User manual XEROX DOCUMATE 252

scanner DocuMate 252 user's guide scanner DocuMate 252 user's guide Copyright © 2004 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® and the digital X ® are trademarks of Xerox Corporation in the United States and/or other countries and are used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are registered trademarks of ScanSoft, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of ScanSoft, Inc. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer. Part Number: 05-0612-100 Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Table of Contents Table of Contents Welcome What's in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 252 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installation Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 3: Connect and Power On the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Step 4: Connect the USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Scanning Load and Scan Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Check the Scan Setting Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Scan from the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Using the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 The Initial OneTouch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Scanning from Other Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Configuring the OneTouch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 About the OneTouch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Renaming a OneTouch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Configuring Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Scanning with Searchable PDF (sPDF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 55 Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 60 DocuMate 252 Scanner User's Guide iii Table of Contents Scanning from PaperPort Scanning from the Basic Interface or Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Scanning from the Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Scanning from the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Adjusting the Image with the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Scanning with the Windows Image Acquisition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Scanning with the ISIS Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Adjusting the ISIS Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Maintenance Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Step 1: Uninstalling the Scanner and DocuMate Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Xerox DocuMate 252 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Xerox DocuMate 252 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 It's Illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 It's Illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Federal Communications Commission (FCC) for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Product recycling and disposal for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 iv DocuMate 252 Scanner User's Guide Welcome Your new Xerox DocuMate 252 scanner can quickly scan singlesided or double-sided stacks of color and black-and-white documents and place their images on your computer. What's in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. DocuMate 252 Scanner Paper Guide Output Tray USB Cable Power Cord Power Supply Replacement ADF Pad Two CDs Disc 1 and Disc 2 User's Guide Buttons Label Quick Install Guide Technical Support Card DocuMate 252 Scanner User's Guide 1 Welcome The Xerox DocuMate 252 Scanner Paper guide LED Number Destination Selector button Simplex button Duplex button Status light Output tray ADF cover release Power switch Power jack USB port Paper guide--Holds documents in place. Adjusts to fit the document width. LED Number--Shows the current scan setting for the Simplex and Duplex scanning buttons. A scan setting includes resolution, file type, brightness, color or black and white, destination, and so on. Destination Selector button--Selects the scan setting for the Simplex and Duplex buttons. Press to cycle through the nine settings. Simplex button--Press to scan a one-sided document. Duplex button--Press to scan a two-sided document. Status light--Shows the scanner's status. A rapidly flashing green light indicates the scanner is preparing to scan. A steady green light indicates the scanner is ready to scan. Refer to the Troubleshooting section for additional details. Output tray--Holds documents after scanning through the automatic document feeder (ADF). ADF cover release--Opens the cover on the ADF. Power switch--On/Off power switch. Power jack--Connects the power cord to the scanner. Universal Serial Bus (USB) port--Connects the scanner to the computer. 2 DocuMate 252 Scanner User's Guide Welcome What You Need An IBM-compatible PC with: · · · · · A CD-ROM drive An available Universal Serial Bus (USB) port A Pentium II or equivalent processor Microsoft Windows operating system: 2000 (Service Pack 4), ME, or XP (Service Pack 1) Available megabytes (MB) of internal memory (RAM): · · · 128 MB for Windows 2000 or ME 256 MB for Windows XP 200 MB minimum of free hard disk space A VGA Monitor Recommended settings for your monitor are as many colors as possible--High Color (16-bit), True Color (24-bit or 32-bit). Set the resolution to at least 800 by 600 pixels. To set your monitor's colors and resolution, open the Windows Control Panel, double-click Display, and then click the Settings tab. Documentation Your scanner is delivered with the following documentation: · · Quick Install Guide--abbreviated installation instructions. DocuMate 252 Scanner User's Guide--on the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. ScanSoft PaperPort User's Guide--on the Installation CD; contains detailed feature and configuration information. Online Help--for the scanner configuration, Basic Interface, Advanced Interface, and PaperPort software applications. · · DocuMate 252 Scanner User's Guide 3 Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect and power on the scanner 4. Connect the USB cable to your computer Step 1: Assemble the Scanner To assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. 