User manual VISIONEER ONE TOUCH 9750 SCANNER - INSTALLATION GUIDE

Visioneer One Touch 9750 Scanner Installation Guide FOR WINDOWS COPYRIGHT INFORMATION Copyright © 2003 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are registered trademarks of ScanSoft, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of ScanSoft, Inc. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer. Part Number: 05--0563-200 Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Technical Support Visit Visioneer's web site at www.visioneer.com for technical support including help during installation, driver updates, spare parts, and documentation. Visioneer's Limited Product Warranty If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair or (at its option) replace the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 3-month period after the date of your original purchase of the product. Upon registration of the product with Visioneer at www.visioneer.com, the warranty is automatically extended for an additional 9 months for a total of 12 months. THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD "AS IS" AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE. IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law. FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. i TA B L E O F C O N T E N T S Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What's in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Visioneer OneTouch 9750 Scanner . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Chapter 1: Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 2: Connect and Power On the Scanner . . . . . . . . . . . . . . . . . . . 9 Step 3: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Step 4: Connect the USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Check Out the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Chapter 2: Scanning from Buttons . . . . . . . . . . . . . . . . . . . . . . . . 16 Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Scanning from the Buttons on the Scanner . . . . . . . . . . . . . . . . . . . 18 About the Buttons on the Scanner . . . . . . . . . . . . . . . . . . . . . . . 19 Scanning from the Button Panel on the Screen . . . . . . . . . . . . . . . . 20 About the Buttons on the Button Panel . . . . . . . . . . . . . . . . . . . 20 Configuring the Scanner and Screen Buttons . . . . . . . . . . . . . . . . . . 21 About the Configuration Dialog Box . . . . . . . . . . . . . . . . . . . . . 21 Selecting New Options for the Buttons . . . . . . . . . . . . . . . . . . . 24 Creating New Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Editing Button Configurations . . . . . . . . . . . . . . . . . . . . . . . . . 28 Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Chapter 3: Scanning from PaperPort . . . . . . . . . . . . . . . . . . . . . . 32 Your Scanner and the TWAIN Standard . . . . . . . . . . . . . . . . . . 32 If your computer is running Windows Me or XP . . . . . . . . . . . . 32 Scanning from Windows 98, Me, 2000, or XP . . . . . . . . . . . . . . . . 33 ii Adjusting the Image with the Scan Manager . . . . . . . . . . . . . . . 38 Adjusting the Image Type, Resolution, Brightness and Contrast 38 Adjusting the Output Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Setting the Scan Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Reversing the Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Adjusting Color and Gray Images . . . . . . . . . . . . . . . . . . . . . . . 45 Adjusting Color Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Adjusting the Scanner's Power Saving Time . . . . . . . . . . . . . . . 53 Scanning from Windows Me or XP . . . . . . . . . . . . . . . . . . . . . . . . . 54 Chapter 4: Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . 60 Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . 61 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Step 1: Uninstalling the Visioneer OneTouch Software . . . . . . . 66 Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . . 67 Visioneer OneTouch 9750 Scanner Specifications . . . . . . . . . . . . . . 68 Visioneer 9750 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 WELCOME Your new Visioneer OneTouch 9750 USB scanner can scan stacks of items or single items, and place their images on your computer. Warning: Do not plug in the USB cable until after you have installed the software. Carefully follow the steps and sequence described in the installation procedure beginning on page 6. WHAT'S IN THE BOX Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Visioneer 9750 Scanner USB Cable AC Power Cable Paper Guide Paper Guide Extension Paper Stop Power Supply Replaceable ADF Pad Installation CD Installation Guide and Quick Install Card VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE 1 2 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE THE VISIONEER ONETOUCH 9750 SCANNER Document Cover Document Pad Glass Reference Frame Paper Stop Paper Guide Extension Paper Guide Automatic Document Feeder OneTouch Buttons and Status Light USB Port ADF port Power jack Power On/Off Switch ADF Cable THE VISIONEER ONETOUCH 9750 SCANNER 3 Document Cover--Protects the document from light and contamination during scanning. Document Pad--Helps secure the document in place on the scanner glass. Reference Frame--Provides markings that show where to align various paper sizes. Glass--Items are placed face down at the upper left corner of the glass. Paper Stop--Holds items in place as they are ejected from the Automatic Document Feeder. Adjust for letter-sized or legal-sized pages. Paper Guide Extension--Unfolds to support multiple pages to scan. Paper Guide--Holds pages in place. Adjust to fit the size of the paper to scan. Automatic Document Feeder (ADF)--Feeds one page at a time onto the glass for scanning. Lock--Locks or unlocks the scanning head, located on the underside of the scanner. OneTouch Buttons--Allows scanning directly from the scanner. Status Light--Shows the scanner's status. Blinking green light: the scanner is preparing itself or the lamp is warming up. Steady green light: the scanner is on and ready to scan. Refer to "Troubleshooting" on page 63 for additional details. USB Port--Connects the scanner to the computer. ADF Port--Connects the ADF cable from the Automatic Document Feeder to the scanner. Power Jack--Connects the power cord to the scanner. Power On/Off Switch--Turns the scanner's power on and off. ADF Cable--Supplies power from the scanner body to the Automatic Document Feeder. 