User manual XEROX WC133

CopyCentre WorkCentre WorkCentre Pro Quick Reference Guide 604P18037 Quick Reference Guide 604P18037 Increase Your Productivity... ...by taking advantage of all the capabilities of your device. The Customer Documentation CD-ROM supplied with your product includes a User Guide with instructions for optional configurations with Fax and Scanning functions. The System Administration Guide provides instructions on how to connect the device to a network. Load the content of the CD on your computer's hard drive for future reference. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 1 Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2005 by Fuji Xerox Co., Ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. See the About License section for detailed information on licensed products. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com. Products Subject To Ordinary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. You must obtain, if you wish to export this product, any appropriate export license from the Japanese Government or its agency and/or re-export approval from the U.S. Government or its agency. Products Subject To Supplementary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. You must obtain, if you know the product is to be used, or was used for development, manufacturing or use of any mass destructive weapons including nuclear weapon, chemical weapon or biological weapon because of a dealing document such as legal contract or information from the importer, any appropriate export license from the Japanese Government or its agency and/or re-export approval from the U.S. Government or its agency. 2 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Table of Contents Table of Contents Table of Contents .....................................................................................3 1 Before Using the Machine .....................................................................7 Xerox Welcome Center ............................................................................7 Languages Displayed on the Touch Screen ............................................8 Conventions .............................................................................................8 Related Information Sources....................................................................8 Cautions and Limitations ..........................................................................8 Safety Notes.............................................................................................9 WARNING - Electrical Safety Information .........................................10 Laser Safety Information....................................................................11 Operational Safety Information ..........................................................11 Maintenance Information ...................................................................12 Ozone Safety Information ..................................................................12 For Consumables ..............................................................................12 Radio Frequency Emissions ..............................................................13 Product Safety Certification ...............................................................13 Regulatory Information ...........................................................................13 CE Mark.............................................................................................13 For FAX Function...............................................................................14 Regulatory Information for RFID........................................................16 Environmental Compliance ....................................................................17 USA ...................................................................................................17 Canada ..............................................................................................17 Europe ...............................................................................................18 About License.........................................................................................18 Illegal Copies..........................................................................................20 USA ...................................................................................................20 Canada ..............................................................................................22 Other Countries .................................................................................22 Product Recycling and Disposal.............................................................23 2 Product Overview.................................................................................25 Machine Components ............................................................................25 System Controls .....................................................................................27 Services and Features ...........................................................................28 Power On/Off..........................................................................................30 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 3 Table of Contents Powering On...................................................................................... 30 Powering Off...................................................................................... 30 Ground Fault Interrupter (GFI) ...............................................................30 Power Saver Modes...............................................................................31 Changing the Default Time Settings ...................................................... 32 Modes ....................................................................................................34 All Services........................................................................................34 Features ............................................................................................35 Job Status..........................................................................................35 Machine Status..................................................................................35 Job Interrupt ...........................................................................................35 Recycled Paper...................................................................................... 36 3 Copy ......................................................................................................37 Copying Procedure ................................................................................37 1. Load the Documents .....................................................................37 2. Select the Features .......................................................................39 3. Enter the Quantity..........................................................................40 4. Start the Copy Job.........................................................................40 5. Confirm the Copy Job in the Job Status ........................................40 Stop the Copy Job .............................................................................41 Basic Copying ........................................................................................41 Reduce/Enlarge.................................................................................42 Paper Supply .....................................................................................43 2 Sided ..............................................................................................45 Copy Output ...................................................................................... 