User manual UTSTARCOM PPC4100

PPC4100 USER'S GUIDE PPC4100 POCKET PC Audiovox Communications Corporation · 555 Wireless Boulevard · Hauppauge, New York 11788 · 800.229.1235 ©2004 Audiovox Communications Corporation · www.audiovox.com · LTCLOM288 AUDIOVOX PPC4100 Tri-band GSM (850/1800/1900) Pocket PC with Built-in Phone In today's fast paced world, it has become a necessity to have access to real time information. Your communications tools must provide you with this access from anywhere at anytime. With that in mind, Audiovox developed the PPC4100, a tri-band GSM Pocket PC device with built-in phone functionality. Operating on the 850, 1800 and 1900 MHz GSM frequencies, the PPC4100 allows for seamless nationwide coverage as well as offering state-of-the-art, user-friendly features. The PPC4100 has Intel® Mobile Media Technology at 400 MHz with 64 MB RAM and 64 MB ROM. It also offers a 3.5" TFT LCD with QVGA resolution, speed dialing, two-way speakerphone, and GPRS functionality for wireless internet connection. Your new PPC4100 Pocket PC provides you with something only an Audiovox phone can: the proven reliability that has made us a leading wireless handset provider. Read through this User's Guide to help make the most efficient use of this valuable communications tool. 1 TABLE OF CONTENTS CHAPTER 1 FIRST THINGS FIRST . . . . . . . . . . Package Contents . . . . . . . . . . . . . . . . . . . . . . Handset Setup . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Battery Pack . . . . . . . . . . . . . . . . . Connecting the USB Cradle . . . . . . . . . . . . . . . . Charging the Handset . . . . . . . . . . . . . . . . . . . . . Starting Up the Handset . . . . . . . . . . . . . . . . . . . System Procedures . . . . . . . . . . . . . . . . . . . . . Recalibrating the Screen . . . . . . . . . . . . . . . . . . Creating Backup Files . . . . . . . . . . . . . . . . . . . . . Resetting the Handset . . . . . . . . . . . . . . . . . . . Locking the Handset . . . . . . . . . . . . . . . . . . . . . CHAPTER 2 GETTING STARTED . . . . . . . . . . . Handset Features . . . . . . . . . . . . . . . . . . . . . . . Handset Tour . . . . . . . . . . . . . . . . . . . . . . . . . . Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Left View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Backlight . . . . . . . . . . . . . . . . . . . . . . . Using the SD/MMC Slot . . . . . . . . . . . . . . . . . . . Peripherals Tour . . . . . . . . . . . . . . . . . . . . . . . . USB Cradle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Stereo Headset and Single Earbud Headset . . Charging an Optional Spare Battery Pack . . . . Send/End Button Operation . . . . . . . . . . . . . . . . Command Interface . . . . . . . . . . . . . . . . . . . . . . Hardware Buttons and the Stylus . . . . . .. . . . . . Today Screen . . . . . .. . . . . . . . . . . . . . . . . . . . . . . Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Navigation Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . Command Bar . . . . .. . . . . . . . . . . . . . . . . . . . . . . Pop-up Menus . . . . .. . . . . . . . . . . . . . . . . . . . . . . Notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 9 10 11 11 13 14 18 19 19 20 21 23 25 26 29 29 32 33 35 36 38 38 39 41 42 43 43 43 44 45 46 46 47 3 TABLE OF CONTENTS CHAPTER 3 MANAGING PROGRAMS . . . . . . . . Accessing Programs . . . . . . . . . . . . . . . . . . . . . Opening a Program . . . . . . . . . . . . . . . . . . . . . . . Switching Between Programs . . . . . . . . . . . . . . . Program List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using Find . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using File Explorer . . . . . . . . . . . . . . . . . . . . . . Using ActiveSync . . . . . . . . . . . . . . . . . . . . . . . Installing Microsoft ActiveSync . . . . . . . . . . . . . Creating a Partnership . . . . . . . . . . . . . . . . . . . . Synchronizing With Your Computer . . . . . . . . . . Synchronizing With a Server . . . . . . . . . . . . . . . Synchronizing Information . . . . . . . . . . . . . . . . . Synchronizing Using Infrared . . . . . . . . . . . . . . . Using ActiveSync to Exchange Files . . . . . . . . . ActiveSync Errors . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 4 ENTERING DATA . . . . . . . . . . . . . . Using the Input Panel . . . . . . . . . . . . . . . . . . . . . Using the Soft Keyboard . . . . . . . . . . . . . . . . . . Using Letter Recognizer . . . . . . . . . . . . . . . . . . Using Block Recognizer . . . . . . . . . . . . . . . . . . . Using Transcriber . . . . . . . . . . . . . . . . . . . . . . . Selecting and Editing Typed Text . . . . . . . . . . . . Writing on the Screen . . . . . . . . . . . . . . . . . . . . Drawing on the Screen . . . . . . . . . . . . . . . . . . . Recording a Message . . . . . . . . . . . . . . . . . . . . Using My Text . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 5 USING THE PHONE FUNCTION . . Phone Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the SIM Card . . . . . . . . . . . . . . . . . . . Entering Your PIN . . . . . . . . . . . . . . . . . . . . . . . . Dialer Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 50 50 50 50 53 54 55 56 57 60 62 64 66 67 68 69 70 71 72 73 74 76 77 81 83 85 87 88 88 89 91 TABLE OF CONTENTS Phone Operation . . . . . . . . . . . . . . . . . . . . . . . . 93 Turning the Phone On and Off . . . . . . . . . . . . . . 93 Erasing Number Input . . . . . . . . . . . . . . . . . . . . . 94 Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . 95 Ignoring a Call . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Ending a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Adjusting the Phone Volume . . . . . . . . . . . . . . . 95 Using the Speakerphone . . . . . . . . . . . . . . . . . . 96 Muting A Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Making Phone Calls . . . . . . . . . . . . . . . . . . . . . . 98 Phone Features . . . . . . . . . . . . . . . . . . . . . . . . 106 Call Notification and Identification . . . . . . . . . . . 107 Call Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . 109 Call Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 SMS Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Contacts Integration . . . . . . . . . . . . . . . . . . . . . . 117 Call History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Phone Preferences . . . . . . . . . . . . . . . . . . . . . . 125 Phone Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Services Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Network Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Special Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 CHAPTER 6 CUSTOMIZING YOUR HANDSET . . 137 Adjusting Settings . . . . . . . . . . . . . . . . . . . . . . . 138 Personal Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 138 System Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Connections Tab . . . . . . . . . . . . . . . . . . . . . . . . . 150 Adding Programs . . . . . . . . . . . . . . . . . . . . . . . . 152 Adding Programs to Your Device . . . . . . . . . . . . 152 Adding Programs to the Start Menu . . . . . . . . . 154 Removing Programs . . . . . . . . . . . . . . . . . . . . . 156 5 4 TABLE OF CONTENTS CHAPTER 7 GETTING CONNECTED . . . . . . . . . Infrared Connection . . . . . . . . . . . . . . . . . . . . . . Internet Connection . . . . . . . . . . . . . . . . . . . . . . Network Connection . . . . . . . . . . . . . . . . . . . . . . Email Server Connection . . . . . . . . . . . . . . . . . . CHAPTER 8 MICROSOFT POCKET OUTLOOK . Pocket Outlook Overview . . . . . . . . . . . . . . . . . . Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Online . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 9 COMPANION PROGRAMS . . . . . . . Pocket Word . . . . . . . . . . . . . . . . . . . . . . . . . . . Pocket Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . Windows Media Player . . . . . . . . . . . . . . . . . . . . Program Enhancements . . . . . . . . . . . . . . . . . . . Copying Files to Your Device . . . . . . . . . . . . . . . The Playlist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . File Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing the Player . . . . . . . . . . . . . . . . . . . . Microsoft Reader . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 10 WIRELESS DATA PROGRAMS . . . Pocket Internet Explorer . . . . . . . . . . . . . . . . . . . Mobile Favorites . . . . . . . . . . . . . . . . . . . . . . . . . . Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MSN Messenger . . . . . . . . . . . . . . . . . . . . . . . . Terminal Services Client . . . . . . . . . . . . . . . . . . 157 158 160 161 163 165 166 167 171 178 181 184 185 186 191 194 194 196 197 203 205 210 217 218 220 224 232 236 TABLE OF CONTENTS CHAPTER 11 ACCESSORY PROGRAMS . . . . . . SIM Manager . . . . . . . . . . . . . . . . . . . . . . . . . . Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copying JPEG Files to Your Device . . . . . . . . . Using Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing Pictures . . . . . . . . . . . . . . . . . . . . . WiBackup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using WiBackup . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing WiBackup . . . . . . . . . . . . . . . . . . . . CHAPTER 12 USER SUPPORT . . . . . . . . . . . . . . Customer Support . . . . . . . . . . . . . . . . . . . . . . . Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . Troubleshooting Reminders . . . . . . . . . . . . . . . . . Troubleshooting Procedures . . . . . . . . . . . . . . . . CHAPTER 13 SAFETY INFORMATION . . . . . . . . Safety Information . . . . . . . . . . . . . . . . . . . . . . . Radiofrequency (RF) Energy Emission . . . . . . Usage Precautions . . . . . . . . . . . . . . . . . . . . . . . Storage Precautions . . . . . . . . . . . . . . . . . . . . . . Usage Instructions . . . . . . . . . . . . . . . . . . . . . . . Device Damage and/or Data Loss Prevention . Antenna Information . . . . . . . . . . . . . . . . . . . . . . Battery Pack Information . . . . . . . . . . . . . . . . . . AC Adapter Precautions . . . . . . . . . . . . . . . . . . . Phone Operation . . . . . . . . . . . . . . . . . . . . . . . . . Phone Usage Regulations . . . . . . . . . . . . . . . . . SAR Information . . . . . . . . . . . . . . . . . . . . . . . . . FDA Consumer Update . . . . . . . . . . . . . . . . . . . CHAPTER 14 WARRANTY INFORMATION . . . . . Warranty Protection . . . . . . . . . . . . . . . . . . . . . . 12 M onth Limited Warranty . . . . . . . . . . . . . . . . 239 240 241 242 243 252 254 255 260 261 262 263 263 263 273 274 274 277 279 280 281 284 285 286 289 290 291 293 303 304 305 6 7 CHAPTER 1 FIRST THINGS FIRST Please read this User's Guide before using your PPC4100 Pocket PC. This chapter describes the procedures you need to follow to prepare your handset for operation. 1. Package Contents 2. Handset Setup 3. System Procedures 8 9 PACKAGE CONTENTS Thank you for purchasing the PPC4100 Pocket PC wireless handset. The PPC4100's giftbox contains all of the items listed below. PPC4100 Pocket PC with Built-in Phone AT&T Wireless SIM card Stylus Lithium Ion Battery Pack USB Cradle AC Adapter Stereo Headset Single Earbud Headset Leather Pouch PPC4100 Companion CD PPC4100 User's Guide with Warranty Validation Card PPC4100 Quick Reference Guide PPC4100 Features and Service Guide PPC4100 Activations Instructions Guide ! ! ! ! ! ! ! ! ! ! ! ! ! ! HANDSET SETUP Perform the following tasks before using your device: 1. Install the battery pack. 2. Connect the USB cradle. 3. Charge the handset. 4. Start up the handset. INSTALLING THE BATTERY PACK Your PPC4100 uses a high-density removable and rechargeable 1480 mAh Lithium Ion battery pack. WARNING: There is a risk of fire and burns if the battery pack is handled improperly. DO NOT disassemble, crush, puncture, short external contacts, or dispose the battery pack in fire or water. DO NOT attempt to open or service the battery pack. Dispose of used batteries according to local recycling guidelines in your area. NOTE: Report any product defects to the place of purchase immediately. A backup battery cell is embedded into your device to prevent data loss in instances when the battery pack is removed or completely discharged. This backup battery cell will support the system for a maximum of 30 minutes. NOTE: To enable the internal battery cell to provide backup power supply, charge your device with the main battery pack, for at least eight (8) hours. For information on conserving power to make your battery pack last longer, see page 264. 10 11 To install the battery pack: 1. Align the battery marker on the battery pack with the one located on the device. 2. Slide the battery pack into the battery bay until it clicks into place. 2. Follow the substeps below: (1) With one hand, press and hold the battery release switch, then (2) Slide the battery pack out from its bay. To detach the battery pack: 1. If the device is on: a. Press and hold the End button until appears in the navigation bar. CONNECTING THE USB CRADLE on your device The cradle that comes with your device enables you to charge your device, as well as synchronize the information on your device with those on your computer using ActiveSync technology. The dual-pocket design also allows simultaneous charging of the device and an optional spare battery pack if you have purchased one. b. To turn off the device, press the Power button . c. Wait for five (5) seconds to allow the device to completely enter sleep mode. IMPORTANT: Failure to properly turn off the device before uninstalling the battery pack may result in the loss of all data stored in the internal memory of your device. 12 13 To connect the cradle to a power source: 1. Connect the AC adapter cord to the power socket at the back of the cradle. 2. Press and hold the connector button on the AC adapter cord. 3. Plug it into the power socket at the back of the cradle. 4. Plug the AC adapter into any AC current outlet. To charge your PPC4100: 1. Plug the AC adapter into any AC current outlet. 2. Connect the AC adapter cord to the power socket at the back of the cradle. 3. Slide the device into the front pocket of the cradle until it clicks into place. The connection is secure when the bottom edge of the device is aligned smoothly with the cradle, and the LED indicator on the device's power button lights up green. IMPORTANT: To avoid damaging the AC adapter, make sure to press and hold the connector button before connecting or disconnecting the cord from the power socket of the cradle/device. CHARGING THE HANDSET For initial use, you need to charge your device for about eight (8) hours. After that, you can charge it everyday to recharge the battery to full capacity. IMPORTANT : Make sure that the SIM card holder is closed before charging the device. LED status during charging: Flashing green: Charging Solid green: Charging complete ! ! 4. Remove the device from the cradle after charging. Go to the next page for instructions. 14 15 If the battery level becomes low in the course of normal use, a status icon appears on the device screen indicating low or very low battery status (see "Status icons" on page 44). In both cases, perform an ActiveSync operation to back up your data, then recharge your device as soon as possible. If the battery level reaches low status, the device will enter sleep mode; if the battery level reaches very low status, the device will enter deep sleep mode. In this case, you have about 72 hours to recharge your device after which you risk losing all data on your device's internal memory. For information on how to wake up your device from sleep mode, refer to page 265. The battery pack is removable. Refer to page 12 for instructions on how to remove it from the battery bay. You have the option to purchase a spare battery pack for your device. You can charge this spare battery pack in the back pocket of the cradle. Refer to page 41 for instructions. NOTE: It is more efficient to charge the device when it is turned off. ! If the power LED flickers while charging, the metal contacts on the battery pack may need cleaning. ! Battery operating time gradually decreases over time. ! If the battery fails to perform normally, you may need to replace the battery. ! To remove your PPC4100 from the cradle: 1. Gently tilt the device forward. 