4 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE WHAT YOU NEED An IBM-compatible Pentium PC with: I A CD-ROM drive I I I An available Universal Serial Bus (USB) port; 1.1 or 2.0 Microsoft Windows operating system: 98, 2000, Me, or XP Available internal memory (RAM) as follows: I I 64 MB or more 128 MB recommended for Windows XP I 200 MB of free hard disk space Note: The new USB 2.0 ports operate at higher speeds than USB 1.1 ports. If your computer is not equipped with USB 2.0 ports, you can add them with the Visioneer Hi-Speed USB 2.0 PCI Card. Visit the Visioneer web site at www.visioneer.com for ordering information, or contact the dealer where you purchased your Visioneer 9750 OneTouch USB scanner. However, you do not have to add USB 2.0 ports to the computer. Your scanner automatically works with both USB 1.1 and USB 2.0 ports. A VGA or SVGA Monitor Recommended settings for your monitor are as many colors as possible--High Color (16-bit), True Color (24-bit or 32-bit). Set the resolution to at least 800 by 600 pixels. To set your monitor's colors and resolution, open the Windows Control Panel, double-click Display, and then click the Settings tab. DOCUMENTATION 5 DOCUMENTATION Your scanner is delivered with the following documentation: I I Quick Install Card--abbreviated installation instructions. Visioneer OneTouch 9750 Scanner Installation Guide--on the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. Online Help--for the OneTouch scanner, Visioneer Scan Manager, and PaperPort software applications. I 6 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE Installation Warning: Do not plug in the USB cable until after you have installed the software. Complete the installation steps in the order described in the installation procedure below. Installation is a quick, four-step process: 1. Assemble the scanner 2. Connect and power on the scanner 3. Install the software 4. Connect the USB cable to your computer STEP 1: ASSEMBLE THE SCANNER All the components to assemble the scanner are included in the box. To assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. STEP 1: ASSEMBLE THE SCANNER 7 2. Slide the locking tab on the bottom of the scanner to its unlocked position. Unlocked position Note: The locking tab protects the scanner's scan head by holding it securely in position. Lock the scanner when transporting it from one location to another, but always remember to unlock it before scanning. The scanner will not scan when locked. 3. Insert the slots (A) on the Paper Guide onto their tabs (B) on the scanner and slide the Guide down into place. The catch tabs (C) snap into place. Refer to the picture on page 2 to see the location of the assembled parts. A B C 4. Insert the Paper Guide Extension into the Paper Guide and snap its tabs into place. 8 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE 5. Insert the Paper Stop onto the back of the scanner and slide it downward to snap its tabs into place. 6. Proceed to "Step 2: Connect and Power On the Scanner" to connect the ADF and power cables and turn on the power. STEP 2: CONNECT AND POWER ON THE SCANNER 9 STEP 2: CONNECT AND POWER ON THE SCANNER Before installing the software, connect the ADF cable, connect the scanner to a power source, and turn the power on. To connect the scanner and turn the power on: 1. Plug the ADF cable into the ADF port on the body of the scanner. 2. Plug the power supply into its power port on the scanner. 10 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE 3. Plug the power cord into the power supply and then into a wall outlet. 4. Turn on the power switch, located on the back of the scanner to the right of the power port. The status light comes on and flashes indicating that the scanner is receiving power. STEP 3: INSTALL THE SOFTWARE The Installation CD includes all the necessary installation files, as well as the PaperPort software files and other software files. To install the software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the installation CD into your computer's CD-ROM drive. The CD automatically starts. STEP 3: INSTALL THE SOFTWARE 11 Note: If the CD does not automatically start, check the following: I I Make sure the CD drive's door is completely shut. Click the My Computer icon on your desktop. Double-click the icon for your CD-ROM drive. In the list of files on the CD, double-click the file named START32.EXE. 3. On the installation menu, select Install ScanSoft PaperPort and Scanner Driver. If a message window opens instructing you to restart your computer, click Restart. 4. On the PaperPort 9.0 Welcome window, click Next. 5. On the License Agreement window, read the ScanSoft license agreement. If you accept the terms, select I accept the terms in the license agreement, and then click Next. 6. On the Customer Information window, accept the current values or enter new information, and then click Next. 7. On the Setup Type window, click Next. 8. Click Install to begin the installation. 9. On the Product Registration window, do one of the following: I Select Register online, click OK, and then follow the registration instructions. Select Print registration form, click OK, and then follow the instructions to complete and print the registration form. Select Remind me in 7 days and click OK. I I 10. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree, and click Next. 11. On the Visioneer Product Registration window, complete the required information, and then click Register. 