WELCOME Congratulations on purchasing your Visioneer PaperPort flatbed scanner. With your scanner, you can quickly scan paper documents and color photos to place their electronic images on your computer. Please note that this guide covers installation steps for a family of PaperPort flatbed scanners--the PaperPort 3100, 6000, and 6100 series of scanners. WHAT'S IN THE BOX Before starting the installation, check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner. Software CD Installation Guide Scanner cable Power cord w NOTE: The CD also includes the PaperPort User's Guide, the manual for the PaperPort software. You can print a copy from the CD to your printer. PAPERPORT FLATBED SCANNER INSTALLATION GUIDE 1 2 PAPERPORT FLATBED SCANNER INSTALLATION GUIDE WHAT YOU NEED To use the scanner and software, you need the following: s IBM PC (or 100-percent compatible) 486 or higher s s s s Microsoft Windows 95 or Microsoft NT 4.0 16 megabytes (MB) or more of available internal memory (RAM) 35 MB of free hard disk space A VGA or SVGA monitor. Recommended settings for your monitor are as many colors as possible--High Color (16-bit), True Color (24-bit), or 32-bit if your monitor has that capability. Set the resolution to at least 800 by 600 pixels. To set your monitor's colors and resolution, open the Windows Control Panel, double-click Display, and then click the Settings tab. A CD-ROM drive s GETTING THE PAPERPORT USER'S GUIDE The CD also includes your PaperPort Getting Started Guide and PaperPort User's Guide. These guides provide more detailed information about PaperPort's features. Please see the CD to view these guides. You can also print these guides from the CD. THE SCANNER 3 THE SCANNER 1 2 3 4 5 Document cover Document pad Glass Reference frame Button (Some Models Only) 6 7 8 1 2 3 4 5 6 7 8 Power jack To PC parallel To printer Document cover. Close the document cover after placing items on the scanner glass. Document pad. Helps to secure the document in place on the scanner glass. Glass. Place items face down on top of the glass, in the upper left corner. Reference frame. Place items face down within this frame. Both inches and centimeter markings appear along the border of the frame. Button (Some Models Only). Previews scan or starts PaperPort software if it is not running. Power jack. Plug the scanner power cord into this jack. To PC parallel. Plug the cable that connects the scanner to the computer into this port. To printer. Plug your printer cable into this port. w NOTE: The scanner does not have an on/off switch. Simply start the PaperPort software and click the Twain button. For more information, see "Setting Up the Scanner" on page 8. 4 PAPERPORT FLATBED SCANNER INSTALLATION GUIDE SCANNER FEATURES The following table lists some of the important features of the scanners: Feature Optical Resolution Maximum Resolution Scanning Modes PaperPort 3100 Series PaperPort 6000 Series PaperPort 6100 Series 300 x 600 dpi 2400 x 2400 dpi 30 bit color (24-bit output) 10 bit grayscale 1 bit line art 8.5 inches x 11 inches Windows 95 Windows NT 4.0* 600 x 1200 dpi 2400 x 2400 dpi 30 bit color (24-bit output) 10 bit grayscale 1 bit line art 8.5 inches x 11 inches Windows 95 Windows NT 4.0* 600 x 1200 dpi 2400 x 2400 dpi 36 bit color (24-bit output) 12 bit grayscale 1 bit line art 8.5 inches x 11 inches Windows 95 Windows NT 4.0* Maximum Document Size Operating Systems * Use with Windows NT 4.0 depends on your hardware configuration. See the README file on the PaperPort CD for more information. GETTING HELP The PaperPort software includes a complete help system that answers questions about the scanner and its software. If you have questions or the scanner doesn't seem to work correctly, please use the help. To get help while using the PaperPort software: s Press the F1 key, or from the Help menu, choose PaperPort Help Topics to display the Help Topics window. w TIP: For specific information and numbers to call, see the technical support card that you received with your scanner. CONNECTING THE SCANNER TO YOUR COMPUTER 5 CONNECTING THE SCANNER TO YOUR COMPUTER The PaperPort scanner connects to any available parallel (LPT) port on the back of your computer. w NOTE: Please follow the sequence of steps in this section. Do not connect the power cable until all other connections are complete. To connect the PaperPort scanner: 1. Save any open files then shut down Windows. 2. Turn off the power to your computer. 3. Not all models have locks, but if your scanner has a lock button, slide the lock button to the unlocked position. Locked position Unlocked position w NOTE: On the PaperPort 3100, the lock is on the right hand side. 4. If a printer cable is attached to your computer's parallel port, unplug it and plug it into the port marked "To printer" on the back of the scanner. 5. Plug the PC end of the scanner cable into an available parallel port on the back of your computer. 6. Plug the other end of the scanner cable into the port on the back of the scanner marked "To PC parallel port." If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. 6 PAPERPORT FLATBED SCANNER INSTALLATION GUIDE w NOTE: If you want to "daisy-chain" the scanner and a Zip drive so they share the port, first connect the Zip drive to the computer, then connect the scanner to the Zip drive. 7. Plug the power adapter cable into the jack on the PaperPort scanner. 8. Plug the power adapter into an AC (wall) outlet. The power-on light on the front of the scanner comes on indicating the scanner is receiving power. The following diagram show the cable connections. Power cord Scanner cable Printer cable 9. Turn on your computer. You're ready to begin installing the PaperPort software. w NOTE: On some PaperPort scanners the power-on light remains lit when the computer is turned off. This is normal even though the computer is turned off. INSTALLING THE PAPERPORT SOFTWARE 7 INSTALLING THE PAPERPORT SOFTWARE The PaperPort CD includes all the PaperPort software files. w NOTE: The CD also includes the PaperPort User's Guide, the manual for the PaperPort software. You can read the guide while the CD is running, or print a copy directly from the CD to your printer. To install the PaperPort software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the PaperPort CD into your computer's CD-ROM drive. The CD automatically starts. 