User manual UTSTARCOM XV6700

User Manual Pocket Please Read Before Proceeding Trademarks Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync, Excel, Internet Explorer, MSN, Outlook, PowerPoint, and Word are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All trademarks are the properties of their respective owners. THIS DEVICE IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX. DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING. YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE'S OUTER CASING. EXPLOSIVE ATMOSPHERES When in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and you should obey all signs & instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. You are advised not to use the equipment at refueling points (Service Station, Gas Station). You are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always clearly marked. They include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. 2 | Preface Important Safety Precautions Please read the following safety precautions. ELECTRICAL SAFETY This product is intended for use when supplied with power from the battery. Other usage may be dangerous and will invalidate the warranty for this product. SAFETY IN AIRCRAFTS Due to the possible interference caused by this product to an aircraft's navigation system and its communications network, using this product on board an airplane is against the law in most countries. Please make sure to turn Flight Mode on when getting on an aircraft. ENVIRONMENT RESTRICTIONS Do not use this product at gas or refueling stations. The use of this product is also prohibited in fuel storehouses, chemical plants, and locations containing explosives. ROAD SAFETY Talking on the phone while driving is extremely dangerous and is illegal in some states. Check the laws and regulations on the use of phones while driving in your area. INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS This product may cause medical equipment to malfunction. The use of this device is forbidden in most hospitals and medical clinics. NONIONIZING RADIATION This product should be operated in the suggested normal condition only to ensure the radiative performance and safety of the interference. As with other mobile radio transmitting equipment, users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is recommended that no part of the human body be allowed to come too close to the antenna during operation of the equipment. 3 | Preface Safety Information For FCC RF Exposure WARNING! READ THIS INFORMATION BEFORE USING CAUTIONS In August 1996 the Federal Communications Commission (FCC) of the United States with its action in Report and Order FCC 96-326 adopted an updated safety standard for human exposure to radio frequency electromagnetic energy emitted by FCC regulated transmitters. Those guidelines are consistent with the safety standard previously set by both U.S. and international standards bodies. The design of this phone complies with the FCC guidelines and these international standards. Use only the supplied or an approved antenna. Unauthorized antennas, modifications, or attachments could impair call quality, damage the phone, or result in violation of FCC regulations. Do not use the phone with a damaged antenna. If a damaged antenna comes into contact with the skin, a minor burn may result. Please contact your local dealer for replacement antenna. BODY-WORN OPERATION This device was tested for typical body-worn operations with the back of the phone kept 2.0 cm. from the body. To maintain compliance with FCC RF exposure requirements, use only belt clips, holsters or similar accessories that maintain a 2.0 cm. separation distance between the user's body and the back of the phone, including the antenna. The use of belt-clips, holsters and similar accessories should not contain metallic components in its assembly. The use of accessories that do not satisfy these requirements may not comply with FCC RF exposure requirements, and should be avoided. For more information about RF exposure, please visit the FCC website at www.fcc.gov. 4 | Preface Contents Chapter 1 Getting Started 1.1 1.2 1.3 1.4 1.5 Getting to Know your XV6700 and its Accessories ...............................10 Battery Information ...................................................................................16 Starting Up .................................................................................................18 The Today Screen ......................................................................................21 Using the Start Menu.................................................................................23 Chapter 2 Entering and Searching Information 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 Introduction................................................................................................28 Using the Keyboard ..................................................................................29 Using Letter Recognizer ...........................................................................29 Using Block Recognizer ...........................................................................30 Using Transcriber ......................................................................................30 Using Phone Pad .......................................................................................34 Drawing and Writing on the Screen .........................................................36 Recording a Note .......................................................................................38 Searching Information ..............................................................................39 5 | Preface Chapter 3 Using Phone Features 3.1 3.2 3.3 3.4 3.5 Using the Phone ........................................................................................42 Making a Call .............................................................................................43 Receiving a Call .........................................................................................45 