2. Pull the device up to detach it from the cradle. To recharge the device using the AC adapter cord: When traveling, you can still recharge your device and avoid the bulk of carrying the cradle by using the AC adapter cord to directly connect to a power outlet. 1. Plug the AC adapter into any AC current outlet. 2. Connect the AC adapter cord to the universal connector of your device. 16 17 STARTING UP THE HANDSET After initially charging your device for about eight (8) hours it is ready to be used. You can now start up your device where you'll calibrate the display, learn some basic stylus usage, and set up the system date and time. To start up your PPC4100: 1. Turn on your device by pressing the Power button on the front panel. SYSTEM PROCEDURES The following sections describe various system procedures that will help you use the device more efficiently. RECALIBRATING THE SCREEN When you first startup your PPC4100, you will be asked to calibrate the screen by tapping the center of a cross with your stylus as it moves around the screen. This process ensures that when you tap the screen with your stylus the item tapped is activated. If, however, while using your device, you discover tapping an item doesn't bring up the appropriate response, it means your device has lost its calibration. To recalibrate the screen: 1. Launch the Align Screen window by doing either of the following: Software launching ! 2. Follow the onscreen instructions on the Welcome Screen Wizard. a. Tap , then Settings. ! b. On the System tab, tap Screen . c. On the Screen window, tap Align Screen. Hardware launching Simultaneously press the Power button and the jog dial. 2. Tap the center of the cross with your stylus as it moves around the screen. 18 19 CREATING BACKUP FILES Any additional programs or new data on your device are stored in RAM (random access memory). These items will be lost if you have to perform a hard reset or your device loses all power for any other reason. Because of this it is imperative that you regularly back up files to your computer via ActiveSync or to a storage card using the device's built-in SD/MMC slot. If have access to your computer, use ActiveSync to synchronize files to create backup files of information stored on your device. Refer to page 55 for more information on using ActiveSync. In instances where you are unable to access your computer, you can back up files to an SD or MMC card. You have the following options: Back up individual files using the Cut and Paste commands in File Explorer. Back up all stored data files or all PIM data using WiBackup - For instructions on using WiBackup, go to page 254. ! ! Back up individual Word, Excel or Notes files using the Rename/Move command. Follow the steps below. 1. Insert an SD or MMC card into the SD/MMC slot on the top edge of your device. 2. Open the file you want to back up. 3. Tap Tools, then Rename/Move. 4. On the Rename/Move screen, enter a file name in the Name field. 5. Tap the Location pick list, then select Storage Card. 6. Tap the Folder pick list, then select the folder where you want to save the file. 7. Tap OK. 8. After the backup process, remove the card from the slot. ! RESETTING THE HANDSET You may have to perform a reset if the device freezes (i.e., device no longer responds to the buttons on the screen). To perform a soft reset: A soft reset allows your device to get a fresh start, similar to rebooting a computer. This will restart your device and adjust memory allocation. All records and entries are retained after a soft reset. Unsaved data in open programs may in some cases be lost. 1. Remove the stylus from its holder. 2. Lightly press the tip of the stylus to the reset button located on the rear panel of the device. 20 21 LOCKING THE HANDSET Your device is not just a financial investment but a wealthy source of personal information, some of which may be confidential so it is only logical to protect it from any unauthorized access. The Security setting gives you the option of assigning a lock password that will be required to access your device after a set period of inactivity. To assign a lock password: 1. Tap , then Settings. 2. On the Personal tab, tap Password . The Password Settings window appears. To perform a hard reset: A hard reset will cut off power to your device. This will erase all records and entries, delete all programs you have added, and restore the device default factory settings. Never perform a hard reset unless a soft reset does not correct your problem. When you perform your next ActiveSync operation, you can restore any data that you previously synchronized to your computer or you can restore data that you backed up to a storage card. NOTE : When you perform a hard reset, the current date and time are not be retained. Formats, preferences, and other settings are restored to their factory default settings. 1. Hold down the Power button your device. on the front panel of 2. While holding down the power button , gently press the tip of the stylus to the reset button. The Confirmation message box appears. 3. Press the volume rocker key 22 up. 3. On the Password tab, select the check box to enable the password function. 4. Tap the pick list to select the period of inactivity before the lock password will be required for access. 5. Tap a radio button corresponding to the password mode you want to apply. You have two options. Simple 4 digit password This password mode requires a 4-digit password. Strong alphanumeric password This password mode requires an alphanumeric password (i.e., a combination of upper- and lower case letters, numbers, and symbols) consisting of at least seven characters. 6. If you want to set a keyword to serve as a password reminder in case you forget it, tap the Hint tab. 7. Tap OK. ! ! 23 CHAPTER 2 GETTING STARTED After completing the setup procedures, you can now familiarize yourself with the hardware and software functions of your handset to better understand the basics on how to use your device. This chapter explains the handset features. It also gives you a tour of the hardware and software interface of your device. 1. Handset Features 2. Handset Tour 3. Peripherals Tour 4. Command Interface 24 25 HANDSET FEATURES Listed below are the system features of your new PPC4100 Pocket PC. PERFORMANCE Intel Mobile Media Technology of up to 400 MHz Integrated Intel XScaleTM Technology System memory: - 64 MB SDRAM for application storage - 64 MB Flash ROM for operating system Windows MobileTM 2003 software for Pocket PC Phone Edition DISPLAY 3.5" Transreflective TFT LCD (Thin Film Transistor Liquid Crystal Display) with QVGA resolution 240 x 320 resolution 16-bit color depth support Software-configurable backlight settings Microsoft ClearType technology for clearer, crisper font display AUDIO Embedded AC '97 CODEC with CD-quality stereo output Built-in industry-standard 2.5-mm earphone jack Built-in speaker and microphone Separate volume control for system sounds and phone function volume Playback support for both Windows Media and MIDI sound files for personalizing ring tones and sound notifications 26 PHONE FEATURES Tri-band GSM broadband function (900/1800/1900) Contacts migration service using SIM Manager Integration with Microsoft Contacts Features include Speed Dial, Caller ID, Conference Call, Call Waiting, Call Barring, Call History, speakerphone mode, note taking, voice mail, and emergency number setting SMS mailbox/Inbox integration Seamless transition between voice and data connections Hardware and software launch function Operation time: - Talk Time: up to 3 hours - Standby Time: up to 100 hours - Typical Time: up to 12 hours of PDA usage only - Data Time: up to 5 hours CONNECTIVITY 19-pin universal connector Built-in SD/MMC (Standard Digital/MultiMedia Card) expansion