3. Follow the instructions on the screen to install the PaperPort software on your computer. Later, after the scanner is working, you can install the other applications provided on the CD. w NOTE: If the PaperPort CD does not automatically start, make sure the CD drive's door is completely shut. If the CD still doesn't start, click the Windows 95 icon that shows the drives on your computer. (Usually, the icon is named My Computer.) The window shows the drives available on your computer. Double-click the icon for your CD-ROM drive to see the list of files on the CD. Double-click the file named START.EXE. The CD starts. TIP: For a quick look at how to use the PaperPort features, choose One-Minute Guide from the PaperPort Help menu. w 8 PAPERPORT FLATBED SCANNER INSTALLATION GUIDE SETTING UP THE SCANNER The steps to set up the scanner identify the type of scanner you have and prepares the PaperPort software to scan with it. To set up the scanner: 1. If the PaperPort software isn't currently running, double-click the PaperPort icon on the Windows desktop to start it. The PaperPort Desktop appears. If your scanner has a button on its front panel you can also press the button to start the PaperPort software. 2. From the File menu, choose Select Source. The Select Source dialog box appears, listing all TWAIN devices installed on your computer. 3. Choose the appropriate option for your model of the PaperPort scanner, and then click Select. Your scanner is now set to scan with the PaperPort software. w NOTE: You don't need to complete Steps 2 and 3 again, unless you change the selected source to another TWAIN device. SCANNING AN ITEM 9 SCANNING AN ITEM The following procedure provides the basic steps for scanning an item. You can scan many types of items, from small business cards to A4-sized pages. The PaperPort software also has special settings for scanning color photos and fine print (like the fine print on a contract). For more information about scan settings, see "Adjusting Scan Settings" on page 11. To scan an item: 1. If the PaperPort software isn't currently running, double-click the PaperPort icon on the Windows desktop to start it. The PaperPort Desktop appears. If your scanner has a button on its front panel you can also press the button to start the PaperPort software. 2. Open the scanner cover, place the item face down onto the upper left edge of the scanner glass, and close the cover. 3. Click the Twain icon on the Command Bar, or choose Acquire from the File menu. The PaperPort Scan Manager dialog box appears. The following figure is a sample of the dialog box. The one you see may be slightly different. For details about the Scan Manager's features for your scanner, choose PaperPort Help Topics from the Help menu and see the information about the PaperPort Scan Manager. 10 PAPERPORT FLATBED SCANNER INSTALLATION GUIDE Select an option appropriate for how you want to use the scanned item. View and adjust the scan settings. Restore the default settings. Adjust the brightness or contrast of the scanned item. Set the measurement units to view the dimensions of the preview item. Preview the item here. Use predefined area icons to select the area of an item to scan. Drag the borders of the selection rectangle surrounding the item to adjust the area that the scanner scans. Scan the item to the PaperPort Desktop. Preview the item before you scan. The Auto icon is the default. It selects the entire item to scan. 4. Click one of the options to "Scan Page For." For example, to make sure the software is installed correctly use the current default setting of Color Photo--Faster. To scan other items, select scan settings appropriate for the items. For more information, see "Adjusting Scan Settings" on page 11. 5. Drag the selection rectangle around the item to resize the area the scanner scans, or click one of the predefined scan area icons. 6. Click the Preview button. If your scanner has a button on the front panel, you can press it instead of clicking the Preview button. The scanner scans the item and displays a preview of the item in the Preview area of the PaperPort Scan Manager dialog box. 7. (optional) Repeat Steps 4, 5, and 6 to adjust and preview the scan. 8. When you are satisfied with the preview item, click the Scan button on the PaperPort Scan Manager dialog box to scan the item. The scanned item appears in PaperPort. w NOTE: If your scanner has a button on the front panel, pressing the button only previews the item. To scan you must click the Scan button on the PaperPort Scan Manager dialog box. ADJUSTING SCAN SETTINGS 11 Thumbnail item ADJUSTING SCAN SETTINGS With the PaperPort scanner, you can adjust the scan settings to fine-tune the scanned item. This section tells you how to: s s s s s Select a predefined scan setting. Customize a scan setting. Scan in color. Adjust the brightness and contrast. Select the area of the item you want to scan. SELECTING A PREDEFINED SCAN SETTING Selecting the proper scan setting before scanning provides the best results for a scanned item. The scan setting determines the sharpness of the item and the number of possible shades of gray or color. These selections affect the speed of the scan and the file size. In the PaperPort Scan Manager dialog box, you can select one of the predefined scan settings described in the following table. 12 PAPERPORT FLATBED SCANNER INSTALLATION GUIDE Scan Page For Faxing, Filing, or Copying Default Setting Black-and-white 200 dpi To Scan Newspaper and magazine articles, receipts, forms, and other text items Business letters, contracts, memos, and other documents that you want to edit Description Provides the fastest scan time and smallest file size. Editing Text (OCR) Black-and-white 300 dpi Enhances the use of OCR software for converting item text to editable text. Provides higher quality and a larger file size than the Faxing, Filing or Copying scan setting. Provides the best setting for black-and-white photos. Creates a reasonable scanned color item in a file that is not too large. PaperPort's default setting. Black & White Photo Color Photo-- Faster Grayscale 100 dpi Color 100 dpi Black-and-white photos Color pages with many graphics, or mixed graphics and text, line art, or photos that require a quick scan Photograp ...