press this button to directly spool your image to the printer. E-mail/Fax ­ Press this button to scan the image to an email application or have it prepared to be sent as a Fax. Custom ­ Press this button to scan the image using VistaScan or launch an image editing application installed in your computer. 7 COMPLETING YOUR FIRST SCAN FIRST Before proceeding with the steps below, please complete the hardware and software installation (refer to the Quick Start Guide). Placing the Original Image 1. Raise the scanner's document cover. 2. Place the document (graphic, text or photo) face down on the glass. 3. Lower the document cover. Starting by Pressing the Push Buttons You can increase your productivity by accessing all the normal scanner functions without having to manually launch the software applications in your computer. Press the push buttons on the front panel of your scanner and the image or the text document on the scanner will be scanned to the destination selected. Refer to the following sections to familiarize yourself with each push button on the front panel of the scanner and their functions. Scan Button Scanning images to the image editing application on the front panel of the scanner and a 1. Press the Scan button window with three icons appears, as shown on the next page. Click on the first icon from the left to scan an image to the image editing application. The default image editing application is MGI PhotoSuite (if you have installed it). 8 2. A scan progress window showing the executed scanning task appears. 3. Once the scan is completed, the image editing application automatically opens and displays the scanned image. Scanning text documents to the text editing application on the front panel of the scanner and a 1. Press the Scan button window with three icons appears, as shown below. Click on the second icon from the left to scan a text document to the text editing application. The default text editing application is Microsoft Word (if installed). 2. A scan progress window showing the executed task appears. 3. Once the scan is completed, the scanned image is converted to text through the OCR engine and the text editing application automatically opens for editing the document. 9 Scanning documents to Microsoft Excel on the front panel of the scanner and a 1. Press the Scan button window with three icons appears, as shown below. Click on the third icon from the left to scan the spreadsheet document to Microsoft Excel. 2. A window appears, as shown below. The two icons on this window indicate two orientations of the document, landscape and portrait. Click on the correct orientation. 3. A scan progress window showing the executed task appears. 4. Once the scan is completed, the scanned image is converted to text through the OCR engine and Microsoft Excel automatically opens and displays the document. Copy Button Scanning images to the printer on the front panel of the scanner and a 1. Press the Copy button scan progress window appears, as shown below. 10 2. Once the scan is completed, the scanned image is sent to the default printer. E-mail/Fax Button Scanning documents to the e-mail application 1. Press the E-mail/Fax button on the front panel of the scanner and a window with two icons appears, as shown below. Click on the left icon to scan the document to the default e-mail application (if any). 2. A scan progress window showing the executed task appears. 3. Once the scan is completed, the e-mail application automatically opens and the scanned document is attached to a message. Scanning documents to the Fax software 1. Press the E-mail/Fax button on the front panel of the scanner and a window with two icons appears, as shown below. Click on the right icon to scan the document and have it prepared to be sent to the recipient's fax machine. 2. A FaxUI window appears: please input the fax number of the recipient in the FAX Number field, and then click on the Send Fax icon. 11 3. The scanned document will be sent to the selected fax number, just like a fax machine does, through the modem installed in your computer. Custom button The Custom button has two functions, which include invoking the scanner driver VistaScan and launching an image editing application installed in your computer. Before utilizing any function of this button, please click on the scanner icon in the Taskbar with the right mouse button to edit settings of this button first. Following are introductions to two of the functions. Invoking the scanner driver VistaScan directly , a pop1. Right click on the scanner icon up menu as shown on the right appears. 2. Click the Push Button Configuration option. The Push Button configuration window appears. 3. Select the custom icon and UMAX scanner icon, then click on the OK button to save the settings. 4. Upon pushing the Custom button will be invoked directly. , the scanner driver VistaScan 12 Open an image editing application 1. 2. , a popRight click on the scanner icon up menu as shown on the right appears. Click the Push Button Configuration option. The Push Button configuration window appears. Select the custom icon and the image editing application icon. Select the image editing application by clicking on the arrow on the right of the Scan Destination field. A list of all the available applications appears. Choose one of the applications. If the application you want to scan to is not shown in the Scan Destination drop-down list, click on the Add button. The Add application window opens. Enter the application name in the Application Name text box. Enter the path and executable file name for the application you want to use in the File Location text box. If you are not sure of the path or the exact executable name, click on the Browse button to locate the appropriate file 3. 4. 5. 6. 13 7. 8. 9. Click on the OK button to save the settings. Select the type of document, the resolution, and the scanning intensity level by clicking on the arrows on the right of each field. Click on the OK button to save the settings. 10. Upon pushing the Custom button on the front of your scanner, the selected image editing application will be launched for further editing of your scanned image. If you want to change the default configuration of the push buttons, please refer to the next chapter for more details. 14 CONFIGURING THE PUSH BUTTONS Configuring the Scan button 1. Click on the scanner icon in the Taskbar with the right mouse button. A pop-up menu as shown on the right appears. 2. Click the Push Button Configuration option. The Push Button configuration window appears. The Scan icon controls the values of the image editing application, text editing application and Microsoft Excel. Click on their icons to set their values. Configuring the image editing application a. Click on the Scan icon and the image editing application icon. b. Select the image editing application by clicking on the arrow on the right of the Scan Destination field. A list of all the available applications appears. Choose one of the applications. 15 c. Select the type of document, the resolution, and the scanning intensity level by clicking on the arrows on the right of each field. d. Click on the OK button to save the settings. Configuring the text editing application a. Click on the Edit icon and the text editing application icon. b. Select the text editing application by clicking on the arrow on the right of the OCR Destination field. A list of all the available applications appears. Choose one of applications. 16 c. Select the type of document, resolution, and scanning intensity by clicking on the arrows on the right of each field. d. Click on the OK button to save the settings. Configuring the Copy button a. Click on the VistaAccess icon in the Taskbar with the right mouse button. A pop-up menu as shown on the right appears. option. The Push Button Configuration window appears. b. Click on the Push Button Configuration c. Click on the Copy icon to open the window that contains the variables you are adjusting. 17 d. Select the printer driver you want to use to print the copies to by clicking on the arrow on the right of the field. e. Select the desired scanning intensity level of the original image by clicking on the arrow on the right of the field. f. Click on the OK button. This setting will be used whenever you press the Copy button on the front of the scanner. Configuring the E-mail/Fax button 1. Click on the scanner icon in the Taskbar with your right mouse button. A pop-up menu as shown on the right appears. 2. Click the Push Button Configuration option. The Push Button Configuration appears. 3. Click on the E-mail/Fax icon to open the window that contains the variables you are adjusting. The E-mail/Fax icon controls the values for the E-mail and Fax functions. Click on their icon for setting their values. 18 Configuring the values for the E-mail function a. Click on the E-mail Icon b. Select the e-mail application and the resolution for sending the scanned image by clicking on the arrow on the right of the field. c. Click on the OK button to save the settings. For more details on using the VistaAccess Utilities, please refer to the Utilities User's Guide in the VistaScan program grou ...