User manual VISIONEER PAPERPORT ONETOUCH SCANNER - INSTALLATION GUIDE

PaperPort OneTouch Scanner Installation Guide FOR WINDOWS COPYRIGHT INFORMATION PaperPort 5.3 Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, PaperPort OneTouch, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paper-driven, and the Visioneer logo are registered trademarks of Visioneer, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of Xerox Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990­1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer, Inc. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc. Part Number: 05-0359-000 Photo Credits: Tony Martin Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Visioneer's Limited Product Warranty If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option, replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month period after the date of your original purchase of the product. THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON- INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD "AS IS" AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE, IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law. FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equirpment off and on, the user is encouraged to try and correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. WELCOME Congratulations on purchasing your Visioneer PaperPort OneTouch flatbed color scanner. By pressing a single button on the scanner, you can scan and print, scan and fax, scan and open the PaperPort software, or scan and open many other software applications on your computer. WHAT'S IN THE BOX Before starting the installation, check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner. PaperPort OneTouch Scanner Software CD Installation Guide Scanner cable Power cord w NOTE: The CD also includes the PaperPort User's Guide, the manual for the PaperPort software. You can print a copy of the manual from the CD to your printer. PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE 1 2 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE WHAT YOU NEED To use the scanner and software, you need the following: s IBM PC (or 100-percent compatible) Pentium or higher s s s s Microsoft Windows 95 or Microsoft NT 4.0 16 megabytes (MB) or more of available internal memory (RAM) 35 MB of free hard disk space A VGA or SVGA monitor. Recommended monitor setting for color is as many colors as possible--High Color (16-bit), True Color (24-bit), or 32-bit if your monitor has that capability. Set resolution to at least 800 by 600 pixels. To set colors and resolution, open the Windows Control Panel, double-click Display, and click Settings. A CD-ROM drive s GETTING THE PAPERPORT USER'S GUIDE The CD also includes your PaperPort User's Guide. This guide provides more detailed information about PaperPort's features. Please see the CD to view or print the guide. The guide is also available at Visioneer's web site at www.visioneer.com. GETTING HELP The PaperPort software includes a complete set of help topics that answer questions about the scanner and its software. To get help while using the PaperPort software: s Press the F1 key, or from the Help menu, choose PaperPort Help Topics to display the Help Topics window. The help topics cover the PaperPort software and the OneTouch scanner. w TIP: If you don't find the answers in the help or User's Guide, see the technical support card that you received with your scanner. THE ONETOUCH SCANNER 3 THE ONETOUCH SCANNER 1 2 3 4 Document cover Document pad Glass Reference frame 5 6 7 8 1 2 3 4 5 6 7 8 Five-Button panel Power jack To PC parallel To printer Document cover. Close the document cover after placing items on the scanner glass. Document pad. Helps to secure the document in place on the scanner glass. Glass. Place items face down on top of the glass, in the upper left corner. Reference frame. Place items face down within this frame. Both inches and centimeter markings appear along the border of the frame. Five-Button panel. Press a OneTouch button to scan, print/copy, fax, convert items to text, or scan and open PaperPort-supported applications on your computer. Power jack. Plug the scanner power cord into this jack. To PC parallel. Plug the cable that connects the scanner to the computer into this port. To printer. Plug your printer cable into this port. w NOTE: The scanner does not have an on/off switch. The power is on as soon as you start your computer. 4 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE STEP 1: CONNECTING THE SCANNER TO THE COMPUTER The PaperPort OneTouch scanner connects to any available parallel (LPT) port on the back of your computer. w NOTE: Please follow the sequence of steps in this section. Do not connect the power cable until all other connections are complete. To connect the PaperPort scanner: 1. Save any open files, and then shut down Windows. 2. Turn off the power to your computer. 