User manual VISIONEER 8820 - INSTALLATION GUIDE

Visioneer® OneTouch® 8820 Scanner FOR USB CONNECTION Installation Guide COPYRIGHT INFORMATION Copyright © 2001 Visioneer, Inc., a wholly owned subsidiary of Primax Electronics LTD. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo are registered trademarks of Primax Electronics LTD. OneTouch is a trademark of Primax Electronics LTD. The PaperPort brand name and logo are registered trademarks of ScanSoft, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of ScanSoft, Inc. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer. Part Number: 90-0446-000 Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Visioneer's Limited Product Warranty If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option, replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month period after the date of your original purchase of the product. THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD "AS IS" AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE. IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law. FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation TABLE OF CONTENTS i TA B L E O F C O N T E N T S Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What's in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Visioneer OneTouch 8820 Scanner . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Getting the PaperPort Software User's Guide . . . . . . . . . . . . . . . . . . 4 INSTALLING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 STEP 1: Installing the PaperPort Software . . . . . . . . . . . . . . . . . . . . . 5 STEP 2: Connecting the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 STEP 3: Checking Out Your Scanner . . . . . . . . . . . . . . . . . . . . . . . 10 If the Scanner Is Not Properly Connected . . . . . . . . . . . . . . . . . 11 SCANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Three Ways to Scan Paper Items . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Scanning Paper Items with the OneTouch Buttons . . . . . . . . . . . . . 14 Scanning from the Button Panel on the Screen . . . . . . . . . . . . . . . . 15 About the OneTouch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Scanning Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 A Brief Explanation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Configuring the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 About the Configuration Dialog Box . . . . . . . . . . . . . . . . . . . . . 23 Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Selecting New Options for the Buttons . . . . . . . . . . . . . . . . . . . 26 Creating New Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Adjusting Scan Settings and Page Settings . . . . . . . . . . . . . . . . . 27 About JPEG Compression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Scanning from the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . 36 Scanning an Item with the Twain Button . . . . . . . . . . . . . . . . . 37 Getting Help with the PaperPort Software . . . . . . . . . . . . . . . . 41 ii TABLE OF CONTENTS Adjusting the Settings on the Scan Manager Pro . . . . . . . . . . . . . . . 42 Saving a New Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Adjusting the Resolution and Sharpness . . . . . . . . . . . . . . . . . . 45 Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . 47 Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . 49 Adjusting Output Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Saving a Custom Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 The Scan Info Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Zooming In and Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Getting Help with the Scan Manager Pro . . . . . . . . . . . . . . . . . 58 Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Visioneer OneTouch 8820 Scanner Specifications . . . . . . . . . . . . . . 60 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 WELCOME Congratulations on purchasing your Visioneer OneTouch 8820 scanner. With your scanner, you can quickly scan paper documents, color photos, film strips, film negatives, and transparency sheets to place their electronic images on your computer. WHAT'S IN THE BOX Before starting the installation, check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner. Visioneer OneTouch 8820 Scanner Transparency Masks Software CD USB Cable Power supply VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE 1 2 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE THE VISIONEER ONETOUCH 8820 SCANNER Document cover Pressure plate Transparency light source (underneath pressure plate) Glass Reference frame OneTouch button panel Status light On/Off switch Power jack TPA cable TPA port USB port THE VISIONEER ONETOUCH 8820 SCANNER 3 Document cover. Close the document cover after placing items on the scanner glass. Pressure plate. Helps to secure paper documents in place on the scanner glass. Also protects the transparency light source. Before scanning transparencies, unsnap and remove the pressure plate to uncover the transparency light source. Transparency light source. Shines light down through the glass onto the scanning sensors in the body of the scanner. Glass. Place items face down on top of the glass in the upper left corner. Reference frame. Place items face down within this frame. Markings on the border of the frame show where to align various paper sizes. OneTouch buttons panel. Press a OneTouch button to scan, copy/print, email, fax, OCR (convert items to text), or scan with custom settings. Status light. Shows the scanner's status. Green light: scanner is on and ready to scan. Orange light: scanner is busy. On/Off switch. Turns the scanner's power on and off. Power jack. Plug the scanner power cord into this jack. TPA cable. Supplies power from the scanner body to the transparency light source. TPA port. If the TPA cable is unplugged or loose, plug it into this port. USB port. Plug one end of the USB cable into this port; plug the other end into a USB port on the computer, keyboard, or USB hub. 4 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE WHAT YOU NEED To use the OneTouch scanner and software, you need the following: s IBM PC (or 100-percent compatible) Pentium or equivalent s s s Microsoft Windows 98, Windows 2000, or Windows Me One