User manual VISIONEER STROBE XP 300

Visioneer® Strobe XP 300 USB Scanner User's Guide for Windows Visioneer Strobe XP 300 USB Scanner User's Guide FOR WINDOWS COPYRIGHT INFORMATION Copyright © 2005 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo, and the name AutoLaunch Technology are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are registered trademarks of ScanSoft, Inc. This product is covered by one or more of the following patents: 6,459,506 6,054,707 6,275,309 5,818,976 5,499,108 5,517,332. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer. Part Number: 05-0626-000 Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Technical Support Visit Visioneer's web site at www.visioneer.com for technical support including help during installation, driver updates, spare parts, and documentation. FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. TABLE OF CONTENTS i TA B L E O F C O N T E N T S Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What's in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Visioneer Strobe XP 300 Scanner . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Step 1: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Custom Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Step 2: Connect and Calibrate the Scanner . . . . . . . . . . . . . . . . . . . 14 Step 3: Install Other Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Install the OmniPage Pro 12 Software . . . . . . . . . . . . . . . . . . . . 19 Install Other Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Set Up Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Paper Return Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Find a Spot for the Scanner on Your Desk . . . . . . . . . . . . . . . . . 23 Scanning on the Go . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Configure the AC Power Adapter . . . . . . . . . . . . . . . . . . . . . . . 25 Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Adjust the Paper Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Scanning Thin Paper Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Scan Using AutoLaunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Check the Scan Settings Before Scanning with AutoLaunch . . . 30 Turn AutoLaunch Off/On . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Scan from the OneTouch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Using the OneTouch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 The OneTouch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . 41 ii TABLE OF CONTENTS Selecting New OneTouch Scan Settings . . . . . . . . . . . . . . . . . . . . . 44 Setting Destination Application Properties . . . . . . . . . . . . . . . . 46 Selecting Options for the OneTouch Properties Window . . . . . 60 Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . 63 The Device Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 The Storage Options Tab (Archive) . . . . . . . . . . . . . . . . . . . . . . 70 Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . 72 Configuring Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Scanning with Optical Character Recognition (OCR) . . . . . . . . 75 Using OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . 75 Scanning with sPDF or nPDF and Searching for Text . . . . . . . . 82 Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . 87 Creating an HTML Web Page from Your Scanned Documents 89 Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . 92 Checking the Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Scanning from the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . 98 Scanning from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Getting Help with the PaperPort Software . . . . . . . . . . . . . . . 109 Scanning Using the Windows Image Acquisition (WIA) . . . . . 110 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Recalibrating Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Step 1: Uninstalling the Scanner and OneTouch Software . . . 122 Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . 123 Visioneer Strobe XP 300 Scanner Specifications . . . . . . . . . . . . . . 124 Visioneer Strobe XP 300 Parts List . . . . . . . . . . . . . . . . . . . . . . . . 125 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 WELCOME Congratulations on purchasing your Visioneer Strobe XP 300 USB scanner. With your scanner, you can quickly scan color and black-andwhite documents and place their electronic images on your computer. WHAT'S IN THE BOX Before starting the installation, check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner. Visioneer Strobe XP 300 Scanner Mounting Stand AC Power Adapter Carrying Case Mini USB Cable (uses power from computer) AC Plug Adapters Calibration Pages (2) Cleaning Page Software CDs (2) Installation Guide, Quick Install Poster, and Technical Support Card Transparency Sleeves (2) for scanning thin paper items VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 1 2 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE THE VISIONEER STROBE XP 300 SCANNER Scanner Button Paper Guide Page Feed Paper Return Paper Guide Power Port USB Port Scanner Button--If a OneTouch scan is in progress, cancels the scan and backs the paper out of the scanner. If a OneTouch