slot IrDA-standard Infrared wireless function Wireless Internet access via AT&T's GPRS One-touch ability to toggle on and off all wireless functions using Connection Manager BATTERY PACK Removable and rechargeable 1480 mAh Lithium Ion battery pack Embedded backup battery cell Charging time from empty to full capacity: 8 hours 27 Operation time - MP3 Playback Time (LCD off): up to 12 hours - WMV Playback Time (LCD on, average level backlight, phone function off): up to 7 hours - Internet Browsing Time: up to 4 hours NOTE: Length of battery operation will depend on power consumption which in turn is based on system resources use. For example, constantly using the backlight or using power-demanding applications will shorten the length of battery operation. HANDSET TOUR The following sections gives you a tour of the hardware interface. FRONT VIEW The illustration below show the front panel of your device as well as the top and bottom edges. DESIGN AND ERGONOMICS Stylish and sleek design Dimensions - Length: 4.29 in. - Width: 2.69 in. - Depth: .85 in. (battery pack attached) - Weight: 5.6 oz. (battery pack attached) User-friendly navigation features - 3-way jog dial for one-hand operation - Rocker key for volume control - Hold switch lets you lock all buttons from being accidentally pressed when device is placed in pocket or in a bag. 28 29 NO. 1 2 3 COMPONENT Earphone jack cap Earphone jack Infrared (IR) port SD/MMC expansion slot DESCRIPTION A non-detachable protective covering for the earphone jack. Connects to audio line-out devices (earphones/headphones). Uses infrared technology to transmit and receive data from other IR-enabled devices. Accepts SD, MMC, and SDIO (Secure Digital Input Output) cards, allowing you to add more memory. Install add-on applications or use audio or text files stored in it for use with internal applications. You can also use it to back up data from your device. The antenna includes a neatly hidden slot for holding the stylus. To use the stylus, remove it from its holder and hold it the same way you hold a pen or pencil. Lights up solid amber for alarm reminders and email receipt. Lights up green to indicate phone function status. If the device is off, press the button to turn it on (LED lights up green). If the device is on, press to turn it off. The status of the power LED indicates the charging status. ! Flashing green - Charging device ! Solid green - Charging complete As a backlight control, press and hold to toggle the backlight on/off. NO. 10 COMPONENT End button DESCRIPTION When there's an incoming call, press to reject the call. ! ! During an ongoing call, press to end the call. ! When manually dialing a number, press to delete the number input. Inputs audio into your device when receiving/making a call or recording voice notes. Connects your device to the cradle, which in turn connects to the back of your computer and through the AC adapter to an external power source. This allows you to recharge your device and perform an ActiveSync operation. You can also use the universal connector to connect peripheral hardware devices, such as an external keyboard, to your device. 11 Microphone 4 12 Universal connector 5 Antenna/stylus holder 6 7 8 Notification indicator Phone indicator Power button NOTE: You need to install an appropriate driver to your device before using a peripheral device. 13 Send button ! When there's an incoming call, press to accept the call. 9 LCD touchscreen Displays the applications and data stored on your device. It is touch-sensitive and responds to the stylus or your finger. 14 Speaker During an ongoing call, press and hold to toggle on/off the speakerphone mode. ! From Speed Dial, press to call the currently selected number. ! From Call History, press to call the currently selected log item. ! In mailbox, press to send a composed email/SMS message or display options for a received email/SMS. ! From a PDA application, press to display the Dialer screen or press twice to redial the last called number. Emits system sounds. ! 30 31 REAR VIEW LEFT VIEW NO. 1 2 3 COMPONENT Main battery release latch Reset button Main battery DESCRIPTION Press to release the main battery from its bay. Press the end of the stylus into the hole to reset your device. Removable and rechargeable 1480 mAh Lithium Ion battery pack. NO. 1 COMPONENT Jog dial DESCRIPTION Pressing the jog dial results in an action similar to pressing the Enter key on a regular keyboard. For example, to open any of the applications in the Start menu simply select that application then press the jog dial; or in using a Help menu, simply select a hyperlink then press the jog dial to display the linked information. In pop-up menus: ! Rotate up/down to go through menu options. ! Press to select a highlighted option. 32 33 NO. COMPONENT Jog dial DESCRIPTION In Dialer: ! Rotate up to access Call History. ! Rotate down to access Speed Dial. From Speed Dial: ! Rotate up/down to scroll through the list. ! Press to call the currently selected number. From Call History: ! Rotate up/down to scroll through the log items. ! Press to call the currently selected log item. ! Press and hold to display the pop-up menu for the currently selected log item. From SIM Manager: ! Rotate up/down to scroll through the numbers stored in your SIM card. ! Press and hold to display the pop-up menu for the currently selected entry. Press the key up to increase volume, press down to decrease volume. NO. COMPONENT Hold switch DESCRIPTION When there's an incoming call and the hold switch is enabled: ! Backlight is turned on with the caller ID displayed ! All hardware keys except for the Send or End buttons are disabled ! Backlight turns off after ending call NOTE: Enabling the hold switch does not lock the reset button; you can still reset your device even if the hold switch is turned on. USING THE BACKLIGHT If lighting conditions make it difficult for you to see the information on your device, use the backlight to illuminate your screen. You can change the backlight settings. Refer to "Brightness" on page 145. To activate the backlight: Press and hold the Power button until the backlight turns on. - or If the hold switch is enabled, disable it. ! 2 Volume rocker key 3 Hold switch Slide up to lock all buttons from being accidentally pressed when the device is placed in pocket or in a bag. When the hold switch is enabled: Backlight is turned off and all hardware buttons are disabled ! Auto power off function is still active ! Sound notification for alarms, reminders and SD/MMC/SDIO card movement are enabled ! To turn off the backlight: Press and hold the Power button until the backlight turns off. - or If the hold switch is disabled, enable it. ! 34 35 USING THE SD/MMC SLOT Your device has an expansion slot compatible with a range of SD, MMC, and SDIO storage cards that you can use to back up or transfer files and data. To insert a storage card: Hold your device securely, then push the card into the slot until you hear an audible system sound; this will signal that the card is already properly seated within the slot. The card is secure when it is not protruding from the base. ! To remove a storage card: 1. Hold your device securely, then push against the top of the card, as if you were pushing it further into the slot, letting the card spring out. An audible system sound will signal that the card has been released. 2. Gently remove the card from the slot. NOTE : This device comes with a protective piece in the card slot. Remove the plastic card from the slot before trying to insert an SD or MMC card. 36 37 PERIPHERALS TOUR This sections provides an overview of the peripheral devices bundled with your handset. This include the USB cradle, stereo headset, and the single earbud headset. NO. 4 5 COMPONENT Front pocket Spare battery indicator DESCRIPTION Recharges your device. Lights up to indicate charging status for the spare battery pack. LED status description: ! Flashing green - Charging battery pack ! Solid green - Charging complete Recharges a spare battery pack. USB CRADLE The USB cradle that comes with your device enables you to charge your device, as well as synchronize the information on your device with those on your computer using ActiveSync technology. The dual-pocket design allows simultaneous charging of the device and an optional spare battery pack. NOTE : When your device is docked in the USB cradle while the GPRS function is on, you will not be able to browse web pages. 