12. On the Welcome window, click Next to start the installation. 12 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE 13. When you see the Connect Scanner window, do NOT click Finish. Leave the window open and proceed to the next section,"Step 4: Connect the USB Cable". STEP 4: CONNECT THE USB CABLE Your Visioneer OneTouch 9750 scanner connects to any available USB port. Check your computer's manual for the USB port locations. Note: You do not have to shut off the power to your computer when connecting the scanner to a USB port. 1. Plug the USB cable into the USB port on the scanner. The USB port is identified by its USB symbol. STEP 4: CONNECT THE USB CABLE 13 2. Plug the USB cable into a USB port on the computer, keyboard, or into a USB hub. Note: If you have not installed the software, unplug the USB cable from the computer and install the software now. When the software installation is complete, a message tells you to connect the scanner. Note: If you are using Windows XP and have plugged the USB cable into a USB 1.1 port, an information bubble opens explaining that "A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub". Plug the USB cable into a USB 2.0 port (if available) or disregard the message. Refer to the Note on page 4 of this guide for more details. Your computer recognizes that a scanner is plugged into the USB port and loads the appropriate software to run the scanner. 3. Click Finish on the Connect Scanner window. 4. Click Finish on the InstallShield Wizard Completed window. 5. When installation is finished, restart your computer. 6. If you removed the CD from the CD drive and want to install other software, reinsert the CD into the drive. In addition to installing the other software from the CD, you can also view and print the User Guides and Installation Guide. 14 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE CHECK OUT THE SCANNER After installing the scanner and software, you will see a scanner icon on the Windows taskbar (at the bottom right corner of the computer screen). If the scanner is properly connected, the scanner icon looks like the one pictured below. Scanner Icon IF THE SCANNER IS NOT PROPERLY CONNECTED If the scanner icon on the Windows taskbar has a red "X" through it, the scanner is not properly connected. Check for one of these possible problems: · Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. · Is the scanner's power light on? If the light does not come on, plug the power adapter into another electrical outlet. · Is the scanner's locking tab in the locked position? Slide the locking tab to the unlocked position. If you tried to scan with the scanner locked, you must restart your computer after unlocking the scanner. · Did you restart the computer after installing the software? If you didn't restart the computer, it may not have loaded all of the software files. Try restarting your computer. Refer to the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems connecting the scanner. Also see "Troubleshooting" on page 63 for more information. STEP 4: CONNECT THE USB CABLE 15 To connect the scanner: 1. After checking for all the above problems, right-click the scanner icon with the red X over it. The shortcut menu appears. 2. Choose Connect from the shortcut menu. The software finds the scanner and makes the connection. The scanner icon will no longer have a red X through it, and you're ready to begin scanning. If you try all the troubleshooting procedures described above and in the Readme file, and the scanner icon still has a red X through it, you may have a malfunctioning scanner. Visit our Web site at www.visioneer.com for technical support information. 16 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE Scanning from Buttons This chapter explains how to scan documents using the buttons on your Visioneer 9750 scanner and the button panel on your computer screen. LOADING DOCUMENTS TO SCAN Your scanner can scan a stack of documents or a single item. To load a stack of documents in the Automatic Document Feeder: 1. Unfold the Paper Guide Extension and adjust the Paper Guide for the size of paper. You can also adjust the Paper Stop at the back of the scanner for the size of the paper. Pull out the slide on the Stop for letter-sized pages. Push it in for legal-sized pages. Note: Remove any staples or paper clips from the documents before loading them into the Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the glass. LOADING DOCUMENTS TO SCAN 17 2. Load the stack of documents face up, with their tops into the Automatic Document Feeder. Important: Items scanned using the Automatic Document Feeder must be a minimum of 5 x 7 inches (12.7 x 17.8 cm). To load a single item: 1. Place the item on the scanner glass, face down. 2. Align the item with the arrow on the reference frame. 3. Close the cover. 18 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE SCANNING FROM THE BUTTONS ON THE SCANNER Pressing a scanner button scans the item and then sends the image to the printer or a software application on your computer. To scan by pressing a button on the scanner: 1. Load a stack of documents in the Automatic Document Feeder or place an item face-down on the glass. See "Loading Documents to Scan" on page 16 for details. 2. Close the document cover, and press a scanner button. The scanner starts scanning. The scan progress window shows a small copy of the image, as illustrated by this example: The scanned image appears in the destination software. In this example, the destination software is the PaperPort desktop. SCANNING FROM THE BUTTONS ON THE SCANNER 19 ABOUT THE BUTTONS ON THE SCANNER The scanner buttons are preconfigured to scan items at various settings and then send the scanned image to a preselected destination software application. You can change the settings for each button. See "About the Configuration Dialog Box" on page 21. The following table lists the scanner's preconfigured button settings: Button E-Mail Copy Scan Preconfigured Settings Scans the item as a color photo and attaches it to a new email message in your email application Prints the scanned item in black and white on your printer/copier at the printer/copier's default resolution Scans the item as an 8.5" x 11" black and white page and displays it in the PaperPort application Note: If a button is not preconfigured, the Configuration dialog box opens on your computer screen so you can configure it manually. For example, if your computer does not have email software installed, the E-mail button is not preconfigured. 