2. Carefully remove the protective foam from the ADF cover release, then press the release and open the automatic document feeder cover. ADF Cover Release 3. Carefully remove any foam particles that may have gotten inside the document feeder, and close the cover. 4 DocuMate 252 Scanner User's Guide Installation 4. Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place. 5. Insert the pins on each side of the output tray into the holes on the scanner. 6. Flip open the extension on the output tray so it is fully extended. 7. Proceed to "Step 2: Install the Software". DocuMate 252 Scanner User's Guide 5 Installation Step 2: Install the Software NOTE: The software is on the two CD's you received with your scanner. Please be sure to install from Disc 1 first. To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert Disc 1 into your computer's CD-ROM drive. The CD automatically starts. NOTE: If the CD does not start, check the following: · · · Make sure you have inserted Disc 1. Make sure the CD drive's door is completely shut. Open Windows Explorer and double-click the icon for your CD-ROM drive. From the list of files on the CD, double-click the file named START32.EXE. 3. On the installation menu, select Install Products. 6 DocuMate 252 Scanner User's Guide Installation 4. Click in the boxes for Scansoft PaperPort, Scanner Driver, and OmniPage Pro 12. NOTE: The OmniPage Pro 12 software is required for installation. It provides extensive Optical Character Recognition (OCR) capabilities to your scanner as well as a special format for searchable PDF files (known as sPDF). If you want to also install the other software, click their boxes as well. 5. Click Install Now. 6. On the PaperPort 9.0 Welcome window, click Next. Installing PaperPort 9.0 will uninstall any previous, existing version of PaperPort and install PaperPort 9.0 while retaining all of your PaperPort files. 7. On the License Agreement window, read the ScanSoft license agreement. If you accept the terms, select I accept the terms in the license agreement, and then click Next. 8. On the Customer Information window, accept the current values or enter new information, and then click Next. 9. On the Setup Type window, click Next. 10. Click Install to begin the installation. 11. On the Product Registration window, do one of the following: · · · Select Register online, click OK, and then follow the registration instructions. Select Print registration form, click OK, and then follow the instructions to complete and print the registration form. Select Remind me in 7 days and click OK. DocuMate 252 Scanner User's Guide 7 Installation 12. If a message window opens instructing you to restart your computer, click Restart. 13. At the Installshield Wizard Completed window, click Finish. 14. On the Welcome to the OneTouch 4.0 Setup Wizard window, click Next. 15. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree, and click Next. 16. On the Confirm Installation window, click Next. 17. When you see the "Complete the installation by connecting your hardware" window, STOP. Do NOT click OK yet. Leave the window open and proceed to the next section, "Step 3: Connect and Power On the Scanner". 8 DocuMate 252 Scanner User's Guide Installation Step 3: Connect and Power On the Scanner Connect the power supply and power cord, and then turn the power on. To connect your DocuMate 252 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (SA60-24 made by SinoAmerican) included with your scanner. Connecting any other type of power supply may damage your scanner and will void its warranty. 2. Plug the power cord into the power supply and into a wall outlet. 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. Now proceed to the next section, "Step 4: Connect the USB Cable". DocuMate 252 Scanner User's Guide 9 Installation Step 4: Connect the USB Cable The DocuMate 252 scanner connects to any available USB port. Check your computer's manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer. 1. Plug the USB cable into the USB port on the scanner and then into a USB port on the computer. The ports are identified with the USB symbols. USB You can also connect the scanner to a USB port on the computer's keyboard if it has one, or to a USB hub. If you use a USB hub, it must have its own power supply already plugged into an electrical outlet. NOTE: If you have not installed the software, unplug the USB cable from the computer and install the software now. When the software installation is complete, a message tells you to connect the scanner. If you are using Windows XP and have plugged the USB cable into a USB 1.1 port, an information bubble opens explaining that "A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub". Plug the USB cable into a USB 2.0 port (if available) or just disregard the message. If you leave it plugged into the USB 1.1 port, your scanner may scan a bit slower than the 25 pages per minute, and 50 images per minute available with a USB 2.0 port. 10 DocuMate 252 Scanner User's Guide Installation Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. 2. When the software is finished loading, return to the "Complete the installation by connecting your hardware" window and click OK to complete the installation process. You can also click More to see a quick overview about accessing and navigating the OneTouch Button Panel. When you're finished reading the additional information, click OK. The scanner's status light is green when the scanner and computer are communicating properly. 