6 Rear pocket STEREO HEADSET AND SINGLE EARBUD HEADSET The ergonomically designed stereo headset and single earbud headset that come with your device provide quality sound output and maximum comfort fit. Use the stereo headset to play your favorite audio and video files, and to attend to phone calls during non-driving sessions. For safety reasons, DO NOT use the stereo headset while driving. Use the single earbud headset to enjoy hands-free phone operation while driving. NOTE: When using the microphone on the stereo headset/ single earbud headset d u r i n g a n o n g o i n g c a l l , t h e b u i l t - i n device microphone is disabled. NO. 1 2 3 COMPONENT USB port Power connector Support bracket DESCRIPTION Connects the cradle to a USB connector on your computer. Connects the cradle to a power outlet. Holds the device in place during charging. You can configure the operation of these two peripherals under the Phone Settings - Special tab. Go to page 136 for more information. 38 39 CHARGING AN OPTIONAL SPARE BATTERY PACK The dual-pocket design of the USB cradle that comes with your device allows you to simultaneously charge the the device and an optional spare battery pack. To charge an optional spare battery pack: 1. Plug the AC adapter into any AC current outlet. 2. Press and hold the connector button on the AC adapter cord, then plug it into the power socket at the back of the cradle. 3. Slide the spare battery pack into the rear pocket of the cradle until it clicks into place. Stereo Headset Single Earbud Headset NO. 1 2 3 4 5 COMPONENT 6-pole, 2.5 mm headset plug Remote Send/End button Microphone Clip Stereo headset: Dual earpiece Single earbud headset: Single earpiece The spare battery indicator on the cradle will light up green to indicate that the battery pack is properly inserted into the cradle pocket. 40 41 SEND/END BUTTON OPERATION This section describes the action of the Send/End button on the stereo headset/single earbud headset when there's an active call. When there's no active call or when the phone function is turned off, the headset's Send/End button is disabled. During an incoming call: Quick Press - Accept the call Press and hold for more than 2 seconds - Accept the call ! ! COMMAND INTERFACE HARDWARE BUTTONS AND THE STYLUS Your device has hardware buttons that control actions and scroll functions, and a stylus for selecting items and entering information. On your device, the stylus replaces the mouse. Tap - Touch the screen once with the stylus to open items and select options. Drag - Hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items. Tap and hold - Tap and hold the stylus on an item to see a list of actions available for that item. In the pop-up menu that appears, tap the action you want to perform. ! ! ! During an ongoing call: Quick Press - Terminate the call Press and hold for more than 2 seconds - Record the ongoing call ! ! TODAY SCREEN When you turn on your device for the first time each day (or after a preset period of inactivity), you'll see the Today screen. You can also display it by tapping and then Today . To define a preset period of inactivity after which the Today screen is displayed: 1. Tap , Settings, then Personal tab. 2. Tap Today . 3. On the Items tab, select the "Display Today screen... " check box. 4. Tap the pick list below the check box to set the period of inactivity. 5. Tap OK. 42 43 The Today screen provides an at-a-glance view of important reminders and details for the day. Tap to view the Start menu Tap to change date and time. Indicates the mobile connection status. Tap to adjust volume or mute all sounds. If more notification icons need to be displayed than there is room for, the Notification icon appears. Tap the icon to view all notification icons. NOTE : For status icons related to the phone function, refer to page 92. Your day at a glance. NAVIGATION BAR The navigation bar is located at the top of the screen. It displays the active program and current time, as well as the Start menu , which allows you to switch to other programs. Tap to view the connection status. Tap to quickly select a recently used program. Tap to create a new item (e.g. new appointment). STATUS ICONS The table below describes some of the status icons you may see on your device. ICON DESCRIPTION Turns all sounds on and off Backup battery is low Main battery is low Main battery is very low Data connection is active Synchronization is beginning or ending Synchronization is occurring Notification that one or more instant messages were received Notification that one or more email/SMS/voice mail messages were received Tap a program icon to open it. Tap to see more programs. Tap to customize your device. 44 45 COMMAND BAR Use the command bar at the bottom of the screen to perform tasks in programs. The command bar includes menu names, buttons, and the Input Panel button . To create a new item in the current program, tap New. To see the name of a button, tap and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out. ! ! Tap and hold a selected item to display a pop-up menu. Lift the stylus and tap the action you want. Tap outside the menu to close it without performing an action. Menus Record button New button Pen button Input Panel button NOTIFICATIONS Your device reminds you in a variety of ways when you have something to do or when you receive a message. For example, if you've set up an appointment in Calendar, a task with a due date in Tasks, or an alarm in Clock, you'll be notified in any of the following ways: A message box appears on the screen. A sound, which you can specify, is played. The notification indicator on the front panel of your device lights up amber. ! ! ! POP-UP MENUS With pop-up menus, you can quickly choose an action for an item. For example, you can use the pop-up menu in the contact list to quickly delete a contact, make a copy of a contact, or send an email message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu: 1. Tap and hold the stylus on the item that you want to perform the action on. 2. When the menu appears, lift the stylus, then do any of the following: Tap the action you want to perform. Tap anywhere outside the menu to close the menu without performing an action. ! ! To choose reminder types and sounds for your device: 1. Tap , Settings, then Personal tab. 2. Tap Sounds & Notifications . 3. On the Notifications tab, select the kind of events you want to be notified of and the manner of notification you prefer. The options you choose here are applied globally on your device. 4. Tap OK. 46 47 CHAPTER 3 MANAGING PROGRAMS Your handset has several preinstalled programs that you can use to organize your daily activities. These include programs that will help you search, organize, and synchronize information. This chapter describes the procedures for launching programs. It also shows how to use Find and File Explorer, as well as procedures for performing an ActiveSync operation. 