In-Call Options ...........................................................................................46 Additional Dialing Information .................................................................47 Chapter 4 Synchronizing Your XV6700 and Setting Up E-mail Security 4.1 4.2 4.3 4.4 4.5 Using ActiveSync ......................................................................................50 Synchronizing Information .......................................................................51 Synchronizing via Infrared and Bluetooth ..............................................55 Synchronizing Music, Video, and Pictures .............................................56 Setting Up E-mail Security .......................................................................57 Chapter 5 Managing Your XV6700 5.1 5.2 5.3 5.4 5.5 5.6 Personalizing Your XV6700 ......................................................................60 Adding and Removing Programs.............................................................67 Managing Memory .....................................................................................68 Backing Up Files .......................................................................................70 Protecting Your XV6700 ............................................................................71 Resetting Your XV6700 .............................................................................73 6 | Preface Chapter 6 Getting Connected 6.1 6.2 6.3 6.4 6.5 Connecting to the Internet ........................................................................76 Internet Explorer Mobile ...........................................................................78 Using Bluetooth .........................................................................................81 Using Comm Manager ..............................................................................84 Using Terminal Services Client ................................................................87 Chapter 7 Exchanging Messages and Using Outlook 7.1 7.2 7.3 7.4 7.5 7.6 7.7 E-mail and Text Messages ........................................................................90 Using MMS Messengs ...............................................................................99 Pocket MSN Messenger ..........................................................................104 Calendar ...................................................................................................106 Contacts ...................................................................................................107 Tasks......................................................................................................... 110 Notes ........................................................................................................ 112 Chapter 8 Experiencing Multimedia 8.1 8.2 8.3 Using Camera and Camcorder ............................................................... 116 Using Pictures & Videos .........................................................................126 Using Windows Media Player .................................................................130 7 | Preface Chapter 9 Using Other Applications 9.1 9.2 9.3 9.4 Word Mobile .............................................................................................138 Excel Mobile .............................................................................................140 Viewing Slide Shows with PowerPoint Mobile .....................................142 Using Voice Speed Dial ...........................................................................143 Appendix A.1 Regulatory Notices ..................................................................................148 A.2 PC Requirement to Run ActiveSync 4.x ................................................154 A.3 Specifications .........................................................................................155 A.4 Index .........................................................................................................157 8 | Preface Chapter 1 Getting Started 1.1 Getting to Know your XV6700 and its Accessories 1.2 Battery Information 1.3 Starting Up 1.4 The Today Screen 1.5 Using the Start Menu 1.1 Getting to Know your XV6700 and its Accessories Front, top, and left-side view 1 2 3 4 5 6 18 17 16 15 7 8 9 10 11 12 13 14 10 | Getting Started 1 2 3 4 POWER/Backlight Button MiniSD Card Slot Antenna Notification LED 1 Press to turn on/off your Xv6700. Press and hold turn on/off its backlight. Lets you insert a storage card (miniSD card) for storing data. Bi-color LED on the left side: Blue for Bluetooth system notification of powered-up and ready to transmit radio frequency signal, and Green for Wi-Fi status. Bi-color LED on the right side: Green and Orange for CDMA standby, SMS message, CDMA network status, notification, battery charging status. Listen to a phone call from here. Use to write, draw, or make a selection with the stylus. Press to perform the command shown on the screen above the button. Press to open the Start menu. Press to verify your data entries, or to exit the program in use. Press to perform the command shown on the screen above the button. Press to end a call. Press this multi-directional control up, down, left, or right to move through menus, program instructions; carry out the selection by pressing ENTER (the center button). Press to answer an incoming call or dial a number. Lets you exchange file(s) or data with other devices wirelessly. Press to quickly launch Internet Explorer. Press up or down to adjust the volume. Press to record a voice note. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Notification LED 2 Speaker Touch Screen Left Soft Key Start Button OK Button Right Soft Key End Button Navigation Key Talk Button Infrared Port Internet Explorer Volume Voice Recorder 11 | Getting Started Back, bottom, and right view 19 20 21 22 23 28 24 25 27 26 12 | Getting Started 19 20 Stylus and Stylus Slot Use the stylus to write, draw, or select items on the touch screen. Flash Allows you to capture images even in a dark environment. To turn on the flash, tap the Flash icon ( ) when in Camera mode. The camera lens on your XV6700 supports two shoot modes: Wideangle mode (normal) and Macro mode (close-up). To change the shoot mode, push the switch up for wide-angle mode ( ) or down for macro mode ( ). You can connect your XV6700 to an external antenna to utilize the superior reception quality (if available). Position your XV6700 until this mirror reflects the image you want to capture. Speak into the microphone when receiving or making a phone call or voice recording. Allows you to listen to audio media or use the phone's hands-free kit. Use this connector for synchronizing data or recharging the battery. With the stylus, press to soft-reset your XV6700 Press and hold for two seconds to launch Camera mode. When in Camera mode, press this button to take a picture. 21 Camera Lens External Antenna Connector Self-Portrait Mirror Microphone Earphone Jack Sync Connector Reset Button Camera Button 22 23 24 25 26 27 28 13 | Getting Started Accessories 29 30 31 32 29 30 31 AC adapter USB cable Stereo-wired headset Plug into the cradle or directly into the device to recharge the battery. Connect your XV6700 to a PC and synchronize data. Provide volume control jog dial and Send/End button. Pick up and hang up incoming and outgoing calls. Plug into Earphone Jack to listen to audio files. Allows you to recharge your XV6700 and a second battery (if you have purchased one), as well as using ActiveSync to synchronize data between your XV6700 and the PC. · To recharge the device (or battery), connect the cradle to the electrical outlet. · To synchronize, connect the cradle to the USB port on your PC. 32 USB cradle 14 | Getting Started The QWERTY keyboard Your XV6700 provides you with a QWERTY keyboard, which is similar to a standard keyboard on your PC. To use the QWERTY keyboard, slide the main screen rightward to reveal the keyboard. Once the keyboard is revealed, the screen orientation changes from portrait to landscape (see page 20). You can do the following with the hardware keyboard: · · · · · · · · · To type lowercase letters, press the keys using your thumbs or fingers. To use all uppercase letters, press To type a single uppercase letter, press first, then . and press the corresponding key. , then To enter a number or symbol (labeled on the top left of each key in red), press press the corresponding key. Press the Left/Right Soft Key screen. Press Press to perform the command shown on the bottom of the to verify your data entries or exit the program in use. to open the Start menu. for directional movement. Press the arrow keys To choose a word that is being predicted by the XV6700, press the down arrow to select, then Return key to finish the selection and add a space. 15 | Getting Started 1.2 Battery Information Your XV6700 contains a rechargeable Li-ion polymer battery. Your XV6700 is designed to use only manufacturer-specified original batteries and accessories. Battery performance depends on many factors, including your wireless service provider's network configuration, signal strength, the temperature of the environment in which you operate your XV6700, the features and/or settings you select and use, items attached to your XV6700's connecting ports, and your voice, data, and other program usage patterns. Battery life estimates (approximations): · · Talk-time: 2.5 ­ 5 hours Standby time: up to 200 hours To reduce risk of fire or burns: · Do not attempt to open, disassemble, or service the battery pack. · Do not crush, puncture, short external contacts, or dispose of in fire or water. · Do not expose to temperatures above 60°C (140°F). · Replace only with the battery pack designated for this product. · Recycle or dispose of used battery as stipulated by local regulation. Warning! Install and charge the battery Before you can use your XV6700, you need to charge the battery. To install the battery, remove the battery cover first, and then insert the battery by aligning the exposed copper part of the battery pack with the protruding copper conductor. Then, gently push the battery into place, and replace the battery cover. 16 | Getting Started Some batteries perform best after several full charge/discharge cycles. The time needed to fully charge the battery is less than 4 hours. You can charge the battery by: · · · · Connecting your XV6700 to the AC adapter. Plugging the device sync cable into the USB port on your PC. Inserting the battery itself into the battery port on the cradle and plugging the cradle into the AC Adapter. Connecting your XV6700 to the USB cradle, which is connected to the AC Adapter. Low battery When the low-battery warning appears, do the following: 1. Immediately save your current data. 2. Synchronize with your PC. 3. Turn off your XV6700. Low-battery indicator To check the battery power · · Tap Start > Settings > System tab > Power; or Tap the Battery icon ( ) on the Today screen. Use only the chargers and cables provided in-box or other authorized accessories to charge your device. Only these accessories will show ( ) when plugged in. Although other mini USB chargers may appear compatible, they will not charge and may cause damage to your XV6700. 17 | Getting Started 1.3 Starting Up Turn the device on and off To turn on the device, press the POWER button. When you turn on the device for the first time, you are asked to complete a calibration process. For more information, see "Calibrate the device" in this chapter. To turn off the device, press POWER again. Notes Pressing POWER turns off your XV6700 temporarily and switches the device to sleep mode. However, you can still receive messages and calls while your XV6700 is in sleep mode. To turn off your wireless service to the device, turn Flight Mode On. See Chapter 3 for instructions. Calibrate the Device Calibrating the device screen involves tapping with the stylus the center of a cross as it moves around the screen. This process ensures that when you tap the screen with your stylus, the tapped item is activated. If your XV6700 does not accurately respond to screen taps, please follow these steps to re-calibrate it: 1. Tap Start > Settings > System tab > Screen. 