3. Click Close on the Installation Complete window. 4. When installation is finished, restart your computer. 5. If you selected additional software to install from the CD, leave the CD in the CD drive and restart your computer after the additional software installation has completed. If you removed the CD from the CD drive and want to install other software, reinsert the CD into the drive. In addition to installing the other software from the CD, you can also view and print the User Guides. DocuMate 252 Scanner User's Guide 11 Installation Register Your Scanner Registering your scanner is very important because it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the OneTouch icon in the Windows System Tray (at the bottom right corner of the screen). The OneTouch Icon 2. Choose Check for Online Updates from the pop-up menu. 3. Follow the instructions on the screen and register your scanner by entering your scanner's serial number and your email address. NOTE: A valid email address is required. The serial number is located on the underside of the scanner. The Serial Number After registration is complete you will receive an email message with your RegID. Your RegID is very important because you will need it when accessing free telephone support, or checking for online updates. 4. Write down your RegID below so you will always know where to find it. RegID:_________________________________ 12 DocuMate 252 Scanner User's Guide Scanning Scanning When you press either the Simplex or Duplex button, your document is scanned using the scan settings indicated by the LED number. The scanned image is then sent to a software application (known as the Destination Application) on your computer. Load and Scan Documents 1. Make sure the output tray is fully extended, and adjust the paper guide for the width of paper. NOTE: Remove any staples or paper clips from the documents before loading them into the automatic document feeder. Staples and paper clips can damage the feed mechanism. 2. Load the documents with their tops into the automatic document feeder. For Simplex (one-sided) scans, load the documents face down. For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned. DocuMate 252 Scanner User's Guide 13 Scanning 3. Check the LED number to make sure you're using the scan setting you want. To choose a new scan setting, press the Destination Selector button. The current scan setting. See "Check the Scan Setting Before Scanning" on page 15 to check the settings. Press the Destination Selector to cycle through the scan settings to select the one you want. 4. To scan a one-sided document, press the Simplex button. To scan a two-sided document, press the Duplex button. A scan progress window opens and then a thumbnail of the scanned image appears in the Destination Application. In this example of duplex (two-sided) scanning, the Destination Application is the PaperPort desktop and the two pages are stacked, one on top of the other. Cancel button Pause button To Cancel scanning, click the Cancel button. To pause the scanning, click the Pause button. It will change to a Resume button. Click it to resume scanning. 14 DocuMate 252 Scanner User's Guide Scanning Check the Scan Setting Before Scanning 1. To check the scan setting before scanning, press, hold down, and then release, either the Simplex or Duplex button. Press, hold down, and then release either button to see the setting for the selected LED number. The OneTouch Button Panel appears with the description of the selected setting. This sample shows the current description of setting 6. This number corresponds to the LED on the scanner. The icon indicates the Destination Application for this setting. The current name of the setting. Your document will be scanned with these options for setting Number 6. The OneTouch Properties window for that setting also appears in case you want to change scanning options before scanning. You use this window to reset the configuration, destination applications, file formats, and so forth. See "Configuring the OneTouch Buttons" on page 20 to reset the settings. 2. Click the close boxes on the OneTouch Button Panel and the Properties window to close them. DocuMate 252 Scanner User's Guide 15 Scanning Scan from the OneTouch Button Panel You can scan from the OneTouch Button Panel on the screen. 1. Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder. For Simplex (one-sided) scans, load the documents face down. For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned. 2. Now click on the OneTouch icon in the Windows System Tray (at the bottom right corner of the screen). The OneTouch Icon The OneTouch Button Panel appears and shows the first five on-screen scanning buttons. Click the arrows to cycle through all 9 settings. Click the button you want to use to scan. Click these arrows to navigate through the 9 buttons. The Properties window also appears in case you want to change the scanning options before scanning. 3. On the screen--not on the scanner--click the button you want to use to scan. For example, if you want to scan with button 2, which converts the document to PDF, click here. Or if you want to scan with button 4, which attaches the scanned document to a blank email message, click here. The scanner begins scanning. Then, the scanned images appear in the Destination Application, just as they would if you scanned with the Simplex or Duplex scanner buttons. 16 DocuMate 252 Scanner User's Guide Scanning Using the OneTouch Button Panel The OneTouch Button Panel is also your on-screen set of controls for the scanner. The OneTouch Button Panel shows information about the scanner and its settings. 