46 Image Quality - Copy .............................................................................48 Original Type .....................................................................................48 Lighten/Darken ..................................................................................49 Sharpness .........................................................................................49 Auto Exposure ...................................................................................50 Scan Options - Copy ..............................................................................50 Bound Originals .................................................................................51 2 Sided Book Copy............................................................................52 Original Size ...................................................................................... 52 Mixed Size Originals..........................................................................53 Border Erase .....................................................................................54 Margin Shift .......................................................................................54 Image Rotation ..................................................................................56 Mirror Image/Negative Image ............................................................57 4 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Table of Contents Original Orientation............................................................................58 Output Format - Copy.............................................................................58 Booklet Creation ................................................................................59 Covers ...............................................................................................61 Transparency Separators ..................................................................62 Multiple-Up.........................................................................................63 Poster ................................................................................................63 Repeat Image ....................................................................................64 Annotation .........................................................................................65 Set Numbering...................................................................................66 Job Assembly .........................................................................................67 Build Job ............................................................................................67 4 Fax/Internet Fax....................................................................................69 Country Code for Fax Option .................................................................69 Fax/Internet Fax Procedure....................................................................70 1. Load the Documents......................................................................70 2. Select the Features........................................................................71 3. Specify the Destination ..................................................................71 4. Start the Fax/Internet Fax Job .......................................................72 5. Confirm the Fax/Internet Fax Job in the Job Status ......................72 Stop the Fax/Internet Fax Job ...........................................................72 5 Scan/E-mail ...........................................................................................75 Scanning Procedure...............................................................................75 1. Load the Documents......................................................................76 2. Select the Features........................................................................76 3. Start the Scan Job .........................................................................77 4. Confirm the Scan Job in the Job Status ........................................77 5. Save the Scanned Data.................................................................77 Stop the Scan Job .............................................................................78 6 Print .......................................................................................................79 Print Driver Features ..............................................................................80 7 Paper and Other Media ........................................................................83 Loading Paper ........................................................................................83 Preparing Paper for Loading..............................................................83 Loading the Paper Trays ...................................................................83 Bypass Tray (Tray 5) .........................................................................85 Tandem Tray Module (TTM)..............................................................86 Auto Tray Switching...........................................................................86 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 5 Table of Contents Storing and Handling Paper ...................................................................87 Supported Paper Sizes and Types ........................................................87 Supported Paper Sizes......................................................................87 Supported Paper Types.....................................................................90 8 Maintenance .........................................................................................91 Ordering Supplies ..................................................................................91 Cleaning the Machine ............................................................................91 The Document Glass and Constant Velocity Transport Glass ..........92 The Control Panel and Touch Screen ...............................................92 The Document Feeder and Output Trays..........................................92 Replacing the Drum Cartridge................................................................92 Replacing the Toner Cartridge ...............................................................93 Loading Staples .....................................................................................93 9 Problem Solving...................................................................................95 Fault Clearance Procedure ....................................................................95 Paper Jams ............................................................................................96 Paper Jams in Cover A......................................................................98 Paper Jams in Cover B......................................................................99 Paper Jams in Cover C ...................................................................100 Paper Jams in Cover E....................................................................100 Paper Jams in Trays 1, 2, and 3, 4 (Optional).................................101 Paper Jams in the Tandem Tray Module (Optional)........................101 Paper Jams in Tray 5 (Bypass) .......................................................102 Paper Jams in the Duplex Module Cover D (Optional).................... 