User manual VIEWSONIC V35

ViewSonic® Pocket PC V35 User Guide Table of Contents Product Registration ....................................................................... v For Your Records ........................................................................... v Getting Started Package Contents .......................................................................... 1 Accessories ............................................................................... 1 QUICK START ................................................................................ 1 Identifying Components ......................................................... 2 Setting the Battery Switch ..................................................... 3 Charging the Battery .............................................................. 4 Starting Your V35 .................................................................. 5 Installing Microsoft ActiveSync .............................................. 6 Connecting to Your PC .......................................................... Register Your Product ............................................................... For More Information ................................................................. 2 2 3 3 4 4 5 6 6 Hardware Features ......................................................................... 7 Front Components ..................................................................... 7 Rear Components ..................................................................... 8 Right-Side Components ............................................................ 9 Left-Side Components ............................................................... 10 Top Components ....................................................................... 11 Bottom Components .................................................................. 11 V35 USB Cradle ........................................................................ 12 Battery Charging Options ............................................................... 13 Expanding the Memory Capacity .................................................... 14 Using an SD Card (Optional) ..................................................... 14 Basic Skills Using the Stylus .............................................................................. 15 Today Screen ................................................................................. 16 Status Icons ............................................................................... 17 Navigation Bar and Command Bar ............................................ 18 Running Programs .......................................................................... 19 Pop-up Menus ................................................................................ 20 Notifications .................................................................................... 20 ViewSonic Pocket PC V35 i Entering Information ....................................................................... 21 Entering Text Using the Input Panel ............................................... 21 Writing on the Screen ................................................................ 24 Drawing on the Screen .............................................................. 27 Recording a Message ................................................................ 28 Using My Text ............................................................................ 29 Managing Your V35 Managing Power ............................................................................. 31 Power-Saving Tips .................................................................... 31 Managing Memory .......................................................................... 32 Storage and Program Memory .................................................. 32 Memory Cards ........................................................................... 32 SDRAM Memory Allocation ....................................................... 32 Finding and Organizing Information ............................................... 33 Customizing Your V35 .................................................................... 34 Setting a Password ......................................................................... 35 Adding or Removing Programs ....................................................... 35 Adding Programs ....................................................................... 35 Removing Programs .................................................................. 35 Backing Up Data ............................................................................. 36 Using Backup ............................................................................ 36 Microsoft ActiveSync Using Microsoft ActiveSync ............................................................ 39 Synchronizing Data ................................................................... 40 Connecting to Your PC ................................................................... 41 Connecting by USB Cable ......................................................... 41 Connecting by Infrared .............................................................. 41 Pocket Outlook Scheduling Appointments/Meetings ............................................... 43 Creating an Appointment ........................................................... 44 Using the Summary Screen ....................................................... 45 Creating Meeting Requests ....................................................... 45 Managing Contacts ......................................................................... 46 Finding a Contact ...................................................................... 47 Using the Summary Screen ....................................................... 48 Tasks: Keeping a To Do List .......................................................... 49 ii ViewSonic Pocket PC V35 Creating a Task ......................................................................... 50 Using the Summary Screen ....................................................... 51 Notes: Capturing Thoughts and Ideas ............................................ 52 Creating a Note ......................................................................... 52 Inbox: Sending and Receiving Email .............................................. 53 Synchronizing Email Messages ................................................. 