available Universal Serial Bus (USB) port Available internal memory (RAM): s s Windows 98--32 megabytes (MB) or more Windows 2000 or Windows Me--64 megabytes (MB) or more s s 70 MB of free hard disk space A VGA or SVGA monitor. Recommended settings for your monitor are as many colors as possible--High Color (16-bit), True Color (24-bit or 32-bit). Set the resolution to at least 800 by 600 pixels. To set your monitor's colors and resolution, open the Windows Control Panel, double-click Display, and then click the Settings tab. A CD-ROM drive s GETTING THE PAPERPORT SOFTWARE USER'S GUIDE The CD also includes your PaperPort User's Guide. This guide provides more detailed information about the PaperPort software's features. Please see the CD to view or print the guide. STEP 1: INSTALLING THE PAPERPORT SOFTWARE 5 Installing This section of the guide contains instructions for connecting your OneTouch 8820 scanner to a USB port. The PaperPort CD includes all the necessary installation files, as well as PaperPort software files and other software files. The CD also includes the PaperPort User's Guide. You can read the guide from the CD, or print a copy directly from the CD. STEP 1: INSTALLING THE PAPERPORT SOFTWARE Note: You must install the PaperPort software before connecting the scanner to the computer. Otherwise the correct software to run your scanner will not be installed and it may not scan properly. To install the PaperPort software: 1. Start your computer and make sure that no other applications are running. 2. Insert the PaperPort CD into your computer's CD-ROM drive. The CD automatically starts. 6 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE Note: If the PaperPort CD does not automatically start, make sure the CD drive's door is completely shut. If the CD still doesn't start, the Autorun option on your computer is turned off. Click the Windows icon named My Computer. The window shows the drives available on your computer. Double-click the icon for your CD-ROM drive to see the list of files on the CD. Double-click the file named START32.EXE. The CD starts. 3. From the list of options that appears on the screen, select ScanSoft PaperPort. 4. Follow the instructions on the screen to install the PaperPort software on your computer. During installation, a message tells you to connect the scanner to the computer. 5. Follow the steps in the next section to connect the scanner. When you're finished, click Finish in the dialog box above. STEP 2: CONNECTING THE SCANNER 7 STEP 2: CONNECTING THE SCANNER The OneTouch 8820 scanner connects to any available USB port. Check your computer's user's guide for its USB port locations. Note: You do not have to shut off the power to your computer when connecting the scanner. To connect the OneTouch 8820 scanner to a USB port: 1. Turn the scanner over to see the locking tab on the bottom. Slide the locking tab to the unlocked position. Unlocked position Note: The locking tab protects the scanner's scan head by holding it securely in position. Lock the scanner when transporting it from one location to another, but always remember to unlock it before scanning. The scanner will not scan when locked. 8 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE 2. Check that the TPA cable is plugged into the TPA port on the back of the scanner. Your 8820 scanner is shipped with the TPA cable already plugged into the TPA port, however, if the cable came loose during shipping, you must plug it into the port securely. 3. Plug one end of the USB cable into an available USB port on the computer. 4. Plug the other end of the USB cable into the scanner's USB port. Some newer computers also have keyboards with USB ports. You can plug the scanner into the keyboard instead of the USB port on the computer. STEP 2: CONNECTING THE SCANNER 9 If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. 5. Plug the power adapter cable into the power jack on the back of the scanner. 6. Plug the power adapter into an AC (wall) outlet. The following diagram shows the scanner connected to a computer. Power cord USB cable 7. Turn on power to the scanner. The status light comes on indicating the scanner is receiving power. Power On/Off switch Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software from the CD to run the scanner. 10 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE When the software is finished loading, the Finish button on the dialog box on the computer screen becomes active. 8. Click the Finish button. The scanner's status light is green when the scanner and computer are communicating properly. That completes the steps to connect your scanner to the computer. 9. You can also install the other software from the CD or view and print the User Guides. Remove the CD from the computer and store it in a safe place. STEP 3: CHECKING OUT YOUR SCANNER The OneTouch scanner software adds the scanner icon to the Windows taskbar (at the bottom right corner of the computer screen). If the scanner is properly connected, the scanner icon looks like the one in this figure. Scanner Icon If the icon has a red X through it, the scanner is not properly connected. See the next section, "If the Scanner Is Not Properly Connected," for the steps to fix the problem. To check the status of the scanner: 1. Place the mouse pointer on the scanner icon in the Windows taskbar. 2. Right-click the icon. The shortcut menu appears. STEP 3: CHECKING OUT YOUR SCANNER 11 3. Choose About from the shortcut menu. A dialog box confirms that the scanner is properly connected. 4. Click OK to close the dialog box. That's it. Your scanner is ready to scan. See "Scanning Paper Items with the OneTouch Buttons" on page 14. Note: The scanning lamp under the scanner's glass needs to warm up before you can scan. A status message lets you know when the lamp is ready. The lamp then remains ready so you don't have to wait each time you want to scan. To conserve electricity and prolong the life of the scanner, you can set the length of time for the lamp to remain lit before powering down. See "Setting Preferences" on page 33. IF THE SCANNER IS NOT PROPERLY CONNECTED If the scanner icon on the Windows taskbar has a red "X" through it, the scanner is not properly connected. Check for one of these possible problems: · Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. · Is the scanner's status light on? Turn on the scanner's power. If the light still doesn't come on, plug the power adapter into another electrical outlet. 