102 Paper Jams in the Finisher (Optional) .............................................103 Document Jams ...................................................................................104 Troubleshooting Tables........................................................................105 Fault Codes..........................................................................................109 Output Quality ......................................................................................109 Xerox Welcome Center ........................................................................109 10 Index....................................................................................................111 6 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This User Guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for on-line solutions and support. http://www.xerox.com/ If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below. Welcome Center or local representative telephone number: # Xerox US Welcome Center: Xerox Canada Welcome Center: 1-800-821-2797 1-800-93-XEROX (1-800-939-3769) When you call the Welcome Center you will need the serial number which is located on the left side of the machine behind Cover A, as shown in the diagram. For your convenience, record the serial number in the space below. Serial Number: Keep a record of any error messages. This information helps us solve problems faster. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 7 1 Before Using the Machine Languages Displayed on the Touch Screen You can change the languages in the following two ways. When changing the language for temporary use, press the button on the control panel, then select the required language. NOTE: The changed language returns to the default language after rebooting the machine. When changing the default language, enter the System Settings mode, select [Common Settings], then select [Screen Defaults]. In the [Screen Defaults] screen, select the required language as [Default Language]. For more information, refer to the Setups chapter in the User Guide. Conventions The conventions used throughout this guide are described in the User Guide on the Documentation CD-ROM or on the website:www.office.xerox.com/support Related Information Sources The following additional sources of information are available for the machine. · Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide · Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide · The On-line Help systems (Print Drivers and CentreWare Utilities) · The CentreWare Utilities Documentation (HTML) NOTE: Please note that the screens shown in this Guide apply to a fully configured machine and therefore may not exactly represent the configuration being used. Cautions and Limitations This section describes the cautions and limitations to observe when using this machine. · When moving the machine, hold the middle part of the machine, and not the control panel or document feeder area. Excessive pressure on the document feeder may cause machine malfunction. 8 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Safety Notes Safety Notes Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Xerox/Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information. Warning Markings All warning instructions marked on or supplied with the product should be followed. Warning This WARNING alerts users to areas of the product where there is the possibility of personal injury. This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched. Warning Electrical Supply This product shall be operated from the type of electrical supply indicated on the product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. WARNING: This product must be connected to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal. Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 9 1 Before Using the Machine Maintenance Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation. Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances. WARNING - Electrical Safety Information Only use the power cord supplied with the equipment. Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician. This equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of this machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Xerox Service Representative or your authorized local representative or service support organization. Improper connection of the equipment-grounding conductor can result in an electric shock. Do not place this equipment where people might step on or trip over the power cord. Do not place objects on the power cord. Do not override or disable electrical or mechanical interlocks. Do not obstruct the ventilation openings. Never push objects of any kind into slots or openings on the equipment. If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem. ­ The equipment emits unusual noises or odors. ­ The power cord is damaged or frayed. ­ A wall panel circuit breaker, fuse, or other safety device has been tripped. ­ Liquid has spilled into the equipment. ­ The equipment is exposed to water. ­ Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. 10 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Safety Notes Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information To ensure the continued safe operation of your Xerox/Fuji Xerox equipment, follow these safety guidelines at all times. Do These: · Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. · Always follow all warnings and instructions that are marked on or supplied with the equipment. · Always exercise care when moving or relocating equipment. Please contact your local Xerox/Fuji Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building. · Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions. · Always use materials and supplies specifically designed for your Xerox/Fuji Xerox equipment. Use of unsuitable materials may result in poor performance. · Always unplug this equipment from the electrical outlet before cleaning. Do Not Do These: · Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. · Never attempt any maintenance procedures that are not specifically described in the customer documentation. · This equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information. · Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 