53 Using the Message List ............................................................. 53 Managing Email Messages and Folders ................................... 55 Companion Programs Pocket Word ................................................................................... 57 Using Pocket Word .................................................................... 57 Tips for Working in Pocket Word ............................................... 58 Pocket Excel ................................................................................... 58 Tips for Working in Pocket Excel ............................................... 58 Windows Media Player for Pocket PC ............................................ 59 Microsoft Reader ............................................................................ 60 Getting Books onto Your V35 .................................................... 60 Using the Library ....................................................................... 61 Reading a Book ......................................................................... 62 Using Reader Features ............................................................. 62 Removing a Book ...................................................................... 63 Other Programs .............................................................................. 64 Pocket Internet Explorer Using Pocket Internet Explorer ....................................................... 65 Viewing Mobile Favorites and Channels ................................... 66 Browsing the Internet ................................................................. 66 The Mobile Favorites Folder ........................................................... 66 Favorite Links ............................................................................ 67 Mobile Favorites ........................................................................ 67 Conserving Memory .................................................................. 67 Using AvantGo Channels ............................................................... 68 Getting Connected Transferring Information Using Infrared .......................................... 69 Troubleshooting and Maintenance Resetting your V35 ......................................................................... 71 ViewSonic Pocket PC V35 iii Restoring Factory Defaults ............................................................. 72 Power Problems ............................................................................. 73 Memory Problems .......................................................................... 74 Screen Problems ............................................................................ 75 Connection Problems ..................................................................... 76 USB Cradle Connection Problems ............................................ 76 Infrared Connection Problems ................................................... 76 Care and Maintenance ................................................................... 76 General Guidelines .................................................................... 76 Travel Guidelines ....................................................................... 77 Customer Support .......................................................................... 78 Appendix Regulatory and Safety Information ................................................. 79 Class B Regulations .................................................................. 79 European Regulatory Notice ..................................................... 80 Battery Replacement ................................................................. 80 About the AC Adapter ................................................................ 81 About Electrostatic Discharge ................................................... 81 Limited Warranty ............................................................................ 82 Specifications ................................................................................. 83 SDRAM Memory Allocation ............................................................ 84 Data Loss Disclaimer ...................................................................... 84 iv ViewSonic Pocket PC V35 Copyright © ViewSonic Corporation, 2002. All rights reserved. ViewSonic and the three birds logo are registered trademarks of ViewSonic Corporation. Microsoft, Windows, the Microsoft Internet Explorer logo graphic, ActiveSync, PowerPoint, Outlook, DirectX, DirectSound, Pocket Word, MSN, Pocket Excel, Pocket Internet Explorer, Microsoft Exchange, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. ClearVue is a trademark of the Westtek Corporation. Corporate names and trademarks are the property of their respective companies. Disclaimer: ViewSonic Corporation shall not be liable for technical or editorial errors or omissions contained herein; nor for incidental or consequential damages resulting from furnishing this material, or the performance or use of this product. In the interest of continuing product improvement, ViewSonic Corporation reserves the right to change product specifications without notice. Information in this document may change without notice. No part of this document may be copied, reproduced, or transmitted by any means, for any purpose without prior written permission from ViewSonic Corporation. Product Registration To meet your future needs, and to receive any additional product information as it becomes available, please register your product on the Internet at: www.viewsonic.com. The ViewSonic® Wizard CD-ROM also provides an opportunity for you to print the registration form, which you may mail or fax to ViewSonic. For Your Records Product Name: Model Number: Document Number: Serial Number: Purchase Date: ViewSonic Pocket PC V35 VSMW25410-1 A-CD-PPCV35-UG Rev. 1A __________________ __________________ ViewSonic Pocket PC V35 v vi ViewSonic Pocket PC V35 1 Getting Started Congratulations on your purchase of the ViewSonic Pocket PC V35. The V35 is a Windows® Powered Pocket PC that enables you to keep your most important business and personal information up-to-date and close at hand. Microsoft ActiveSync increases the power of your device by allowing you to synchronize information on your desktop or laptop computer with your V35. This chapter introduces you to the internal and external components of the ViewSonic Pocket PC V35. Package Contents When you unpack the contents of the Pocket