20 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE SCANNING FROM THE BUTTON PANEL ON THE SCREEN Scanning from the button panel on the screen is just like pressing a scanner button, except you click the button on the computer screen. The scanner scans the item and then sends the image to the printer or a destination application on your computer. This method of scanning is especially helpful if the scanner is not located close to your computer. To scan from the screen: 1. Load a stack of documents in the Automatic Document Feeder, or place an item face-down on the glass. See "Loading Documents to Scan" on page 16 for details. 2. Close the cover and click the scanner icon on the Windows taskbar. 3. On the scanner button panel, click one of the scan buttons. The scanner starts scanning the item. Messages about the scanning appear above the Windows taskbar and the progress window shows the image as it is scanned. When the scan is complete, the scanned image appears in the destination application. ABOUT THE BUTTONS ON THE BUTTON PANEL The icons on the buttons indicate the destination application for the scanned image. For example, in the illustration above, the icon on the email button is for the email application, MS Outlook Express. When you click the email button, the item is scanned, and then MS Outlook Express opens. In this case, the scanned image automatically becomes an attachment to send with an email message. A question mark icon on a button means your computer does not have an application that corresponds to that button's functions. For example, if your computer does not have an email application, the Email button will have a question mark icon on it. CONFIGURING THE SCANNER AND SCREEN BUTTONS 21 CONFIGURING THE SCANNER AND SCREEN BUTTONS When you first connect your scanner to a computer, the scanner's software configures each button with appropriate settings. Using the Configuration dialog box, you can create new configurations with settings that meet your specific scanning requirements. ABOUT THE CONFIGURATION DIALOG BOX The Configuration dialog box shows the current settings for each button on the scanner and screen panel. The tabs across the top of the dialog box correspond to the buttons. Clicking a tab shows the current settings for the corresponding button on the scanner. For example, the following figure shows the current settings for the Scan button because the Scan tab is selected. The Scan button will scan the item with the configuration named Scan Document (OCR Quality), and then open PaperPort to display the scanned image. The Format and Page(s) option is set to scan in the PaperPort file format using the automatic document feeder. Select a software application where to send the scanned image. Click to set preferences. Select a setting for scanning the item. Select format and page(s) options for the button See "Setting Preferences" on page 30 for settings on the Preferences tab. 22 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE Important: To get additional help with the scanner's features and options in the Configuration dialog box, do one of the following: I I Press the F1 key on your keyboard. Click the Help button at the top-right of the dialog box. OPENING THE CONFIGURATION DIALOG BOX You can open the Configuration dialog box from the scanner's shortcut menu, or the Button Panel on the screen, or from the Windows Start menu. To open the Configuration dialog box from the shortcut menu: 1. Right-click the scanner icon. Scanner icon The shortcut menu appears. 2. Click Configure on the shortcut menu. The Configuration dialog box opens. Click the tab that corresponds to the button you want to configure. CONFIGURING THE SCANNER AND SCREEN BUTTONS 23 To open the Configuration dialog box from the Button Panel: 1. Right-click the button you want to configure. The Configuration dialog box opens. The tab for the scan button you clicked is selected for you. To open the Configuration dialog box from the Windows Start menu: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort 9.0, and then click OneTouch Configure. The Configuration dialog box opens. Click the tab that corresponds to the button you want to configure CONFIGURATION DIALOG BOX OPTIONS The options on the Configuration dialog box are: Select Destination--the list of applications that you can use to display the scanned image. Select the application that will automatically open and display or process the scanned image. Select Configuration--the list of the button's scan configurations. The configuration settings include: color, black and white, or grayscale, resolution in dots per inch (dpi), page size, brightness, and contrast. To see the details about a configuration, click its icon in the list. Click the icon again to close the detailed information. Clicking an icon expands the configuration to show its settings. 