11 1 Before Using the Machine · Never locate the equipment near a radiator or any other heat source. · Never push objects of any kind into the ventilation openings. · Never override or "cheat" any of the electrical or mechanical interlock devices. · Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service Representative or Service Provider immediately. Maintenance Information Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine. · Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition. · Use supplies and cleaning materials only as directed in the customer documentation. Keep all these materials out of the reach of children. · Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. · Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the customer documentation. Ozone Safety Information This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your Service Provider. For Consumables Store all consumables in accordance with the instructions given on the package or container. Keep all consumables away from the reach of children. Never throw toner, toner cartridges or toner containers into an open flame. 12 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Regulatory Information Radio Frequency Emissions United States, Canada, Europe, Australia/New Zealand NOTE: This equipment has been tested and found to comply with the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense. Changes and modifications to this equipment not specifically approved by Xerox/Fuji Xerox may void the user's authority to operate this equipment. Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States and the Radiocommunications Act 1992 in Australia/New Zealand as applicable. Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Underwriters Laboratories Inc. NEMKO Standard UL60950-1 1st (2003) (USA/Canada) IEC60950-1 Edition 1 (2001) This product was manufactured under a registered ISO9001 Quality system. Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/ EEC, approximation of the laws of the member states related to low voltage equipment. January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 13 1 Before Using the Machine WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. WARNING: This is a Class A product. In a domestic environment the product may cause radio frequency interference, in which case the user may be required to take adequate measures. WARNING: Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC. For FAX Function USA FAX Send Header Requirements: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a FAX machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order to program this information into your machine, refer to customer documentation and follow the steps provided. Data Coupler Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. You may safely connect the machine to the following standard modular jack: USOC RJ11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this 14 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Regulatory Information product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service Provider. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your office has specially wired alarm equipment connected to the telephone line, make sure that the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer. CANADA NOTE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 15 1 Before Using the Machine CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. The Canadian REN value of this equipment is 0.1. EUROPE Radio Equipment & Telecommunications Terminal Equipment Directive: This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries: Austria Belgium Denmark France Italy Germany Greece Iceland Ireland Spain Luxembourg Netherlands Norway Portugal Sweden Switzerland United Kingdom Finland In the event of a problem you should contact your authorized local dealer in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. This product provides a user-adjustable setting of the country code. Refer to the Customer Documentation for this procedure. Country codes should be set prior to connecting this product to the network. NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. Regulatory Information for RFID This product generates 13.56 MHz using an Inductive Loop System as a radio frequency identification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable. 16 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Environmental Compliance Environmental Compliance USA Energy Star® As an ENERGY STAR® partner, Xerox Corporation/Fuji Xerox has determined that the basic configuration of this product meets the ENERGY STAR® guidelines for energy efficiency. The ENERGY STAR® and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR® Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR® equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption by half when compared to conventional equipment. Recovery times from low power mode: Recommended types of recycled paper: 12 sec. Type 3R91165 Canada Environmental ChoiceM Terra Choice Environmental Services, Inc. of Canada has verified that this product conforms to all applicable Environmental ChoiceM EcoLogoM requirements for minimized impact to the environment. As a participant in the Environmental ChoiceM program, Xerox Corporation has determined that this product meets the Environmental ChoiceM guidelines for energy efficiency. Environment Canada established the Environmental ChoiceM program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental ChoiceM has more than 1600 approved products and 140 licenses. Xerox has been a leader in offering EcoLogoM approved products. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 17 1 Before Using the Machine Europe Energy Xerox Corporation has designed and tested this product to meet the energy restrictions required to establish Group for Energy Efficient Appliances (GEEA) compliance and has notified the registration authorities. About License JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Heimdal Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. OpenSSL Copyright © 1998­2003 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 18 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide About License 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)." 4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org. 5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)." THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay Copyright © 1995­1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 19 1 Before Using the Machine attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)." The word `cryptographic' can be left out if the routines from the library being used are not cryptographic related :-). 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)." THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The license and distribution terms for any publicly available version or derivative of this code cannot be changed i.e., this code cannot simply be copied and put under another distribution license (including the GNU Public License). Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness National Bank Currency 20 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Illegal Copies Coupons from Bonds Silver Certificates United States Bonds Federal Reserve Notes Certificates of Deposit Federal Reserve Bank Notes Gold Certificates Treasury Notes Fractional Notes Paper Money Bonds and Obligations of certain agencies of the government, such as FHA, etc. Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes. Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original. Postal Money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the "fair use" or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. 6. Passports. Foreign Passports may be photographed. 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant's information: Earnings or Income Court Record Physical or mental condition Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.) Dependency Status Previous military service Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 21 1 Before Using the Machine Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title. The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney. Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen's Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. 7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. The above list is provided for your convenience and assistance, but it is not allinclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. · Currency notes · Bank notes and cheques · Bank and government bonds and securities · Passports and identification cards · Copyright material or trademarks without the consent of the owner 22 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Product Recycling and Disposal · Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product does not contain lead, mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market. USA/Canada Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment or for recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org. European Union Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU Member States may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information. In some Member States when you purchase new equipment your local retailer may be required to take back your old equipment free of charge. Please ask your retailer for information. Other Countries Please contact your local waste authorities and request disposal guidance. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 23 1 Before Using the Machine 24 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The touch screens shown in this manual are from a fully configured machine to cover all the features. The content of the touch screens may vary slightly depending on Key Operator settings and machine configuration. The button names and icons on the control panel also vary depending on machine configuration. However, machine features described here remain the same. For more information on available options not described here, visit the Xerox website or contact your Xerox Sales Representative. Machine Components The following diagrams show the standard and optional components of the machine. Configuration may vary depending on the model. Document Feeder Document Glass (under the Document Feeder) Control Panel Touch Screen On / Off Switch Center Output Tray Front Cover Duplex Module (Optional) Tray 5 (Bypass Tray) Tray 1 Tray 2 Two Tray Module (Optional) Tray 3 Tray 4 NOTE: Depending on the configuration, the Document Glass Cover is attached instead of the Document Feeder. Two optional paper trays can be attached. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 25 2 Product Overview Finisher Tray Finisher (Optional) Tray 4 Tray 3 Tandem Tray Module (Optional) TEL Located on the back of the machine. Connect a telephone to this jack if required. LINE 1 Located on the back of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. Finisher Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller. Duplex Module Allows you to make double-sided copies. The Duplex Module can be used when paper is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy chapter on page 45. Trays 3 & 4 At the base of the machine, the following optional trays will be available, depending on the configuration. · Two Tray Module ­ Can be added to the standard 2-tray configuration. Each tray can hold 500 sheets of 20 lb bond or 80 g/m2 paper. · Tandem Tray Module ­ Can be added to the standard 2-tray configuration to provide high volume paper sources. Tray 3 can hold a maximum of 800 sheets of 20 lb bond or 80 g/m2 paper in Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets of 20 lb bond or 80 g/m2 paper in Letter or A4 size. The Tandem Tray Module is referred to as "TTM" in this manual. 26 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide System Controls System Controls The following diagram shows the names and functions of the buttons on the control panel. 1 2 3 4 13 5 6 7 12 8 11 10 9 Button 1 Function Displays the log-in screen to enter the [System Administrator Menu] screen, or when the Authentication feature is enabled. DO NOT press this button again, after you have logged in. This will log you out immediately. This button is non-functional on this machine. Changes the languages displayed on the touch screen. NOTE: Certain characters may be garbled when you change languages. 2 3 4 5 6 7 (green light) Indicates whether the machine is in power saver mode. Also cancels Low Power Mode or Sleep Mode. Resets to the default settings and displays the first screen for the current pathway. Temporarily interrupts a job for programming a priority job. Suspends or cancels a job depending on the job type. When multiple jobs are being processed, all the jobs will be suspended or cancelled. Selecting [Stop] on the [Job Status] screen stops only the selected job. Starts or resumes a job. Enters speed dial codes. Deletes a numeric value or the last digit entered, and replaces the current value with a default value. Also cancels suspended jobs. Inserts a pause while dialing a fax number. 8 9 10 11 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 27 2 Product Overview Button 12 <*(asterisk)> Function Indicates the special character used in a fax number and designates a group code. Also allows you to specify an F Code or a password. Displays the [All Services] screen for selection of all the available services on the machine. 13 Button names and icons used on the control panel may differ depending on the country of purchase. Services and Features The machine has various features and provides valuable services. The following description outlines the features and explains the options on the screen. NOTE: The arrangement of icons for the services and features displayed on the screen can be changed by the Key Operator. 1. Press the button on the control panel. between screens. 2. Use the scroll buttons to switch 3. Select the required service. Copy Allows you to copy documents in various ways. For example, you can produce output which has been reduced or enlarged to a different size, or copy two or four independent documents onto one sheet of paper. For more information, refer to the CopyUser Guide . E-mail Allows you to send scanned documents by e-mail in various ways. For example, you can set the density for scanning, or specify the file format for saving the documents. For more information, refer to the Scan/E-mailUser Guide . 