PC V35, verify that you have all of the items listed below. · · · · · · · ViewSonic Pocket PC V35 Stylus AC adapter USB cradle SD dummy card (inside the slot) Carrying case ViewSonic Pocket PC V35 Companion CD (contains Microsoft ActiveSync®, Microsoft Outlook 2000, ClearVue Image, ClearVue Presentation, and the V35 User Guide in PDF format) User Guide · Accessories You can expand your V35's capabilities or replace lost parts by purchasing accessories. Go to www.viewsonic.com for information about V35 accessories. ViewSonic Pocket PC V35 1 QUICK START Using the V35 for the first time 1 Identifying Components SD Card Slot Infrared (IR) Port Power Button Stylus Notification Indicator (Red) Touch Screen Battery-Charging Indicator (Amber) Lanyard Eyelet Scroll Dial Record Button Reset Switch Headphone Connector Program Buttons (4) Microphone Speaker Navigation Pad USB Cradle Connector Power Connector (connect to AC adapter) 2 ViewSonic Pocket PC V35 2 Setting the Battery Switch The switch on the back of your Pocket PC V35 should be switched to the ON (down) position. If this is not the case, please set it to ON. 1 Make sure that theV35 is turned off. 2 Unscrew the rear cap of your stylus. Use the pointed end of the cap to slide the battery switch to the ON (down) position. 3 The Notification indicator will flash red for approximately 30 seconds, and then your V35 will automatically turn on and display the Welcome Wizard screen. IMPORTANT: Keep the battery switch set to ON (down position) unless you need to restore factory defaults. 3 1 Charging the Battery Connect your V35 to an AC power source. Plug the V35 into the USB cradle. NOTE: You can also connect the V35 directly to the AC adapter without using the USB cradle. For more information see "Battery Charging Options" in this chapter. 2 Plug the appropriate end of the AC adapter into the power connector on the USB cable. NOTE: For information about battery replacement, see page 80. ViewSonic Pocket PC V35 3 3 Plug the other end of the AC adapter into a grounded AC outlet. The battery-charging indicator lights amber when charging is in progress. 4 Fully charging may require a couple of hours. The amber battery-charging indicator turns off when the battery is fully charged. NOTE: Whenever possible, charge the battery by connecting the V35 to an AC power source. This will keep the battery charged and prevent data loss or damage to the battery in case the battery has been kept in a discharged state for too long. 4 5 Starting Your V35 Press the power button to turn the V35 on. The first time you start your V35, the Welcome Wizard screen appears. The wizard's on-screen instructions will lead you through the setup process. Follow the instructions to complete the process and begin using your V35. Installing Microsoft ActiveSync A key component of your V35 is the Microsoft ActiveSync® program. With Microsoft ActiveSync, you can synchronize the information on your PC with information on your V35 and update both with the most recent information. ActiveSync is already installed on your V35. You need to install ActiveSync on your PC. Follow the procedure below: 4 ViewSonic Pocket PC V35 IMPORTANT: · Before installation, make sure you have Microsoft Outlook installed on your PC. If you do not have Outlook, you can install Outlook 2000 from the provided ViewSonic Pocket PC V35 Companion CD. · Do not connect your V35 to your PC before ActiveSync is installed. 1 Turn on your PC. 2 Insert the Microsoft ActiveSync Utility CD into the CD-ROM drive of your PC. The ActiveSync installation screen should open immediately. If this does not happen, double-click Setup.exe and go to Step 3. 3 Click the arrow on the first screen to enter the main screen. Click Start Here, then click Install ActiveSync 3.5. Click Install to start the installation. 6 Connecting to Your PC 1 When prompted, connect your V35 to your PC using the USB cradle as follows: (1) Place the V35 in the USB cradle. (2) Connect the AC adapter to the power connector on the USB plug. (3) Connect the USB cable to your PC. 2 Follow the on-screen instructions to synchronize the V35 with your PC. After your first synchronization, the data you have stored on your PC, such as Calendar, Contacts, and Tasks, is copied to your V35. You're now ready to take it along with you when you go. For more information on ActiveSync, see Chapter 4. ViewSonic Pocket PC V35 5 Register Your Product Go to www.ViewSonic.com to register your V35. You will need to know the serial number of your V35 (see the back of the V35). To help with identification in the event of theft or loss, keep this User Guide as a permanent record of your purchase. For More Information For information on: See this source Complete information for operating the V35 User Guide (In addition to the paper version, the User V35 Guide is also available as a PDF file on the ViewSonic Pocket PC V35 Companion CD.) Programs on your Pocket PC Additional programs that can be installed on your Pocket PC V35 User Guide or ActiveSync Help on your PC. ViewSonic Pocket PC V35 Companion CD Connecting to and synchronizing with V35 User Guide or online Help. Tap Help on the Start menu to a PC view Help. ViewSonic Customer Support Troubleshooting Last-minute updates and technical information The latest on Windows Powered Pocket PCs Chapter 10 of the V35 User Guide V35 User Guide The Read Me files in the "Microsoft ActiveSync" folder on your PC or the ViewSonic Pocket PC V35 Companion CD The Microsoft Mobile Devices Web site: www.microsoft.com/mobile/pocketpc 6 ViewSonic Pocket PC V35 Hardware Features The illustrations below introduce you to the various buttons, connectors, ports, and other features of your V35. Front Components 7 6 1 2 3 4 5 Ref 1 2 Component Touch Screen Program Buttons Description Selects menu commands or input text. Provides a quick way to run a specific program. By default, they are Notes, Calendar, Contact, and Tasks buttons (left to right). Receives sound and voice to record voice notes. Move up, down, left, or right in a document. Sends out music or audible reminders and alerts. Glows amber when battery is being charged and turns Off when battery is fully charged. Informs you about scheduled appointments, alarms, reminders, and voice recording status. 3 4 5 6 7 Microphone Directional Pad Speaker Battery Charge Indicator Notification Indicator ViewSonic Pocket PC V35 7 Rear Components Ref 1 Component Battery Switch Description Restores your V35 to the factory default settings and clears all data stored in RAM. NOTE: Always leave the switch in the ON (down) position unless you need to perform a hard reset. 