1. Accessing Programs 2. Using Find 2. Using File Explorer 4. Using ActiveSync 48 49 ACCESSING PROGRAMS OPENING A PROGRAM You can open programs in the following ways: Tap a program name from the menu. You can select which programs are displayed on the menu. For instructions, see page 154. ! ! ICON PROGRAM Inbox Games USAGE Send and receive email and SMS messages. Play your favorite computer games, including Jawbreaker and Solitaire, for on-the-road entertainment. Download and read eBooks on your device. Microsoft Reader for Pocket PC Tap , then Programs to see more programs. MSN® Messenger Send and receive instant messages from your MSN Messenger contacts. Create handwritten or typed notes, drawings, and recordings. Access and edit JPEG files on your device. Make and receive calls and SMS messages; swap between calls and set up a conference call. Create new workbooks or view and edit Excel workbooks created on your computer. Browse Web and WAP sites, and download new programs and files from the Internet. Subscribe to popular MSN services. Create new documents or view and edit Word documents created on your computer. Export the contents of your SIM card to your Microsoft Contacts list. Keep track of your tasks. SWITCHING BETWEEN PROGRAMS ! Notes Select another program from the menu. Pictures N O T E : Some programs have abbreviated labels for check boxes and drop-down menus. To see the full spelling of an abbreviated label, tap and hold the stylus on the label. Drag the stylus off the label so that the command is not carried out. Phone PROGRAM LIST The following is a partial list of programs that are available on your device. Refer to the PPC4100 Companion CD for additional programs that you can install on your device. ICON PROGRAM ActiveSync Pocket Excel Pocket Internet Explorer Pocket MSN USAGE Synchronize information between your device and your computer. Perform basic arithmetic calculations. Keep track of your appointments and create meeting requests. Keep track of your friends and colleagues. Pocket Word SIM Manager Calculator Calendar Contacts Tasks 50 51 ICON PROGRAM Terminal Services Client USAGE Log onto a Windows NT server type PC that is running Terminal Services software and use all of the programs that are available on that PC from your device. Play digital audio and video files that are stored on your device or on a network. Create backup files of data and applications stored on your device. USING FIND The Find function helps you quickly locate specific files. 1. Tap , then Find . 2. Enter the text you want to find, then select a data type. 3. To quickly find information that is taking up storage space on your device, select the "Larger than 64 KB" option from the Type drop-down box. 4. Tap the Go button to start the search. Windows Media Player TM WiBackup NOTE: To get detailed information on using any of the applications listed in this section (except SIM Manager), open the program, tap Start , then Help . Tap to start the search. Type the text you want to find. 52 53 USING FILE EXPLORER Use File Explorer to locate files on your device and to organize these files into folders. ! USING ACTIVESYNC Use Microsoft® ActiveSync® technology to synchronize information between your Pocket PC and your computer and/or a server so you always have the most up-to-date information wherever you are. N O T E : You can only synchronize information with a server if your company is running Microsoft Exchange Server with Exchange ActiveSync. Tap , Programs, then File Explorer . Tap here to select a sort order for the list. Tap and hold a blank area to display the New Folder command. Tap to view the files stored on your device. Tap to view the files stored in your storage card. Tap to open a file in the network you're connected to. Each time you synchronize, ActiveSync compares the information on your device with the information on your computer and/or the server and updates all locations. This means you'll always have the most recent information at all times. Use ActiveSync to: Keep Pocket Outlook data up-to-date by synchronizing your device with the Microsoft Outlook data on your computer. Synchronize Inbox, Calendar, and Contacts with a server so that you have the latest information, even when you don't have access to your computer. Open and edit your Microsoft Word and Microsoft Excel files in your device and synchronize it back to your computer. Files are automatically converted to the correct format. Copy (rather than synchronize) files between your device and your computer. Control when synchronization occurs by selecting a synchronization schedule. For example, you can synchronize continually while connected to your computer or only when you select the synchronize command. ! ! ! ! ! 54 55 If you choose continuous synchronization, changes made on the computer or device are duplicated immediately. To recover a sudden loss of data, you can configure ActiveSync to back up data on your device. Choose whether to copy all information in the internal storage on your device, or just the information that has changed since the last backup. Select which information types are synchronized and control how much information is synchronized. To illustrate, when synchronizing Calendar, you can set ActiveSync to synchronize appointments within a certain date range and for specific categories only. For example business appointments from the past two weeks only. ! To install Microsoft ActiveSync on your computer: 1. Exit any open programs, including those that run at startup, and disable any virus-scanning software. 2. Insert the PPC4100 Companion CD into the computer's CD-ROM drive. The CD's welcome page appears. 3. To go to the next screen, click the animated forward icon . 4. Click the Start Here tab on the right side of the screen. 5. Read the instructions and installation notes indicated on the Start Here screen. 6. Click the buttons on the left pane to install each of the individual applications. After installation, the ActiveSync icon will appear on your computer's system tray (on the lower right-hand corner of the screen). NOTE : If the wizard does not automatically appear, launch ActiveSync on your computer by clicking on its icon from Start , then Programs . INSTALLING MICROSOFT ACTIVESYNC ActiveSync is already installed on your PPC4100 Pocket PC; you only need to install it on your computer. MINIMUM PC COMPUTER REQUIREMENTS Microsoft Windows® XP, 2000, ME, NT Workstation 4.0 with Service Pack 6 or later, or 98 Microsoft Outlook® 98 or later required for synchronization Microsoft Internet Explorer 4.01 with Service Pack 1 or later Hard disk drive with 12 to 65 MB of available hard disk space (actual requirements will vary based on selection of features and user's current system configuration) Available infrared port or USB port CD-ROM drive VGA graphics card or compatible video graphics adapter at 256 color or higher Keyboard and mouse ! ! ! ! ! ! ! ! For detailed information about using ActiveSync on your computer, start ActiveSync on your computer, click Help, then Microsoft ActiveSync Help. CREATING A PARTNERSHIP After completing the installation procedures you can now set up a partnership between your PPC4100 Pocket PC and your computer and/or a server with the help of the New Partnership setup wizard. This wizard will help you: Set up a partnership so you can synchronize information between your device and your computer Customize your synchronization settings ! ! 56 57 To create a partnership: 1. Dock your device in the front pocket of the cradle. 2. Plug the cradle's USB connector into a USB port on your computer. To prevent synchronization problems, select the "Synchronize with Microsoft Mobile Information Server and/or this desktop computer" option in the New Partnership setup wizard only if you are certain that your company is running Microsoft Exchange Server with Exchange ActiveSync and you know the server name. Otherwise, select the "Synchronize with this desktop computer" option. For more information, contact your corporate network administrator or service provider. The initial synchronization process will automatically begin when you finish using the wizard. During the synchronization process this icon device's navigation bar. appears on your The New Partnership setup wizard will automatically start on your computer screen. 3. Follow the onscreen instructions. 58 59 After the initial synchronization, take a look at Calendar, Contacts, and Tasks on your device. You'll notice that information you've stored in Microsoft Outlook on your computer has been copied to your device, and you didn't have to type a word. Disconnect your device from your computer and you're ready to go! Once you have completed the first synchronization process, you can initiate synchronization from your device anytime, using either the USB cradle or via infrared. To start and stop synchronization: 1. Connect your device and computer via: USB cradle - Follow steps 1-2 under the "To create a partnership" section on page 57. Infrared - See page 66 for more information. ! ! 