scan is not in progress, opens the OneTouch 4.0 window so you can adjust the scanner settings. Paper Guides--Adjusts to the size of the paper being scanned. Page Feed--Automatically feeds documents through the scanner when its sensors detect the presence of a document. Paper Return--Can be positioned to feed a document either straight through the scanner or returned back towards you. Universal Serial Bus (USB) Port--Connects the scanner to the USB port on your computer. Scanner can draw power from the computer through the USB port if you're using the scanner on an airplane, in your car, or at a remote location where electrical power is not available. Power Port--Connects power adapter for powering the scanner from a wall outlet if you do not want to use power from the computer to run the scanner. In general, you should use the power port except when electrical power is not available. WHAT YOU NEED 3 WHAT YOU NEED An IBM-compatible Pentium PC with: A CD-ROM drive An available Universal Serial Bus (USB) port; your scanner supports both USB 1.1 Full Speed and USB 2.0 High Speed ports Microsoft Windows operating system: 2000 (Service Pack 4), Me, or XP (Service Pack 1 and 2) Available internal memory (RAM) as follows: 128 MB for Windows 2000 or Me 256 MB for Windows XP 200 MB of free hard disk space A VGA or SVGA Monitor Recommended settings for your monitor are as many colors as possible--High Color (16-bit), True Color (24-bit or 32-bit). Set the resolution to at least 800 by 600 pixels. To set your monitor's colors and resolution, open the Windows Control Panel, double-click Display, and then click the Settings tab. DOCUMENTATION Your scanner is delivered with the following documentation: Quick Install Card--abbreviated installation instructions. Visioneer Strobe XP 300 Scanner User's Guide--detailed installation, scanning, configuration, and maintenance information. ScanSoft PaperPort User's Guide--on the Installation CD; contains detailed feature and configuration information. Online Help 4 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE Installing Installation is a quick, three-step process: Install the software Connect and calibrate the scanner Print guides and install other software from the CD STEP 1: INSTALL THE SOFTWARE Note: You must install the software before connecting the scanner to your computer. Otherwise, the correct driver software for your scanner will not be installed and it may not work properly. Note: If you intend to use the scanner with your laptop, as well as your office computer, make sure to install the software on both computers. To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the CD into your computer's CD-ROM drive. The CD automatically starts. STEP 1: INSTALL THE SOFTWARE 5 Note: If the CD does not start, check the following: Make sure the CD drive's door is completely shut. Double-click the My Computer icon on your desktop. Doubleclick the icon for your CD-ROM drive. From the list of files on the CD, double-click the file named START32.EXE. 3. On the Installation Menu, select Install ScanSoft PaperPort. 4. On the PaperPort 9.0 Welcome window, click Next. 5. On the License Agreement window, read the ScanSoft license agreement. If you accept the terms, select I accept the terms in the license agreement, and then click Next. 6. On the Customer Information window, accept the current values or enter new information, and then click Next. 7. On the Setup Type window, click Next. 8. Click Install to begin the installation. 6 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 9. On the Product Registration window, do one of the following: Select Register online, click OK, and then follow the registration instructions. Select Print registration form, click OK, and then follow the instructions to complete and print the registration form. Select Remind me in 7 days and click OK. 10. At the Installshield Wizard Completed window, click Finish. If a message window opens instructing you to restart your computer, click Restart. 11. On the Installation Menu, select Install Scanner Driver. STEP 1: INSTALL THE SOFTWARE 7 A window then appears offering two choices for installation: Full Feature Install and Custom Install. 12. Choose the option you want. Full Feature Install--This is the recommended installation. It installs the OneTouch 4.0 software that provides the necessary driver software for the scanner. It also installs scanning interfaces for Twain and Microsoft's Windows Image Acquisition. Installing this option means that you can use several different methods to scan, as explained in this User Guide. Custom Install--This option is recommended for advanced users only. It offers installation of the driver software for Twain and OneTouch 4.0, and also for Twain Only. See "Custom Installation" on page 11 for the steps to install using the Custom Install option. 8 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 13. Click Full Feature Install for the recommended installation. The Welcome to the OneTouch 4.0 Setup Wizard appears. 14. Click Next. 15. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree, and click Next. STEP 1: INSTALL THE SOFTWARE 9 During installation of the Full Feature Install you then will see this window asking you to select one of the images for your Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors. That setting can be changed later on as you're scanning. 