8 ViewSonic Pocket PC V35 Right-Side Components Ref 1 Component Description Stereo Headphone Connects stereo headphones. Connector ViewSonic Pocket PC V35 9 Left-Side Components Ref 1 2 3 4 Component Lanyard Eyelet Scroll Dial Record Button Reset Switch Description Lanyard attaches to this opening. Selects the highlighted item, or scrolls up or down in a document. Record voice notes by pressing and holding this button. Restarts your V35. 10 ViewSonic Pocket PC V35 Top Components Ref 1 2 3 4 Component IR Port SD Card Power Button Stylus Slot Description Beams files to or from other mobile devices using infrared (IR). Accepts an optional Secure Digital card for extended memory capacity or extended capabilities. Turns your V35 On or Off, or turns the backlight On or Off by pressing and holding this button. Store the stylus in the stylus slot when not in use. Bottom Components Ref 1 2 Component Cradle Connector Power Connector Description Connects the V35 to the USB cradle to charge the battery and to synchronize the V35 with your PC. Connects the V35 to the AC adapter when not using the USB cradle. ViewSonic Pocket PC V35 11 V35 USB Cradle The USB cradle provides a convenient way to charge your V35 and connect your V35 to a PC through a USB connection. Ref 1 2 3 4 Component USB Connector Description Connects to your PC for data synchronization. Power Connector Connects to the DC plug of the AC adapter. Pocket PC Connector AC adapter Connects to your Pocket PC V35. Connects to an AC outlet. 12 ViewSonic Pocket PC V35 Battery Charging Options With the cradle 1 Slide your V35 into the cradle. 2 Plug the appropriate end of the AC adapter into the power connector on the USB. 3 Plug the other end of the AC adapter into an AC outlet. Without the cradle Connect the DC plug from the AC adapter to the power connector on the bottom of the V35, and plug the AC adapter into an AC outlet. The battery-charger indicator lights amber when charging is taking place. ViewSonic Pocket PC V35 13 · Allow the battery to become fully charged (about two hours). The amber Battery Charge Indicator turns off when the battery is fully charged. Whenever possible, charge the battery by connecting your V35 to an AC power source. This will keep the battery charged and prevent data loss or damage to the battery in case the battery has been kept in a discharged state for too long. Expanding the Memory Capacity Using an SD Card (Optional) Your V35 has an SD card slot which accepts an SD (Secure Digital) memory card. You can purchase an SD card to expand the memory capacity and capabilities of your V35. To insert an SD card: 1 Slide the end of the card with the chipped corner into the SD slot (with the label side and the V35's front panel facing you). 2 Push the card into the slot until it clicks into place. To remove an SD card: · Press the card. When the card pops out slightly, you can remove it. 14 ViewSonic Pocket PC V35 2 Basic Skills This chapter introduces you to the basics of working with programs and documents on your V35. Using the Stylus Use the stylus to navigate and select objects on the V35 touch-screen. NOTE: You can extend the stylus to hold it more comfortably. · · · Tap: Touch the screen once with the stylus to open items and select options. Drag: Hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items. Press and hold: Press and hold the stylus on an item to see a list of actions available for that item. On the pop-up menu that appears, tap the action you want to perform. ViewSonic Pocket PC V35 15 Today Screen When you turn on your V35 for the first time each day (or after 4 hours of inactivity), you will see the Today screen. On the Today screen, you can see at a glance important information for the day. You can also display the Today screen by tapping and then tapping Today. Navigation Bar Tap to switch to a program. Tap to change Volume or Mute all sounds. Tap to change date and time. Tap to open an item. Your day at a glance Tap to create a new item. Command Bar Tap to view connection status. 16 ViewSonic Pocket PC V35 Status Icons When the Today screen is displayed, you may see the following status icons on the Command bar or Navigation bar. In most cases, you can tap a status icon to display the associated control panel or more information related to the item. For example, tap to see information about the battery charging status. Icon Meaning Speaker is On Speaker is Off Main battery is charging Main battery is low Main battery is very low Main battery is fully charged Connection is active Synchronization is beginning or ending Synchronization is occurring ViewSonic Pocket PC V35 17 Navigation Bar and Command Bar The Navigation bar is located at the top of the screen. It displays the active program and current time, and allows you to switch programs and close screens. The Navigation bar and Start menu: Tap to change Volume or Mute all sounds. Tap to quickly select a program you have recently used. Tap to select a program. Tap to see additional adjustments. Tap to customize the device. Use the Command bar at the bottom of the screen to perform tasks in programs. The Command bar includes menu names, buttons, and the Input panel button. To create a new item in the current program, tap New. To see the name of a button, press and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out. The Command bar: New button Input panel button Buttons Menu names 18 ViewSonic Pocket PC V35 Running Programs Depending on the program you want to run, you can: · Tap or tap Start at the top of the screen and select from the menu. (You can customize which programs you see on this menu. For information, see section "Customizing Your V35" in Chapter 3). Tap and then tap Programs to access additional programs. Tap the icon to run the program. Press program buttons on the front of your V35 to open the program. The icons on the buttons identify the programs they are associated with. (You can customize which programs are associated with the buttons. For information, see the section "Customizing Your V35" in Chapter 3). · · The following table contains a partial list of the program icons on your V35. Icon Program ActiveSync Calendar Contacts Inbox Description Synchronize information between your V35 and PC. Keep track of your appointments and create meeting requests. Keep track of your friends and colleagues. Send