2. On the General tab, tap Align Screen, and follow the instructions on the screen. 18 | Getting Started Buttons Lock It is possible to lock the buttons on the device, so that the applications may not be accidentally launched. Once you enable this feature, only the Power button can turn on your device. To configure the Buttons Lock settings 1. Tap Start > Settings > Personal tab > Buttons. 2. On the Lock tab, select the Lock all buttons except Power button check box. 3. Tap OK. Note The Buttons Lock feature does not disable the phone function of your device. When you enable this feature, you still can use the buttons on the device to receive or reject an incoming call. Manage screen settings The device touch screen has three orientation modes: Portrait, Landscape (right-handed), and Landscape (left-handed). Portrait mode allows you to get a better view or a better operation of certain programs on your XV6700, while Landscape mode may be optimal for viewing longer text files. · To change the orientation, tap Start > Settings > System tab > Screen, and select the orientation you want: Portrait, Landscape (right-handed), or Landscape (left-handed). Or, you can simply tap the Display Mode icon ( display mode. ) on Today screen to change the 19 | Getting Started Portrait mode Landscape mode · · To smooth the edges of screen fonts for many programs, on the ClearType tab, select the Enable ClearType check box. To increase the readability or to see more content on the screen, on the Text Size tab, adjust the text size by moving the slider. 20 | Getting Started 1.4 The Today Screen The Today screen displays important information, such as upcoming appointments and status indicators. You can tap a section on the screen to open the associated program. · · To access the Today screen, tap Start > Today. To customize the Today screen display, including the background image, tap Start > Settings > Personal tab > Today. 1 Tap to open the Start menu. Tap to view connectivity status. Indicates the radio signal strength. Tap to configuration the phone settings. Tap to control device/ringer volume. Displays the current time. Tap and hold to change the clock mode: Analog or Digital. Displays the current date. Tap to set up date, time, alarm, and more. Tap to set/edit owner information. Your day at a glance with reminders. Tap to open the related program: messages, tasks, and appointments. Tap to lock or unlock device. : locked; : unlocked. Tap to open Pocket MSN. Tap to open the Calendar screen. Tap to open the Contacts screen. Tap to open the Power Settings screen. Tap to open the Comm Manager screen. Tap to change the display mode between Portrait and Landscape. 2 3 4 5 6 7 8 1 2 34 5 6 7 8 9 10 13 14 15 9 10 11 12 13 14 15 11 12 Note You can access the Today screen from anywhere by tapping Start > Today. 21 | Getting Started Indicators The following are some of the status icons that you may see on your XV6700. Icon Description Indicates the battery is fully charged. Indicates the battery is very low. Battery charging. Sound on. Sound off. Ringer in vibration mode. 1x data connection is active. EVDO data connection is active. ActiveSync connection is active. ActiveSync connection is not active on the turned on Flight mode. Synchronization in progress. Synchronization error. Indicates maximum signal strength. No signal. Flight mode is active. Wireless connection is off. No phone service. Voice call in progress. Missed call. New e-mail or text messages. 22 | Getting Started Icon Description New voice mail. Device is locked. indicates the device is unlocked. Indicates any of wireless function (Phone, Bluetooth, or Wi-Fi) is turned ON. indicates the three wireless functions are turned OFF. Indicates the display mode as Portrait mode. / indicates the Landscape mode. 1.5 Using the Start Menu The Start menu, located at the top left corner of the Today screen, displays a list of programs. It lets you close a screen and switch from one program to another. You can start a program by scrolling through the programs list and then pressing ENTER, or by tapping a program with the stylus. 1 1 2 Tap to start a program. The items displayed in Start menu can be customized by tapping Start > Settings > Personal tab > Menus. Tap to start a recently-used program. Tap to view and select more programs that are installed in your XV6700. Tap to change device settings. Tap to see a Help topic for the current screen. 2 3 4 5 3 4 5 23 | Getting Started Program indicators The following are some of the icons for the programs that are already installed on your XV6700. Icon Description ActiveSync Synchronizes information between your XV6700 and a PC. Calculator Performs basic arithmetic and calculations, such as addition, subtraction, multiplication, and division. Calendar Keeps track of your appointments and creates meeting requests. Camera Snaps photos or shoots video clips with accompanying audio. Clear Storage Performs a hard reset and restores the settings to factory default. Please note all of your data on the device will lost when you execute this program. Contacts Keeps track of your friends and colleagues. Download Agent Provides information about the download status and the downloaded content from the Internet. Enroller Enables you to install and use certificates to connect to your Wi-Fi network. Excel Mobile Creates new workbooks or lets you view and edit Excel workbooks. File Explorer Enables you to organize and manage files on your XV6700. Games Lets you play two pre-installed games: Bubble Breaker and Solitaire. Help Enables you to see Help topics for a program on your XV6700. Internet Explorer Internet Explorer browses Web and WAP sites, and downloads new programs and files from the Internet. Messaging Sends and receives e-mail and text messages. 