User manual XEROX WC275

Quick Reference Guide 604P18210 MAXIMISE YOUR PRODUCTIVITY... ...by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access. Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2005 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com. Contents 1 Welcome .................................................................................1-1 Introduction ................................................................................................1-2 Additional Resources ................................................................................1-3 System Administration CD (CD1).................................................................1-3 Training and Information CD (CD2) .............................................................1-3 Utilities CD (CD3).........................................................................................1-3 Conventions ...............................................................................................1-4 Orientation....................................................................................................1-4 Overview of Features at the Machine.......................................................1-6 Overview of Features at the Workstation ................................................1-8 Safety ..........................................................................................................1-9 Introduction ..................................................................................................1-9 Electrical Supply.........................................................................................1-10 Operator Accessible Areas ........................................................................1-10 Maintenance...............................................................................................1-10 WARNING - Electrical Safety Information..................................................1-11 Laser Safety Information ............................................................................1-12 Operational Safety Information ..................................................................1-12 Maintenance Information............................................................................1-13 Ozone Safety Information ..........................................................................1-13 For Consumables.......................................................................................1-14 Radio Frequency Emissions ......................................................................1-14 Product Safety Certification........................................................................1-14 Regulatory Information............................................................................1-15 CE Mark .....................................................................................................1-15 Europe........................................................................................................1-16 Environmental Compliance.....................................................................1-17 USA............................................................................................................1-17 Canada.......................................................................................................1-17 Product Recycling and Disposal ................................................................1-18 European Union .........................................................................................1-18 North America ............................................................................................1-18 Other Countries.........................................................................................1-18 Quick Reference Guide Page i 2 Product Overview ................................................................. 2-1 Introduction ................................................................................................2-2 CopyCentre.................................................................................................2-3 CopyCentre Options ....................................................................................2-3 WorkCentre.................................................................................................2-6 WorkCentre Options ....................................................................................2-6 WorkCentre Pro..........................................................................................2-9 WorkCentre Pro Options ..............................................................................2-9 Finishing Devices .................................................................................... 2-13 3 Getting Started ...................................................................... 3-1 Control Panel Overview.............................................................................3-2 Power On or Off .........................................................................................3-3 Loading Paper ............................................................................................3-4 Making Copies............................................................................................3-5 Sending an Embedded Fax .......................................................................3-6 Sending a Server Fax ................................................................................3-7 Sending an Internet Fax ............................................................................3-8 Scanning a Document to a File.................................................................3-9 Sending an E-mail.................................................................................... 3-10 Printing from a PC ................................................................................... 3-11 Sending a LAN Fax .................................................................................. 3-12 Printing with Internet Services ............................................................... 3-13 Logging On / Logging Off ....................................................................... 3-14 Customising your Machine ..................................................................... 3-15 Further Assistance .................................................................................. 3-16 4 Copy ....................................................................................... 4-1 Copy ............................................................................................................4-2 Basic Copying ............................................................................................4-3 Output ..........................................................................................................4-4 2-Sided.........................................................................................................4-6 Reduce/Enlarge ...........................................................................................4-7 Paper Supply ...............................................................................................4-8 Image Adjustment .................................................................................... 4-10 Image Quality ............................................................................................. 4-11 More Image Quality.................................................................................... 4-12 Bound Originals ......................................................................................... 