16. Select the option that looks best to you and click Next. Installation begins. 10 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 17. When you see the "Complete the installation by connecting your hardware" window, STOP. Do NOT click OK yet. Leave the window open and proceed to the section, "Step 2: Connect and Calibrate the Scanner" on page 14. Note: If you want to see more information about your scanner and a quick explanation of how to use the OneTouch features, click the More button on the window. When you're finished, return to the window above to continue with the installation process. STEP 1: INSTALL THE SOFTWARE 11 CUSTOM INSTALLATION Custom installation is recommended for advanced users only. Note: If you select a custom installation and later decide to upgrade to a Full Feature Installation or one of the other Custom Installations, you must first uninstall the scanner driver. See the steps on page 12. To install using the Custom Install: 1. Choose Custom Install as your choice of installation. A window appears with the choice of Scanner Driver options. Note: If a scanner driver option is "greyed out" it is not available. The options are: OneTouch 4.0 with TWAIN (Full Install)--This is the recommended selection. When you select this option, the scanner gets the full functionality of OneTouch 4.0 in addition to the TWAIN drivers. Selecting this option is the same as selecting the "Full Feature Install" in the Driver Selection window, except for selecting the Color Space. 12 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE TWAIN only--The TWAIN driver is installed. The OneTouch 4.0 Monitor will not run and you cannot use the OneTouch features. 2. Select the option for the custom installation. 3. Click Next and follow the instructions on the screen. 4. When you see the "Complete the installation by connecting your hardware" window, STOP. Do NOT click OK yet. Leave the window open and proceed to "Step 2: Connect and Calibrate the Scanner" on page 14. TO SELECT ANOTHER CUSTOM INSTALLATION Before changing the driver installation method, you need to remove the previous installation from your computer first and then re-install the scanner driver when selecting a different option. STEP 1: INSTALL THE SOFTWARE 13 1. Remove the scanner from the system by going to the Windows Control Panel, double-click the System icon, select the Hardware tab, and click the Device Manager button. In the list of devices, select Imaging Devices, and select your Visioneer Strobe XP 300. Choose Uninstall from the Action menu. 2. Unplug the USB cable. 3. Remove the OneTouch 4.0 driver from the system by going to the Windows Control Panel, double-click the Add/Remove Programs icon, then from the list of programs choose OneTouch 4.0 and click the Remove button. 4. Install the new option using the steps starting in the section "Step 1: Install the Software" on page 4, but only select Scanner Driver. 14 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE STEP 2: CONNECT AND CALIBRATE THE SCANNER The Visioneer Strobe XP 300 scanner connects to any available USB port. Check your computer's manual for USB port locations. Note: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer. To connect your Visioneer Strobe XP 300 scanner: 1. Plug the AC adaptor cable into the power jack on scanner, and then plug the AC adapter into an electrical outlet. 2. Plug the USB cable into the USB port on your scanner and then plug the other end into any USB port on your computer. Connection to a USB 2.0 High Speed port provides optimum performance, but your scanner can also connect to a USB 1.1 port. USB The USB symbol identifies the location of the USB port on your computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. Note: You can also connect the scanner to a USB hub. If you use a USB hub, it must have its own power supply plugged into an electrical outlet. STEP 2: CONNECT AND CALIBRATE THE SCANNER 15 Your computer recognizes that a scanner has been plugged into the USB port and automatically configures its driver database with the appropriate software to run the scanner. 3. For Windows XP users only, the Found New Hardware Wizard opens. Click Next to proceed. For Windows 2000 users only, the Digital Signature Not Found dialog box appears. Click Yes to continue. The Calibration window appears. To calibrate the scanner: 1. Close the scanner's paper return so the calibration paper will feed straight through the scanner. 16 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 2. Insert the calibration page into the page feed. The scanner grabs the paper and feeds it through the scanner. The scanner will automatically pass the sheet back and forth several times. Do not remove the sheet until calibration is finished. 3. When calibration is complete, remove the sheet and replace it in its plastic bag. Do not discard the calibration sheet. You may need it periodically to calibrate the scanner to keep it operating at peak performance. 4. For Windows XP users only, click Finish on the Found New Hardware Wizard window. STEP 2: CONNECT AND CALIBRATE THE SCANNER 17 Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP, you will see the following message. 