24 | Getting Started Icon Description Notes Creates handwritten or typed notes, drawings, and recordings. Phone Makes and receives calls, switches between calls and sets up conference calling. Pictures & Videos Collects, organizes, and sorts picture and video files in the My Pictures folder of your XV6700 or on a storage card. Pocket MSN Sends and receives instant messages with your MSN Messenger contacts. PowerPoint Mobile Lets you view and edit PowerPoint slides and presentations. Search Enables you to search contacts, data, and other information on your XV6700. Tasks Keeps track of your tasks. Text Messages Retry Helps you resend the failed SMS messages. This program will automatically launch and run in background when you turn on your XV6700. Windows Media Enables the multimedia function on your XV6700. Comm Manager Allows you to manage the wireless connection (including Phone, Bluetooth, and Wi-Fi) Word Mobile Creates new documents or lets you view and edit Word documents. 25 | Getting Started 26 | Getting Started Chapter 2 Entering and Searching Information 2.1 Introduction 2.2 Using the Keyboard 2.3 Using Letter Recognizer 2.4 Using Block Recognizer 2.5 Using Transcriber 2.6 Using Phone Pad 2.7 Drawing and Writing on the Screen 2.8 Recording a Note 2.9 Searching Information 2.1 Introduction When you start a program or select a field that requires text or numbers, Input Panel automatically becomes available. Input Panel provides access to the various input methods available on your XV6700, including Block Recognizer, Keyboard, Letter Recognizer, Phone Pad, and Transcriber. By default, the Input Panel icon appears on the menu bar to indicate which input method is currently selected. The Input Selector arrow (shown at the right side of the Input Panel icon) opens a list of available input methods. Example: Icon Input method The on-screen keyboard. Letter Recognizer or Block Recognizer. Phone Pad Transcriber Input Panel (Keyboard) Input Selector arrow Input Panel icon To show or hide Input Panel · Tap the Input Panel icon on the menu bar. 28 | Entering and Searching Information 2.2 Using the Keyboard To enter text, symbols, and numbers, you can either type using the QWERTY keyboard or the standard on-screen keyboard. For use of the QWERTY keyboard, see the instruction in Chapter 1. Use the standard on-screen keyboard The on-screen keyboard is available when text entry is possible. You can enter text by tapping keys on the keyboard that are displayed on the screen. To enter text using the on-screen keyboard 1. In a program, tap the Input Selector arrow, then tap Keyboard. 2. Enter text by tapping keys on the on-screen keyboard. To enlarge the on-screen keyboard 1. Tap the Input Selector arrow, then tap Options. 2. In the Input method list, select Keyboard. 3. Tap Large Keys. 2.3 Using Letter Recognizer With Letter Recognizer, you can write individual letters, numbers, and punctuation, which are then converted into typed text. To use Letter Recognizer 1. In a program, tap the Input Selector arrow, then tap Letter Recognizer. 2. Write characters, numbers, and symbols in the designated writing area. · · · · Enter capital letters by writing in the ABC (left) area of the box. Enter lower case letters by writing in the abc (middle) area of the box. Enter numbers by writing in the 123 (right) area of the box. Enter punctuation and symbols by tapping in either area of the box and then writing the desired character. 29 | Entering and Searching Information 2.4 Using Block Recognizer With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text. To use Block Recognizer 1. In a program, tap the Input Selector arrow, then tap Block Recognizer. 2. Write characters, numbers, and symbols in the designated writing area. · · · Enter letters by writing in the abc (left) area of the box. Enter numbers by writing in the 123 (right) area of the box. Enter symbols and punctuation by tapping in either area of the box and then writing the desired character. Letter Recognizer and Block Recognizer are available when text entry is possible. For help with writing characters with Letter Recognizer and Block Recognizer, tap the question mark near the writing area. Note Tip 2.5 Using Transcriber Transcriber is a handwriting recognition program that allows you to write in cursive, print, or a combination of both. Transcriber works transparently in the background of programs, recognizing words with its integrated dictionary. When Transcriber is turned on, it interprets stylus movement anywhere on the screen as handwriting input. For more information about using Transcriber, see Help on your XV6700. To start Transcriber 1. Start a program that accepts user input, such as Word Mobile. 2. Tap the Input Selector arrow, then tap Transcriber. The Transcriber introductory screen appears. 30 | Entering and Searching Information To write using Transcriber 1. In a program, position the cursor where you want text to appear. 2. Use the stylus to write anywhere on the screen. The handwriting will be converted to text shortly after you lift the stylus from the screen. To enter punctuation and symbols Transcriber comes with an on-screen keyboard that provides an easy way to add punctuation or a special symbol to existing text. · In a program, tap on the Transcriber toolbar. The keyboard remains visible until you tap the button again. To reposition the keyboard, tap and hold the title bar, then drag to the desired location. When no text is selected, you can also open the keyboard by doing the gesture. Tips To edit text 1. In a program, draw a line across the text you want to edit. 2. After you lift the stylus from the screen, the line will disappear and the selected text will be highlighted. 3. Do either of the following: · · Rewrite the text. Use gestures to capitalize letters, insert a space, and so on. For information about using gestures, see "Transcriber Gestures" in this chapter. 