and receive email messages. Pocket Internet Browse Web and WAP (Wide Area Protocol) sites, Explorer and download new programs and files from the Internet. Notes Tasks Pocket Excel Pocket Word Create handwritten or typed notes, drawings, and recordings. Keep track of your tasks. Create new workbooks or view and edit Excel workbooks created on your PC. Create new documents or view and edit Word documents created on your PC. ViewSonic Pocket PC V35 19 Pop-up Menus With pop-up menus, you can quickly choose an action for an item. For example, you can use the pop-up menu in the contact list to quickly delete a contact, make a copy of a contact, or send an email message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, press and hold the stylus on the name of the item that you want to perform the action on. When the menu appears, lift the stylus, then tap the action you want to perform. Or tap anywhere outside the menu to close the menu without performing an action. Press and hold to display the pop-up menu. Using the tip of the sylus, tap the action you want. Tap outside the menu to close it (when you decide not select an option on the menu). Notifications Your V35 reminds you in a variety of ways when you have something to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks, or an alarm in Clock, you will be notified in any of the following ways: · · · A message appears on the screen. A sound, which you can specify, is played. The notification LED flashes. To choose reminder types and sounds for your V35, tap Settings on the Start menu. On the Personal tab, tap Sounds & Notifications. 20 ViewSonic Pocket PC V35 Entering Information You have several options for entering new information: · · · · Use the Input panel to enter typed text, either by using the soft (on-screen) keyboard or other input methods. Write directly on the screen. Draw pictures on the screen. Speak into the microphone to record a message. For more information on using the microphone, see the section on "Recording a Message". Entering Text Using the Input Panel Use the Input panel to enter information in any program on your V35. You can either type using the soft (on-screen) keyboard or write using the Block Recognizer or Letter Recognizer. In any case, the characters appear as typed text on the screen. To show or hide the Input panel, tap the Input panel button. Tap the arrow next to the Input panel button to see your choices. Select an input method. Tap to see your choices. Input Panel button When you use the Input panel, your V35 anticipates the word you are typing or writing and displays it above the Input panel. When you tap the displayed word, ViewSonic Pocket PC V35 21 it is inserted into your text at the insertion point. The more you use your V35, the more words it learns to anticipate. Tap here if this is the right word. NOTE: To change word suggestion options, such as the number of words suggested at one time, tap Setting on the Start menu. On the Personal tab, tap Input, then tap the Word Completion tab. Block Recognizer With Block Recognizer, you can use the stylus to input characters and words. To type with Block Recognizer: 1 Tap the arrow next to the Input panel button, and then tap Block Recognizer. 2 Write a letter in the box. When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Block Recognizer, open Block Recognizer, and then tap the question mark (?) next to the writing area. Soft Keyboard The Soft Keyboard is an on-screen keyboard displayed at the bottom of the screen. To type with the soft keyboard: 1 Tap the arrow next to the Input panel button, and then tap Keyboard. 2 On the keyboard that is displayed, tap the keys with your stylus. 22 ViewSonic Pocket PC V35 Letter Recognizer With Letter Recognizer, you can write letters using the stylus just as you would use a pen on paper. To type with Letter Recognizer: 1 Tap the arrow next to the Input panel button, and then tap Letter Recognizer. 2 Write a letter in the box. When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Letter Recognizer, open Letter Recognizer and then tap the question mark next to the writing area. Transcriber With Transcriber you can write anywhere on the screen using the stylus just as you would on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more of information; then, you pause and let Transcriber change the written characters to typed characters. To type with Transcriber: 1 Tap the arrow next to the Input panel button, and then tap Transcriber. 2 Write anywhere on the screen. For specific instructions on using Transcriber, open Transcriber and then tap the question mark in the lower-right corner of the screen. ViewSonic Pocket PC V35 23 Writing on the Screen In any program that accepts writing--such as the Notes program and the Notes tab in Calendar, Contacts, and Tasks--you can use your stylus to write directly on the screen. Write the way you do on paper. You can edit and format what you have written and convert the information to text later. To write on the screen, tap the Pen button to switch from tapping to writing mode. This action displays lines on the screen to help you write. Tap the Pen button and use your stylus like a pen. Some programs that accept writing may not have the Pen button. See the documentation for that program to find out how to switch to writing mode. If you want to edit or format writing, you must select it first. To select writing: 1 Press and hold the stylus next to the text you want to select until the insertion point appears. 2 Without lifting, drag the stylus across the text you want to select. If you write accidentally on the screen, tap Tools, then Undo, and try again. You can also select text by tapping the Pen button to deselect it and then dragging the stylus across the screen. 