4-13 Page ii Quick Reference Guide Edge Erase ................................................................................................4-14 Original Input..............................................................................................4-15 Image Shift .................................................................................................4-16 Output Format ..........................................................................................4-17 Transparencies ..........................................................................................4-18 Booklet Creation.........................................................................................4-19 Multi-Up......................................................................................................4-20 Invert Image ...............................................................................................4-21 Covers........................................................................................................4-22 Annotation ..................................................................................................4-23 Job Assembly...........................................................................................4-25 Build Job ....................................................................................................4-26 Sample Set.................................................................................................4-27 Stored Programming ..................................................................................4-28 Inserts ........................................................................................................4-29 5 Fax...........................................................................................5-1 Fax ...............................................................................................................5-2 Basic Faxing - Embedded Fax ..................................................................5-4 Dialing Options.............................................................................................5-5 Resolution ....................................................................................................5-7 Sides Scanned .............................................................................................5-8 Image Adjustment ......................................................................................5-9 Image Quality .............................................................................................5-10 Original Input..............................................................................................5-11 Bound Originals..........................................................................................5-12 Added Fax Features.................................................................................5-14 Fax Sending Features................................................................................5-14 Fax Reports................................................................................................5-20 Mailboxes ...................................................................................................5-21 Dial Directory Setup ...................................................................................5-22 Advanced Fax Features .............................................................................5-23 Basic Faxing - Server Fax .......................................................................5-26 Dialling Options ..........................................................................................5-27 Resolution ..................................................................................................5-28 Sides Scanned ...........................................................................................5-29 More Fax Features ...................................................................................5-30 Image Quality .............................................................................................5-31 More Image Quality....................................................................................5-32 Original Input..............................................................................................5-33 Delayed Send.............................................................................................5-34 Authentication Mode................................................................................5-35 Quick Reference Guide Page iii 6 Internet Fax............................................................................ 6-1 Internet Fax.................................................................................................6-2 Send:............................................................................................................6-3 Entering an E-mail Address for Internet Fax ................................................6-4 Basic Settings ............................................................................................6-6 Sides Scanned.............................................................................................6-7 Original Type................................................................................................6-8 Advanced Settings.....................................................................................6-9 Image Quality ............................................................................................. 6-10 More Image Quality.................................................................................... 6-11 Original Input.............................................................................................. 6-12 Resolution .................................................................................................. 6-13 Quality / File Size .......................................................................................6-14 Options ..................................................................................................... 6-15 File Format................................................................................................. 6-16 Acknowledgment Report ............................................................................ 6-17 Reply To..................................................................................................... 6-18 Message Body ........................................................................................... 6-18 Authentication Mode ............................................................................... 6-19 7 Network Scanning................................................................. 7-1 Scan ............................................................................................................7-2 Scanning Resources ....................................................................................7-2 Network Scanning......................................................................................7-3 Repositories .................................................................................................7-4 Template Overview ......................................................................................7-4 Template Destinations .................................................................................7-5 Destination Details .......................................................................................7-6 Basic Settings ............................................................................................7-7 2 Sided Scanning .........................................................................................7-8 Original Type................................................................................................7-9 Scan Presets.............................................................................................. 7-10 Advanced Settings................................................................................... 7-11 Image Quality ............................................................................................. 7-12 More Image Quality.................................................................................... 7-13 Original Input.............................................................................................. 7-14 Edge Erase ................................................................................................ 