5. Now click OK on the "Complete the installation by connecting your hardware" window. 18 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 6. Click Close on the OneTouch 4.0 Installation complete window. 7. Remove the installation CD. Reminder: If you also plan to use the scanner with your laptop computer, be sure to install the scanner and software on the laptop as well. Your scanner can run off the laptop's battery power when an electric outlet is not available. STEP 3: INSTALL OTHER SOFTWARE 19 STEP 3: INSTALL OTHER SOFTWARE You can now install the other software on the CDs. INSTALL THE OMNIPAGE PRO 12 SOFTWARE The OmniPage Pro 12 software is on the Disc 2 CD that you received with your scanner. Note: Installation of the OmniPage Pro 12 software is required for your scanner to have additional Optical Character Recognition capabilities. To install the OmniPage Pro 12 software: 1. Insert the Disc 2 CD into your computer's CD-ROM drive. The CD automatically starts. Note: If the CD does not start, check the following: Make sure the CD drive's door is completely shut. Double-click the My Computer icon on your desktop. Doubleclick the icon for your CD-ROM drive. From the list of files on the CD, double-click the file named START32.EXE. 2. Follow the instructions on the computer's screen to install the software. 3. When you're finished installing OmniPage Pro 12, you can also copy the User's Guide from the CD to your computer's hard drive. 4. When you're finished, remove the Disc 2 CD from the computer and store it in a safe place. 20 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE INSTALL OTHER SOFTWARE 1. Re-insert the Disc 1 CD into the CD-ROM drive. 2. On the Installation Menu, click Additional Software and Guides. 3. On the next menu, click More Great Software. 4. Select the other software that you want, and follow the instructions to install it. The free software includes Adobe Acrobat Reader. If your computer does not already have Acrobat Reader, you should install it so you'll be able to open, read, and print the User Guides and other documentation files on the CD. 5. To print user guides, click Menu to return to the Installation Menu. Click Additional Software and Guides, then click User Guides and copy the user guides to your computer's hard drive. 6. When you're finished, remove the CD from the computer and store it in a safe place. That's it! Your scanner is now ready to scan. REGISTER YOUR SCANNER 21 REGISTER YOUR SCANNER Registering your scanner is very important because it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the OneTouch icon in the Windows System Tray (at the bottom right corner of the screen). 2. Choose Check for Online Updates from the pop-up menu. The OneTouch Icon 3. Follow the instructions on the screen and register your scanner by entering your scanner's serial number and your email address. Note: A valid email address is required. The serial number is located on the underside of the scanner. Serial Number After registration is complete you will receive an email message with your RegID. Your RegID is very important because you will need it when accessing free telephone support, or checking for online updates. 4. Write down your RegID below so you will always know where to find it. RegID:_________________________________ 22 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE SET UP YOUR SCANNER Your scanner is designed to use a minimum amount of space on your desk, and still provide a full range of scanning features at your fingertips. PAPER RETURN OPTIONS The Paper Return opens and closes to determine the path of the scanned document. To feed documents straight through the scanner, close the Paper Return. To return scanned documents back toward you, open the Paper Return. Note: When scanning heavier paper that does not bend easily, close the Paper Return so that the document feeds straight through the scanner. SET UP YOUR SCANNER 23 FIND A SPOT FOR THE SCANNER ON YOUR DESK Your scanner is designed to fit within easy reach of your keyboard. The stand that comes with the scanner is specifically designed so the scanner easily fits between your computer keyboard and monitor. Place the scanner on its stand so the lip on the stand fits into the groove at the back of the scanner. Fit the scanner and stand between the keyboard and monitor. Make sure the Paper Return is open so the paper will return back towards you. 24 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE SCANNING ON THE GO Because your scanner can draw power from the computer through its Mini-USB cable, you can use your scanner on an airplane, at a remote job site, in your car, or anywhere else where an electric outlet is not available. Connect the scanner to your laptop with the Mini-USB cable. The scanner will draw its power from the laptop battery. If the laptop battery is low, or if electric power is available, you can also use the AC Power Adapter with the laptop. Note: If electrical power is available, use the power adapter, even with your laptop computer. The scanner will scan faster when connected to an electrical wall outlet, and it won't drain the laptop's battery. SET UP YOUR SCANNER 25 CONFIGURE THE AC POWER ADAPTER The AC Power Adapter can be configured to operate with a variety of electric outlet plug configurations that are used in various countries. The three plug adapters that you received with your scanner are interchangeable on the AC Power Adapter. To replace the AC Power Adapter plug: 1. Press down on the latch that holds the plug in place. Then slide the plug forward and out of the Power Adapter. 