24 ViewSonic Pocket PC V35 You can cut, copy, and paste written text in the same way you work with typed text: press and hold the stylus on the selected words and then tap an editing command on the pop-up menu, or tap the command on the Edit menu. To convert writing to text, tap Recognize on the Tools menu. If you want to convert only certain words, select them before tapping Recognize on the Tools menu (or press and hold the selected words and then tap Recognize on the pop-up menu). If a word is not recognized, it is left as writing. Select the text you want to convert and tap Recognize on the Pop-up menu. Your handwriting is turned into text. ViewSonic Pocket PC V35 25 If the conversion is incorrect, you can select different words from a list of alternates or return to the original writing. To do so, press and hold the incorrect word (tap one word at a time). On the pop-up menu, tap Alternates. A menu with a list of alternate words appears. Tap the word you want to use, or tap the writing at the top of the menu to return to the original writing. Tap the word you want to use. Or, tap outside the pop-up window to return to your original writing. Some tips for getting good recognition are listed below: · Write on the lines and draw descenders below the line. Write the cross of the "t" and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the line. Write the letters of a word close together and leave big gaps between words. Hyphenated words, foreign words that use special characters such as accents, and some punctuation cannot be converted. If you add writing to a word to change it (such as changing a "3" to an "8") after you attempt to recognize the word, the writing you add will not be included if you attempt to recognize the writing again. For better recognition, use the Tools menu to increase the zoom level to 300%. · · · 26 ViewSonic Pocket PC V35 Drawing on the Screen You can draw on the screen in the same way that you write on the screen. The difference between writing and drawing on the screen is how you select items and how they can be edited. For example, selected drawings can be resized, while writing cannot. To create a drawing, cross three ruled lines on your first stroke. A drawing box appears. Drawings that do not cross three ruled lines will be treated as writing. The drawing box indicates the boundaries of the drawing. You may want to change the zoom level so that you can more easily work on or view your drawing. Tap Tools, then choose a zoom level. If you want to edit or format a drawing, you must select it first. To select a drawing, press and hold the stylus on the drawing until the selection handle appears. To select multiple drawings, deselect the Pen button and then drag to select the drawings you want. You can cut, copy, and paste selected drawings by pressing and holding the selected drawing and then tapping an editing command on the pop-up menu, or by tapping the command on the Edit menu. To resize a drawing, make sure the Pen button is not selected, and then drag a selection handle. ViewSonic Pocket PC V35 27 Recording a Message In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders, and phone numbers by recording a message. In Calendar, Tasks, and Contacts, you can include a recording in the Notes tab. In the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first. In the Inbox program, you can add a recording to an email message. To create a recording: 1 Hold the V35's microphone about three inches from your mouth. 2 Press and hold the record button on the left side of the unit. If the speaker is not muted, a beep indicates that your V35 is recording. The notification LED at the top of the unit glows red while recording is in progress. 3 While holding down the record button, speak into the microphone. 4 To stop recording, release the record button. Two beeps will sound. The new recording appears in the note list or as an embedded icon. NOTE: You can also make a recording by tapping the Record button on the Recording toolbar. To play a recording: · Tap it in the list or tap its icon in the note. Indicates an embedded recording. Tap to begin recording. Tap to show or hide the Recording toolbar. 28 ViewSonic Pocket PC V35 Recording Formats Your V35 supports several formats for voice notes. The formats vary in both the quality of the recording and the size of the sound file. When selecting a recording format, you should consider the quality you need as well as how much storage memory the recording will use on your V35. Not all recording formats are compatible with other software or computers. If you will share your recordings with others or transfer a recording to your PC, be sure to choose a recording format that is supported by the software used to play recordings on the other computer. To select a recording format: 1 On the Start menu, tap Settings, and then tap the Input icon. 2 On the Options tab in the Input control panel, select a voice recording format from the drop-down list. The list of recording formats on your V35 indicates the sample rate, whether the format is stereo or mono, and how much storage memory is required per second of recording. You may need to experiment with different sample rates and formats to determine which format best suits your voice. Using My Text When using Inbox, use My Text to quickly insert preset or frequently used messages into the text entry area. To insert a message, tap My Text, and then tap a message. NOTE: After inserting a My Text message, you can add text to it before you send the message. To edit a My Text message, on the Tools menu, tap Edit My Text Messages. Select the message you wish to edit and make desired changes. ViewSonic Pocket PC V35 29 30 ViewSonic Pocket PC V35 3 Managing Your V35 This chapter tells you how to effectively manage power and memory, and how to add/remove programs and back up your data. Managing Power It is important to maintain a continuous power supply to the V35 to prevent data or files stored in RAM from being damaged. Your V35 can operate either on external AC power or internal battery power. Note that you will lose any information, programs or settings that you have added if the battery completely runs out of power. A fully charged battery should provide power for up to 8 hours of use. The operating time of a fully charged battery depends on how you are using the V35. Using some functions, such as some of the multimedia features or a Secure Digital card, may consume extra battery power. You should recharge the battery when a warning of low power is displayed on your V35, or the V35 will turn off automatically. You will need to connect the V35 to external AC power for charging before you can use it again. See Chapter 1 for information about powering on your V35. To check the remaining power: 1 On the Start menu, tap Settings. 