4. Select one or both of the following options: Use mobile schedule to sync with this PC - to set synchronization at scheduled intervals Sync with this PC during manual sync - to set your device to sync with the selected computer every time you sync manually 5. Tap OK. ! ! N O T E : To synchronize remotely with a your computer, it must be turned on. 2. On your device tap , then ActiveSync. . . 3. To start synchronization, tap Sync To stop synchronization, tap Stop To set mobile schedule during wireless synchronization with your computer: You can set two separate mobile schedules when wirelessly synchronizing your device with your computer. Peak time schedule - to synchronize during work hours or other times you receive higher mail volumes Off-peak schedule - to synchronize during times when you receive lower mail volumes ! ! SYNCHRONIZING WITH YOUR COMPUTER You can define settings for remote synchronization with your computer, and set a mobile schedule during wireless synchronization. To set remote synchronization with your computer: 1. On your device tap , then ActiveSync. 2. Tap Tools, Options, then PC tab. 3. Tap the pick list and select the appropriate computer name. N O T E : When you are in roaming mode, you can synchronize manually to reduce roaming charges, or you can use the mobile schedule you've set. 1. On your device tap , then ActiveSync. 2. Tap Tools, Options, then Mobile Schedule tab. 3. Select the frequency of synchronization for the three conditions--during peak times, off-peak times, and when roaming. 4. Tap Peak Times to set the days and hours of your peak time schedule. 5. Tap OK. 60 61 SYNCHRONIZING WITH A SERVER The option to synchronize your device with a server is available when you first create a partnership. Before you can begin to synchronize information with a server, you need to request the following server configuration information, either from your service provider or from your corporate network administrator: Your user name and password in your corporate network The name of the Microsoft Exchange server ! ! 9. Define the synchronization settings for each information type by tapping the type of information, then Settings. N O T E : There are no synchronization settings for Contacts. 10. Tap OK To set up automatic synchronization with a Microsoft Exchange server: Enabling automatic synchronization between your device and Microsoft Exchange server ensures that you always get real-time information from the server every time an item arrives or is changed on the server. 1. On your device tap , then ActiveSync. 2. Tap Tools, Options, then Mobile Schedule tab. 3. Tap As items arrive for the peak time and/or off-peak time mobile schedule. 4. Tap the Server tab. 5. Tap Options. 6. Tap Device Address. 7. Tap one of the option below: Corporate Service Provider - If your company has instructed you to use a predefined service provider profile. a. Enter the profile name under Service Provider Name. b. Enter your device's phone number under Device Phone number (optional) Device SMS Address - Enter the address that identifies your device on the network. This is the same address that other Internet users use to send SMS messages to your device. 8. Tap OK ! ! To set up synchronization with a Microsoft Exchange server: 1. On your device tap , then ActiveSync. 2. Tap Tools, Options, then Server tab. 3. In the "Use this server" box, enter the name of the Microsoft Exchange server to which you want to connect. Select the "This server uses an SSL connection" check box if it's applicable to your corporate network. 4. Tap Options. 5. On the Connection tab, enter your user name, password, and domain name under "Logon credentials". If you intend to enable automatic synchronization, select the "Save password" check box. 6. On the Rules tab: a. Select the frequency of synchronization with the server when you are connected to your computer. b. Define the rules for resolving conflicts if items change on both your device and on the server. 7. Tap OK. 8. Under "Sync these items", select the check box opposite the types of information that you want to synchronize with the server. 62 63 To stop synchronizing with a server: You can stop synchronizing an information type with a server, and instead synchronize it with your computer. 1. On your device tap , then ActiveSync. 2. Tap Tools, Options, then Server tab. 3. Under "Sync these items", deselect the check box opposite the types of information that you no longer want to synchronize with the server. 4. Tap OK. Messages in subfolders in other email folders in Outlook are synchronized only if the folders have been selected for synchronization in Inbox on your device. ! N O T E : SMS messages are not received in Inbox through synchronization. Instead, they are sent to your device by way of your mobile service provider. ! SYNCHRONIZING INFORMATION By default, ActiveSync does not enable automatic synchronization of all types of information. To select the types of information you want synchronized, on either your device or your computer, go to Tools, then Options. This section gives you an overview of the types of Outlook information you can synchronize. SYNCHRONIZING INBOX When you select Inbox for synchronization in ActiveSync, email messages are synchronized as part of the general synchronization process. During synchronization, the following events occur: Messages are copied from the Outlook Inbox folder on your computer, or from a Microsoft Exchange server, to the Inbox folder (under the ActiveSync account) on your device. By default, when synchronizing Inbox information with your computer, you will receive only messages from the last three days and the first .5 KB of each new message. You can also choose to download file attachments. The messages on your device and on your computer are linked. When you delete a message on your device, it is also deleted from your computer the next time you synchronize, and vice versa. ! ! ! ! SYNCHRONIZING CALENDAR Calendar items created on your device are copied to your computer and/or on a Microsoft Exchange server during synchronization, and vice versa. By default, Calendar items from the last two weeks will be synchronized. Similarly, Calendar items that are deleted from your device are deleted from your computer and/or server during synchronization, and vice versa. SYNCHRONIZING CONTACTS Contacts created on your device are copied to your computer or on a Microsoft Exchange server during synchronization, and vice versa. By default, all of your contacts will be synchronized. Similarly, contacts that are deleted from your device are deleted from your computer and/or server during synchronization, and vice versa. ! ! SYNCHRONIZING TASKS Task synchronization is, by default, automatically selected in ActiveSync. Tasks can only be synchronized with your computer; they cannot be synchronized with a server. ! ! 