3. Slide the scanner lock to the unlocked position. The lock holds the scanner head securely in place to protect it from damage during shipping. The lock is on the bottom of the scanner, as shown in the following figure. Your scanner may be slightly different than the one shown in the figure. Locked position Unlocked position Unlocked position Locked position STEP 1: CONNECTING THE SCANNER TO THE COMPUTER 5 w NOTE: If you transport a locked scanner, remember to unlock it prior to scanning. Failure to unlock it may damage the scanner. 4. If a printer cable is attached to your computer's parallel port, unplug the cable and plug it into the port marked "To printer" on the back of the scanner. 5. Plug the PC end of the scanner cable into an available parallel port on the back of your computer. On some older computers the serial port and parallel port both have 25-pin connectors that fit the scanner cable. Please make sure you plug the scanner cable into a parallel port. 6. Plug the other end of the scanner cable into the port on the back of the scanner marked "To PC parallel port." 7. Plug the power adapter cable into the jack on the scanner. 8. Plug the power adapter into an AC (wall) outlet. The power-on light on the front of the scanner comes on indicating the scanner is receiving power. The following diagram shows the cable connections. Power cord Scanner cable Printer cable 9. Turn on your computer. You're now ready to install the software. w NOTE: The scanner's power-on light remains lit when the computer is turned off. This is normal even though the computer is turned off. To conserve electricity and prolong the life of the scanner, the scanning lamp automatically powers down when you aren't scanning. 6 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE STEP 2: INSTALLING THE PAPERPORT SOFTWARE The PaperPort CD includes all the PaperPort software files. w NOTE: The CD also includes the PaperPort User's Guide, the manual for your PaperPort software. You can read the guide while the CD is running, or print a copy directly from the CD. To install the PaperPort software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the PaperPort CD into your computer's CD-ROM drive. The CD automatically starts. w NOTE: If the PaperPort CD does not automatically start, make sure the CD drive's door is completely shut. If the CD still doesn't start, click the Windows 95 icon that shows the drives on your computer. (Usually, the icon is named My Computer.) The window shows the drives available on your computer. Double-click the icon for your CD-ROM drive to see the list of files on the CD. Double-click the file named START32.EXE. The CD starts. 3. Click the PaperPort Software button and follow the instructions on the screen. After the PaperPort software is installed on your computer, you can click the appropriate buttons on the CD to install the other applications provided on the CD, or read and print the PaperPort User's Guide documentation. 4. When you're finished installing the software, remove the CD from the CD drive. STEP 3: CHECKING IT OUT 7 STEP 3: CHECKING IT OUT The OneTouch scanner software adds the scanner icon to the Windows taskbar (at the bottom right corner of the computer screen). If the scanner icon looks like the one shown in the figure, the scanner is properly connected. Scanner Icon If the icon has a red X through it, the scanner is not properly connected. Please see the next section, "If the Scanner Is Not Properly Connected," for the steps to fix the problem. To check the status of the scanner: 1. Place the mouse pointer on the scanner icon on the Windows taskbar. 2. Click the icon with the right mouse button. The shortcut menu appears. 3. Choose About from the shortcut menu. A dialog box confirms that the scanner is connected properly. 8 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE 4. Click OK to close the dialog box. That's it. Your OneTouch Scanner is ready to scan. See "Scanning By Pressing the OneTouch Buttons" on page 12. IF THE SCANNER IS NOT PROPERLY CONNECTED If the scanner icon on the Windows taskbar has a red "X" through it as shown in the figure, the scanner is not properly connected. Check the following possible problems: s Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. Is the scanner's power light on? If it isn't, plug the power adapter into another electrical outlet. Are you using an older computer that has 25-pin connectors for both serial and parallel ports? You may have plugged the scanner cable into a serial port instead of the parallel port. Remove the scanner cable from the serial port and plug the cable into the parallel port. Are other devices "daisy-chained" to the parallel port? If so, the scanner must be the first one connected to the computer (with the exception of a Zip drive which must be connected directly to the computer and the scanner then connected to the drive). Plug the scanner into the computer's parallel port first, then plug the next device into the scanner. Did you restart the computer after installing the software? If you didn't restart the computer, it may not have loaded all of the software files. Try restarting your computer. s s s s Please see the Readme file on the CD for additional information that may help you diagnose problems connecting the scanner. STEP 3: CHECKING IT OUT 9 To connect the scanner: 1. After checking all of the above problems, place the mouse pointer on the scanner icon with the red X over it and click the right mouse button. The shortcut menu appears. 