28 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Services and Features Fax/Internet Fax Allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the Address Book or speed dialing features. Internet Fax allows you to send and receive faxes over the Internet or intranet. Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line. After scanning documents, you can send scanned data by e-mail, and can also receive scanned data in an e-mail attachment sent from an Internet Fax compatible machine. For more information, refer to the Fax/Internet FaxUser Guide . Network Scanning Allows you to scan documents and store them as electronic documents on a file server on the network by selecting a job template which has various assigned parameters. You can retrieve the stored electronic documents by accessing the file server from a PC. For more information, refer to Job Templates - Network Scanning in the Scan/Email chapter and Services in the CentreWare Internet Services chapter on User Guide. Scan to Mailbox Enables the confidential mailbox or polling feature by storing the scanned documents to private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the Scan/E-mail chapter on User Guide. Scan to FTP/SMB Allows you to scan and store documents to specified destinations using the FTP or SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/ E-mail chapter on User Guide. Check Mailbox Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to change or release linkage with a job flow sheet and execute the linked job flow sheets. For more information, refer to the Check Mailbox chapter on User Guide. Stored Programming Allows you to store programming for a job to a job number using the Stored Programming feature. For more information, refer to the Stored Programming chapter on User Guide. Setup Menu Allows you to set or change the following features from this screen: Mailbox, Stored Programming, Job Flow Sheets, Address Book, Group Send, Comment, and Paper Type. For more information, refer to the Setups chapter and the Stored Programming chapter on User Guide. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 29 2 Product Overview Power On/Off Powering On Ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet. The machine is ready to make copies about 12 seconds after powering on (varies with machine configuration). For more information, refer to Machine Specifications in the Specifications chapter on User Guide. 1. Press the power switch to the position. NOTE: If the machine does not start up, check that the RESET button on the back of the machine is in the reset position. Powering Off When you switch off the machine, if it is equipped with the optional hard disk, it remains on for approximately 10 seconds while it stores files and prepares for shutdown. The machine then shuts down completely. NOTE: Wait at least 20 seconds between powering the system on and off. Failure to do this could cause damage to the hard disk. Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the machine, a Ground Fault Interrupter (GFI) device on the machine automatically cuts all electrical power. If power is interrupted, locate the RESET button on the back of the machine. If the GFI has been triggered, the RESET button will be in the tripped position. To restore power to the machine, press the RESET button. 30 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Power Saver Modes Before using the machine, press the TEST button. If the GFI is working properly, the RESET button should pop up. If it does, press the RESET button. RESET button TEST button NOTE: If the RESET button pops back up when you press it, or if power is not restored by this procedure, contact the Xerox Welcome Center. Power Saver Modes The machine has energy saving features that significantly reduce power consumption during inactivity. The button is located on the upper-right portion of the control panel, and lights up when the power saving feature is enabled. The power saving feature operates in the following two modes. · Low Power Mode · Sleep Mode light/button Low Power Mode The machine automatically switches to the Low Power Mode after a certain period of time from the last copy, fax, scan, or print operation. In this mode, the touch screen is turned off, and the Power Saver light is on. The Low Power Mode is cancelled when the button on the control panel is pressed, or a fax or print job is received by the machine. The factory default setting of 2 minutes is customer changeable within the range of 2 to 60 minutes. For more information, refer to Auto Power Saver in the Setups chapter on User Guide. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 31 2 Product Overview Sleep Mode The machine automatically switches to the Sleep Mode after the Low Power Mode continues for a certain period of time. The Sleep Mode has a reduced power consumption compared to Low Power Mode. In this mode, the touch screen is turned off, and the Power Saver light is on. The Sleep Mode is cancelled when the button is pressed, or a fax or print job is received by the machine. The factory default setting of 2 minutes is customer changeable within the range of 2 to 60 minutes. The time specified for entering the Sleep Mode will be counted from when the machine enters the Low Power Mode. For more information, refer to Auto Power Saver in the Setups chapter on User Guide. NOTE: By default, the machine skips the Low Power Mode and switches directly to the Sleep Mode after 15 minutes of inactivity. Changing the Default Time Settings This section describes how to change the default time settings using the Key Operator access. If you need assistance or more information, contact the Key Operator or refer to Machine Clock/Timers in the Setups chapter on User Guide. 1. Press the button on the control panel. button 2. Enter the Key Operator ID using the numeric keypad on the control panel. Select [Confirm] on the [System Administrator Login] screen. NOTE: The default Key Operator ID is "11111". If the Authentication feature is enabled, you may be required to enter a password. The default password is "x-admin". 32 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Changing the Default Time Settings 3. Select [System Settings] on the [System Administrator Menu] screen. 4. Select [System Settings] on the [System Settings] screen. 5. Select [Common Settings] on the [System Settings] screen. 6. Select [Machine Clock/Timers] on the [Common Settings] screen. 7. Select the required option. 8. Select [Change Settings]. 9. Change the value using the scroll buttons or select required options. 10. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 33 2 Product Overview Modes Use the buttons to access the screens which allow you to select features, monitor the status of jobs and obtain general information on the machine. There are four buttons on the machine. · All Services · Features · Job Status · Machine Status NOTE: These buttons do not respond when the machine is in the System Settings mode. button button button button All Services Use this button to access all the services available on the machine. NOTE: The arrangement of service icons displayed on the screen can be changed by the Key Operator. 