31 | Entering and Searching Information Transcriber Gestures Use quick strokes of the stylus to edit your text or to insert returns, spaces, or tabs. Do To Insert a paragraph return at the cursor. The horizontal portion of the gesture must be at least two times longer than the vertical portion. Insert a space at the cursor. The horizontal portion of the gesture must be at least two times longer than the vertical portion. Move the cursor one space back and erase any text. To do this, draw a line from right to left. Open the menu of alternate words if a word is selected or the on-screen Transcriber keyboard if no text is selected. To do this, draw a line straight down and back up. Change the capitalization of a selected letter, word, or block of text. To do this, draw a line straight up. Undo the last action. To do this, draw a line straight up and back down. Copy the selected text. To do this, draw a line from left to right and back. Cut the selected text. To do this, draw a line from right to left and back. Paste copied or cut text. To do this, draw a line from the lower left of the screen diagonally up toward the right and back down to the right. Insert a tab. The horizontal portion of the gesture must be at least two times longer than the vertical portion. Tip You can also use the Enter, Space, and Backspace buttons on the Transcriber toolbar. 32 | Entering and Searching Information The Transcriber toolbar The Transcriber toolbar, which appears at the bottom of the screen when Transcriber is open, provides easy access to several tools, Enter, Space, and Backspace buttons, and Left and Right arrow buttons. Tap To Open the Options dialog box, where you can set options such as writing direction, text entry, and shorthand. Open Letter Shapes, where you can set your personal writing styles to maximize recognition. Use the miniature keyboard to quickly enter numbers, punctuation, and other symbols. Change the character recognition mode. · · · a mode. This is the default for optimum handwriting recognition. 123 mode. Numbers and some letters are allowed and the calculator is activated. A mode. All letters are automatically capitalized. If you are in A or 123 mode, recognition returns automatically to the default mode once you lift the stylus. Insert a space at the cursor. Insert a paragraph return at the cursor. Move the cursor one space to the left. Move the cursor one space to the right. Move the cursor one space back and erase any text. Open Transcriber Help. 33 | Entering and Searching Information 2.6 Using Phone Pad Phone Pad provides a flexible, alternate method for entering information. Using Phone Pad, you can easily switch between three input modes: T9, Multi-Tap, and Numeric, including a list of symbols for greater convenience. To start Phone Pad 1. Start a program that accepts user input, such as Word Mobile. 2. Tap the Input Selector arrow, then tap Phone Pad. Tip Phone Pad can be started at any time, except when your XV6700 is in Camera mode or displaying the Today screen. Use T9 input mode By default, the device Phone Pad is in T9 mode. It is the easiest and most convenient way to enter text in English because it has the capability to enter text in alphanumeric format. As you tap alphanumeric keys on the keypad, T9 tries to automatically match the letters you have selected with the most likely completed word. You can do the following by using the T9 input mode: · · To enter a word, tap the keys on the keypad. To insert a word in the current program screen: 1. Tap any word in the wordlist (directly above the keypad). 2. Tap . to insert the word. 3. Select a word, and then tap 34 | Entering and Searching Information · To enter a number, do any of the following: · · Tap and hold on the desired number key on the keypad. Select the numeric mode, and tap the number. . or . . · · · · To insert a space or tab, tap To enter a capital letter, tap · · Tap Tap To scroll through the wordlist, tap To add symbols, do any of the following: to display the most frequently used symbols on the wordlist. to choose a symbol from the entire list. Use Multi-Tap input mode Multi-Tap input mode is an alphabetic mode that allows you to manually enter individual letters to form words. Use Numeric input mode Numeric input mode allows you to enter a number each time you tap a number key. You can compile several numbers on the wordlist, and then tap current cursor position on the screen. to insert the numbers at the Use the Options screen You can customize various behaviors for Phone Pad, including the language database on the Options screen. To access the Phone Pad Options screen, do any of the following: · · Tap and hold on the keypad. Tap the Input Selector icon at the bottom of the screen, and tap Options. Then, on the Input Method tab of the Input screen, tap Options. 35 | Entering and Searching Information The Options screen provides you with the following check boxes to setup: · · · · Turn on one-touch symbol entry. Select this check box to choose one symbol at a time. Auto-hide matching word list. Select this check box to hide the wordlist after you choose a word. Turn on screen tap sound. Select this check box to play a sound each time you tap a key. Automatically add a space after selecting a word. Select this check box to add a space automatically at the end of every word. Enable pop-up menu for deleting user-defined words. Select this check box to display a pop-up (shortcut) menu whenever you tap a word that is in the user database. Tapping Help takes you to the Phone Pad Help topics. · Tip 2.7 Drawing and Writing on the Screen With your XV6700, you can draw directly on the screen, or write on the screen and save notes in your own handwriting. To do this, you must set the input mode in Notes to Writing. If you prefer to use handwriting or frequently add drawings to your notes, you may find it helpful to set Writing as the default input mode. If you prefer typed text, set Typing as the default input mode. To set the input mode for Notes 1. Tap Start > Programs > Notes. 2. In the note list, tap Menu > Options. 