2. Slide one of the plug adapters into the empty slot on the Power Adapter until it snaps into place. 26 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE SCANNING BASICS Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. To scan the single side of a page, insert the paper face down. To scan both sides of a page (called duplex scanning), either side can be face down because both sides are scanned. ADJUST THE PAPER GUIDES The Paper Guides on the Page Feed adjust to the width of the item you're scanning. To adjust the Paper Guides slide them to left or right until they match the width of the item you're scanning. SCANNING BASICS 27 SCANNING THIN PAPER ITEMS The two transparent sleeves that you receive with your scanner are for scanning thin paper items, such as credit cards receipts, newspaper articles, and retail receipts. Generally you should use the transparent sleeves for paper items on paper stock that is less than 20-lb. To scan a thin paper item: 1. Slide the thin paper item into the appropriate sleeve. 2. Adjust the scanner's Paper Guides for the size of the sleeve. 3. Insert the sleeve with the item inside it. Insert face down to scan a single side. To scan both sides, either side can be face up. 28 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE Scanning You have several different options to scan with your Visioneer Strobe XP 300 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. · AutoLaunchTM--To use the Visioneer's patented AutoLaunch feature, simply insert a document in the scanner and it is automatically scanned using predefined settings from the OneTouch software. See "Scan Using AutoLaunch" on page 29. · OneTouch--Use this scan option when you want to scan from the computer screen. Open the OneTouch scan panel and window, adjust the scan settings if you want, put the document in the scanner, and then click the icon on the OneTouch panel. Also use this OneTouch method of scanning if you want to access the advanced features of Optical Character Recognition (OCR) available from the OmniPage Pro 12 application. See "Scan Using AutoLaunch" on page 29. · PaperPort software--This option uses your scanner's Twain interface to scan. Select scanning options before scanning, put the document in the scanner, and then click a button on the Twain interface window. See "Scanning from the PaperPort Software" on page 98. SCAN USING AUTOLAUNCH 29 SCAN USING AUTOLAUNCH When you insert an item into the scanner, it is automatically scanned and the image is sent to a software application on your computer. To scan using AutoLaunch: 1. Align a document with the Paper Guides and insert it into the paper feed slot. Insert face down to scan a single side. To scan both sides, either side can be face up. The scanner grabs the top edge of the paper and automatically begins to scan and feed the paper through the scanner. 2. A scan progress window opens and then a thumbnail of the scanned image appears in the destination software. In the following example, the destination software is the PaperPort desktop. The item is scanned using predefined settings from the OneTouch software, such as color for magazine articles or black and white for faxes. To change OneTouch settings, see "Selecting New OneTouch Scan Settings" on page 44. 30 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE CHECK THE SCAN SETTINGS BEFORE SCANNING WITH AUTOLAUNCH Press the button on the top of the scanner. Note: You can also check the scan settings before scanning by clicking the OneTouch icon, and then right-clicking on the PaperIn icon. See "Scan from the OneTouch Panel" on page 37 for an example. The OneTouch Panel appears with the description of the current settings for the scanner. The icon indicates the Destination Application, and the current settings for the scanner. The OneTouch Properties window also appears so you can choose new settings before scanning. Use this window to select a new destination application, file format, and so forth. See "Selecting New OneTouch Scan Settings" on page 44 to reset the settings. SCAN USING AUTOLAUNCH 31 TURN AUTOLAUNCH OFF/ON In some instances, you may not want to use Visioneer's AutoLaunch technology. In that case, you can turn it off so the scanner will not automatically scan when you insert a document. Then, you can use the Twain interface, or some other application's interface for scanning. You can turn the AutoLaunch technology off and on from either the OneTouch icon, or from the Windows Control Panel. To turn the AutoLaunch Off/On from the OneTouch icon: 1. Right-click on the OneTouch icon in the Windows System Tray (at the bottom right corner of the screen). The OneTouch Icon 2. Choose Show Hardware from the pop-up menu. Note: If you're working with the Twain interface, you can also click the small Strobe XP300 icon in the upper right corner of the window to open the Visioneer Strobe XP 300 Properties window. See the example on page 116. 