2. Choose Connect from the shortcut menu. The software finds the scanner and makes the connections. The scanner icon will no longer have a red X through it, and you're ready to begin scanning. If you try all the troubleshooting procedures described above and in the Readme file, and the scanner icon still has a red X through it, you may have a malfunctioning scanner. Please see the technical support card that you received with your scanner for the numbers to call to receive technical assistance. 10 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE ABOUT THE ONETOUCH BUTTONS The OneTouch buttons are pre-configured to scan items at various settings, and then send the scanned image to a pre-selected software application. You can change the settings for each button except the Stop/Cancel button. See "Changing the Button Settings" on page 14. The following table lists the pre-configured settings of the scanner buttons: Button Scan Pre-Configured Settings Displays the scanned item in PaperPort Scan setting: Color--fast mode Resolution: 100 dpi Prints the scanned item on Printer/Copier Scan setting: Black and white Resolution: Your printer's or copier's default resolution Displays the scanned item in your Fax software Scan setting: Black and white Resolution: Your fax machine's default resolution Converts the item's text to word processing text and displays the text in Windows Notepad Scan setting: Black and white Resolution: 300 dpi Cancels the scan in progress. Copy/Print Fax Custom Stop/Cancel w NOTE: If a button is not pre-configured--for example, if your computer does not have fax software installed so the fax button cannot be pre-configured--a dialog box appears to remind you to configure that button manually. THREE WAYS TO SCAN 11 THREE WAYS TO SCAN You can scan items by pressing a button on the scanner, clicking a button on the screen, or by using the PaperPort software. s Scan with the Scanner Buttons Press a OneTouch button on the scanner's front panel. s Scan from the Screen Click the scanner icon on the Windows taskbar. A panel representing the scanner buttons appears. Click a button on the panel on the screen. s Scan from the PaperPort Software Start the PaperPort software, and click the Twain icon on the PaperPort Command Bar. The PaperPort Scan Manager appears so you can Preview the scanned image, make any adjustments, and then scan the final image to the PaperPort Desktop. See "Scanning from the PaperPort Software" on page 20 for details. 12 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE SCANNING BY PRESSING THE ONETOUCH BUTTONS Pressing a scanner button scans the item and then sends the image either to the printer to print, or to a software application on your computer. To scan with a OneTouch button: s Place an item to scan on the glass, face down, and press one of the scanner buttons. The scanner starts scanning the item. A message on the Windows taskbar shows the destination application of the scanned image. In the sample below, the scanned image will appear in Microsoft Paint. A window on the screen also shows the progress of the scanning as illustrated by this example of a photograph being scanned: When the scan is complete, the scanned image appears in the destination software. SCANNING FROM THE SCREEN 13 SCANNING FROM THE SCREEN Scanning from the screen is just like pressing a scanner button, except you click the button on the screen. The scanner scans the item and then sends the image either to the printer to print, or to a software application on your computer. This method of scanning is especially helpful if the scanner is not located close to your computer. To scan from the screen: 1. Place an item to scan on the glass, face down, and click the scanner icon on the Windows taskbar. The scanner button panel appears on the screen. 2. Click the button you want to use to scan. Clicking a button on the screen scans the item just like pressing a button on the scanner. The scanner starts scanning the item, the messages about the scanning appear in the Windows taskbar, and the progress window shows the image as it is scanned. When the scan is complete, the scanned image appears in the destination software. 