1. To open the OneTouch Button Panel, click the OneTouch icon. It is located in the Windows System Tray at the bottom right corner of the screen. The OneTouch Button Panel opens at its Button View, which shows the on-screen scanning buttons. The Button View 2. To scan from the panel, click the icon you want to use to scan. 3. To see the details for a button, right-click on it. The Properties window for that button also appears. Right-click on a button to see its details in the Detail View and Properties Window. Clicking the icon in either view starts the scanner scanning using the button's settings. The Detail View 4. To cycle through the nine buttons, click the arrows on the right side of the panel. Click these arrows to cycle through the 9 buttons. DocuMate 252 Scanner User's Guide 17 Scanning 5. To navigate through the panel's three views, click the green arrows at the top of the panel. Click these arrows to navigate through the panel's three views. The Button View The Hardware View The Detail View · · · The Button View is your main scanner control panel. Use it to scan or to see all nine buttons. The Detail View shows the current scan settings for a button. The Hardware View shows the current scanners connected to your computer. If the Properties window is not open, right-click the icon on the Detail View or Button View to open it. From the Hardware View and Detail View, click the green arrow to return to the Button View. You can also click on the hardware icon to return to the Button View. 6. To close the OneTouch Button Panel, click the close button on the panel. About the OneTouch Button Panel's Names and Icons The button names, such as PDF, email or Fax, indicate the original factory settings for a button. For example, the email button is set up to scan documents and then immediately attach them to a new email message in Microsoft Outlook Express. But you can change the name, the Destination Application, and any of the other aspects of the button. A question mark for a button, such as shown for button 5 in the examples above, means your computer does not have appropriate software for the initial factory settings (Fax software in the example above). In that case, you would probably want to change the name and Destination Application to something else. For example, if you scan a lot of documents that have faint images, such as handdrawn sketches in light pencil, you might want to change the button's name to Sketches, and the Destination Application to Microsoft Paint, or some other drawing program. See "Configuring the OneTouch Buttons" on page 20 to change the settings of the buttons on the OneTouch Button Panel. 18 DocuMate 252 Scanner User's Guide Scanning The Initial OneTouch Settings on Your Scanner When you receive your scanner, its settings are preconfigured to scan items for various basic tasks, such as email or fax, and then send the scanned image to an appropriate, preselected Destination Application. The following table shows these factorydefault settings. You can change any of these settings. Destination Application Button Name Preconfigured Settings 1 Scan PaperPort Black&White @ 200dpi Duplex 8.5" x 11" page Brightness 50% Black&White @ 200dpi Duplex 8.5" x 11" page Brightness 50% Contrast 50% Black&White @ 300dpi Simplex 8.5" x 14" page Brightness 50% 2 PDF PaperPort 3 Print Printer 4 eMail Microsoft Black&White @ 200dpi Simplex Outlook 8.5" x 11" page (attachment) Brightness 50% Contrast 50% Fax Application Microsoft Word Black&White @ 200dpi Simplex 8.5" x 11" page Brightness 50% Black&White @ 300dpi Duplex 8.5" x 11" page Brightness 50% Black&White @ 300dpi Simplex 8.5" x 11" page Brightness 50% Color @ 100dpi Simplex 6" x 4" photo size Brightness 50% Contrast 50% Color @ 300dpi Simplex 8.5" x 11" page Brightness 50% Contrast 50% 5 Fax 6 OCR 7 Archive Transfer to Storage Custom Microsoft Paint Paint Microsoft Paint 8 9 Scanning from Other Software In addition to scanning from the scanner buttons and the OneTouch Button Panel, you can scan directly from PaperPort and other software applications. See the sections "Scanning from PaperPort," "Scanning with the Windows Image Acquisition," and "Scanning with the ISIS Interface," for details. DocuMate 252 Scanner User's Guide 19 Scanning Configuring the OneTouch Buttons Each OneTouch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The OneTouch Properties window is where you select these three elements for a button. To open the OneTouch Properties window: 1. Click the OneTouch icon. It is located in the Windows System Tray at the bottom right corner of the screen. 2. Right-click a button on the OneTouch Button Panel. REMINDER: Remember that left-clicking a button on the OneTouch Button Panel starts the scanner scanning. Right-clicking opens the OneTouch Properties window. The OneTouch Properties window opens for that button. Right-click on a button (for example, button 2) and the Properties window opens for that button. The OneTouch Properties window also opens when you press, hold down, and release the Simplex or Duplex button on the scanner. About the OneTouch Properties Window The OneTouch Properties window is where you can select new settings for the buttons. The OneTouch Properties window also has special scanning features such as scanning to a CD, scanning and converting text directly into an HTML web page, and scanning with optical character recognition (OCR) that turns a scanned image into text that you can edit. 20 DocuMate 252 Scanner User's Guide Scanning NOTE: Some of the options on the OneTouch Properties Window (and other OneTouch windows and dialog boxes) are "grayed out" and are not available. Grayed out options are not appropriate for your DocuMate 252 scanner. For example, on the figure below, the option "Use Document Feeder" is selected and "grayed out" because the DocuMate 252 is an ADF scanner and always uses the document feeder, so there's no reason for you to select it. If you use the OneTouch application with other Xerox scanners, grayed out options become active, if appropriate. The following example of the OneTouch window shows the settings for Button 2. The button is set to scan with the scan configuration named Color Document and then open ScanSoft PaperPort to display the scanned image. The Format and Page(s) option is set to scan in the PDF image format. The button number and name. Click to select options. The file format of the images of the scanned item. The settings that the scanner uses when scanning with the currently selected button (in this case button 2). The Destination Application. This is the application that opens when you are finished scanning. The settings on the Properties window are: Select Destination--the list of applications that can open to display the scanned image for the selected button. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options. See "Selecting Options for a Button" on page 35 for more information. DocuMate 252 Scanner User's Guide 21 Scanning Select Configuration--the list of available scan configurations for the selected button. The configuration settings include: scanning mode, resolution (dpi), page size, brightness, color saturation, hue, and gamma. To see a selected scan configuration's settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. The icons next to each scan configuration indicate the scanning mode. Color Black and White Grayscale Configure Before Scan NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See "Configuring Before Scanning" on page 43. You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration. Select Format and Page(s)--a set of file formats for the scanned image for the selected button. The formats are based on the type of destination application you select. This example shows the formats that apply to the PaperPort Desktop. The button names indicate their file types. See "Selecting Page Format Options" on page 31 for more about the formats. Options tab--displays a window for selecting options related to the selected destination application for the scanned image. 22 DocuMate 252 Scanner User's Guide Scanning Selecting New Settings for a Button For each of the nine OneTouch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. Click these arrows to see the properties for the button whose settings you want to change. Select a software application as the destination to send scanned documents. Select a format for the scanned image Select a configuration for scanning the item. To select new settings for the Scanner Button: 1. Click the button selection arrows to select the button you want to change. Each button has its own settings. So, as you click the arrows to cycle through the buttons, the available settings on the window change to show them for each button. 2. From the Select Destination list, select the application where you want documents sent when scanning is finished. See "Selecting Options for a Button" on page 35 to display a full list of the Destination Applications that you can use with the scanner. NOTE: If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR (such as Text, RTF, Word, or sPDF), the text in scanned images is automatically converted to word processing text. See "Scanning with Optical Character Recognition (OCR)" on page 44 for details. 3. From the Select Configuration list, select a scan configuration. DocuMate 252 Scanner User's Guide 23 Scanning To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. 4. Select a Format and Page(s) option. The available options apply to the Destination Application you select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .doc, .txt, and .rtf. But if select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp, and .jpg. 5. Click OK, or if you want to keep the window open and work with other features, click Apply. Now when you press or click a scanner button, the document is scanned using the new settings for that button. Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the OneTouch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A OneTouch 4.0 Link Properties dialog box appears for the type of Destination Application you selected, and the available options are for that type of application. 24 DocuMate 252 Scanner User's Guide Scanning PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the OneTouch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder. DocuMate 252 Scanner User's Guide 25 Scanning Text Documents Properties These properties apply to Microsoft Word, Excel, Adobe Reader, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group. Always send a file, even when no text was found--The scanned file is sent to the OCR reader even if the image does not appear to contain text. This could occur if you scanned a photograph with a OneTouch button set for text applications. Show message if text recognition failed--A message will appear on the screen if the OCR reader does not detect text in the image. 26 DocuMate 252 Scanner User's Guide Scanning 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box appears. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1, and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3. To select the options in step 4 on the dialog box, refer to the documentation that you received with the application to see which text formats it supports. The boxes you select here determine the Page Format icons that appear on the OneTouch Properties window for that group of applications. 5. Click the Add button. 6. Click OK or Apply on the OneTouch Properties window. DocuMate 252 Scanner User's Guide 27 Scanning Image Documents Properties These properties apply to ScanSoft OmniPage Pro 12 that you received with your scanner, plus Microsoft Paint and other image processing applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group. Convert Bitmaps using Screen resolution--Use this option to ensure that an image will fit on the computer's screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen. Convert Bitmaps to JPEG--JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. 