12 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE · Is the scanner's locking tab in the locked position? Slide the locking tab to the unlocked position. If you tried to scan with the scanner locked, you must restart your computer after unlocking the scanner. · Did you restart the computer after installing the software? If you didn't restart the computer, it may not have loaded all of the software files. Try restarting your computer. Please see the Readme file in the PaperPort directory on your computer's hard drive. The Readme file contains additional information that may help you diagnose problems connecting the scanner. To connect the scanner: 1. After checking for all the above problems, right-click the scanner icon with the red X over it. The shortcut menu appears. 2. Choose Connect from the shortcut menu. The software finds the scanner and makes the connection. The scanner icon will no longer have a red X through it, and you're ready to begin scanning. If you try all the troubleshooting procedures described above and in the Readme file, and the scanner icon still has a red X through it, you may have a malfunctioning scanner. Please see the technical support card that you received with your scanner for technical assistance telephone numbers. Also visit our web site at www.visioneer.com for additional technical information. You can also receive software updates from the Windows Start menu by choosing Programs, then PaperPort, then Check for OneTouch Updates. THREE WAYS TO SCAN PAPER ITEMS 13 Scanning THREE WAYS TO SCAN PAPER ITEMS You can scan paper items by pressing a OneTouch button, by clicking a button on the screen, or from the PaperPort software. Note: To scan transparencies you must scan from PaperPort (or other Twain software). See "Scanning an Item with the Twain Button" on page 37 for details. · Scan with the Scanner Buttons Press a button on the scanner's front panel. · Scan from the Screen Click the scanner icon on the Windows taskbar. A panel representing the scanner buttons appears. Click a button on the panel on the screen. · Scan from the PaperPort Software (or Other Twain Software) To scan from the PaperPort software, start the software, and then click the Twain icon on the PaperPort Command Bar. You can also scan from other Twain software. 14 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE SCANNING PAPER ITEMS WITH THE ONETOUCH BUTTONS Pressing a scanner button scans the item, and then sends the image either to the printer, or to a software application on your computer. To scan by pressing a button on the scanner: 1. Place an item to scan on the glass, face down, and align the edge of the item with the arrow marker at the upper left corner of the glass. 2. Close the document cover and press one of the OneTouch buttons. When scanning is complete, the status message shows the destination application for the image. For example, if you pressed the Fax button, the destination application is your fax software. In the sample below, the scanned image appears on the PaperPort Desktop. During scanning, the scan progress window shows a small copy of the image, as illustrated by this example: SCANNING FROM THE BUTTON PANEL ON THE SCREEN 15 SCANNING FROM THE BUTTON PANEL ON THE SCREEN Scanning from the button panel on the screen is just like pressing a scanner button, except you click the button on the screen. The scanner scans the item, and then sends the image either to the printer, or to a software application on your computer. This method of scanning is especially helpful if the scanner is not located close to your computer. To scan from the screen: 1. Place an item to scan on the glass, face down, and click the scanner icon on the Windows taskbar. The scanner button panel appears on the screen. 2. Click the button you want to use to scan. The scanner starts scanning the item; the messages about the scanning appear above the Windows taskbar; the progress window shows the image as it is scanned. When the scan is complete, the scanned image appears in the destination application. 3. To close the panel when you're finished, click the scanner icon in the panel's upper left corner. The icons on the buttons indicate the destination application for the scanned image. For example, in the illustration above, the icon on the email button is for the email application, MS Outlook. When you click the email button, the item is scanned, and then MS Outlook opens. In this case, the scanned image automatically becomes an attachment to send with an email message. A question mark on a button means your computer does not have an application that corresponds to the button's functions. For example, a question mark on the Fax button means your computer does not have a fax application. 16 VISIONEER ONETOUCH 8820 SCANNER INSTALLATION GUIDE ABOUT THE ONETOUCH BUTTONS The OneTouch buttons are preconfigured to scan items at various settings, and then send the scanned image to a preselected software application--called the Destination Application. You can change the settings for each button except the Stop/Cancel button. See "About the Configuration Dialog Box" on page 23. The following table lists the scanner's preconfigured settings: Button Scan Copy/Print Fax Preconfigured Settings Scans the item as an 8.5" x 11" color page and displays it in PaperPort Prints the scanned item in black and white on your printer/copier at the printer/copier's default resolution Displays the scanned item in your fax software as a black and white image at the default resolution of your fax software or modem Converts the item's text to black and white word processing text, and displays it in a word processing application Scans the item as a color photo and attaches it to a new email message in your email application Scans the item as a color photo and displays it in an image processing application Cancels the scan in progress. OCR Email Custom Stop/Cancel Note: If a button is not preconfigured, the Configuration dialog box appears when you press that button. For example, if your computer does not have fax software, the fax button is not preconfigured, and you can then configure it manually using the dialog box.