24 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE Select Format and Page(s)--a set of options for selecting a format for the scanned image and whether to scan a single page, multiple pages, or from the automatic document feeder. The formats are bitmap and PaperPort. Use PaperPort for scanning any item. Bitmaps are usually used for photos and artwork. The page icons represent single, multiple page, or ADF scanning. The displayed options are dependent upon the application selected in the Select Destination list. Single page Multiple pages, stacked on PaperPort desktop Multiple pages ADF Multiple pages ADF Options--opens a dialog box for selecting options for the destination application for the scanned image. Each destination application has its own options dialog box. SELECTING NEW OPTIONS FOR THE BUTTONS Using the Configuration dialog box, you can select a new destination application, configuration, and image format for a scanner button to optimize it for the type of scanning you want to do. To select new options for a scanner button: 1. On the Windows taskbar, right-click the scanner icon to see the shortcut menu, and then click Configure to open the Configuration dialog box. The Configuration dialog box opens. Click the tab that corresponds to the button you want to configure. 2. To change the application used to view and work with the scanned image, scroll the list of applications in the Select Destination list and click the application you want to use. CONFIGURING THE SCANNER AND SCREEN BUTTONS 25 Note: If you select a word processing program such as Microsoft WordPad or Microsoft Word and a configuration for OCR, the text in scanned images is automatically converted to word processing text by the optical character recognition (OCR) software that you receive with the scanner. The converted text then appears in the selected destination application. 3. To change the selected scan configuration for the selected Destination Application, click an item in the Select Configuration. The configurations are preset for the application you select in the application list. If you select another application, the configurations are for that application. 4. To change the scan format and page option(s) for the button, select one of the Format and Page(s) options. 5. Click OK. Now when you press the scanner button, it scans the image using the new configuration settings and displays the scanned image in the new destination application. CREATING NEW CONFIGURATIONS Each scanner button has preset configurations that you cannot change. These preset configurations are shown in the Select Configuration list on the Configuration dialog box. If you want to scan with settings other than those offered by the preset configurations, you must first create a new configuration and then use it to scan. Your new configuration is saved in the Select Configuration list so that you can use it again. You can also change the settings on configurations that you create. Note that each new configuration applies to both the scanner button and destination application that you select when creating the configuration. 26 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE To create a new configuration: 1. From the Windows Start menu choose Program Files, ScanSoft PaperPort, and then OneTouch Configure. The Configuration dialog box opens. 2. Click the tab of the button that you want to associate with the new configuration. 3. Select the destination application that you want to associate with the new configuration. 4. Click New to start creating a new configuration. You can also click Copy to copy a preset configuration and change its settings and save it as a new configuration. 5. On the New Scan Configuration dialog box, type a name for your new configuration. 6. With the Scan Settings tab selected, set the scan settings for the new configuration. Mode--Select Black/White to scan in black and white. For example, letters and memos are usually scanned in black and white. Select Grayscale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image in varying shades of gray. Select Color to scan color photographs and other color items. CONFIGURING THE SCANNER AND SCREEN BUTTONS 27 Resolution--Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 100 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Brightness and Contrast--Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black/White mode. 7. Click the Page Settings tab to set the scan page settings. Page Size--Click a page size from the drop-down list. The outlines on the picture represent the various page sizes. Clicking one of those outlines also selects it as the page size for the scan. If you select the Custom option from the drop-down list, boxes appear in place of the picture. Enter the horizontal and vertical page dimensions in the boxes. AutoCrop--Select this option to let the scanner automatically determine the size of the item being scanned. For example, if you put a photo in the middle of the glass, the scanner will automatically determine the size of the photo. When AutoCrop is selected, the scanner makes two passes--the first pass senses the item's size, and the second pass scans the image. This option overrides the Page Size menu selection. 28 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE DeScreen--Select this option when scanning a picture from a newspaper or magazine article, or other items that contains images with patterns or dots. Scans of patterns or dots sometimes have a distorted or wavy appearance. The scanner scans the item to compensate for the patterns and dots, and produces a clearer image. The scanning may slow down a bit when this option is selected. You don't need to select this option when scanning photographs. The DeScreen setting does not apply to the Black/White mode. Gamma--Drag the slider to improve how the colors in a scanned image look on your monitor. Gamma correction allows you to achieve precise color matching. Because the computer cannot always transmit the exact color information to the hardware, you may have to make some color adjustments using the Gamma feature. The default Gamma setting works fine in most cases and normally does not need to be adjusted. 8. Click OK to save the new configuration. On the Configuration dialog box, make sure the configuration you just defined is selected. 