2. To add another application to the list, click the Add Application button. See the steps on page 27 to add an application to the list. 3. Click OK. 4. Click OK or Apply on the OneTouch Properties window. 28 DocuMate 252 Scanner User's Guide Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If you have a CD burner attached to your computer, you also use this dialog box to start the Burn to CD process. NOTE: If you do not have a CD burner attached to your computer, the CD options are not shown on the dialog box. 1. Click the Storage Layout options you want. All documents are in the root--The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type-- Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents. 2. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box. 3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should be selected. You'll see a message when it's time to click the Burn CD button. 4. Click OK. 5. Click OK or Apply on the OneTouch Properties window. DocuMate 252 Scanner User's Guide 29 Scanning EMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook and AOL Version 9 accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications do not. If you're using one of those applications, you need to know which folder contains the scanned documents so you can manually attach them to your email messages. 1. Click the Browse button for Folder for storing attachments and choose a folder for your email attachments. 2. Click the Browse button to specify the location to store them, or type a location directly into the box. See the steps on page 28 to add an application. 3. If you are using America Online (AOL) on your computer, and the folder name for AOL is incorrect, click the Browse button and find the correct AOL folder. Normally the folder that AOL uses to store attachments will be listed in the box. For AOL versions prior to version 9.0, the folder has to be the specific folder AOL uses to find attachments. AOL 9.0, however, can attach documents automatically after scanning is finished. 4. If you need to set or change any internet options for AOL click the Internet Options button. The Windows Internet Options Control Panel appears. See your Windows documentation and AOL user manual for the settings on the Windows Control Panel 30 DocuMate 252 Scanner User's Guide Scanning 5. Select the options for color document handling. Convert Bitmaps using Screen resolution--Use this option to ensure that an image will fit on the computer's screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen. Convert Bitmaps to JPEG--JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. 6. Click OK. 7. Click OK or Apply on the OneTouch Properties window. Selecting Page Format Options The Page Format options that you select determines the file format of the scanned document. Appropriate page format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats Text Formats; sPDF is only one of several text formats available. The Text Formats are for text file types. The names of the formats indicate their file types. See "Text Formats" on page 32 for details. Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPG format. DocuMate 252 Scanner User's Guide 31 Scanning Because JPG image files can be reduced in size, the JPG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPG page format icon. The PDF format is often used to create images of text pages. You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing. The PDF format is also used to put multi-page documents on web sites as pdf-readable files. As with the JPG option, the PDF format can be reduced in size or quality. To select a JPG or PDF file size: 1. Select JPG or PDF as the page format. 2. Right-click on the JPG or PDF icon. A menu appears. 3. Choose the file size/image quality option for your scanned images. Minimize Size--Smallest file size, lowest image quality. Normal--Medium file size, some loss of image quality. Maximum Quality--Largest file size, no loss of image quality. Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have JPG or PDF selected as the Page Format are not affected, so you can set the JPG or PDF file size/image quality independently for each button. 4. Click OK or Apply on the OneTouch Properties window. Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See "Scanning with Optical Character Recognition (OCR)" on page 44. 32 DocuMate 252 Scanner User's Guide Scanning Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select. The specific file format is the file name extension on the text format icon. The specific text format; this example is for Microsoft Word format (.doc). As you select Destination Applications that are text applications, the text format icon changes to match the file type of the application. In some cases, the Destination Application supports several file types, and you can right-click on the icon to choose the particular file type for that application. To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. A menu appears. The following figure shows samples for different formats. Example menu for the DOC text format. Example menu for the sPDF text format. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have a text option selected as the Page Format are not affected, so you can set the text file type independently for each button. Simple Text--The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application. DocuMate 252 Scanner User's Guide 33 Scanning Rich Text Format--The .rtf file format. Text that retains formatting when converted. Available with Microsoft Wordpad and Word. Word Document--The .doc file format used by Microsoft Word. Comma Delimited--The .csv file format; used for database or spreadsheet data with fields separated by commas. When the document is converted into editable text by the OCR software, the fields are maintained so you can copy and paste them to a database or spreadsheet application. Excel Spreadsheet--The .xls file format used by Microsoft Excel. HTML Document--The .htm file format used to create web pages. Searchable PDF--The .sPDF file format used by Adobe Acrobat and OmniPage Pro 12. This format converts scanned text into PDF with text search and OCR capabilities. It is only available if you have installed OmniPage Pro 12 on your computer. See "Scanning with Searchable PDF (sPDF)" on page 51 for details. 