7-15 Resolution .................................................................................................. 7-16 Quality / File Size .......................................................................................7-17 Options ..................................................................................................... 7-18 Document Name ........................................................................................ 7-19 If File Already Exists .................................................................................. 7-19 Page iv Quick Reference Guide File Format .................................................................................................7-20 Document Management Fields ..................................................................7-21 Add File Destinations .................................................................................7-21 Build Job ....................................................................................................7-22 Refresh Destinations ...............................................................................7-23 Authentication Mode................................................................................7-24 8 E-mail ......................................................................................8-1 E-mail ..........................................................................................................8-2 Send:............................................................................................................8-3 Address List .................................................................................................8-4 Entering an E-mail Address .........................................................................8-4 Basic Settings ............................................................................................8-7 2 Sided Scanning .........................................................................................8-8 Original Type................................................................................................8-9 Scan Presets..............................................................................................8-10 Advanced Settings...................................................................................8-11 Image Quality .............................................................................................8-12 More Image Quality....................................................................................8-13 Original Input..............................................................................................8-14 Edge Erase ................................................................................................8-15 Resolution ..................................................................................................8-16 Quality / File Size .......................................................................................8-17 Options......................................................................................................8-18 File Format .................................................................................................8-19 Secure Send ..............................................................................................8-20 Reply To.....................................................................................................8-21 Message Body ...........................................................................................8-21 Authentication Mode................................................................................8-22 9 Print.........................................................................................9-1 Introduction to Print...................................................................................9-2 Print Driver Features..................................................................................9-3 Control Options ............................................................................................9-3 Print Drivers................................................................................................9-4 Paper/Output................................................................................................9-4 Special Pages ..............................................................................................9-5 Advanced .....................................................................................................9-6 Image Options..............................................................................................9-6 Layout/Watermark........................................................................................9-7 Quick Reference Guide Page v 10 LAN Fax ............................................................................... 10-1 Introduction to LAN Fax ..........................................................................10-2 LAN Fax Setup ......................................................................................... 10-3 Control Options .......................................................................................... 10-3 Fax Recipients ........................................................................................... 10-4 Fax Options................................................................................................ 10-5 Preferences................................................................................................ 10-5 11 Maintenance ........................................................................ 11-1 Consumables ........................................................................................... 11-2 Customer Replaceable Units ..................................................................... 11-2 Staple Cartridges .......................................................................................11-3 Cleaning the Machine .............................................................................. 11-4 Further Assistance .................................................................................. 11-5 12 Troubleshooting.................................................................. 12-1 General...................................................................................................... 12-2 Fault Clearance ........................................................................................ 12-3 Paper jams................................................................................................. 12-3 Document jams .......................................................................................... 12-3 Xerox Welcome and Support Centre...................................................... 12-4 Locating the serial number......................................................................... 12-4 Troubleshooting Tips .............................................................................. 12-5 Power ......................................................................................................... 12-5 Document Handler ..................................................................................... 12-5 Paper Handling .......................................................................................... 12-6 Finisher ...................................................................................................... 12-7 Output Quality ............................................................................................ 12-8 Fax ........................................................................................................... 12-11 Fault Messages will not clear ................................................................... 