2 On the System tab, tap the Power icon. The remaining power is displayed on a status bar in the Power control panel. Power-Saving Tips Follow these suggestions to maximize the battery's operating time: · Turn off the backlight. Press and hold the power button to turn off the backlight, or use the Backlight control panel to set the backlight to turn off automatically after a short period of inactivity. ViewSonic Pocket PC V35 31 · Suspend frequently. Use the Power control panel to shorten the length of continuous idle time before your V35 auto-suspends. Press the power button to turn off your V35 when it is not in use, even for a short time. Always use AC power when connecting your V35 to your PC. Note that your V35 will not auto-suspend while it is connected. Turn off sounds. Use the Sounds & Notifications control panel to turn off all but the most necessary system sounds. Avoid using memory card accessories while on battery power. Some memory cards use considerable power and will quickly drain your battery. Do not "listen" for infrared transfers. Although you can set your Pocket PC to constantly monitor the IR port for files sent from other devices, doing so will quickly drain your batteries. · · · · Managing Memory Your V35 uses two kinds of memory: storage and program memory (RAM), and optional memory cards. Storage and Program Memory RAM (Random Access Memory) on your V35 is shared between storage memory and program memory. "Storage memory" is used to store the data you create and additional programs you install. "Program memory" is used to run programs on your V35. Your V35 automatically manages the allocation between storage and program memory. However, in some situations, such as when the memory is running out, your V35 may not be able to automatically adjust the allocation. Memory Cards Memory cards are small, removable flash storage cards that enable you to expand the memory of your V35. You can use memory cards for backup storage, archives, or to transfer large files to other devices. Your V35 supports Secure Digital memory cards. Memory cards can be purchased from a variety of third-party vendors. SDRAM Memory Allocation Please see "SDRAM Memory Allocation" in the Appendix on page 84. 32 ViewSonic Pocket PC V35 Finding and Organizing Information The Find feature on your V35 helps you quickly locate information. To find a file, on the Start menu, tap Find. Enter the text you want to find, select a data type, and then tap Go to start the search. NOTE: To quickly find information that is taking up storage space on your V35, select Larger than 64KB under Type. You can also use the File Explorer to find files on your V35 and to organize these files into folders. On the Start menu, tap Programs, and then tap File Explorer. Tap to change folders. Select the sort order for the list. Tap the folder name to open it. Press and hold to create a new folder. ViewSonic Pocket PC V35 33 Customizing Your V35 You can customize the settings of the V35 to your own preferences. Tap Start, then tap Memory cards Settings. You can tap any of the icons on the Personal, System, or Connections tabs to customize your V35. The customization options are as follows: Options PERSONAL Buttons Input Description Assigns your favorite programs to the program buttons, and sets the repeat rate of the scroll dial. Sets the settings related to Block Recognizer, soft keyboard, Letter Recognizer and Transcriber input methods. Selects the items that appear on the Start menu and the New menu on the Today screen. Save your personal information. Sets the password to your V35 to protect the stored data. Sets the conditions and types of the sounds, system volume, and ways of notifications. Sets the items that appear on the Today screen. Shows information about the version of the operating system, the name of the Pocket PC, and copyrights. Adjust the backlight of the display. Sets the current time and alarm. Adjusts the allocation of data and program storage. Show the remaining battery and external AC power, and set the time for the V35 to turn off automatically. Sets the region of your location, and formats for number, currency, time and date. Removes programs pre-installed in RAM. Realigns the touch screen for accurate taps. Menus Owner Information Password Sounds & Notifications Today SYSTEM About Backlight Clock Memory Power Regional Settings Remove Programs Screen 34 ViewSonic Pocket PC V35 Setting a Password A password can safeguard your V35 against unauthorized use. To set your password: 1 Tap Start, tap Settings, then tap the Password icon on the Password tab. 2 Tap the digits or characters to set your password. You can set a four-digit password, or a long password containing a combination of at least seven characters, digits or punctuation. 3 You can set the time for the V35 to prompt for a password after idling. 4 Tap OK. Adding or Removing Programs Adding Programs You can add even more functionality to your V35 by installing additional software and programs. A wide variety of software is available for Windows Powered Pocket PCs, ranging from custom business applications and system utilities to games and entertainment. Some programs are available from software vendors or on the Web. Install only programs designed specifically to run on a Pocket PC personal digital assistant and/or a Windows Powered Pocket PC. You cannot run programs designed for Windows on your V35. In addition, you may need a version of the program designed specifically for the X-Scale processor used by your V35. Install software to your V35 by first loading the installation files onto your PC. Use ActiveSync on your PC to transfer and install programs to the storage memory (RAM) in your V35. Removing Programs To free storage memory on your V35, you can remove programs you no longer use. Only programs that are stored in RAM can be removed. Programs pre-installed in Flash ROM cannot be removed; however, these programs do not use storage memory. To remove a program: 1 On the Start menu, tap Settings. 2 On the System tab, tap Remove Programs. 