9. To set the new configuration for use by the scanner button, select the configuration and then click OK. Note: If you select the Copy/Print button, the New Scan Configuration dialog box will have a Device tab for setting specific options for the printer or copier. EDITING BUTTON CONFIGURATIONS You cannot edit the preset button configurations; you can only edit those configurations that you created yourself. To edit a configuration: 1. From the Windows Start menu choose Program Files, ScanSoft PaperPort, and then OneTouch Configure. The Configuration dialog box opens. CONFIGURING THE SCANNER AND SCREEN BUTTONS 29 2. Click the tab of button that has the configuration associated with it. 3. Select the destination application that has the configuration associated with it. 4. In the Select Configuration list, click the configuration you want to edit. The selection must be a configuration you created. For example, the following figure shows a configuration named Special Scan for Dark Print (which you would have created earlier). 5. Click the Edit button. The Edit Scan Configuration dialog box opens. 30 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE 6. Edit the scan and page settings (and device settings if you are editing a Copy/Print button configuration) and click OK. 7. Click OK to close the Configuration dialog box. The adjusted settings now apply to the button and destination application. SETTING PREFERENCES The preferences options apply to each button and to the scanner. To set preferences: 1. On the Configuration dialog box, select the tab for a button to set its preferences. 2. Click the Preferences tab on the Configuration dialog box. Preferences tab The Preferences dialog box opens. The dialog box shows which button you selected for new preferences. The name of the button to receive new preferences If the Button tab is not selected, click it. CONFIGURING THE SCANNER AND SCREEN BUTTONS 31 Show All Destinations--Click this option to select all the destination applications categories. When you click the button's tab on the Configuration dialog box, its list of destination applications includes all of the applications on your computer that fall into these categories. For example, the destination applications for the email button are usually email applications. By selecting the Show All Destinations option as the preference for the email button, all the other types of applications are included in the list of email destination applications. Select Destinations--Select this option to individually choose the types of applications to include in the button's list of destination applications. Click in the boxes for the types of applications to include in the button's list. Show Scan Progress Window--Select this option to see the window that shows a rendition of the image during scanning. 3. Click the General tab to set preferences for the scanner. Show Status Window--Select this option to see the small window at the bottom right corner of the screen that shows the status of the scanning and other information as shown in this sample: Show Scanner Icon in Windows Taskbar--Select this option to see the small icon representing the scanner in the Windows taskbar. Folder for Temporary Images--Click the Folder button and then select a folder for the scanner's temporary images. During scanning, a temporary file contains scan information about the image. Because temporary image files can sometimes be large, select a folder that has sufficient disk space available. 4. Click OK. 32 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE Scanning from PaperPort Instead of using a scanner button, you can scan directly from the PaperPort software. This is particularly helpful when you are using PaperPort to file and save your scanned items. YOUR SCANNER AND THE TWAIN STANDARD Your scanner uses the TWAIN standard for scanning. TWAIN is a widely recognized procedure that computers use to receive images from scanners, digital cameras, and other digital devices. The PaperPort software application that you received with your scanner uses the TWAIN standard, and this guide shows how to scan with it. Many other graphics and imaging applications also comply with the TWAIN standard, so you can use your scanner with those applications too. To use your scanner with other TWAIN-compliant software, please refer to their user guides. IF YOUR COMPUTER IS RUNNING WINDOWS ME OR XP Instead of using the TWAIN standard, your scanner can also use Microsoft's Windows Image Application (WIA) standard for scanning, which is also available from other applications. Therefore, you can use your scanner with other applications on a computer running Windows Me or XP too. See "Scanning from Windows Me or XP" on page 54. SCANNING FROM WINDOWS 98, ME, 2000, OR XP 33 SCANNING FROM WINDOWS 98, ME, 2000, OR XP The instructions in this section are for scanning with the TWAIN software on computers running Windows 98, Me, 2000, or XP. If your computer is running Windows Me or XP and you want to use the WIA software, see "Scanning from Windows Me or XP" on page 54. To scan an item: 1. Load a stack of documents in the Automatic Document Feeder, or place an item face-down on the glass and align it with the arrow on the reference frame. See "Loading Documents to Scan" on page 16 for details. 2. Open the PaperPort software. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort 9.0, and then click PaperPort. The PaperPort desktop opens. Scan icon 3. Click the Scan icon on the PaperPort command bar. The Folders pane (which shows folders for organizing your scanned images) is replaced by the Scan pane. 34 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE Scan pane Click this Scan button to display the Scan Manager 4. From the Scanner drop-down list, select your Visioneer 9750 scanner, if it's not already selected. 5. In the "Scan what?" section, choose to scan a Document or Photograph. 