32 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE The Hardware Properties window appears. 3. Click the Properties button. The Device Configuration Properties window for the Visioneer Strobe XP 300 appears. SCAN USING AUTOLAUNCH 33 4. Uncheck the option, Enable the generation of events when paper is inserted into the scanner. This turns off the AutoLaunch feature. Note that you can also turn off and on the scanner's feature that automatically senses when paper is not inserted straight. If that occurs, the scanner displays an error message and backs the paper out so you can insert it correctly. To turn off this feature, uncheck the option, Enable the detection of excessive document skew. Backout the document if this occurs. 5. Click OK, then click OK on the Hardware Properties window. 6. To turn the AutoLaunch and Excessive Skew features back on later, follow the same process, but click Reset Device or re-select the options you unchecked in Step 4 above, and click OK. To turn the AutoLaunch Off/On from the Windows Control Panel for Windows XP: On the Windows taskbar, click Start, point to Settings, and then click Control Panel. Click Scanners and Cameras. On the Scanners and Cameras window, right-click the Visioneer Strobe XP 300 icon, and select Properties from the menu. The Visioneer Strobe XP 300 Properties window appears. 34 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 1. Click the Device Settings tab. The options are the same as shown on the Device Configuration Properties window above. 2. Uncheck the option, Enable the generation of events when paper is inserted into the scanner, to turn off the AutoLaunch feature. 3. Click OK, then close the Scanners and Cameras Control Panel window. 4. To turn the AutoLaunch and Excessive Skew features back on later, follow the same process, but click Reset Device or re-select the options you unchecked in Step 2 above, and click OK. To turn the AutoLaunch Off/On for Windows 2000, you use the Twain interface: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort 9.0, and then click PaperPort. The PaperPort desktop opens. 2. Click the Scan icon on the PaperPort command bar. SCAN USING AUTOLAUNCH 35 3. From the Scanner drop-down list, select Visioneer Strobe XP 300. 4. Click the Scan button on the Scan pane. The PaperPort Twain interface opens. 5. Click the scanner icon at the top right corner of the window. Click this icon 6. If the Hardware Properties window appears, click the Properties button 36 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE The Device Configuration Properties window for the Visioneer Strobe XP 300 appears. The options are the same as shown on the Windows XP Device Configuration Properties window above. 7. Uncheck the option, Enable the generation of events when paper is inserted into the scanner, to turn off the AutoLaunch feature. 8. Click OK, then close the Scanners and Cameras Properties window. 9. To turn the AutoLaunch and Excessive Skew features back on later, follow the same process, but click Reset Device or re-select the options you unchecked, and click OK. SCAN FROM THE ONETOUCH PANEL 37 SCAN FROM THE ONETOUCH PANEL You can also scan from the computer screen using the OneTouch panel. 1. Press the button on the top of the scanner, or click the OneTouch icon. The OneTouch Icon If you click the OneTouch icon, the PaperIn panel appears. Click the arrow, or right-click the PaperIn icon to see the current settings panel. If you press the scanner button, the current settings and the OneTouch Properties window appears right away. Use this window to select a new destination application, file format, and scan configuration. See "Selecting New OneTouch Scan Settings" on page 44 to reset the settings. 38 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 2. When you're ready to scan, align a document between the Paper Guides and insert it into the paper feed slot. Insert face down to scan a single side. To scan both sides, either side can be face up. The scanner grabs the top edge of the paper and automatically begins to scan and feed the paper through the scanner. 3. You can also click the icon on either OneTouch panel to start scanning. For instance, you can click the PaperIn icon to start scanning. Click either icon to start scanning. The item is scanned using predefined settings from the OneTouch software, such as color for magazine articles or black and white for faxes. To change OneTouch settings, see "Selecting New OneTouch Scan Settings" on page 44. A scan progress window opens and then a thumbnail of the scanned image appears in the destination software. SCAN FROM THE ONETOUCH PANEL 39 USING THE ONETOUCH PANEL The OneTouch panel is also your on-screen set of controls for the scanner. The OneTouch panel shows information about the scanner and its settings. 1. To open the OneTouch panel, press the button on the top of the scanner, or click the OneTouch icon. The OneTouch Icon 2. To see the details for the current scan settings, right-click on PaperIn icon. The Properties window also appears. Right-click the PaperIn icon to see the current scan settings and the OneTouch Properties Window. Clicking the icon in either view starts the scanner scanning using the current settings. 