3 Select the program in the list, and then tap Remove. NOTE: If the program does not appear in the list of installed programs, use File Explorer on your V35. Locate the program, press and hold the stylus on the program, and then tap Delete on the pop-up menu. ViewSonic Pocket PC V35 35 Backing Up Data To prevent loss of data, you should back up your V35 frequently. Your V35 comes with two programs for backing up data: · Microsoft ActiveSync. ActiveSync enables you to back up data to your PC. You can back up all data on your V35, or only your PIM databases (Calendar, Contacts, and Tasks). You can set ActiveSync to back up automatically each time you connect, or you can back up manually, whenever you choose. For more information, see ActiveSync Help on your PC. Backup. Backup enables you to back up all data stored in the internal (RAM) memory on your V35. You can save the backup file on an optional Secure Digital memory card. · Using Backup Backup gives you added flexibility in backing up your valuable data. With Backup, you can back up all data in RAM. You can save the backup file to an optional SD memory card, so you can safeguard your data even while you are traveling or away from your PC. NOTE: For U.S. and European models An internal storage device called "My Flash Disk" is included. When using Backup, you can choose this disk as your target backup device if the size of your data does not exceed 5 MB. Backing up data using Backup 1 Close all running applications and insert a memory card. 2 Disconnect your V35 from your PC. 3 On the Start menu on your V35, tap Programs and then tap the Backup icon. 4 Tap Backup, then tap Next. 5 Tap your preference of storage media for backing up your data, then tap Next. 6 Tap the item you want to back up, then tap Next. 7 Tap Backup, then tap Yes to start the backup process. 8 Remove the memory card after the backup is complete. CAUTION: · Never delete the backup file in the memory card. If the backup file is deleted, the backup data will be lost and cannot be restored. · When you use the backup file to restore information, information on your V35 is replaced with the information stored in the backup file. If you have created files on your V35 since the last backup and do not want to delete these files during the restore process, move the files from your V35 to your PC--or to an optional memory card-before restoring the information. 36 ViewSonic Pocket PC V35 Restoring data using Backup 1 Close all running applications and insert a memory card with the backup data. 2 Disconnect your V35 from your PC. 3 On the Start menu tap Programs, then tap the Backup icon. 4 Tap Restore, then tap Yes. 5 Tap your preference of storage media for restoring your data, then tap Next. 6 Tap the item you want to restore, then tap Next. 7 Tap Restore, then tap Yes to start the restore process. 8 Remove the memory card after the restore process is complete, and reset your V35. IMPORTANT: When you restore data, your V35 must have the same regional settings that it had when you completed the backup; otherwise, you will not be able to restore the files. To change regional settings, on the Start menu, tap Settings, and then tap the Regional Settings icon on the System tab. Select your region from the drop-down list. ViewSonic Pocket PC V35 37 38 ViewSonic Pocket PC V35 4 Microsoft ActiveSync This chapter tells you what the Microsoft ActiveSync program is and what you need to do to use it. Using Microsoft ActiveSync NOTE: ActiveSync is already installed on your V35. You need to install ActiveSync on your PC. (For information on installing ActiveSync, see Step 5 of the Quick Start procedure in Chapter 1, "Installing Microsoft ActiveSync and Connecting to Your PC." Microsoft ActiveSync allows you to synchronize the information on your PC with information on your V35. Synchronization compares the data on the two sides and updates both computers with the most recent information. For example, you can: · Keep your Pocket Outlook Contacts, Calendar, and Tasks databases up-to date by synchronizing your V35 with Microsoft Outlook data on your PC. IMPORTANT: Outlook must be installed on your PC in order to synchronize your email data. · · Synchronize email messages in your V35 Inbox with email messages in Microsoft Outlook on your PC. Synchronize Microsoft Word and Microsoft Excel files between your V35 and PC. Your files will be automatically converted to the correct format. With ActiveSync, you can also: · · · Back up and restore your V35 data. Copy (rather than synchronize) files between your V35 and PC. Add and remove programs on your V35. ViewSonic Pocket PC V35 39 Synchronizing Data Once you have created a synchronization partnership and completed the first synchronization, you can initiate synchronization from your V35. Follow this procedure: 1 Connect your V35 to your PC. (See "Connecting Your PC" in Chapter 1.) 2 On your V35, tap 3 Tap , and then tap ActiveSync. to begin synchronization. View connection status. Tap to connect and synchronize. Tap to stop sycnchronization. View synchronization status. Tap to change Volume or Mute all sounds. By default, ActiveSync does not automatically synchronize all types of information. Use ActiveSync options to turn synchronization on and off for specific information types. You can: · Control when synchronization occurs by selecting a synchronization mode. For example, you can synchronize continually while the V35 is connected or only when you choose the synchronize command. Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized. · For information on setting ActiveSync options and using ActiveSync on your PC, see ActiveSync Help on the PC. For information on using ActiveSync in your V35, see ActiveSync Help on the V35. 40 ViewSonic Pocket PC V35 Connecting to Your PC CAUTION: Do not shut down or restart your PC while your V35 is connected. Turn off your V35 or disconnect the USB cable before you shut down your PC. Connecting by USB Cable CAUTION: Before you connect your V35 to the cradle, be sure of the following: your PC is on, you have installed ActiveSync on your PC, and ActiveSync is configured to allow a USB connection. You can keep your V35 in the cradle when you are not carrying it with you, which keeps it charged and synchronized. For instructions on connecting, see "Connecting Your PC" in Chapter 1. Connecting by Infrared You can use the IR port to synchronize data with your PC, in place of using the cable. IR ports can be found on many notebook computers; however, on a PC, you may need to install and configure an IR port. To install the port, follow the manufacturer's instructions. For complete instructions on connecting to your PC by infrared, refer to ActiveSync Help on your PC. ViewSonic Pocket PC V35 41 42 ViewSonic Pocket PC V35 5 Pocket Outlook This chapter introduces you to the basics of Microsoft Pocket Outlook, including Calendar, Contacts, Tasks, Notes and Inbox. Scheduling Appointments/Meetings Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch views by using the View menu. Tap to go to Today. Tap to display or edit the appointment details. Tap to create a new appointment. NOTE: You can customize the Calendar display (for example, change the first day of the week), by tapping Options on the Tools menu. ViewSonic Pocket PC V35 43