12-11 13 Index............................................................................... Index - i Page vi Quick Reference Guide 1 Welcome Introduction .....................................................1-2 Additional Resources ......................................1-3 Conventions ....................................................1-4 Overview of Features at the Machine .............1-6 Overview of Features at the Workstation........1-8 Safety..............................................................1-9 Regulatory Information .................................1-15 Environmental Compliance ...........................1-17 Quick Reference Guide Page 1-1 Introduction Welcome to your new Xerox machine. This Quick Reference Guide provides you with an overview of the features and options that may be available on your machine. To help you familiarise yourself with your new machine please refer to: Chapter 2 Product Overview Chapter 3 Getting Started Further chapters within this guide offer additional information on the features and options available. For additional assistance at the machine press the Help button. If your machine is connected to the network, use the CentreWare Help system or click on the Help button in the Print Driver. NOTE: The graphic representations of the Touch Screen displayed throughout this Quick Reference Guide are based on a fully configured WorkCentre Pro. The appearance of the Touch Screens may differ slightly on other configurations. However, feature descriptions and functionality as described remain the same. Page 1-2 Quick Reference Guide System Administration CD (CD1) Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) offers detailed information on configuring your machine for network printing and instructions on installing any of the optional features. The System Administration CD (CD1) is intended for System/Machine Administrators. Training and Information CD (CD2) For detailed information on any of the features or functions available on your machine, please refer to the Training and Information CD (CD2), contained in the CD Pack delivered with your machine. The Training and Information CD is intended for all users, including Machine Administrators. It contains comprehensive information about your new product including interactive how-to's and tutorials. To ensure maximum productivity is gained from your machine, please copy the programme contained on the CD onto your network so that all users have access. Utilities CD (CD3) Contained in the CD Pack, the Utilities CD (CD3) contains a utility for upgrading to new versions of software on the machine. NOTE: This CD is not required during installation. Quick Reference Guide Page 1-3 Welcome Additional Resources Conventions Throughout this Guide, you will find that some terms are used interchangeably: Paper is synonymous with media. Document is synonymous with original. CopyCentre/WorkCentre/WorkCentre Pro is synonymous with the machine. The following pages offer further information about the conventions used within this Guide. Orientation Orientation refers to the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways: Long Edge When observed from the front of the machine, paper or originals with the long edges Feed (LEF) / to the left and right of the paper tray or document handler. Portrait LEF Orientation A Paper feed direction Short Edge When observed from the front of the machine, paper or originals with the short Feed (SEF) / edges to the left and right of the paper tray or document handler. Landscape SEF Orientation A A A Paper feed direction Italic typeface The Italic typeface is used to emphasise a word or phrase. In addition, references to other publications are displayed in Italic typeface. For example: - For more information refer to the System Administration CD (CD1), contained in the CD Pack delivered with your machine. Page 1-4 Quick Reference Guide The [Bracket Text] typeface is used to emphasise the selection of a feature mode or button. For example: Select [Machine Details]. Notes Notes are statements that provide additional information. For example: NOTE: Originals must be loaded in the document handler when using this feature. Hints Hints help users to perform a task. For example: HINT: This option is useful for saving toner consumption for images with a dark background and white text. Specification note Offers more in-depth specification information relating to the machine. For example: Tray 2 holds 500 sheets of 80 g/m2 paper. Weight ranges from 60 - 200 g/m2. Sizes range from A5 LEF to A3 SEF. Cautions Cautions are statements that suggest mechanical damage as a result of an action. For example: CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Warnings Warnings are statements that alert users to the possibility of personal injury. For example: WARNING: This product must be connected to a protective earthing circuit. Quick Reference Guide Page 1-5 Welcome Bracket text typeface Overview of Features at the Machine Using the powerful features available on your machine you can: Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals. Perform Different Tasks Simultaneously Your machine performs different tasks simultaneously. A job can be added to the job queue by scanning it, even while the machine is printing another job. Make Copies Look Like Originals Your machine allows the reproduction of high quality images, especially photographs, graphics, text, or a combination. Compare your output to that from other copiers and see the difference. Customise Image Size and Placement You can manipulate the appearance of the image on the output stock. - Shift the image to create margins for binding. - Automatically reduce, enlarge, or centre your images. - Print multiple reduced images on a single page. Use Digital Features to Simplify your Work Process Use the Build Job feature to divide a copy or embedded fax job into different segments and apply different settings to each of the segments. This allows you to: - Combine originals from the document glass and the document handler into a single job. - Create a single job, using different programming features for each original. - Feed more than the maximum number of originals through the document handler without reprogramming. Use the Transparency feature to produce transparencies with transparency separators in one step. Use the Booklet Creation feature to automatically reduce or enlarge and sequence the images when making booklets. Use the Covers feature to automatically add covers to your documents. Use the Mixed Size Originals feature to copy mixed size originals simultaneously. Produces copies on uniform size paper or mixed size paper. Page 1-6 Quick Reference Guide Be Environmentally Friendly This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper. Scan Documents to Create Electronic Files (Optional) This feature, available on the WorkCentre Pro, allows you to create electronic files from your originals which can be: - Filed on the server. - Transferred over the network to your desktop. - Distributed through an e-mail system. - Automatically placed into a Document Management Application. - Converted into an electronic digital document which can be edited, managed, shared and distributed, using a wide variety of software applications. Fax Documents (Optional) The optional Embedded Fax service is a walk up feature that enables you to transmit and receive hard copy faxes using a telephone network. The optional Server Fax service is a walk up feature available only on the WorkCentre Pro. When enabled you will be able to scan your documents and send them to any type of fax machine that is connected to a telephone network, via your fax server. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. The optional Internet Fax service, available only on the WorkCentre Pro, allows users to transmit and receive documents as an e-mail attachment. This type of fax travels over the internet or intranet. Quick Reference Guide Page 1-7 Welcome Use the Annotation feature to add a comment, page number or date to your copy output. Overview of Features at the Workstation If your machine is connected to a network you can use the following features. Contact your System Administrator to get connected. CentreWare Print Drivers The Print Driver extends the productivity power of your machine to your desktop. Options include: · 1-sided or 2-sided · Collated and stapled sets, depending on the finisher options available on the machine · Resolutions up to 1200x1200 dpi · Adding standard or customised watermarks · Printing multiple images on one page CentreWare Tools The CentreWare software suite also offers optional User Management Tools. CentreWare Internet Services A `built in' web Home Page which allows print-ready files to be sent via the World Wide Web. This feature is accessed via Internet Services. FreeFlowTM SMARTsendTM The FreeFlowTM SMARTsendTM or FreeFlowTM SMARTsendTM Professional offer optional Network Scanning tools. Page 1-8 Quick Reference Guide Introduction To ensure you operate the equipment safely please read these safety notes carefully before using this product Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING:Any unauthorised alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorised local dealer for more information Warning Markings All warning instructions marked on or supplied with the product should be followed. This WARNING alerts users to areas of the product where there is the possibility of personal injury This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched. Quick Reference Guide Page 1-9 Welcome Safety Electrical Supply This product should be operated from the type of electrical supply indicted on the data plate label located on the rear cover. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. WARNING:This product must be connected to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal. Operator Accessible Areas This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards. Maintenance Any operator maintenance procedures will be described in the customer documentation supplied with the product. Do not to carry out any maintenance on this product, which is not described in the customer documentation. Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances. Page 1-10 Quick Reference Guide Use only the power cord supplied with this equipment. Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician. This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorised local representative or service support organisation. Improper connection of the equipment-grounding conductor can result in electrical shock. Do not place this equipment where people might step on or trip on the power cord. Do not place objects on the power cord. Do not override or disable electrical or mechanical interlocks. Do not obstruct the ventilation openings. Never push objects of any kind into slots or openings on this equipment. If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorised local service representative to correct the problem. - The equipment emits unusual noise or odors. - The power cord is damaged or frayed. - A wall panel circuit breaker, fuse, or other safety device has been tripped. - Liquid is spilled into the copier/printer. - The equipment is exposed to water. - Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. Quick Reference Guide Page 1-11 Welcome WARNING - Electrical Safety Information Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times. Do These: Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. Always follow all warnings and instructions that are marked on or supplied with the equipment. Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department, or your local support organisation to arrange relocation of the product to a location outside of your building. Always locate the equipment in an area that has adequate ventilation, and the room for servicing. See Install guide for minimum dimensions. Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance. Always unplug this equipment from the electrical outlet before cleaning. Do Not Do These: Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. Never attempt any maintenance function that is not specifically described in this documentation. Page 1-12 Quick Reference Guide Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. Never locate the equipment near a radiator or any other heat source. Never push objects of any kind into the ventilation openings. Never override or "cheat" any of the electrical or mechanical interlock devices. Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately. Maintenance Information Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier/printer. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition. Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by an authorised local dealer or unless a procedure is specifically described in the user manuals. Ozone Safety Information This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorised local dealer or Service Provider. Quick Reference Guide Page 1-13 Welcome This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your authorised local dealer for further information. For Consumables Store all consumables in accordance with the instructions given on the package or container. Keep all consumables away from the reach of children. Never throw toner, toner cartridges or toner containers into an open flame. Radio Frequency Emissions United States, Canada, Europe: NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Reorient or relocate the receiving antenna. - Increase the separation between the equipment and receiver. - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States. Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Underwriters Laboratories Inc Standard UL60950-1 1st (2003) (USA/Canada) IEC60950-1 Edition 1 (2001) This product has been manufactured under a registered ISO9001 Quality system. Page 1-14 Quick Reference Guide CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, 1995: approximation of the laws of the member states related to low voltage equipment. January 1, Council Directive 89/336/EEC, approximation of the laws of the member states 1996: related to electromagnetic compatibility. March 9, 1999 Council Directive 99/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorised local dealer. WARNING:In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. WARNING:Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC. Quick Reference Guide Page 1-15 Welcome Regulatory Information Europe Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries: Austria Belgium Denmark France Italy Slovakia Estonia Germany Greece Iceland Ireland Spain Slovenia Cyprus Luxembourg Netherlands Norway Portugal Poland Latvia Malta Sweden Switzerland United Kingdom Finland Hungary Lithuania Czech Republic In the event of a problem you should contact your local authorised local dealer in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other country networks. Please contact your authorised local dealer if it needs to be reconnected to another country's network. There are no useradjustable settings in the product. Page 1-16 Quick Reference Guide USA Energy Star As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment. Canada Environmental Choice Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment. As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency. Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. Quick Reference Guide Page 1-17 Welcome Environmental Compliance Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market. European Union Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures. In accordance with European legislation end of life electrical and electronic equipment subject to disposal, must be managed within agreed procedures. Prior to disposal please contact your local dealer or Xerox representative for end of life take back information. North America Xerox operates an equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the programme. For more information about Xerox environmental programmes, visit www.xerox.com/environment or for recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org. Other Countries Please contact your local waste authorities and request disposal guidance. Page 1-18 Quick Reference Guide 2 Product Overview Introduction .....................................................2-2 CopyCentre.....................................................2-3 WorkCentre.....................................................2-6 WorkCentre Pro ..............................................2-9 Finishing Devices..........................................2-13 Quick Reference Guide Page 2-1 Introduction Your new machine is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. There are three models available: CopyCentre - A stand-alone digital device capable of copying and faxing (optional). The copying function provides all the features available on conventional copiers, with the added advantages of digital copier technology. A fax kit can also be purchased to enable faxing. WorkCentre - A multi-functional digital device capable of copying, printing and faxing (optional). WorkCentre Pro - An advanced multi-functional device offering a high specification of features and functions. This model is capable of copying, printing, faxing (optional) and scanning (optional). Each model has six configurations available which provide either 32, 38, 45, 55, 65 or 75 copies/prints a minute. All configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information. For further assistance in identifying your model, configuration and the additional options available please refer to the relevant pages. NOTE: All features and functions described within this Quick Reference Guide relate to a fully configured WorkCentre Pro and may not be available on your machine. If you require further information on any of the optional components, or information on any of the other machine configurations please contact your local Xerox representative. Page 2-2 Quick Reference Guide Document Handler Control Panel (Touch Screen and Numeric Keypad) Document Glass (under the Document Handler) Bypass Tray (folds up when not in use) Offset Catch Tray High Capacity Feeder Paper Trays 1 & 2 (Paper Trays 3 & 4) CopyCentre Options The following options are available for the CopyCentre: NOTE: To identify which options are compatible with your machine configuration, please refer to "Option Compatibility" on page 2-5. Document A flat hinged cover for the document glass. Fitted instead of the document handler. Glass Cover Document Feeds up to 75 single or double sided documents. Documents from A5 to A3 can Handler be fed. Fitted instead of the document cover. High Capacity Holds paper trays 3 and 4. Both trays have a larger capacity than trays 1 and 2, Feeder therefore reducing the number of times you need to replace paper in the machine. Offset Catch Delivers output either face up or face down, collated or uncollated. Each set or stack Tray will be offset from the previous to enable easy separation. Fitted instead of a finisher. Finisher There are 4 finisher types available: Quick Reference Guide Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher Page 2-3 Product Overview CopyCentre To identify your finisher type and for more information about each finisher, refer to "Finishing Devices" on page 2-13. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole. Each sheet is punched individually, so there is no limit to the number of sheets in the set. Additional Hole Punch kits can be purchased as an option, although only one kit can be fitted at one time. Convenience Up to 50 sheets of 80g/m2 paper can be stapled manually using the Convenience Stapler Stapler. The staple cartridge holds 5000 staples. NOTE: The Convenience Shelf must be fitted to your machine before the Convenience Stapler can be installed. Envelope Tray This tray is inserted inside paper tray 2 to enable envelope printing. Up to 55 C10 envelopes can be loaded in the tray. Basic Fax Kit This kit enables a single telephone line connection. Basic Fax, also referred to as (Embedded) Embedded Fax, will scan your documents and send them to most types of fax machine connected to a telephone network. The images are sent from your machine directly to the fax number entered. This type of fax uses normal telephone lines to transmit data and standard telephone rates will apply. Extended Fax Enables two telephone lines to be attached to the machine. This provides all the Kit features of the Basic Fax kit plus the capability to send and receive faxes same time. (Embedded) Foreign Enables the attachment of a third party access and accounting device, such as a Interface card swipe or coin operated unit. Device 256MB Additional temporary storage area for scanned information. Electronic PreCollation (EPC) Memory Page 2-4 Quick Reference Guide CopyCentre Option Document Glass Cover Document Handler High Capacity Feeder Offset Catch Tray Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 4 Hole Punch Kit Swedish 4 Hole Punch Kit Convenience Stapler & Shelf Envelope Tray Basic Fax Kit Extended Fax Kit Foreign Interface Device Additional 256MB Electronic Pre-Collation (EPC) Memory 32 38 45 55 65 75 - Key: Standard Optional - Not Available Quick Reference Guide Page 2-5 Product Overview Option Compatibility WorkCentre Control Panel (Touch Screen and Numeric Keypad) Document Handler Document Glass (under the Document Handler) Convenience Stapler Convenience Shelf Bypass Tray (Folds up when not in use) Advanced Office Finisher High Capacity Feeder (Paper Trays 3 & 4) Paper Trays 1 & 2 WorkCentre Options The following options are available for the WorkCentre: NOTE: To identify which options are compatible with your machine configuration, please refer to "Option Compatibility" on page 2-8. Document A flat hinged cover for the document glass. Fitted instead of the document handler. Glass Cover Document Feeds up to 75 single or double sided documents. Documents from A5 to A3 can Handler be fed. Fitted instead of the document cover. High Capacity Holds paper trays 3 and 4. Both trays have a larger capacity than trays 1 and 2, Feeder therefore reducing the number of times you need to replace paper in the machine. Offset Catch Delivers output either face up or face down, collated or uncollated. Each set or stack Tray will be offset from the previous to enable easy separation. Fitted instead of a finisher. Finisher There are 4 finisher types available: - Basic Office Finisher - Office Finisher - Advanced Office Finisher Page 2-6 Quick Reference Guide To identify your finisher type and for more information about each finisher, refer to "Finishing Devices" on page 2-13. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole. Each sheet is punched individually, so there is no limit to the number of sheets in the set. Additional Hole Punch kits can be purchased as an option, although only one kit can be fitted at one time. Convenience Up to 50 sheets of 80g/m2 paper can be stapled manually using the Convenience Stapler Stapler. The staple cartridge holds 5000 staples. NOTE: The Convenience Shelf must be fitted to your machine before the Convenience Stapler can be installed. Envelope Tray This tray is inserted inside paper tray 2 to enable envelope printing. Up to 55 C10 envelopes can be loaded in the tray. Basic Fax Kit This kit enables a single telephone line connection. Basic Fax, also referred to as (Embedded) Embedded Fax, will scan your documents and send them to most types of fax machine connected to a telephone network. The images are sent from your machine directly to the fax number entered. This type of fax uses normal telephone lines to transmit data and standard telephone rates will apply. Extended Fax Enables two telephone lines to be attached to the machine. This provides all the Kit features of the Basic Fax kit plus the capability to send and receive faxes same time. (Embedded) Foreign Enables the attachment of a third party access and accounting device, such as a Interface card swipe or coin operated unit. Device Xerox A tool which can be used by administrators to track the number of Copy, Print, Standard Network Scanning, Server Fax and Embedded Fax jobs for each user, provided Accounting these services are installed on the machine. Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data. Image A security feature which provides On Demand Image Overwrite and Immediate Overwrite Image Overwrite. Both features offer the ability to overwrite the machine's hard disk Security to protect classified or private information. 256MB Additional temporary storage area for scanned information. Electronic PreCollation (EPC) Memory Quick Reference Guide Page 2-7 Product Overview - Professional Finisher Option Compatibility WorkCentre Option Document Glass Cover Document Handler High Capacity Feeder Offset Catch Tray Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 4 Hole Punch Kit Swedish 4 Hole Punch Kit Convenience Stapler Convenience Shelf Envelope Tray Basic Fax Kit Extended Fax Kit E-mail Xerox Standard Accounting Foreign Interface Device Image Overwrite Security Additional 256MB Electronic Pre-Collation (EPC) Memory 32 38 45 55 65 75 - Key: Standard Optional - Not Available Page 2-8 Quick Reference Guide Control Panel (Touch Screen and Numeric Keypad) Document Handler Document Glass (under the Document Handler) Convenience Shelf Bypass Tray (Folds up when not in use) Professional Finisher Paper Trays 1 & 2 High Capacity Feeder (Paper Trays 3 & 4) Booklet Maker Tray WorkCentre Pro Options The following options are available for the WorkCentre Pro: NOTE: To identify which options are compatible with your machine configuration, please refer to "Option Compatibility" on page 2-12. Document Feeds up to 75 single or double sided documents. Documents from A5 to A3 can Handler be fed. Fitted instead of the document cover. High Capacity Holds paper trays 3 and 4. Both trays have a larger capacity than trays 1 and 2, Feeder therefore reducing the number of times you need to replace paper in the machine. Offset Catch Delivers output either face up or face down, collated or uncollated. Each set or stack Tray will be offset from the previous to enable easy separation. Fitted instead of a finisher. Finisher There are 4 finisher types available: - Basic Office Finisher Quick Reference Guide Page 2-9 Product Overview WorkCentre Pro - Office Finisher - Advanced Office Finisher - Professional Finisher To identify your finisher type and for more information about each finisher, refer to "Finishing Devices" on page 2-13. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole. Each sheet is punched individually, so there is no limit to the number of sheets in the set. Additional Hole Punch kits can be purchased as an option, although only one kit can be fitted at one time. Convenience Up to 50 sheets of 80g/m2 paper can be stapled manually using the Convenience Stapler Stapler. The staple cartridge holds 5000 staples. NOTE: The Convenience Shelf must be fitted to your machine before the Convenience Stapler can be installed. Envelope Tray This tray is inserted inside paper tray 2 to enable envelope printing. Up to 55 C10 envelopes can be loaded in the tray. Basic Fax Kit This kit enables a single telephone line connection. Basic Fax, also referred to as (Embedded) Embedded Fax, will scan your documents and send them to most types of fax machine connected to a telephone network. The images are sent from your machine directly to the fax number entered. Extended Fax Enables two telephone lines to be attached to the machine. This provides all the Kit features of the Basic Fax kit plus the capability to send and receive faxes same time. (Embedded) LAN Fax Enables a document to be sent to a fax machine that is connected to a telephone network. The images are sent from the PC directly to the fax number entered. Server Fax Enables users to send and receive hard copy faxes via a fax server. The images are sent from your machine to a third party fax server, which relays them to the fax number entered. Internet Fax Allows users to send or receive faxes over the internet or intranet. E-mail Allows an image to be scanned and sent to any valid e-mail address. The scanned image is sent as an e-mail attachment to the specified recipient(s). Network Used to scan an original document and convert it into an electronic file. The file can Scanning be distributed and archived in a variety of ways. The final destination of the electronic file will depend on the scan path chosen by the user. Network Enables the tracking of machine usage for Print, Copy and Scan jobs from multiple Accounting machines over the network. Page 2-10 Quick Reference Guide Foreign Enables the attachment of a third party access and accounting device, such as a Interface card swipe or coin operated unit. Device Image A security feature which provides On Demand Image Overwrite and Immediate Overwrite Image Overwrite. Both features offer the ability to overwrite the machine's hard disk Security to protect classified or private information. USB (Universal Used for printing directly from a PC connected via a USB cable. Serial Bus) Printing 256MB Additional temporary storage area for scanned information. Electronic PreCollation (EPC) Memory Quick Reference Guide Page 2-11 Product Overview Xerox A tool which can be used by administrators to track the number of Copy, Print, Standard Network Scanning, Server Fax and Embedded Fax jobs for each user, provided Accounting these services are installed on the machine. Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data. Option Compatibility WorkCentre Pro Option Document Glass Cover Document Handler High Capacity Feeder Offset Catch Tray Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 4 Hole Punch Kit Swedish 4 Hole Punch Kit Convenience Stapler Convenience Shelf Envelope Tray Basic Fax Kit Extended Fax Kit LAN Fax Server Fax Internet Fax E-mail Network Scanning Network Accounting Xerox Standard Accounting Foreign Interface Device Image Overwrite Security USB Printing Additional 256MB Electronic Pre-Collation (EPC) Memory 32 38 45 55 65 75 - Key: Standard Optional - Not Available Page 2-12 Quick Reference Guide Top Tray Stacker Tray Top Tray Stacker Tray Basic Office Finisher Top Tray Stacker Trays Office Finisher Top Tray Stacker Tray Booklet Maker Tray Advanced Office Finisher Professional Finisher (with Booklet Maker) Quick Reference Guide Page 2-13 Product Overview Finishing Devices Basic Office Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Finisher Stacker Tray. The Stacker can collate, stack and staple your output, depending on the features selected. The staple cartridge for the Basic Office Finisher contains 3000 staples. NOTE: Double Staple is not available with the Basic Office Finisher. Office Finisher Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray. The stacker can collate, stack, staple and hole punch your output depending on the features selected. The staple cartridge for the Office Finisher contains 5000 staples. Advanced Holds up to 250 sheets of paper in the Top Tray, and up to 1500 sheets in each of Office Finisher the 2 Stacker Trays. The Advanced Office Finisher can collate, stack, staple and hole punch your output depending on the features selected. The staple cartridge for the Advanced Office Finisher contains 5000 staples. Professional Holds up to 250 sheets of paper in the Top Tray, and up to 1500 sheets in the Finisher Stacker Tray. The stacker can collate, stack, staple and hole punch your output depending on the features selected. The Professional Finisher also incorporates a Booklet Maker which can fold and staple your output. The Booklet Maker stapler requires 2 staple cartridges, each containing 2000 staples. The finisher stapler has 1 staple cartridge containing 5000 staples. Page 2-14 Quick Reference Guide 3 Getting Started Control Panel Overview ..................................3-2 Power On or Off ..............................................3-3 Loading Paper ................................................3-4 Making Copies ................................................3-5 Sending an Embedded Fax ............................3-6 Sending a Server Fax .....................................3-7 Sending an Internet Fax .................................3-8 Scanning a Document to a File.......................3-9 Sending an E-mail ........................................3-10 Printing from a PC ........................................ 