6. Click Settings to view and change the format for the scanned item's file name and the file type. The default file type for documents is .pdf and the default for photographs is .jpg. 7. Use the Single page items check box as follows: I When the check box is selected, pages are scanned and placed on the PaperPort desktop. When the check box is not selected, pages are scanned but are not placed on the PaperPort desktop until you close the Scan Manager and indicate the scanning job is finished. I 8. Click the Scan button at the bottom of the Scan pane. The Scan Manager opens. Use the Scan Manager to select scanning options and to start the scanner. SCANNING FROM WINDOWS 98, ME, 2000, OR XP 35 9. From the Scan Method drop-down list, choose whether you are going to scan a single item (Flatbed) or a stack of items (ADF). Choose Flatbed to scan a single item Choose ADF to scan a stack of documents Click Preview to check the image Click Scan when you're ready to scan 10. If you want to see what the scanned image will look like before scanning its final image, click the Preview button. The scanner scans a preview of the item and displays it in the Scan Manager. You can now use the options on the Scan Manager to fine-tune the image. For example, to adjust the brightness, drag the Dark/Light slider. For details on adjusting images, see "Adjusting the Image with the Scan Manager" on page 38. Note: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview. After adjusting the scanner settings, replace that page on the stack so it is scanned with the rest of the pages. 11. To preview the item with the new settings, click the Preview button again on the Scan Manager. 12. When you are satisfied with the preview image, click Scan. If the Single page items check box is selected on the PaperPort desktop, the item appears as a thumbnail on the desktop. 36 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE 13. If the Single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. I I Close the Scan Manager. On the PaperPort - Scan message box, click Done. Note: Refer to "The Single Page Items Check Box" on page 37. A thumbnail image of the scanned item appears on the PaperPort desktop Thumbnail images of a stack of documents scanned with the ADF. ON THE PAPERPORT DESKTOP I By default, the name of the scanned image is the day, date, and number of scanned items that day. For example, the second item scanned on a day is followed by a (2), the third by a (3) and so on. To change a name, click it to select its text and type a new name. The thumbnail images of the stack of documents has "go to page arrows" so you can click through the pages in the stack. The page counter next to the scroll arrows shows which page you're viewing and the total number in the stack. I SCANNING FROM WINDOWS 98, ME, 2000, OR XP 37 THE SINGLE PAGE ITEMS CHECK BOX The Single page items check box provides the option to add additional items to a scanning job and scan double-sided items. If the check box is selected, scanned items immediately appear on the PaperPort desktop. If the check box is not selected (this is the default), the following message box appears when you close the Scan Manager. I Click Scan More Pages to scan additional pages and add them to the stack of items placed on the PaperPort desktop. Click Scan Other Side to reload and scan the other side of previously scanned pages. This option is only available once. Click Done if you are finished scanning. The scanned items are placed on the PaperPort desktop. I I To learn more about the PaperPort software please see the ScanSoft PaperPort User's Guide on the Installation CD. 38 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE ADJUSTING THE IMAGE WITH THE SCAN MANAGER The Scan Manager has a wide variety of options to adjust your scanned images. Using those options you can produce the best possible scan of your documents, color photos, magazine articles, business cards, or any other items you scan. ADJUSTING THE IMAGE TYPE, RESOLUTION, BRIGHTNESS AND CONTRAST The Scan Manager's drop-down lists and sliders are used to adjust the image type, resolution, brightness, and contrast. Image Type Resolution Brightness Contrast File size IMAGE TYPE From the Image Type drop-down list, select the appropriate image type for the item(s) you're scanning. I Black and White--scans in black and white. The scanning pixels are all the same size and are either black or white. Use this setting for letters, memos, pen and ink drawings, and other black and white material. This setting produces the smallest file size for scanned items. SCANNING FROM WINDOWS 98, ME, 2000, OR XP 39 I Halftone Example Halftone--scans the image so it appears to consist of gray tones. A pop-up menu appears so you can choose one of the halftone options. Notice that the preview image changes as you select each option so you can see which one is best for scanning. Halftones produce simulated gray tones by using black and white pixels of different sizes and is often used to produce newspaper and magazine images. Use this setting for lower resolution black and white images. The halftone settings also produce small file sizes. 8-Bit Gray--scans the image using up to 256 true shades of gray. Use this setting to scan black and white photographs and other higher quality black and white images. You can also scan a color photo with this setting to turn its colors into gray shades. The file size is about one third the size of a color scan. 24-Bit Color--scans the image in full color. Use this setting to scan color photographs and other color images. The file size is the largest of the image type options. Enhanced bit-depths--If you are using an imaging application other than PaperPort, the image type drop-down list will include 16-Bit Grayscale and 48-Bit Color. These image types are only available if the imaging application supports them. You will receive an error message if the application does not support the selected enhanced bit-depth. I I I Note: You can see the file size at the bottom of the Scan Manager. RESOLUTION Resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details, however, higher dpi