14 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE CHANGING THE BUTTON SETTINGS Each button setting can be changed to optimize the scanner for the type of scanning you want to do. To change a button's settings: 1. Press and hold down the button that you want to change (except the Stop/Cancel button). The scanner beeps several times. The Preferences dialog box appears. The tabs on the dialog box correspond to the buttons (except Properties). The selections on the dialog box show the current settings for the button. For example, the following figure shows a sample of current settings for the Custom button because the Custom tab is selected. In this sample, the Custom button is set up to scan the item with the configuration named Editing Text (OCR) Accurate, and then after the scanning is finished, to open Microsoft WordPad to display the converted text of the scanned image. CHANGING THE BUTTON SETTINGS 15 Select a software application to send the scanned image to that application. Select a setting for scanning the item. Select options for the button. 2. Click the tab of the button you want to change, if it isn't already selected. 3. Scroll the list of Application to Send Scanned Data To and click the new application you want to use to view and work with the scanned image. w NOTE: If you select a word processing program such as Microsoft WordPad or Microsoft Word and a configuration for OCR, the text in scanned images is automatically converted to word processing text by the optical character recognition (OCR) software that you receive with the scanner. The converted text then appears in the selected application. 4. Click a selection in the Configuration to Use list to choose a new scan setting for the selected scanner button. The configurations in the list are preset for the application you select in the application list. If you select another application, the configurations are for that application. 16 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE To see the settings for a configuration, select it and click the Edit button. See the section "Adjusting a Button's Scan Settings and Page Settings" on page 17 for more information. If you want to select a configuration prior to scanning, click the option, Configure before Scanning. Then, when you press a scanner button, the PaperPort Scan Manager appears first and you can select a configuration before scanning. See "Scanning an Item" on page 21 for more information about the Scan Manager. 5. Select the Scanner Button Options for the button. 6. Click OK. Now when you press the scanner button, it scans the image using the new configuration settings and displays the scanned image in the new application. w NOTE: The Preferences dialog box is also available from the scanner icon on the Windows taskbar. Click the icon with the right mouse button, then choose Preferences from the shortcut menu. The panel representing the scanner buttons appears. Click a button on the panel with the right mouse button (don't click with the left mouse button; clicking with the left mouse button starts scanning). A dialog box shows the current settings. Click the Edit button on that dialog box. The Preferences dialog box appears. SELECTING PROPERTIES Clicking the Properties tab on the Preferences dialog box displays a list of options and settings for customizing the scanner, and provides a direct link to Visioneer's web site. Please see the Help information for a complete description of the Properties. GETTING HELP WITH THE ONETOUCH BUTTONS The software for scanning with the OneTouch buttons includes Help information. That information describes each feature of the software and answers questions about the how to configure the buttons for the best scanning. CHANGING THE BUTTON SETTINGS 17 To get help with the OneTouch buttons: s Click the Help button on the Preferences dialog box or on the other dialog boxes that you use to select options for the OneTouch buttons. ADJUSTING A BUTTON'S SCAN SETTINGS AND PAGE SETTINGS You can adjust a button's scan settings and page settings for the item being scanned. For example, if the scanned image is too dark, you can adjust the brightness of the setting. To adjust a button's scan settings and page settings: 1. Press and hold down a button on the scanner. The Preferences dialog box appears. The selected tab on the dialog box corresponds to the button you want to adjust. You can click another tab to adjust a different button. 2. In the Configuration to Use list, click the configuration that you want to adjust. 3. Click the Edit button. The dialog box for adjusting the scanning appears. 18 PAPERPORT ONETOUCH SCANNER INSTALLATION GUIDE Mode--Select Black/White to scan in black and white. For example, letters and memos are usually scanned in black and white. Select Grayscale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image in varying shades of gray. Select Color to scan color photographs and other color items. Resolution--Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi, the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Brightness and Contrast--Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. 4. Click the Page Settings tab to adjust the scan page settings. Page Size--Choose one of the page sizes from the drop-down list. The boxes on the picture on the right illustrate the selected page size.