3. In the Default mode box, tap one of the following: · · Writing if you want to draw or enter handwritten text in a note. Typing if you want to create a typed note. 36 4. Tap OK. | Entering and Searching Information To write a note 1. Tap Start > Programs > Notes. 2. In the note list, tap New. 3. Write your text on the screen. 4. When finished, tap OK to return to the note list. Notes To select handwritten text, tap and hold next to the writing. As soon as dots appear, and before they form a complete circle, quickly drag across the writing. If a letter crosses three ruled lines, it is treated as a drawing rather than text. To draw a note 1. Tap Start > Programs > Notes. 2. In the note list, tap New. 3. Draw on the screen. 4. A selection box labeled Drawing appears around your drawing. 5. When finished, tap OK to return to the note list. Note To select a drawing (for example, to copy or delete it), tap and hold the drawing briefly. When you lift the stylus, the drawing is selected. 37 | Entering and Searching Information 2.8 Recording a Note You can create a stand-alone recording (voice note) or you can add a recording to a note. For more information about creating, changing, or saving Notes, see "Notes" in Chapter 7. To create a voice note 1. Tap Start > Programs > Notes. 2. Do one of the following: · · To create a stand-alone recording, record from the note list. To add a recording to a note, create or open a note. ) to begin recording. ) when finished recording. 3. If you do not see the Recording toolbar, tap Menu > View Recording Toolbar. 4. Tap the record icon ( 6. Tap the stop icon ( 5. Hold your XV6700's microphone near your mouth or other source of sound. 7. If you are adding a recording to a note, tap OK to return to the note list when finished. 8. If you are recording in an open note, an icon will appear in the note. 9. If you are creating a stand-alone recording, the recording will appear in the note list. Tip To quickly create a recording, press the RECORD button. When you hear the beep, begin your recording. Release the button when you are finished. To change recording formats 1. Tap Start > Settings > Personal tab > Input. 2. Tap the Options tab, and in the Voice recording format list, tap the format you want. 3. Tap OK. Note You can also change recording formats from within Notes. In the note list, tap Menu > Options > Global Input Options link (at the bottom of the page). 38 | Entering and Searching Information 2.9 Searching Information You can search for files and other items stored on your XV6700 in the My Documents folder or on a storage card. You can search by file name or by words located in the item. For example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as well as in online Help. To search for a file or an item 1. Tap Start > Programs > Search. 2. In Search for, enter the file name, word, or other information you want to search for. 3. If you have looked for this item before, tap the Search for arrow and select the item from the list. 4. In Type, select a data type to help narrow your search. 5. Tap Search. 6. The My Documents folder and subfolders are searched. 7. In the Results list, tap the item you want to open. Note The storage card symbol ( card. ) is displayed next to the names of files saved on a storage 39 | Entering and Searching Information 40 | Entering and Searching Information Chapter 3 Using Phone Features 3.1 Using the Phone 3.2 Making a Call 3.3 Receiving a Call 3.4 In-Call Options 3.5 Additional Dialing Information 3.1 Using the Phone Like a standard mobile phone, you can use your XV6700 to make, receive, and keep track of calls and send SMS messages. You can also take notes while talking, and dial directly from Contacts. The Phone screen From the Phone screen, you can access Call History, Speed Dial, and Phone settings. To open the Phone screen, do one of the following: · · · Tap Start > Phone. Press the TALK button on the device. Directly dial the phone number by pressing numeric keys on the hardware keyboard. The TALK button Turn on/off flight mode In many countries you are required by law to turn off your phone on board an aircraft. Turning off the power doesn't turn off the phone. You must enable flight mode in order to turn off the phone. You can turn on flight mode and still keep your XV6700 turned on and use other functions. · · Tap the Signal icon, and tap Turn on flight mode to turn the phone off. To resume call function, disable flight mode by tapping Turn off flight mode. Adjust the device volume 1. Tap the Speaker icon · · . ) 2. Under Volume, do the following: Adjust the phone volume ( ) or device volume ( by moving the slider to the desired volume level. Tap On, Vibrate, or Off to change both the system and ringer volume settings. 42 | Using Phone Features Notes To adjust the conversation phone volume, you must do it during a call. Adjusting the volume at another time will affect the ring, notification, and MP3 sound levels. When you enable Vibrate mode, sound will automatically be muted and the device will vibrate when an incoming call is received. The Vibrate icon ( ) will appear in the title bar to indicate that Vibrate mode is enabled. 3.2 Making a Call With your XV6700, you can make a call from Phone, Contacts, Call History, and Speed Dial. Make a call from Phone · On the Phone keypad, tap the desired phone number, and tap Talk at the lower right of the screen. Tip If you tap a wrong number, tap the Back arrow to erase individual numbers one at a time. To delete all the numbers, tap and hold the Back arrow. 43 | Using Phone Features Make a call from Contacts · · · Tap Start > Contacts. Tap the desired contact, and press TALK twice (once to send the number to the Phone keypad, and once to dial the number). You can also tap the desired contact in the contacts list, and tap the phone number that you want to call. Or, tap and hold the desired contact, and on the shortcut menu, tap Call Work, Call Home, or Call Mobile. To specify the number to dial By default, the mobile telephone number for that contact is dialed when you make a call from Contacts. However, you can specify that a different phone number is used instead. 