4. To change the OCR settings, choose OCR Options. This menu selection is not available when the Destination Application is NotePad or Microsoft Internet Explorer. The OCR Options provide a series of selections for the OCR feature when you scan text. This menu option is only available if you have installed OmniPage Pro 12 on your computer. See "Selecting OCR Options" on page 46 for details. Note that the OCR Options settings apply to all buttons. If you change them for one button, those changes apply to the other buttons as well. 5. Click OK or Apply on the OneTouch Properties window. Renaming a OneTouch Button The OneTouch buttons have names that identify their pre-set functions, such as OCR and PDF, but you can edit the names. To change the button names: 1. Open the OneTouch Properties window. 2. Using the arrows, choose the button that you want to rename. 34 DocuMate 252 Scanner User's Guide Scanning 3. Select the name's text and type a new name. Click the arrows to get to the button to rename, then select the name text. Type a new name for the button. 4. Click OK or Apply. The button is now renamed. Selecting Options for a Button The OneTouch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. To select options: 1. Open the OneTouch Properties window and click the Options tab. Options tab 2. Click the menu arrow and choose the button for new options. DocuMate 252 Scanner User's Guide 35 Scanning 3. Select button options as described below. Show All Destinations--This option selects all the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories. This is the default selection for Button 8. The list also includes printers and other devices connected to your computer so, for example, you can scan an item and have it printed immediately. Select Destinations--Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include. · Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents. Image Editors include Microsoft Paint and other drawing and graphics applications. Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit. See "Scanning with Optical Character Recognition (OCR)" on page 44 for more about OCR. PDF applications are for documents scanned to PDF format. Email includes Microsoft Outlook and other email applications. If you are using Microsoft Outlook or AOL Version 9.0 (or later) your scanned documents are added to a blank email message. Storage and CD-R/W is for either storing scanned documents in a folder, or sending them to a CD burner to create a CD containing the scanned documents. See "Transferring Scanned Documents to Storage" on page 57 and "Scan and Burn to a CD" on page 54 for details. Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing. Sti Event Forwarding is for using another application's interface for scanning. The OneTouch Event Forwarding dialog box appears so you can select which application to use to continue scanning. See "Scanning with Event Forwarding" on page 52 for details. · · · · · · · 36 DocuMate 252 Scanner User's Guide Scanning 4. After selecting a new type of Destination Applications, click the Multi Function tab to see which ones are added to the list. Show Progress Window--Select this option to display the progress window of the document(s) during scanning. Create copies of scanned documents--Select this option if you want a copy of your scanned documents to be saved in the folder specified in the Folder Copy Options section. Note that these copies are in addition to the scanned files sent to the Destination Application. For example, if the Destination Application is Microsoft Word, two copies are saved--one in the Word folder and the other in the copy location folder. This option is not available if you have Document Management or Storage and CD-R/W selected as the Destination Application type. Folder Copy Options--Type the name and path of the folder where you want to store copies of scanned documents, or click the Browse button and find the folder for the copies. Select the grouping option for the documents. Group by button groups the documents under the name of the OneTouch button. For example, if the button is named Printer, the documents are grouped under the name Printer. Group by type groups the scanned documents by the type of file, such as .doc or .jpg. If you also want to group them by date you can choose the week and month options. 5. Click OK to save the options for the selected button. Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. DocuMate 252 Scanner User's Guide 37 Scanning Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations. That way, you will always have the original factory-set configurations available. To create a new configuration: 1. Open the OneTouch Properties window and make sure the Multi Function tab is selected. 2. Scroll through the applications in the Select Destination list and click the type of application for which you want to create a new scan configuration. When you create a new scan configuration, it will appear for the buttons that are set for the same types of Destination Applications. For example, if you create a new configuration for a button that is set to show image editor applications, that new configuration also appears for any other buttons set for image editors, but not for buttons set for text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate. 3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. If the Scan Settings tab is not selected, click it. 4. On the Scan Configuration Properties dialog box, type a name. TIP: If you're going to set up the new configuration to scan duplex (two-sided), include that in the name, such as "Scan for Dark Print (Duplex)," to remind you that it is a duplex scan. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Drag the sliders to set the Brightness and Contrast. NOTE: If you select a printer or other device in the Select Destinations list, the dialog box may have an additional Device Settings tab for setting specific options for the particular device. 38 DocuMate 252 Scanner User's Guide Scanning 5. Select scan settings for the new scan configuration. Mode--Select a scanning mode: · Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. This scan mode produces the smallest file size. GrayScale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image of up to 256 shades of gray. Color to scan color photographs and other color items. Color scans have the largest file size. · · Resolution--Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Brightness and Contrast--Sometimes an item is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Brightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and lightest portions of the image. The greater the contrast, the more the difference between the lighter and darker shades in the image. Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the configuration, click the lock icon to change it from a key to a lock. 7. Click the Page Settings tab to select page settings. Click to toggle between inches and centimeters. DocuMate 252 Scanner User's Guide 39 Scanning Size--Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" by 14". The units of measurement can be inches or centimeters. Click the name of the units, inches or centimeters, to toggle between them. Improvements and Settings--Only the options that apply to the selected Destination Application are available. The options AutoCrop to Original and Straighten Image do not apply to your DocuMate 252 scanner. · Reduce Moire Patterns--Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Grayscale or Color Mode at 200dpi or less. Invert Image--Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image Inverted Image · · Duplex--Scan both sides of the page. If this option is not selected, the scanner will scan the front side of the page only. NOTE: Because you can set Duplex and Simplex for the OneTouch buttons, there could be a conflict when you press the Simplex or Duplex button on the scanner. Regardless of the OneTouch setting, the scanner button always takes precedence. In other words, even if the LED number on the scanner has a setting for Duplex, when you press the Simplex scanner button the scanner scans in Simplex mode, and vice versa. · Skip Blank Originals--Skips pages that are completely blank. Typically you use this option when you will scan a stack of two-sided pages which have a number of blank sides. This option is only available for Duplex scanning. 40 DocuMate 252 Scanner User's Guide Scanning · Color Filter--Color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color filter applies to Black&White or Grayscale Mode. The original with a red watermark over black text. The scanned item with the red filtered out. 8. Click the Advanced tab. The options of the Advanced tab are for the Color or Grayscale scanning mode. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color. 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. 10. Click OK to save the new configuration. It will now appear in the list of Scan Configurations on the OneTouch Properties window for the appropriate Destination applications. DocuMate 252 Scanner User's Guide 41 Scanning The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary--If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary--If the scanned image is to big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page. Center image on page--The image will be printed in the center of the page instead of at the top right corner. Maintain aspect ratio--The aspect ratio is the length-to-width relationship of the image's dimensions. Select this option so the image's relative proportions remain constant. AutoRotate image for best fit--If the image is a Landscape format and the device is printing in the Portrait mode, or vice versa, rotate the image to fit on the page. Collate copies--If you're printing more than one page, collate the copies. Enter the number of copies in the Copies box. Advanced--click to see additional settings for the device. The dialog that appears is specific to the device. For example, if the device is your printer, the dialog box is your printer's setup settings. 2. Click OK or Apply. 42 DocuMate 252 Scanner User's Guide Scanning Editing or Deleting Scan Configurations To edit or delete a scan configuration: 1. Open the OneTouch Properties window. 2. Select the scan configuration you want to edit or delete. The selection must be an unlocked configuration. 3. To delete the configuration, click the Delete button. 4. To edit the configuration, click the Edit button. The Scan Configuration Properties dialog box opens for that configuration. 5. Edit the settings and click OK. 6. Click OK to close the dialog box. Configuring Before Scanning Sometimes, you may want to manually configure the scan settings before beginning the scanning process. In that case, you select Configure Before Scan as the Scan Setting. When you press a scan button, one of the scanning interfaces appears for you to set the scanning options. To configure before scanning: 1. Open the OneTouch Properties window. 2. Using the arrows, choose the button that you want to set to configure before scanning. DocuMate 252 Scanner User's Guide 43 Scanning 3. Select the scan configuration Configure Before Scan.