64 65 Tasks created on your device are copied to your computer during synchronization, and vice versa. By default, only incomplete tasks will be synchronized. Similarly, tasks that are deleted from your device are deleted from your computer during synchronization, and vice versa. ! ! USING ACTIVESYNC TO EXCHANGE FILES You can use ActiveSync to exchange information from your device your computer and vice versa. Changes you make to the information on one location will not affect the information on the other one. If you want to automatically update information on both your device and computer, synchronize the information instead. You can copy two types of information to your device: files and Pocket Access Windows CE Store information. The procedure below only applies to copying files. Refer to the ActiveSync Help on your computer for instructions on how to copy Pocket Access Windows CE Store information. N O T E : Files created on your computer may need to be converted by ActiveSync so that they can be viewed and edited on your device, and vice versa. SYNCHRONIZING USING INFRARED Your device is equipped with an IrDA-standard infrared port that you can use to synchronize information with your computer. Simply align the infrared port of your device with that on your computer. This method is ideal for quickly switching between multiple devices since there are no cables or adapters to change. To synchronize information via infrared connection: 1. Perform the steps below on your computer: a. Install and configure an infrared port on your computer following the manufacturer's instructions. b. Once your computer's IR port is ready, open ActiveSync. c. Click File, then Connection Settings. d. Under the "In the Allow serial cable or infrared connection to this COM port" list, select Infrared Port (IR). 2. Perform the steps below on your device: a. Align the IR port of your device with that on your computer so that they are unobstructed and within a close range. b. Initiate connection by tapping Tools, then Connect via IR. , ActiveSync, To copy files: 1. Connect your device to your computer. 2. In ActiveSync on your computer, click Explore . Windows Explorer will open the Mobile Device window for your device. 3. Locate the file that you want to copy on your device or computer. 4. Do one of the following: To copy the file to your device, right-click the file and click Copy. Place the cursor in the desired folder for your device, right-click, then click Paste. To copy the file to your computer, right-click the file and click Copy. Place the cursor in the desired folder for your computer, right-click, then click Paste. ! ! 66 67 ACTIVESYNC ERRORS Whenever ActiveSync cannot successfully synchronize information, it displays an Error link on the ActiveSync window on your device. Tap the link to display more information about the error that occurred. Some types of errors can interfere with automatic synchronization. If you suspect that a scheduled automatic synchronization has not occurred, you should try to manually synchronize your information. Successfully completing manual synchronization will reset automatic synchronization. CHAPTER 4 ENTERING DATA This chapter describes how to use the different text entry methods on your device. 1. Using the Input Panel 2. Writing on the Screen 3. Drawing on the Screen 4. Recording a Message 5. Using My Text Tap to learn more about the error and how to resolve it. 68 69 USING THE INPUT PANEL Use the input panel to enter information in any program on your device. You can either type using the soft keyboard or write using Letter Recognizer, Block Recognizer, or Transcriber. In either case, the characters appear as typed text on the screen. To show or hide the input panel: 1. Tap the Input Panel button . 2. Tap the arrow next to the Input Panel button to see your choices. To change word suggestion options: To set word suggestion options such as the number of words suggested at one time: 1. Tap Select an input method. Tap here if this is the correct word. , then Settings, then Personal tab. Tap to see your choices. Input Panel button 2. Tap Input . 3. On the Word Completion tab, define the word suggestion settings. 4. Tap OK. When you use the input panel, your device anticipates the word you are typing or writing and displays it above the input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your device, the more words it learns to anticipate. USING THE SOFT KEYBOARD The soft keyboard allows you to "type" information just like in a regular keyboard, by tapping the onscreen keys. To use the soft keyboard: 1. Tap the arrow next to the Input Panel button, then tap Keyboard. 2. On the soft keyboard that is displayed, tap the keys with your stylus. 70 71 Write lower case letters here. Tap the onscreen keys with your stylus. Write all caps letters here. Write numbers here. USING LETTER RECOGNIZER With Letter Recognizer you can write letters using the stylus just as you would on paper. To use the Letter Recognizer: 1. Tap the arrow next to the Input Panel button, then tap Letter Recognizer. 2. Write a letter in the box. When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Letter Recognizer, with Letter Recognizer open, tap the question mark next to the writing area. USING BLOCK RECOGNIZER With Block Recognizer you can input character strokes using the stylus that are similar to those used on other devices. To use the Block Recognizer: 1. Tap the arrow next to the Input Panel button, then tap Block Recognizer. 2. Write a letter in the box. When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Block Recognizer, with Block Recognizer open, tap the question mark next to the writing area. 72 73 Write numbers here. Write letters here. Using Transcriber Transcriber allows you to write anywhere on the screen using the stylus just as you would on paper. To use the Transcriber: 1. Tap the arrow next to the Input Panel button, then tap Transcriber. 2. Write anywhere on the screen. Pause and let Transcriber change the written characters to typed characters. For specific instructions on using Transcriber, with Transcriber open, tap the question mark in the toolbar. To learn how to write a letter in Transcriber: 1. Tap on the toolbar. 2. In the screen that appears, select the letter you want to learn about, then tap one of the examples. Click a character for a demonstration. 74 75 To punctuate in Transcriber: 1. Tap on the toolbar. 2. Tap the punctuation mark you need. 3. Tap OK to hide the toolbar. WRITING ON THE SCREEN In any program that accepts writing, such as Notes, and in the Notes tab of Calendar, Contacts, and Tasks, you can use your stylus to write directly on the screen. Write the way you do on paper. You can edit and format what you've written and convert the information to text at a later time. To write on the screen: Tap the Pen button to switch to writing mode. This action displays lines on the screen to help you write. ! SELECTING AND EDITING TYPED TEXT If you want to edit or format typed text, you must select it first. 1. Drag the stylus across the text to select it. 2. To cut, copy, and paste typed text: a. Tap and hold the selected words b. Tap an editing command on the pop-up menu, or tap Edit on the command bar, then tap an editing command. N O T E : Some programs that accept writing may not have the Pen button. See the documentation for that program to find out how to switch to writing mode. Tap the Pen button to use your stylus like a pen 76 77 To select and edit written text: If you want to edit or format written text, you must select it first. 1. Tap and hold the stylus next to the text you want to select until the insertion point appears. 2. Without lifting, drag the stylus across the text you want to select. If you accidentally write on the screen, tap Edit, then Undo, and try again. -orTap the Pen button to deselect it and then drag the stylus across the screen. 3. You cut, copy, and paste written text in the same way you work with typed text: a. Tap and hold the selected words. b. Tap an editing command on the pop-up menu, or tap Edit on the command bar, then tap an editing command. To convert writing to text: Tap Tools, then Recognize. If you want to convert only certain words, select them before tapping Recognize on the Tools menu (or tap and hold the selected words and then tap Recognize on the pop-up menu). If a word is not recognized, it is left as writing. ! Select the text you want to convert and tap Recognize on the pop-up menu. The writing is turned into text. If the conversion is incorrect, you can select different words from a list of alternates or return to the original writing. To do so: 1. Tap and hold the incorrect word (tap one word at a time). 2. In the pop-up menu, tap Alternates. A menu with a list of alternate words appears. 3. Do either of the following: Tap the word you want to use. Tap the writing at the top of the menu to return to the original writing. ! ! 78 79