1. Tap Start > Contacts. 2. Press NAVIGATION up or down to select the contact. 3. Press NAVIGATION left or right. The letters representing the number will change as you scroll through them. Make a call from Call History 1. On Phone keypad, tap Call History. 2. Tap Menu > Filter and tap a category. 3. Scroll to the desired contact or phone number, and tap Call. Make a call from Speed Dial Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to the Location 2 in Speed Dial, you can simply tap and hold 2 on Phone screen to dial the contact's number. The number must already exist in Contacts before you can create a Speed Dial entry. 44 | Using Phone Features To create a Speed Dial entry 1. On Phone keypad, tap Menu > Speed Dial. 2. Tap Menu > New. 3. Tap a contact. Tap the phone number for which you want to create a speed dial. 4. In the Location box, select an available location for the new speed dial. Note Location 1 is generally reserved for your voice mail, and Speed Dial will designate the next available location by default. If you want to place a number in a position that is already occupied, the new number will replace the number that is already there. To create a Speed Dial entry from Contacts, tap and hold the contact name, tap Add to Speed Dial, and select an available location for the new Speed Dial. To delete a Speed Dial, in the Speed Dial list, tap and hold the desired entry, and tap Delete. Tips 3.3 Receiving a Call To answer or reject an incoming call When you receive a phone call, a message will appear, giving you an option to either answer or ignore the incoming call. · · To answer the call, tap Answer, or press TALK on your XV6700. To reject the call, tap Ignore, or press END on your XV6700. To end a call Once an incoming or outgoing call is in progress, you can press END on your XV6700 or tap End to hang up. 45 | Using Phone Features 3.4 In-Call Options To put a call on hold Your XV6700 notifies you when you have another incoming call, and gives you the choice of rejecting or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties. 1. Tap Answer to take the second call and put the first one on hold. 2. To end the second call and return to the first call, tap End or press END on your XV6700. To switch between two calls · Tap Answer or press TALK. To set up a conference call 1. Dial the first number, press SEND. 2. Dial the second number, press SEND again. Note Not all service providers support conference calling. Contact your service provider for details. To turn on or off the speakerphone The built-in speakerphone on your XV6700 allows you to talk hands-free or lets other people listen to the conversation. · · During a call, tap Speaker On, or press and hold TALK until the speakerphone turns on. The speakerphone icon ( ) appears in the title bar. To turn off the speakerphone, tap Speaker Off, or press and hold TALK again until the speakerphone turns off. To avoid damage to your hearing, do not hold your XV6700 against your ear when the speakerphone is turned on. Warning! 46 | Using Phone Features To mute a call You can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you. · · During a call, tap Mute. When the microphone is turned off, the mute icon ( Unmute to turn on the microphone again ) appears on the screen. Tap 3.5 Additional Dialing Information Make an emergency call · Enter the emergency number for your locale, and tap Talk. Make an international call 1. Tap and hold the 0 key on the Phone keypad until the + sign appears. The + replaces the international prefix of the country that you are calling. 2. Enter the full phone number you want to dial, and tap Talk. The full phone number includes country code, area code (without the leading zero, if any) and phone number. 47 | Using Phone Features 48 | Using Phone Features Chapter 4 Synchronizing Your XV6700 and Setting Up E-mail Security 4.1 Using ActiveSync 4.2 Synchronizing Information 4.3 Synchronizing via Infrared and Bluetooth 4.4 Synchronizing Music, Video, and Pictures 4.5 Setting Up E-mail Security 4.1 Using ActiveSync ActiveSync synchronizes information on your XV6700 with information on your PC, such as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Microsoft Exchange Server, if your company or service provider is running Microsoft Exchange Server with Exchange ActiveSync. When you synchronize, ActiveSync compares the information on your XV6700 with the information on your PC and/or Exchange Server and updates all locations with the most recent information. With ActiveSync, you can: · · Synchronize information, such as Outlook E-mail, Contacts, Calendar, or Tasks information on your XV6700 with your PC, as well as pictures, video, and music. Synchronize Outlook E-mail, Contacts, Calendar appointments, and Tasks on your XV6700 directly with Exchange Server so that you can stay up-to-date even when your PC is turned off. Exchange files between your XV6700 and your PC without synchronizing. Select which types of information are synchronized and specify how much information is synchronized. For example, you can choose how many weeks of past Calendar appointments to synchronize. · · Before you can synchronize information with a PC, you must first install ActiveSync on your PC and create a synchronization relationship between your XV6700 and the PC. You can install ActiveSync from the Getting Started disc that comes with your XV6700. ActiveSync is already installed on your XV6700. Once you have installed ActiveSync and set up a synchronization relationship, ActiveSync on the PC recognizes your XV6700 when you connect it, and automatically transfers the synchronization settings you specified on your XV6700. You may be able to synchronize your XV6700 with Exchange Server through your company or wireless service provider. If you plan to do so, obtain the name of the Exchange Server, your user name, password, and domain name from your administrator before starting the Sync Setup Wizard. 50 | Synchronizing Your XV6700 and Setting Up E-mail Security