1. Press the button on the control panel. 2. Use the scroll buttons to switch between screens. 34 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Job Interrupt Features Use this button to go back one previous screen. If you are using the [Job Status] screen or [Machine Status] screen, press the button to return to the previous copy, fax, and scan feature screen. The copy, fax, or scan feature screen does not change, even if you press this button while you are in one of those screens. In this case, use the button to select the copy, fax, or scan feature. Job Status Use this button to check the progress of a job, or display the log and detailed information of completed jobs. The newest job will be displayed at the top of the list. It can also check, delete, or print various special printings or the documents in the public mailbox of the machine. For more information, refer to the User Guide. Machine Status Use this button to check the machine status, the billing meter, the status of the toner cartridge or print various reports. For more information, refer to the User Guide. Job Interrupt Use this feature to temporarily suspend the currently processed job to allow an urgent job to be initiated. NOTE: The machine identifies a convenient point to interrupt the current job. 1. Press the button on the control panel. 2. Enter the commands for the new job you require. 3. Press the button on the control panel. 4. To restart the interrupted job, press the button again and press the button. button NOTE: Interrupted jobs cannot be promoted, released or deleted in the Print Queue. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 35 2 Product Overview Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both through Xerox and other office suppliers. Contact your Xerox representative or go to www.xerox.com for more information on other types of recycled paper. 36 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 3 Copy This chapter contains information on the copy screens and the features available. NOTE: Some of the features described in this chapter are optional and may not apply to your machine configuration. Copying Procedure This section describes the basic copy procedure. Before making copies on the machine, confirm what is to be copied and the number of copies required. Follow the steps below. 1. Load the Documents ­ page 37 2. Select the Features ­ page 39 3. Enter the Quantity ­ page 40 4. Start the Copy Job ­ page 40 5. Confirm the Copy Job in the Job Status ­ page 40 Stop the Copy Job ­ page 41 NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number or for further information, contact the Key Operator. 1. Load the Documents Document input areas are as follows. · Document feeder for single or multiple documents · Document glass for single documents or bound originals NOTE: The document glass cover will be fitted in the non-document feeder configuration. NOTE: The machine automatically detects standard document sizes. The sizes that can be detected vary depending on the paper size table specified by the Key Operator. For more information on setting the paper size table, refer to Paper Size Settings in the Setups chapter on User Guide. If the document is of a non-standard size or not identified as a standard size, the machine will prompt you to check the document or manually enter the document size. For information on how to enter a document size manually, refer to Original Size on page 52. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 37 3 Copy Document Feeder The document feeder can hold up to 50 sheets of plain paper (16­32 lb bond or 38­ 128 g/m2). The document can be any size of 140­297 mm for width and 210­432 mm for length, and the standard sizes of A5­A3 SEF. Make sure the documents are in good condition and remove all staples or paper clips before loading. The document feeder senses standard sizes or you can manually enter a size using the [Scan Options] tab. For information on how to copy mixed size originals using the document feeder, refer to Mixed Size Originals on page 53. NOTE: To reduce the risk of document feeder jams, use the document glass to copy folded or creased documents. Replace folded or creased documents with the new copy. The machine is capable of sequentially scanning mixed size documents using the document feeder. Align the documents against the top corner of the document feeder. For information on how to copy mixed size originals using the document feeder, refer to Mixed Size Originals on page 53. 1. Before loading the documents into the document feeder, remove all staples and paper clips. 2. Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the back or left of the machine. 3. Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. When [Auto] is selected in [Paper Supply], the machine automatically selects an appropriate tray according to the document size. The selected tray, paper size and orientation in the selected tray are displayed on the screen. NOTE: This feature is available when the machine finds an appropriate tray. If there is no appropriate tray, temporarily use manual selection for the tray or use the bypass tray. For more information on tray selection, refer to Paper Supply on page 43. Document Glass The document glass is used for a single page or bound document of 15­297 mm for width and 15­432 mm for length. 38 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Copying Procedure 1. Raise the document feeder or the document glass cover. 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass. 3. Lower the document feeder or the document glass cover. 2. Select the Features The features available on the [Basic Copying] screen are those used most often. NOTE: Only those features relevant to the machine configuration will be available. 1. Press the button on the control panel. button button 2. Select [Copy] on the [All Services] screen. Ensure that the [Basic Copying] screen is displayed. NOTE: If the Authentication feature is enabled, you may be required to enter the user ID and password (if one is set up). If you need assistance, contact the Key Operator. 3. Select the button for the feature required. If [More] is selected, select [Save] to confirm the selected feature or [Cancel] to return to the previous screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 39 3 Copy If necessary, select one of the tabs and configure the copy settings. For information on the individual tabs, refer to the following. Basic Copying ­ page 41 Image Quality - Copy ­ page 48 Scan Options - Copy ­ page 50 Output Format - Copy ­ page 58 Job Assembly ­ page 67 3. Enter the Quantity The maximum copy quantity is 999. 