settings also take longer to scan and produce larger files sizes. Higher settings are typically used for precision work, such as photographs or fine artwork. I Click the Resolution drop-down list and select a resolution. The resolution settings on your Visioneer 9750 scanner range from 100 dpi to 2400 dpi. 40 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE BRIGHTNESS AND CONTRAST Sometimes an item is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Brightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and lightest portions of the image. The greater the contrast, the more the difference between the lighter and darker shades in the image. I Dark/Light slider--adjusts the brightness of the scan. Drag the slider to the right or left to increase or decrease the brightness. Low/High slider--adjusts the contrast. Drag the slider to the right or left to increase or decrease the contrast. I ADJUSTING THE OUTPUT SIZE The output size is the width and height of the image after it is scanned. For example, if you plan to print the image on a piece of paper you can select the output size of 8.5 by 11.0 inches. Preview Auto-Area Paper Size Units Ruler Units Output Dimensions SCANNING FROM WINDOWS 98, ME, 2000, OR XP 41 PREVIEW AUTO-AREA The item you're scanning may not fill the scanner glass. In that case you can preview the item and use the Preview Auto-Area button to automatically set the size of the scanned image. I Click the Preview Auto-Area button to let the Scan Manager automatically determine the size of the item being previewed. For example, if you preview the scan of a small photo, the Scan Manager automatically determines that the scan area is only where the photo is located on the glass. You can manually adjust the scan area. For example, if you want the scan to include a border around the image, drag the edges of the scan area box. PAPER SIZE If you know the size of the item(s) you're scanning, set the paper size. This automatically sets the scan size to the paper size. I Click the Paper Size button and select the image's paper size from the list. UNITS The ruler around the edges of the image area and the output dimensions can be displayed in inches, centimeters, or pixels. I Click the Units button to select the units for the ruler. Clicking the button toggles through the three choices. The ruler and output dimensions change to the new units. 42 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE SETTING THE SCAN AREA You can manually adjust the output area to scan specific sections of an image. For example, if you're scanning a photograph and want to focus on one section, manually setting the output size removes the rest of the photograph from the final scanned image. Move pointer Manually set scan area Resize pointer Output Dimensions To manually set an output area: 1. Put the mouse pointer on an edge of the scan area box so it becomes a resize pointer (two-headed arrow) and then drag to set a new size for the box. 2. To move the box, put the mouse pointer inside the box so the pointer becomes a four-headed arrow. Drag to move the box to a new position. 3. The output dimensions change to reflect the new scan area size. Now, when you scan, only the area inside the scan area box is scanned to the PaperPort desktop. Note: If you want to reset the scan area to the full size of the image again, click the Preview Auto-Area button. SCANNING FROM WINDOWS 98, ME, 2000, OR XP 43 Here's a sample of a manually selected output area: This is the area manually selected for scanning. This is the image that appears on the PaperPort desktop when the scanning is finished. Lock Scaling MANUALLY SETTING THE WIDTH AND LENGTH The output dimensions at the bottom of the Scan Manager show the Width and Length of the scan area. You can set the area by typing numbers into those boxes. To manually set the width and length: 1. Click in the Width or Length box and type a new dimension. The scan area box changes to reflect the new size. 2. To maintain the same width to length ratio, click the Lock Scaling icon next to the dimension. With the Lock Scaling locked, when you type a new width or length, the other setting changes so the relative size of the scan area remains constant. 44 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE REVERSING THE IMAGE The Scan Manager has an Invert button and a Mirror button for reversing the scanned image. Invert Mirror Invert reverses the black and whites or the colors of an image. Mirroring flips the image 180 degrees. I Click the Invert or Mirror button to see the image you want. Original Image Inverted Image Mirrored Image SCANNING FROM WINDOWS 98, ME, 2000, OR XP 45 ADJUSTING COLOR AND GRAY IMAGES The Scan Manager has three buttons--Descreen, Sharpen, and Auto Level--for adjusting color and gray images. These buttons are available when the 24-Bit Color or 8-bit Gray Image types are selected. Descreen Sharpen Auto Level DESCREEN IMAGE Select this option when scanning a picture from a newspaper or magazine article, sales catalog, or other source that contains images with patterns or dots. Scans of patterns or dots sometimes have a distorted or wavy appearance. The scanner scans the item to compensate for the patterns and dots, and produces a clearer image. The scanning may slow down a bit when this option is selected. You don't need to select this option when scanning photographs. Original Image Descreened Image 46 VISIONEER ONETOUCH 9750 SCANNER INSTALLATION GUIDE To descreen an image: 1. Click the Descreen button. 2. Choose the appropriate option from the list. Watch the preview image as you select various options to see which one is best for your final scanned image. SHARPEN IMAGE Sharpness determines the amount of blur in an image. Your scanner can sharpen an original blurred image by adjusting the blurry edges in sections of the image. To sharpen an image: 1. Click the Sharpen button. 2. Choose the appropriate option from the list. Original Image Sharpened Image