3-11 Sending a LAN Fax.......................................3-12 Printing with Internet Services ......................3-13 Logging On / Logging Off..............................3-14 Customising your Machine............................3-15 Further Assistance ........................................3-16 Quick Reference Guide Page 3-1 Control Panel Overview NOTE: The Touch Screen displayed is for a fully configured WorkCentre Pro. Access Touch Screen Displays and selects all the available programming features, plus fault clearance procedures and general machine information. Accesses Tools, used to adjust the defaults of the machine. Clear All Resets all the features to their default settings. Help Accesses additional information. Interrupt Temporarily stops the current job to allow a priority job to be run. Language Changes text to an alternative language. Pause Temporarily stops the current job. Start Starts the job. Features Displays the job features on the screen. Job Status Displays job progress information. Asterisk * to start a DTMF Use (Dual Tone Multifrequency) operation. Clear Hash Machine Status Displays the current status of the machine. Deletes numeric Indicates the dialling values or the last digit character or designates entered. a group dial number. Also used when entering a password. Dial Pause Enters a pause in a telephone number when transmitting a fax. Power Saver Indicator Indicates when the machine is in Power Saver Mode. Page 3-2 Quick Reference Guide 1 To power ON: Press the [Power] switch. The entire powering on process (to power on all installed options) takes less than 165 seconds. NOTE: Certain functions of the machine e.g. copying and scanning will be available before others. 2 3 To power OFF: Press the [Power] switch. A confirmation screen will appear requesting a power down option. If [Power Down] is selected the Power Down Confirmation screen displays a warning that data may be lost if the machine is powered down. NOTE: Confirmation of this screen will result in the deletion of any jobs currently in the queue. Touch the [Confirm] button to power off the machine. NOTE: The machine remains on for approximately 45 seconds before the power is terminated. If [Enter Power Saver Mode] is selected, the machine will immediately enter the Power Saver Mode appropriate to its configuration. If there are any jobs in the queue, a second pop-up screen displays. NOTE: To re-activate the machine when in this mode, touch a button on the Touch Screen or control panel. If [Quick Restart] is selected and confirmed the machine will restart. A pop-up screen will appear warning that any jobs in the queue will be deleted. NOTE: Any copy jobs in the queue will be deleted, print jobs in the queue are recovered. If [Cancel] is selected the power down options will be cancelled and the machine will be available for use. Quick Reference Guide Page 3-3 Getting Started Power On or Off Loading Paper 1 Open the required paper tray. NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3. Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 11" long edge feed paper only. 2 Load paper. Paper must not be loaded above the fill line. Close the tray. NOTE: For paper trays 1 and 2, ensure the guides are just touching the paper, otherwise the size automatically detected may be incorrect. 3 Select [Confirm] OR select [Change Size] and/or [Change Type and Colour] to reprogramme the tray if the paper size, type or colour has changed. NOTE: Ensure the Size, Type and Colour are all correct. For standard copy paper the following should apply: Size - A4 Type - Plain paper Colour - White NOTE: Some machine configurations do not support envelope printing, please refer to the Product Overview chapter for more information. Page 3-4 Quick Reference Guide 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 Access the Basic Copy screen - if necessary select the [Features] button on the control panel. 3 Select the required features on the Touch Screen. Select the number of copies required. Press [Start]. Copy features include... Producing stapled or hole punched sets, if there is a finisher available Image Quality adjustment Auto Reduce/Enlarge Copying mixed size originals Adding printed or blank dividers into transparency sets Arranging multiple images on a page Adding printed or blank covers Adding Annotations Inserting printed or blank sheets or tabs Image Shift Erasing edges and borders Build Job to apply different programming within a set of documents Storing the programming for frequently run jobs Creating booklets Quick Reference Guide Page 3-5 Getting Started Making Copies Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Please contact your System Administrator for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 Select [Fax]. NOTE: You may need to select [All Services] first to access the fax option. Enter the telephone number. Select the required features on the Touch Screen. Press [Start]. Fax features include... Adjusting the Resolution Faxing double sided originals Programming the size of the originals being scanned Image Quality adjustment Delaying the start time of a fax Adding a Cover Letter Sending to more than one recipient Mailbox storage and polling to and from your machine Setting the transmission speed Page 3-6 Quick Reference Guide Server Fax is an optional feature which is only available on the WorkCentre Pro. If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled. Please contact your System Administrator for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 Select [Fax]. NOTE: You may need to select [All Services] first to access the fax option. Enter the telephone number. Select the required features on the Touch Screen. Press [Start]. Fax features include... Adjusting the Resolution Faxing double sided originals Programming the size of the originals being scanned Image Quality adjustment Delaying the start time of a fax Quick Reference Guide Page 3-7 Getting Started Sending a Server Fax Sending an Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 Select [Internet Fax]. NOTE: You may need to select [All Services] first to access the Internet Fax option. Select [To.], enter the recipient e-mail details and select [Save]. Select [Edit Subject], enter a subject and select [Save]. 3 Select the required features on the Touch Screen. Press [Start]. Internet Fax features include... Setting up a Public or Internal Address Book Adjusting the Resolution Scanning double sided originals Programming the size of the originals being scanned Image Quality adjustment Changing the default file format setting Page 3-8 Quick Reference Guide Network Scanning is only available on the WorkCentre Pro. Please contact your System Administrator for more information. 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 Select [Network Scanning]. NOTE: You may need to select [All Services] first to access the Network Scanning option. Select the template required. Select the required features on the Touch Screen. Press [Start]. On completion access your job at your workstation. Network Scanning features include... Adjusting the image output requirements Adjusting the Resolution Scanning double sided originals Programming the size of the originals being scanned Changing the destination for the scanned image Quick Reference Guide Page 3-9 Getting Started Scanning a Document to a File Sending an E-mail E-mail is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 Select [E-mail]. NOTE: You may need to select [All Services] first to access the e-mail option. Select [To], enter the recipient e-mail details and select [Enter]. Select [Edit Subject], enter a subject and select [Save]. Select the required features on the Touch Screen. Press [Start]. E-mail features include... Setting up a Public or Internal Address Book Adjusting the Resolution Scanning double sided originals Programming the size of the originals being scanned Image Quality adjustment Page 3-10 Quick Reference Guide