40 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE 3. To navigate through the panel's three views, click the green arrows at the top of the panel. Click these arrows to navigate through the panel's three views. The PaperIn View The Hardware View The Detail View The PaperIn View reminds you to insert paper before scanning from the OneTouch Panel. The Detail View shows the current scan settings. The Hardware View shows the current scanners connected to your computer. If the Properties window is not open, right-click the icon on the Detail View or PaperIn View to open it. From the Hardware View and Detail View, click the green arrow to return to the PaperIn View. You can also click on the hardware icon to return to the PaperIn View. 4. To close the OneTouch panel, click the close button on the panel. THE ONETOUCH PROPERTIES WINDOW 41 THE ONETOUCH PROPERTIES WINDOW The OneTouch Properties window lists the scanning settings for your scanner. It also has special scanning features such as scanning and burn to a CD, scanning and converting text directly into an HTML web page, and scanning with optical character recognition (OCR) that turns a scanned image into text that you can edit. Note: Some of the options on the OneTouch Properties Window (and other OneTouch windows and dialog boxes) may be "greyed out" and are not available. Greyed out options are not appropriate for your Visioneer Strobe XP 300 scanner. To use the OneTouch Properties window: 1. Open the OneTouch Properties window by either of the following methods: Press the button on the top of the scanner Click the OneTouch icon at the bottom right of the screen, then right-click the PaperIn icon. Remember that left-clicking an icon on the OneTouch panel starts the scanner scanning. Right-clicking opens the OneTouch Properties window. 42 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE The OneTouch Properties window opens and shows the current options selected for your scanner. The description on the OneTouch panel shows which options you selected on the window. In this example: The Destination Application is PaperPort The Format for the scanned item will be PDF The Configuration being used for scanning is US Legal Document The settings on the OneTouch Properties window are: Select Destination--The list of applications that can open to display the scanned image. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options. See "Selecting Options for the OneTouch Properties Window" on page 60 for more information. Select Configuration--The list of available scan configurations. The configuration settings include: scanning mode, resolution (dpi), page size, brightness, color saturation, hue, and gamma. To see a selected scan configuration's settings, click its icon. Click the icon again to close the detailed information. THE ONETOUCH PROPERTIES WINDOW 43 Click the icon of a selected configuration to view its settings. The icons next to each scan configuration indicate the scanning mode. Color Black and White Greyscale Configure Before Scan Note: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See "Configuring Before Scanning" on page 74. You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration. Select Format and Page(s)--A set of file formats for the scanned image. The formats are based on the type of destination application you select. This example shows the formats that apply to Adobe Acrobat. The icon names indicate their file types. See "Selecting Page Format Options" on page 55 for more about the formats. Options tab--Displays a window for selecting options related to the selected destination application for the scanned image. 44 VISIONEER STROBE XP 300 SCANNER USER'S GUIDE SELECTING NEW ONETOUCH SCAN SETTINGS The OneTouch settings consist of a Destination Application, a Scan Configuration, and a Document Format. The OneTouch Properties window is where you select these three elements. Select a format for the scanned image Select a software application as the destination to send scanned documents. Select a configuration for scanning the item. To select new settings for the scanner: 1. From the Select Destination list, select the application where you want documents sent when scanning is finished. See "Selecting Options for the OneTouch Properties Window" on page 60 to display a full list of the Destination Applications that you can use with the scanner. Note: If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR (such as TEXT, RTF, DOC, sPDF, or nPDF), the text in scanned images is automatically converted to word processing text. See "Using OmniPage OCR Options" on page 75 for details. 2. From the Select Configuration list, select a scan configuration. SELECTING NEW ONETOUCH SCAN SETTINGS 45 To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. 3. Select a Format and Page(s) option. The available options apply to the Destination Application you select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .doc, .txt, and .rtf. But if select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp, and .jpg. 4. Click OK, or if you want to keep the window open and work with other features, click Apply.