1. Use the numeric keypad to enter the number of copies required. The number entered is displayed in the upper right hand corner of the touch screen. NOTE: To cancel an incorrect entry, press the button and enter the correct quantity. button 4. Start the Copy Job 1. Press the button. Each document is scanned only once. The number of copies remaining is displayed in the upper right hand corner of the touch screen. button While copying, if the document feeder or document glass is ready and the machine is equipped with the optional hard disk, you can scan the next document or program the next job. While the machine is warming up, you can also program the next job. 5. Confirm the Copy Job in the Job Status 1. Press the button on the control panel to display the [Job Status] screen. 40 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Basic Copying The queued copy job will be displayed. If no job is displayed on the touch screen, it may have already been processed. For more information, refer to Current and Pending Jobs in the Job Status chapter on User Guide. Stop the Copy Job Follow the steps below to manually cancel the activated copy job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the current copy job. NOTE: Select the button on the control panel to resume the suspended copy job. button button 2. If required, press button to display the [Job Status] screen. To exit the [Job Status] screen, press the button. 3. Press the button on the control panel to delete the suspended copy job. Basic Copying This section describes the basic features for a copy job on the [Basic Copying] screen. For information on the features available, refer to the following. Reduce/Enlarge ­ page 42 Paper Supply ­ page 43 2 Sided ­ page 45 Copy Output ­ page 46 1. Press the button on the control panel. 2. Select [Copy] on the touch screen. Ensure that the [Basic Copying] screen is displayed. 3. Select the required option. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 41 3 Copy Reduce/Enlarge In addition to 100% size for copies, reduced or enlarged copies within the range of 25­ 400% can be produced by selecting one of the [Reduce/Enlarge] features. 100% Makes copies at the same size as the document. Auto % Automatically reduces/enlarges the image of the document to fit on the paper size selected. NOTE: If this option is enabled, you cannot select [Auto] in [Paper Supply], or [Auto Size Detect] for [Paper Size] in [Tray 5 (Bypass)]. The Tray 1 is selected automatically, even if [Auto] is selected in [Paper Supply]. If [Auto Size Detect] is selected for [Paper Size] in [Tray 5 (Bypass)], pressing the button will result in an error. Presets Allows you to select a reduction/enlargement ratio from the two most frequently used presets set up by the Key Operator. More Displays the [Reduce/Enlarge] screen. [Reduce/Enlarge] Screen Allows you to select or specify the reduction/enlargement ratio on this screen. 1. Select [More] for [Reduce/ Enlarge] features on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Preset % · Presets ­ Allows you to select from seven preset enlarge/reduce ratios. The presets are set up by the Key Operator. · Copy All ­ Reduces the image of documents slightly than the selected reduction/ enlargement ratio to copy the complete document onto the paper. 42 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Basic Copying Variable % Allows you to specify a reduction/enlargement ratio using the screen keypad or the scroll buttons on the touch screen within the range 25­400% in 1% increments. Independent X­Y % Allows you to specify a reduction/enlargement ratio individually for the width and length within the range of 25­400% in 1% increments. · Auto ­ Automatically specifies the reduction/enlargement ratio individually for the width and length to fit on the paper. · Auto(Copy All) ­ Enables the [Auto] feature and reduces the image of the document slightly smaller than the reduction /enlargement ratio to copy all the image of the document onto the paper. · XY ­ Specifies the same ratio for the width and length at the same time. NOTE: When [Auto %] is selected, Tray 1 is selected automatically, even if [Auto] is selected in [Paper Supply]. Paper Supply The available paper trays are displayed on the touch screen together with the media size and orientation preset for each tray. When changing the size or type of media in the tray, the tray must be reprogrammed by the Key Operator to match the media being loaded. For more information on reprogramming the tray, contact the Key Operator. For information on the sizes and types of media supported for the machine, refer to the Paper and Other Media chapter. Auto Allows you to select an appropriate tray automatically according to the document size, amount of reduction or enlargement, and related features settings. NOTE: When [Auto %] is selected in [Reduce/Enlarge], even if [Auto] is selected in [Paper Supply], [100%] is selected automatically in [Reduce/Enlarge]. Presets Allows you to select a paper tray from the three preset trays set up by the Key Operator. The tray number, paper size, and orientation are also displayed for all trays except Tray 5. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide 43 3 Copy More Displays the [Paper Supply] screen. [Paper Supply] Screen Allows you to select a paper tray from up to five preset trays including the bypass tray. 1. Select [More] for the [Paper Supply] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Auto Refer to the [Auto] option explained previously. Presets Allows you to select a paper tray from up to four presets. Bypass Displays the [Tray 5 (Bypass)] screen. [Tray 5 (Bypass)] Screen You can temporarily use the bypass tray to load paper that is unavailable from the preprogrammed trays. Up to a 10 mm or 0.4 inch stack of paper (approximately 95 sheets of 80 g/m2 paper) can be loaded into the bypass tray. Follow the steps below to make full use of the bypass tray. 1. Select [Bypass Tray] on the [Paper Supply] screen. 2. Select the required option. 3. Select [Save]. Paper Size · Auto Size Detect ­ Automatically senses the paper size fed from the bypass tray. · Standard Size ­ Displays the preset paper sizes on the touch screen, and allows you to select the paper size from the displayed paper size. The preset paper size is set up by Key Operator. · Non-standard Size ­ Allows you to specify the width and length of paper size using the scroll buttons in 1 mm (0.1 inch) increments. The acceptable ranges of paper sizes are 89­297 mm (3.5­11.7 inches) for width and 99­432 mm (3.9­17.0 inches) for length. 44 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide Basic Copying Paper Type Select a paper type from the preset types displayed. The presets are set up by the Key Operator. 2 Sided This feature allows you to automatically make double-sided copies from single or double-sided documents. NOTE: Before using the feature, specify the document orientation to indicate top of the document in [Original Orientation] on the [Scan Options] screen. NOTE: The double-sided copy option cannot be used with the following paper types: Transparency, Lightweight, Heavyweight, Labels, cover stock, as well as paper already printed on one side (i.e., scrap paper). 1 1 Sided Produces single-sided copies from single-sided documents. 1 2 (H to H) Produces double-sided copies from single-sided documents. 2 2 (H to H) Produces double-sided copies from double-sided documents. 2 1 (H to H)